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									46th    Council Minutes March 24, 2009                                   1

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The 46 meeting of the Town Council of the Town of Happy Valley-
Goose Bay was held on March 24, 2009 at 5:00 p.m. and called to
order by Mayor Leo Abbass.

Present:
Mayor Leo Abbass
Deputy Mayor Stan Oliver
Councillor Dean Clarke
Councillor Bill MacKey
Councillor Paul Tsibidis
Councillor James H. Saunders
Councillor Madelyn Kelly
Town Manager Al Durno
Town Clerk V. Sheppard
Director of Economic Development Karen Wheeler
Recording Secretary Donna Jones on vacation

Mayor Abbass asked for a minute of silence out of respect for Corp.
Kenneth O’ Quinn and the passengers of Cougar Flight 491.


1       PRESENTATION

        Mayor Abbass made a presentation to Fire Chief, Carl
        Oldford in appreciation of job well done in 2008.

2       DELEGATIONS

a)      Lori Battcock- Level three student of Mealy Mountain
        Collegiate made a presentation to council on “Earth Hour”
        being held March 28, 2009 8:30-9:30 pm. Ms Battcock
        stated that Earth Hour will start in Sydney, Australia by
        turning off all non-essential light for one hour. Ms. Battcock
        requested councils support for Earth Hour.

b)      Gerald Dyson- Mr. Dyson addressed council concerning the
        Lower Churchill Project and Sewer Treatment Project.

c)      Ernie Rumbolt- Mr. Rumbolt questioned council as to the
        process for them to apply for the extra land that he requested
        on his application. Mayor Abbass advised that he periodically
        check with the Municipal Technologist to see if the ban has
        been lifted.



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3       ADOPTION OF AGENDA OF THE 46                   MEETING

        It was moved by Deputy Mayor S Oliver seconded by
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        Councillor P. Tsibidis to adopt the agenda of the 46
        meeting of the Town Council of the Town of Happy
        Valley-Goose Bay. Motion Carried unanimously.




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4      ADOPTION OF MINUTES OF THE 44 MEETING

       It was moved by Councillor M. Kelly seconded by
       Councillor B. Mackey to approve the adoption of the
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       minutes of the 44 meeting of the Town Council of the
       Town of Happy Valley-Goose Bay. Motion Carried
       unanimously.


5      ACTION REPORT

a)     Councillor Kelly commented on item 13(h) that the
       opening of the Auditorium would probably be April 2009.

b)     Deptuy Mayor Oliver queried item 10(x) and whether a
       date has been set for the meeting with Randy Letto.
       Town Manager Al Durno advised that he is working on
       arranging a date.

c)     Councillor Kelly queried item 5(a) and whether a date
       has been set for a meeting with John Moore. Town
       Manager al Durno advised that a date is being worked
       on.


6      CORRESPONDENCE

       There were 9 Incoming Letters and 16 Outgoing Letters
       in the Council Package.

a)     Deputy Mayor Oliver commented on letter #1 from Hon.
       Diane Whalen, Minister of Municipal Affairs as to where
       the status of the feasibility study is, he was advised that
       you can dial 911 and get an answer.

b)     Mayor Abbass commented on outgoing letter #1
       requesting that a copy be sent to the Federal Minister of
       National Defense and Hon. John Hickey, Minister of
       Labrador Affairs.

c)     Mayor Abbass commented on incoming letter #12 from
       Municipalities Newfoundland & Labrador requesting that
       a letter of congratulations be sent to the town of
       Roddickton-Bide Arm on their amalgamation.


7      MUNICIPAL SERVICES COMMITTEE – Councillor
       Paul Tsibidis

       It was moved by Councillor Saunders and seconded by
       Councillor Tsibidis to approve the Municipal Services
       Committee Report. Motion carried unanimously.




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a)     Land Application-Adelheid Behrens

       A request was received from Adelheid Behrens to
       subdivide 84 Palliser Cresent to create two residential
       low density lots. Committee recommends to approve the
       request to subdivide the property at 84 Palliser Cresent
       subject to a) the request be advertised for public input
       and b) a revised survey for both the existing property and
       the proposed new property to be submitted and approved
       by the town. Further, that each lot requires its own water
       and sewer service and access is from Palliser Cresent.

b)     Land Application-Ernie Rumbolt

       Land application from Ernie Rumbolt for land 150 x 250
       meters on Churchill Falls Road for manufacturing
       lumber. Committee recommends approval conditioned
       upon it being advertised and conditioned upon a 15
       meter buffer zone along the roadside of the property.

c)     Land Allocation for Fur Farms

       Enclosed in Council package is a letter from the
       Department of Natural Resources regarding proposed
       fur farm areas within the municipality. Committee
       recommends site 2 (Welbourne Bay Road) for the
       proposed fur farms.

d)     Information Item

       Enclosed in Council Package is information regarding
       concern with wood smoke.

e)     Labrador-Island Transmission Line

       Enclosed in Council Package is information on the
       Labrador-Island Transmission Line.

f)     Combined Councils of Labrador

       Councillor Saunders briefed Council on the Annual
       meeting of the Combined Councils of Labrador held in
       North West River last weekend.

g)     Letter

       Committee recommends that Council write the Chair of the
       Combined Councils of Labrador congratulating them on a job
       well done on this years AGM.




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h)     Street Paving

       Committee recommends that staff explore the possibility
       of combining our paving tenders with the provincial
       paving tender.

i)     Tender

       Committee recommends that Council invite proposals for
       a consultant to do tender specs for road paving and
       extension to the Town Depot.

j)     Building Permit

       Enclosed in Council Package is information on ticketing
       for violations.

k)     Fire Breaks

       Committee recommends that staff look into the cost of a
       fire break around the community.

l)     Business Application-Arpeggio’s Strings & Things

       Application received from Paul Walsh to operate a home
       based business Arpegggio’s Strings & Things, the selling
       of musical supplies from 3 Grenfell Street on an
       appointment only basis. Committee recommends
       approval subject to the following conditions a) the
       request be advertised for public input and b) vehicle
       traffic to be kept to a minimum.

m)     Motion referred back to Municipal Services

       Committee recommends to refer back to Municipal
       Services Committee the reallocation of $20,000.00 from
       the 2009 allotment of $100,000.00 to do a study on
       Spring Gulch water, further, committee will develop the
       scope of work that has to be done.

n)     Equipment Purchase

       Committee recommends that Council accept the low
       tenders for the following equipment:

       A.   Sander/Dump Truck Combination-Harvey & Company
            $158,891.56 HST incl.
       B.   Snow Blower Attachment-Parts For Trucks $178,381.80
            HST incl.
       C.   Backhoe w/ Attachment-Stone Valley Equipment
            $116,277.00 HST incl.
       D.   Two Pick up Trucks-Labrador Motors Ltd $42,646.20 HST
            incl.




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       E.   One SUV Police Vehicle-Labrador Motors Ltd $45,568.38
            HST incl.

       Against: Councillors Clarke & Mackey
       In favor: Mayor, deputy Mayor, Councillors Tsibidis, Kelly
       and Saunders.



8      TOURISM, PARKS AND RECREATION COMMITTEE
       Councillor B. MacKey


       It was moved by Councillor Mackey and seconded by
       Councillor Saunders to approve the Tourism, Parks &
       Recreation Report as presented. Motion carried
       unanimously.

       Mayor Abbass would like a letter of congratulations sent
       to the organizing committee for the Big Land Loppet and
       Cain’s Quest.

       Mayor Abbass would also like the Community Awards
       Committee to verify the names on the awards plaques
       for accuracy.

a)     Report

       Enclosed in Council Package is the Tourism Parks and
       Recreation Committee Report for the period February 16-
       March 16, 2009.


b)     2008-2009 Winter Lights

       Enclosed in Council Package is information regarding the
       2008-2009 Winter Lights celebration.


c)     Louis Leonard Circus

       Enclosed in Council Package is information regarding the
       Louis Leonard Circus.

d)     HV-GB Minor Soccer Association

       Enclosed in Council Package is information from the HV-
       GB Minor Soccer Association regarding arena rates.




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e)      Upcoming Events

        Labrador Cup-March 20-22/09
        Novice Jamboree-March 27-29/09
        Figure Skating Ice Show-April 4-5/09
        Midget Hockey Provincials-April 13-16/09
        Air Labrador Hockey Series-March 27/09 Sheshatshui Arena
        March 28/09 E.J. Broomfield Memorial Arena
        2009 RNL Regional Labrador Seminar-April 3-5/09
        3-3 Fun Hockey Tournament-March 21/09 Husky Park

f)     Community Awards

       Enclosed in Council Package is information regarding
       the Community Awards.

g)     Phase 2 Sports Complex

       Committee recommends that Council approve the fee
       Proposal from CBCL Ltd for Phase 2 of the Sports
       Complex at a cost of $500,337.75


9       ECONOMIC DEVELOPMENT                   COMMITTEE           –
        Councillor D. Clarke

        It was moved by Councillor D. Clarke seconded by
        Councillor Saunders to approve the Economic
        Development Committee Report as presented. Motion
        Carried unanimously.


a)      Atlantic Mayor’s Congress

        Atlantic Mayor’s Congress will be taking place in Halifax,
        N.S. April 16-18/09.

b)      Public Comment on EIS for Proposed LCP

        Enclosed in Council Package is info regarding public
        comments on the EIS for the proposed Lower Churchill
        Project due by the panel by May 22, 2009.

c)      Information Item

        Enclosed in council package is information regarding
        meetings attended by the Director of Economic
        Development.

d)      Information Item-PDAC 2009

        Enclosed in council package is info on the Prospectors &
        Developers Association of Canada 2009 International
        Convention, Trade Show and Investors Exchange held in
        Toronto March 1-4, 2009.



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e)     MNL 2008 Resolution

       Enclosed in Council Package is information of MNL 2008
       Resolution.


f)     Strategic Risk Management

       Enclosed in Council Package is information on Strategic
       Risk Management.

g)     Advertisement

       Committee recommends that Council purchase a ¼
       page ad for both the May and November issues of the
       Downhome Magazine for a total cost of $732.20.



10     FINANCE AND ADMINISTRATION COMMITTEE
       – Councillor B. MacKey

       It was moved by Deputy Mayor Oliver seconded by
       Councillor P. Tsibidis to approve the Finance and
       Administration Committee as presented. Motion Carried
       unanimously.

a)     Complaint Report

       Enclosed in Council Package is the January & February
       2009 Complaints Report.

b)     Fuel Pricing

       Enclosed in Council Package is the Fuel Pricing Report
       for February 26-March 12, 2009.

c)     Traffic Fines Report

       Enclosed in council package is the Traffic Fines Report
       for February 2009.

d)     Proclamation-Parkinson Society of NL

       Committee recommends to approve the following
       proclamation declaring April 2009 as the Parkinson’s
       Awareness Month.




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46th   Council Minutes March 24, 2009                                    8


             This is to let all members of Council and all citizens of
             Happy Valley-Goose Bay know that April has been
             named Parkinson’s Awareness Month by Parkinson
             Society of Canada.


             Nearly 100,000 people in Canada and 1,600 people in
             this province have Parkinson’s Disease. Parkinson’s is
             a neurodegenerative disease which causes
             tremors, slowness and stiffness, impaired balance and
             rigidity of muscles and even trouble speaking and
             swallowing. Parkinson’s affects men and women
             equally, is not contagious and is not a natural part of
             aging. Although no cure has yet been found, scientists
             are working to develop drugs to slow the progression of
             Parkinson’s and to discover the cause and find a cure.

             Parkinson Society Newfoundland and Labrador, a
             regional partner of Parkinson Society Canada, is the
             provincial voice of people living with Parkinson’s.
             Through research, education, advocacy and support
             services the Society endeavors to ease the burden for
             all those affected by Parkinson’s.

             I invite all citizens of Happy Valley-Goose Bay to join
             me in wishing the Parkinson Society a successful
             Parkinson’s Awareness Month.

             Mayor Leo Abbass
             Town of Happy Valley-Goose Bay



e)     Request- Memorial University Alumni Association

       Request received from Memorial University Alumni
       Association for the Town to nominate a deserving
       graduate whom we feel has contributed in significant
       ways to his/her profession or community. Staff is to
       forward this item to Carol Best.

f)     Mealy Mountain Scholarship

       Committee recommends to sponsor a $1,000.00
       scholarship for Mealy Mountain Collegiate. Councillor
       Clarke will be the presenter for 2009.

g)     Request-151 Hamilton River Road

       Enclosed in Council Package is information regarding
       151 Hamilton River Road.

h)     Commissioning of Mealy Mountain Auditorium

       Enclosed in Council Package is information on the
       commissioning of the Mealy Mountain Auditorium.




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i)     Progressive Discipline Conference

        Committee recommends that Deputy Mayor Oliver,
        Valerie Sheppard and Sheldon Normore attend the
        Progressive Discipline Conference in Halifax March 30-
        April 1, 2009.

j)     Municipal Symposium

        Committee recommends that Councilor Saunders and
        Superintendent of Works-Road Transport, Wallace
        Nippard attend the Municipal Symposium being held in
        Gander April 29-May 2/09.

k)     Information Item- Main Gate Remediation

       Enclosed in council package is information on the
       Environmental Cleanup activity on the Base property near
       the main gate south of Loring Drive.

l)      Mayor Abbass requested that a letter be written to
        NLAMA advising that Labrador was missed from
        sponsors.

11     APROVAL OF CHEQUES

      It was moved by Deputy Mayor Oliver seconded by
      Councillor Tsibidis to approve cheques in the amount
      of $409,940.80. Motion Carried unanimously.
Cheque         Pay To The           Cheque
Number           Order Of          Amount
00003934 Alpa Equipment             $565.81
00003955 National Shoe            $3,553.62
00003962 Strongco                $12,808.74
            Equipment
00003963 Toromont Cat             $3,245.91
00004030 Mokami Travel            $1,308.40
            Service
00004034 Provincial               $1,657.90
            Airlines
00004065 Cimco                    $1,189.44
            Refrigeration
00004067 Fracflow                 $1,392.29
            Consultants Inc
00004076 Microtek                 $2,452.10
            Newfoundland
            Inc.
00004077 Mista-Shipu            $325,011.81
            Construction
00004081 Newcap                     $708.51
            Broadcasting
00004087 Provincial                 $794.77
            Airlines Ltd
00004089 Ron Fougere &           $50,933.83
            Associates


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46th      Council Minutes March 24, 2009                                10



00004173       Goose Bay              $1,195.20
               Wholesalers
00004176       K&D Pratt                $691.84
00004177       Melville                 $751.45
               Communications
00004180       Thomas                 $1,679.18
               Industrial Sales

                            Total   $409,940.80


12       COUNCILLORS FORUM

a)       Councillor Clarke expressed pleasure in seeing the youth
         in Council Chambers and that “Earth Hour” is an excellent
         project.

b)      Councillor Clarke commented that he was not opposed to
        the town acquiring Spring Gulch but would like more
        research on what Council would be expecting from the
        $20,000.00 expenditure.

c)      Councillor Clarke commented that he would like to move
        forward on getting the Town Clock installed as soon as
        possible.

d)     Councillor Saunders commented on the Town trying to find
       another water supply and also the water supply from
       Spring Gulch.

e)     Councillor Saunders queried as to where the plaque for
       Mayor Leon Cooper would be installed. Town Manager
       advised that it will be installed at the Town Square during
       Aboriginal Day this year.

f)     Councillor Kelly commented that the Town supports Lower

       Churchill and that all should benefit from this project.

g)     Councillor Mackey commented that the Germans are back
       in town training and is disappointed that the Danish are not
       coming.

h) Councillor Tsibidis commented on the town water supply
   and that we should get our own water supply.

i)     Councillor Tsibidis thanked Council for the removal of traffic
       signs in Spruce Park.

j)     Deputy Mayor Oliver applauded the Province and Health
       Labrador on their new office building and the new Long
       Term Health Care Facility. Both are a big asset to our
       community.




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 k) Deputy Mayor Oliver is concerned as to what is going to
    happen to the Paddon Home once the new facility is open.
    He requested that a letter be sent to the Province and
    Health Labrador requesting that they meet to discuss the
    Paddon Home facility.

l)     Deputy Mayor Oliver requested that a letter be sent to the
       RCMP and the ad channel regarding ice conditions on the
       Churchill River.

m) Deputy Mayor Oliver requested that the four paving
   specifications be done as soon as possible.

n)     Mayor Abbass requested a letter be sent to the Federal
       Minister regarding the article on the Military’s Northern Unit.

o)     Mayor Abbass advised that he spoke to the Innu Nation and
       they are willing to brief Council in April.

p)     Mayor Abbass requested a letter of congratulations to the
       Combined Councils of Labrador Annual Convention.

q)     Mayor Abbass requested a letter congratulating Michel
       Andrew on his successful walk from Sheshatshui to
       Natuashish.

 r)    Mayor Abbass queried if the lights donated by the Dutch
       military are usable. The Town Manager advised that there is
       a very high cost involved. The Town Manager will do an ad
       for sale in Municipality NL info note.

s)     Mayor Abbass advised that the Combined Councils
       representation agreed to meet on a regular basis.

t)     Mayor Abbass requested that a meeting be arranged
       between Council, CLEDB and the Chamber of Commerce to
       find out where we all stand on certain issues.

        The meeting adjourned for a short recess at 7:10 pm and
        reconvened at 7:15 pm for Business Session.


13      BUSINESS SESSION

 a)     Mayor requested that the Town Manager write the Town
        Union to establish the Union, Management and Council
        Committee.

 b)     Mayor queried reasoning for the outgoing letter #9. Town
        Manager advised that in order to apply for funding the
        letter is required.

 c)      Mayor queried the status of the debit machine. Town clerk
        advised that the programmers are in the process of
        completing and should be installed shortly, but may not be
        for the billing.


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d)      Mayor asked that the Recreation Director meet with the
       local soccer association to inquire as to what the
       association is requiring from Council.

e)     Councillor Tsibidis requested that Council contact Air
       Canada or some other airline to replace routes by Air
       Labrador.


       There being no further business the meeting adjourned at
       7:50 p.m.




MAYOR LEO ABBASS




TOWN CLERK VALERIE SHEPPARD




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