Authorized Signer Procedures
What Does Your
What Does Your Signature Acknowledge?
Your signature indicates the following:
Background 2 Application Forms
The applicant has an operational need for
No blank applications will be accepted.
Identification an identification badge.
3 The application must be completed in
your presence and then signed and
Authorizes the access the individual will
Badge Renewal 4 require to conduct their job duties ( SIDA
access vs. sterile area only ) .
Training 4 Your signature must be an original; no
Authorizes the Airport to process the
Badge Status 5 badge application and issue a badge if the
The ID badge must be issued within 30
Changes employee meets all badging require-
days from the date you sign the appli-
Lost Badges 5 cation or an updated signature will be
required prior to badge issue.
Access Level 6
Your company agrees to pay all charges
Changes not paid by the applicant to obtain or re-
Applications submitted prior to the fin-
place a badge, including the cost for proc-
gerprint appointment must have copies
Badge Audits 6 essing fingerprints.
of the ID documents attached in order
Forms to start the Security Threat Assess-
7 Your company is responsible for any fines
ment ( STA) process. Failure to at-
or penalties levied against the Airport in
Verifying SSN 7 tach the required copies will delay the
connection with badges issued to your
issuance of the badge.
Your company has complied with all laws
Badging Hours relating to employing individuals who are
not U.S. citizens, to include verifying the
employee ’ s social security number and
reviewing identification documents
and Friday Applicant must provide documents
8:00 a.m. – 6:30 p.m. from the “ List of Acceptable Docu-
ments ” found on page 3.
9:00 a.m.—6:30 p.m.
All company representatives ( authorized signers ) who authorize the issuance of
identification badges for unescorted access to SIDA areas must first complete the
FBI criminal history records check and the security threat assessment process to
ensure they have not been convicted of a disqualifying offense ( refer to section
on criminal records check for requirements ) .
Page 1 Authorized Signer Procedures
Criminal History Records Check ( C HRC ) and Security Threat Assessments ( STA )
Applicants must make an a copy that will be kept will notify the applicant. The
appointment with the Badg- on file in the Badging applicant will have 30 days to
ing Office for the fingerprint Office ) . advise the Airport, in writing,
process. Fingerprints are Acceptable forms of identifi- that he/she wishes to correct
Before an individ-
ual may be issued captured electronically and cation are listed on the chart their record. If the applicant
an airport ID take approximately 15 min- on page 3. does not notify the Airport
badge that allows utes to process. The appli- within 30 days of his/her in-
unescorted ac- cant must submit a signed It takes between one and tent to correct the record, a
cess to SIDA or application at the time of fin- seven days for the FBI to decision to deny an ID badge
sterile areas, a gerprinting. will be made.
complete the CHRC. Results
criminal history taking longer than seven
records check and The Badging Office will proc- days may be due to unclassi- When the CHRC and STA
a security threat ess and submit the finger- fiable prints or a record which are completed, the results
assessment must prints and the threat assess- may require additional review are posted on the Badging
be conducted. ment information. The proc- by Airport Police. website. This indicates the
essing fee of $30.00 for the applicant is cleared to con-
fingerprints is billed to your The threat assessment proc- tinue the badging process.
company on a monthly basis. ess takes between 3 to 14 The applicant has 30 days
You are required to The processing fee for ven- days. Please allow a mini- from the posting date to ob-
dors or sub-contractors that mum of 14 days before con- tain the badge.
you sponsor is also billed to tacting the Badging Office to
the Airport of any your company unless other- request the status of a back-
wise arranged through the ground check. Warrants Check
Airport ’ s Finance Office. A local warrants check is run on
who is subsequently There is also a $3.00 fee for each applicant to ensure there
If the TSA requires the Air- are no outstanding warrants. If
convicted of a the security threat assess- port to deny issuance of an a warrant is found, the applicant
ment. This fee is an annual ID badge based on the threat
disqualifying crime will be referred to Airport Police.
fee for each active badge assessment, the TSA will The badge will not be issued
and the badge must holder. provide redress information until the warrant has been re-
be returned within 24 to the applicant. solved. If the warrant results in
ID documents are required at a conviction for a disqualifying
hours. the time of fingerprinting: offense, a badge may not be
If a CHRC indicates a dis-
original documents; and qualifying crime, the Airport
Employment Eligibility and Identification Requirements
Employment eligibility to work in the U.S. must be confirmed by the employer. This must be accomplished by review-
ing identification documents prior to submitting an application to the Badging Office. Acceptable forms of ID for em-
ployment eligibility are outlined on the “ L ist of Acceptable Documents. ” When verifying eligibility for employment,
only those documents listed in Column A or C are acceptable.
The Badging Office will verify the identity of each applicant by visually checking identification documents. The appli-
cant must present one document from Column A. If the applicant does not have a document listed in Column A, he or
she must present one document from Column B and a second document from Column C, one of which must have a
photograph. Each applicant must present ID for fingerprinting, training, receiving a new badge, and when a badge is
renewed. Due to TSA requirements, exceptions cannot be made for the ID requirement; therefore, please make sure
you advise the applicant of the need to bring ID documents with him or her for these badging processes.
Page 2 Authorized Signer Procedures
birth certificate cards
issued by the state
and/or hospital certifi-
cates are not accept-
Individuals are required to bring both the originals and a copy of the required identification
documents to the Badging Office when obtaining an initial and renewal badge.
Page 3 Authorized Signer Procedures
The date on the front of the badge is the expiration date. Badges expire one minute after
midnight on the date shown. It is the employee ’ s responsibility to renew his/her
Badge Renewal badge before it expires. Each month a list of expiring badges is posted on the web-
site. The information is listed alphabetically by company to assist you in reminding your
employees of the renewal requirement.
A badge may be renewed six weeks prior to the expiration date.
All employees renewing a badge must complete the recurrent SIDA or security awareness training
course ( depending on badge type ) prior to reissue. The recurrent training course takes approxi-
mately 30 minutes.
If the employee has a driving icon on the badge, he/she must also complete the recurrent AOA driving
course. A valid driver ’ s license must be presented at the time of renewal to retain driving privileges.
The driver ’ s license will be verified; if it is expired or has been suspended, driving privileges will be
revoked until a valid driver’ s license is presented to the Badging Office.
Remind employees of the need to schedule an appointment for training by calling the Badging Office at
If the badge is not renewed before it expires, an “ I D Badge Replacement Application ” form must be
completed and signed by an authorized signer.
If a badge has expired or been deactivated for a period of more than 30 days, another fingerprint crimi-
nal history records check and threat assessment must be conducted before the badge can be reissued.
If you sponsor a vendor or contractor company for ID badges, a request letter
( s ample available from the Badging Office ) must be submitted. When the spon-
sored company is no longer providing a service to your company, the Badging Office
must be notified and all badges must be returned.
Security awareness training Individuals required to drive The training system contains
is required for all new em- on AOA non-movement ar- instructional video and a test
ployees. This training is con- eas must also successfully to demonstrate the employee
ducted with a computer- complete the driver ’ s train- understands the information. Interpreters are
based program in the Badg- ing course. Individuals may not miss allowed to assist
ing Office. more than two questions. individuals who do
A one-hour block is required Upon the third incorrect an- not speak English.
Recurrent training is required for each training course. swer, the training will end The interpreter
for all individuals at the time and the individual will be re- must be SIDA
of badge renewal. You must call the Badging
quired to return the next day trained and pro-
Office at 575-2423 to sched-
to retake the training. vided by the com-
Training is offered on an ule an appointment. Walk-
hourly basis, Monday ins cannot be accommo- After failing the course on a
through Friday, between 8:00 dated. third attempt, the applicant
a.m. and 6:00 p.m. ( l ast will be required to wait six
appointment is at 5:00 months before testing again,
p.m. ) . and he/she is not eligible for
escort during this time.
Page 4 Authorized Signer Procedures
Badge Status Change Notification
You must notify the Department of Airports immediately when any of the following situations occurs, and the
badge must be returned:
the employee is no longer employed by your company
it is determined that the employee no longer meets the requirements for employment eligibility, or the ID used
for eligibility has expired ( visa, etc. )
the employee’ s business purpose has ceased ( vendors, contractors, etc. )
Lost or stolen badges must also be immediately deactivated.
If a badge is not
Employees on Furlough, Extended Medical or Military Leave returned when no
For employees that have been placed on furlough, extended medical or military longer needed, a
leave, the badge must be deactivated to prevent the possibility of it being lost
and used by an unauthorized individual. These employees are exempt from the $100 fee will be
time limits placed on the criminal history records check and threat assessment;
therefore, in these cases of work absence, the employee will not be required to assessed to your
start the process over before returning to full duty.
→ Complete the badge deactivation form, indicate on the form to SUSPEND company.
the badge, and list the reason for suspension.
To Report a Badge Status Change:
During Business Hours: Contact Airport Badging at 575-2423
After Business Hours: Contact Airport Control Center at 575-2401
Website: Badge Deactivation Form
If an employee loses or has his/her badge stolen, a “ R eplacement ID Badge Application
Form ” must be completed and signed by an authorized signer.
Defacing an ID
A replacement fee is charged on a lost or stolen badge. If the badge if found, a partial badge is prohibited.
refund will be issued if the badge and receipt are brought to the Badging Office. There is a $25.00
fee for any badge
Lost Badge Fee Refund Amount that must be re-
placed due to de-
facing. Defacing is
1st Replacement $25.00 $15.00
defined as any
changes to the front
2nd Replacement $50.00 $30..00
of the badge
3rd Replacement $100.00 $50.00 ( s t ickers, pins,
writing, etc. )
*A third replacement badge requires approval from the Airport Security Coordinator.
Authorized Signer Procedures Page 5
Access Level Changes
Every company is assigned a clearance code that corresponds to a
set of doors and/or gates controlled by the computerized access con-
trol system ( CASS ) . Access is assigned based on need, not con-
venience. Access changes or additions must be requested in writing
on a Salt Lake City Department of Airport “ ID Badge Access Level
Request ” form signed by an authorized company signer.
If you need to know the status of badges for your
company or any company you sponsor, you may
request a report from the Badging Office. Please
allow a minimum of 24 hours for the report to be
The Airport is required to conduct a comprehensive audit of badges annually. As an authorized
signer, you will be required to comply with the audit requirements.
Two types of audits are conducted.
1. You will be sent a list of all badges issued to your company and any vendors or subtenants
that your company sponsors. You will be asked to review the list for accuracy, note any
changes, and return the information to the Badging Office by the deadline indicated.
2. An airport representative will come to your office and conduct a comparison / reconciliation
of badge records against your payroll records. This audit is to ensure that all badges with an
“ a ctive ” designation are still required and in possession by a current employee. Any dis-
crepancies discovered during this audit ( failure to deactivate badges when an employee
has terminated or no longer requires the badge ) could result in penalties for failure to notify
the airport of a badge status change. You will be provided advance notice of this type of au-
dit in order to allow you time to compile the payroll information that will be used during the
audit. These types of audits may also be conducted by the TSA.
Page 6 Authorized Signer Procedures
The following forms must be signed by a company authorized signer.
* Indicates form is available electronically.
Fingerprinting and Badge Application. Used for new employees.*
Badge Renewal Application. Used to renew an expired, lost/stolen badge.*
General Aviation Badge Application. Used for new employees working only in general aviation areas.*
ID Badge Access Level Request Form. Used to request changes to an employee ’ s access through
doors and/or gates.*
Badge Deactivation Form. Used to notify the Airport of badge status changes.*
Escort-Required Temporary Badge Application. Required for issuance of escort-required badge for indi-
viduals working in restricted areas on a temporary basis.*
Visitor Badge Application. Used to request company visitor badges. Individual who will be responsible
for tracking and issuing these badges must also sign this form.
Vehicle Ramp Permit Application. Required for a new or renewed vehicle permit.
Special Event Waiver Form. Used for one-day events, i.e., tours, receptions. All escort procedures ap-
ply only the display of a visitor badge is waived.*
Non-Stationed Maintenance Personnel Waiver. Used for non-stationed mechanics conducting aircraft
inspections/maintenance. Company ID must be displayed.*
Key Request Form. Used for key requests and lock changes.*
Verifying Social Security Information
● You are responsible for complying with all laws related to employing individuals who are not
● There are two ways to verify a social security number:
- Call 1-800-772-6270
▫ The E-Verify program is a free and voluntary program that allows employers to electroni-
cally verify the employment eligibility of newly hired employees.
▫ Electronically compares employee information taken from the I-9 Form against Social Se-
curity and DHS immigration databases.
▫ www.dhs.gov/E-Verify or 1-888-464-4218
▫ Results are returned in seconds
Contact Badging Office: 801-575-2423 ( schedule appointments, general badging questions )
Information Kristian Wade: 801-575-2373 ( security questions)
Page 7 Authorized Signer Procedures