Guidelines for the articles for the Proceedings of the 60th Sachsensymposium 2009
In our second announcement we informed you that we intend to publish the proceedings of
the 60th Sachsensymposium very soon. As written by then we are going to ask you to submit
your manuscripts one week before the opening of the congress (deadline 15 september
2009). You will get 6 weeks afterwards for the finishing touch of your text to submit the
definitive manuscript (31 october 2009).
This style sheet contains basic instructions on the format of endnotes and bibliographic
references in the Proceedings of the 60th Sachsensymposium at Maastricht 2009. You will be
demanded to send your first manuscript by e-mail as an attachment without illustrations (only
the positions of the figures indicated in your text). If possible, bring your (definitive)
illustrations along on a CD-rom or memory stick to the conference.
Please, write your text in Word 97/2003 or 2007 as a plain text, only divided in sections and
paragraphs (if necessary with subtitles). Use Arial 12 pt. normal or New Times Roman 12 pt.
normal, line interval to 1,5
For the head of the article use your full christian name (and necessary capitals of baptismal
names) and familyname, followed on a new line by the title.
For example: Mary C. Sturgeon
New Roman Statuary from the Isthmian Palaimonion
Use as a starting-point for the size of your contribution a maximum length of 4000 to 6000
words and an average number of figures of 3 to 6.
The Proceedings uses endnotes to be placed after the plain text of each article and before the
References should be precise. The system envisages a minimal use of characters in order to facilitate
editorial work and minimize the chance on errors. The following rules apply.
* Use the Word endnote reference function.
* The endnote reference itself is placed immediately after the full stop or comma and the end of a
For instance: This is an example.1
* References to specific elements of a sentence may be placed in the sentence.
For instance: Here a lot of settlements,1 cemeteries2 and hoards3 are present.
* In the reference there is no full stop after the footnote reference number.
For instance: 1 Verhaeghe 2006
* In the reference there is no difference between an author and an editor of a text. This means that the
addition of the abbreviation ed. will be discarded in the endnote text.
* A bibliographic reference in a endnote text contains only a name, year of publication and page
number(s). No use is made of characters such as p. or pp. The reference ends with a full stop. There is
no space between the hyphen and the page numbers.
For instance: Hodder 1986, 22. Or: Hodder 1986, 22-24.
* Each time an author is cited this type of reference is used, so no idem or ibidem.
* No initials are used in references. The first element is that element which is used to alphabetize the
names in a bibliography. Prefixes are left out.
For instance: Giffen 1955. His name is A.E. van Giffen. In the bibliography he appears as Giffen, A.E. van, 1955: etc.
* If an author produces two publications in a single year that are referred to, they are differentiated
with the help of a letter.
For instance: Hodder 1982a, 22.
* The date of a reprint is kept in the reference. The original date is placed between brackets.
For instance: Marx 1890 (1867).
* If more than one author is referred to, the order is determined by the year of publication. A
semicolon separates the references.
For instance: Bourdieu 1977, 78; Giddins 1984, 35.
* Of a publication written by more than one author the names are separated by a slash.
For instance: Loveluck/Tys 2006.
* Of a publication written by more than three authors only the first one is mentioned followed by et al.
For instance: Slofstra et al. 1982.
* If one refers to several pages of a publication commas are used.
For instance: Verhaeghe 2005, 250-255, 265, 270-271.
* Exceptions are made for complicated references for instance to classical sources.
For instance: Ammianus Marcellinus, Rerum Gestarum, 15, 5,1-38; 6, 1-3; 18, 1, 3; 4, 6.
* References to figures in foreign language publications are kept in the original language. Mind the
capitals in German.
For instance: Haffner 1976, Abb. 25; Beilage 9.
* References to classical texts contain the author (when known), the name of the text in italics and
chapter or page numbers. The edition is not mentioned in the reference but in the bibliography.
For instance: Ceasar, De Bello gallico, 5, 12.
* References to CD-roms consist of their name and year of publication.
For instance: Kwaliteitsnorm Nederlandse Archeologie 2001.
* A reference to a personal communication is given as: Personal communication of ......
* In a endnote a reference is placed between brackets in an enumeration for instance of sites. Several
other options for putting references between brackets are possible.
For instance: Hamoir grave 18 (Alenus Lecerf 2008, 23); Veldhoven grave 2 (Verwers 1978, 456).
For instance: Périn (1989, 23-25) described this process.
* A reference to a website contains the name of the website and the date of its consultation.
In the bibliography a distinction is made between unedited primary sources, primary sources that have
been published (texts as well as collections of charters etc.) and secondary sources.
Below we give examples for each possible type of publication.
* Classical or medieval text of which the author is known:
Name, Title, (ed.) (eds.) Initials. Name of editor, year of publication, Place of publication (Name of
the series). If the name of the author is not known the reference starts with the name of the text. In the
bibliography it is found under the first letter of the first word.
For instance: Caesar, De Bello Gallico, (ed.) H.J. Edwards, 1970, London/Cambridge Mass. (LCL 72).
Collections of charters are dealt with as if they were edited books.
For instance: Camps, H.P.H. (ed.), 1979: Oorkondenboek van Noord-Brabant tot 1312, I. De Meierij van 's-
Hertogenbosch (met de heerlijkheid Gemert), ’s-Gravenhage.
*Translation of an old text.
Name, Title, (transl.) Initials. Name of translater, year of publication: Title (if different from the
original title), Place of publication (Name of the series).
Gregory of Tours, Liber in Gloria confessorum, (transl.) R. van Dam, 1988: Gregory of Tours. Glory of the Confessors,
Liverpool (Translated texts for historians, Latin series IV).
* A combination of edition and translation
Gregory of Tours, Liber in Gloria confessorum, (ed.) B. Krusch, 1885: MGH SSRM 1, Hannover; (transl.) R. Van Dam,
1988: Gregory of Tours. Glory of the Confessors, Liverpool (Translated texts for historians, Latin series IV).
* Book with one author.
Name of the author, Initials., year of publication: Title, Place of publication.
For instance: Blanchet, A., 1907: Les enceintes romaines de la Gaule, Paris.
Note: in compliance with international rules on the alphabetical order of personal names we
will put name elements as ‘van’ and ‘de’ before the last part of the family name. Thus W.A. van
Es will be catalogued as: Van Es, W.A. (in the Netherlands it is customary to catalogue it as: Es, W.A. van).
* Book with more than one author.
Name first author, Initials./Initials. Name second author/Initials. Name third author, year of
publication: Title, Place of publication.
Slofstra, J./H.H. van Regteren Altena/N. Roymans/F. Theuws, 1982: Het Kempenprojekt. Een regionaal-archeologisch
* Book in preparation.
Name first author, Initials./Initials. Name second author/Initials. Name third author, in prep.: Title,
Place of publication.
Slofstra, J./H.H. van Regteren Altena/N. Roymans/F. Theuws, in prep.: Het Kempenprojekt. Een regionaal-archeologisch
* Reprinted book.
Name of the author, Initials., year of publication of reprint and number of reprint in superscript (year
of first publication): Title, Place of publication.
For instance: Marx, K., 18904 (1867): Das Kapital. Kritik der politischen Ökonomie, Hamburg.
* Book as part of a series.
Name of the author, Initials., year of publication: Title, Place of publication (Name of series and
For instance: Derks, T., 1998: Gods, temples and ritual practices. The transformation of religious ideas and values in
Roman Gaul, Amsterdam (Amsterdam Archaeological Studies 2).
* Internal reports, unpublished PhD and MA theses, etc.
Name of the author, Initials., year of publication: Title, Place of publication (internal report name
institution, company or else).
For instance: Theuws, F., 2005: The Merovingian building plans of Geldrop, Amsterdam (internal report Amsterdam
For instance: Theuws, F., 2005: The Merovingian building plans of Geldrop, Amsterdam (unpublished PhD thesis
University of Amsterdam).
For instance: Theuws, F., 2005: The Merovingian building plans of Geldrop, Amsterdam (unpublished MA thesis
University of Amsterdam).
* Collection of papers with one editor (for instance of a conference).
Name of the editor, Initials. (ed.), year of publication: Title, Place of publication.
For instance: McKitterick, R. (ed.), 1995: The new Cambridge medieval history. Volume II c. 700-900, Cambridge.
* Collection of papers with more than one editor (for instance of a conference).
Name of the first editor, Initials./Initials. Name of second editor (eds.), year of publication: Title, Place
For instance: Ripoll, G./J.M. Gurt (eds.), 2000: Sedes Regiae (ann. 400-800), Barcelona.
* Collection of papers with more than one editor in a series.
Name of the first editor, Initials./Initials. Name of second editor (eds.), year of publication: Title, Place
of publication (Name of the series, specification, serial number).
For instance: Jahnkuhn, H./D. Timpe (eds.), 1989: Beiträge zum Verständnis der Germania des Tacitus. 1. Bericht über
die Kolloquien der Kommission für die Altertumskunde Nord- und Mitteleuropas im Jahr 1986, Göttingen
(Abhandlungen der Akademie der Wissenschaften in Göttingen, Philologisch-Historische Klasse, Dritte folge 175).
* Contribution in a collection with one editor.
Name of the author, Initials., year of publication: Title, in Initials. Name of the editor (ed.), year of
publication: Title, Place of publication, first page-last page.
For instance: De Jong, M., 1995: Carolingian monasticism: the power of prayer, in R. McKitterick (ed.), 1995: The new
Cambridge medieval history. Volume II c. 700-900, Cambridge, 622-653.
Note: if more than one author of the contribution or more than one editor is present follow
guidelines as given before. Mind the order of Initials, Names and slashes. The volume is not
listed in the bibliography unless it is referred to as a separate publication.
* Contribution in a journal.
Name of the author, Initials., year of publication: Title, Name of the Journal serial number, first page-
For example: Boulanger, F. Le, 2004: Évolution d’un îlot urbain du XIIIe au XVIIe siècle, Quimper, Collège de la Tour
d’Auvergne (Finistère), Archéologie Médiévale 34, 1-42.
Notes: the serial number follows the name of the journal without a separation comma, it is
not in italics and it is always in arabic figures.
If a journal is published in a later year then the year indication proper the year of publication
is given in square brackets: 1988 .
* Internet articles
Name of the author, Initials., year of publication: Title, Publication series (name of internetsite on year
For instance: Peacey, A., 1996: The Introduction of Tobacco and Tobacco Pipes to the British Isles, Internet archaeology
1 (http://intarch.ac.uk/journal/issue1/peacey/intro.html on 16 march 2007).
Title, year of publication, author, editor, etc. (cd-rom)
For instance: Cultuurhistorische waardenkaart Noord-Brabant 2001, Provincie Noord-Brabant (cd-rom).
* Newspaper article
Name of the author, Initials., year of publication: Title, Name of the Journal, Name of the journal
section, date, page(s).
For instance: Buijtendorp, T., 1990: Een Nederlands Pompeï, NRC Handelsblad, Bijlage wetenschap en onderwijs, 17-7-
Name of reviewer, Initials., year of publication: rev. of Name of the author, Initials., year of
publication: Title, Place of publication, Name of the journal serial number of journal, first page-last
For Instance: Fichet de Clairfontaine, F., 2004: rev. of Sapin, C. (ed.): 2002: Avant-nefs et espaces d’accueil dans l’église,
entre le IVe et le XIIe siècle. Actes du colloque international du CNRS (Auxerre, 17 au 20 juin 1999), Paris, Archéologie
Médiévale 34, 315-318.
et al. et alii
N.F. Neue Folge
N.R. Nieuwe Reeks Neue Reihe
N.S. New Series
rev. of review of
s.a. sine anno
s.l. sine loco
s.v. sub voce (under that word, for instance in footnotes referring to encyclopedias)
Figures, whatever their nature are always referred to as figure(s), fig. or figs.
Figures are numbered per contribution.
Tables are indicated as table(s). They are numbered per contribution.
In the text a figure is referred to as fig. with number between brackets as part of the line.
For instance: The river Scheldt runs in a northerly direction (fig. 2).
In the caption the figure is referred to as Fig. 1, 2, 3 etc. There is no full stop behind the figure
Captions should make it possible to understand the figures independent of the text. They contain
preferably the place concerned, the subject and date. Scale indications follow as a line of their own
after of full stop in the caption.
For instance: Fig. 1 Bergeijk. Plan of the Romanesque church of the twelfth century. Scale 1:100.
If in a caption a legend is explained then first the list of figures followed by a full stop (referring to
elements of the legend) appears then a possible list of letters followed by a full stop (referring to
elements like place names in a map) appears. Enumerations begin on a new line and are not ended by
a full stop. Figures and letters are not followed by a full stop. Separation of elements is by a semicolon.
For instance: Fig. 1 Northern Belgium in late Merovingian times. Scale 1:100.000.
1 peat; 2 sandy soils; 3 löss; 4 clay; a Antwerp; b Diest; c Lommel; d Nete River; e Arendonk
If a figure from another author is used it must be mentioned in the caption.
For instance: Fig. 1 Flanders in the Early Middle Ages (Tys 2005, 12, fig. 2).
It is not useful to give detailed instructions as to the lay out of figures. Try to provide figures as much as
possible in digital form in current programmes (the Adobe series for instance).
Digital photographs should at least have 800 DPI.
If illustrations are in colour they should be in the CMYK format (it is not decided yet if colour print
will be implemented).
Illustrations should be in EPS format.
Digital documents (illustrations) should have measurements in centimetres and letters measurements
Do not use Clipping Mask for finalizing Adobe Illustrator figures. This reduces the possibilities to
handle the figure. This will be done when making the lay out. Indicate the outline of the figure (box,
frame) by adding a rectangle as top layer.
Maps (except very general ones that should be oriented to the north anyway) of excavations, villages
and other not generally known places should always contain an arrow indicating the north and a scale.
Figures are sent back to authors if they do not match this requirement.
Legends should preferably be placed in the outline of the figure. Reduce the number of texts in a
In excavation plans the non-excavated areas should be indicated by a 10% grey shade.
This guidelines are borrowed from the new archaeological journal [in formation]
“Medieval and Modern Matters, Archaeology and Material Culture in the Low Countries” (see below)
Medieval and Modern Matters
Archaeology and Material Culture in the Low Countries
A new international archaeological journal
Dear friends and colleagues,
The archaeology of the Middle Ages and Modern Period in the Low Countries is flourishing more
than ever before. Numerous excavations, new research and an increased number of archaeologists
active in this field testify to this development.
New interpretations and interesting perspectives on themes of international interest, such as rural
development, the rise of the town, material culture and European expansion overseas have
encouraged us to set up this journal to serve the ever growing demand to publish the valuable results
in different fields.
Medieval and Modern Matters will also offer the opportunity to authors from abroad to contribute
within a wide range of fields (architectural history, numismatics, historical geography, place-name
analyses and history).
Medieval and Modern Matters will be published by Brepols Publishers (Belgium).
To contact us, send an e-mail to: email@example.com
In the meantime a webpage will be opened.
We invite all archaeologists to take good notice of this new initiative and we look forward to hearing
'Medieval and Modern Matters'
Frans Theuws (University of Amsterdam)
Dries Tys (Free University of Brussels)
Frans Verhaeghe (Free University of Brussels, review section)