Sample Letter to Request for a Proclamation Print on your organization’s letterhead
Date
The Honorable name of governor, mayor, or elected official Title - governor/mayor c/o contact name State/City of name of state or city Address City, State Zip Dear contact person or governor/mayor/elected official: Name of your Organization cordially invites you to support National Youth Traffic Safety Month and ask you to please consider issuing a proclamation and participating as your schedule permits. In this third year of this campaign you can help the youth of your city/state know that the adults in our community are concerned about youth traffic safety and support our efforts. Youth around the country will be participating in activities to promote youth traffic safety awareness during the month of May to support National Youth Traffic Safety Month. May is an important month to raise awareness about this issue with the increased risky times of prom, graduation, and the summer driving season. We are asking everyone to support this youth led campaign to raise awareness and increase education concerning youth traffic safety. Every year more than 5,000 youth lives are lost due to traffic related injuries. We know that youth safety is very important to you and seek your assistance in the following ways: Issue a proclamation: We are asking you to proclaim May as National Youth Traffic Safety Month in name of city or state. A proclamation would indicate your support and assist in obtaining the support of others. Please find enclosed a sample proclamation. Submit a Letter to the Editor: Please send a letter to the editor to your local paper to indicate your support for this campaign. A sample letter is enclosed for your convenience. Participate: Our organization is share details about your planned activities, or host a town hall meeting or press event to proclaim your concern and support for youth traffic safety in your state/city/region. Any support and/or assistance you can provide will have a great impact on helping us get the message out about youth traffic safety. We thank you in advance for the work that you do and will do to help the youth of state/city/region be safe on our roads.
We will contact your office to confirm that you have received this letter and answer any questions that you or your staff may have. If you or your staff would like to contact us for additional information, please call name at phone number including area code or contact me at your e-mail address. National Organizations for Youth Safety (NOYS), a nonprofit coalition of youth led and youth serving national organizations that focus on youth safety and health organizes National Youth Traffic Safety Month. More information is available on the NOYS Web site at www.noys.org. Thank you very much for your time. We sincerely appreciate any support you and your staff may offer. Sincerely,
Name of your organization’s leader Title Enclosures Sample Proclamation Sample Letter to the Editor Press Release Backgrounder