Date as postmark Dear Applicant Re: Volunteer Coordinator – I-Rise Project Ref: NCVC - IR Please find an application pack and further details for the above post. This includes guidelines on how to complete the application form and some additional information about SOVA and the recruitment process. SOVA is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to share this commitment. Enhanced CRB checks and ISA registration will need to be completed and any individual banned from working with children/and or vulnerable adults should not apply. Please read the supporting notes carefully when completing the application form, providing evidence of all the criteria in the person specification. SOVA is a user of the ‘two-tick’ disability symbol and actively welcomes applications from disabled candidates. We operate a guaranteed interview scheme for all disabled applicants whom the shortlisting team determine meet the minimum criteria for the post (see essential criteria on the person specification). Please ensure that you highlight that you are disabled on the diversity form to ensure that you are automatically considered for a guaranteed interview, if you meet the essential criteria. Please do not send CV’s as they are not an acceptable alternative to any part of the application form and will not be considered. Please also ensure that you put the relevant post reference number on your application form. Your completed application form and equal opportunities monitoring form must be returned via e-mail only to firstname.lastname@example.org by no later than midday 4 January 2010. We regret that any applications received past this time will not be accepted. Interviews will be held week commencing 18 January 2010 and only shortlisted candidates will be contacted. Therefore if you have not received any correspondence by Monday 11 January 2010 your application has not been successful on this occasion. Please note that we will be taking up references prior to the interview, however if you do not wish for your references to be taken up then you will need to let us know on receipt of your interview invite. I would like to take this opportunity in thanking you for your interest in working for SOVA. Yours faithfully Gaynor Cartwright Area Coordinator E-mail: email@example.com JOB TITLE: Volunteer Coordinator BASE: Nottingham Nottingham City Council Children’s Services are working in Partnership with SOVA to run the iRISE mentoring project as part of a wider programme of personal development support to raise attainment and the aspirations of children and young people looked after in Nottingham City. The project will aim to engage and support children and young people looked after aged 10 to 15 (key stages 2-4). The project is funded through the Nottingham Crime Council. SOVA is a national voluntary organisation which works to strengthen communities by involving local volunteers in promoting social inclusion and reducing crime. SOVA’s existing operation in England and Wales encompasses 75 Projects and Schemes throughout England and Wales, over 300 staff and 2,000 active volunteers working with more than 11000 offenders and disadvantaged young people. SOVA presently has contracts with Probation Services, Health Authorities, Prisons, the Youth Justice Board, Social Services, Job Centre Plus (the Employment Service), the DfES and Learning Skills Councils in addition to funding provided by charitable trusts, the European Social Fund, Single Regeneration Budget and the private sector. It is SOVA’s vision that Volunteers, as members of the community, will actively seek to provide access to resources that disadvantaged young people may use in developing their own potential in society. SOVA Volunteers are recruited from all sectors of the local community. They deliver ‘befriending’ and ‘mentoring’ activities depending on the focus of the local project. All SOVA Volunteers are appropriately trained and supervised by staff to operate within health and safety, confidentiality and equal opportunities guidelines. SOVA volunteer training is accredited with the Open College Network at Level 2. CONTEXT The post of Volunteer Co-ordinator is an established grade within SOVA. The role of the Co-ordinator is to take responsibility for specific aspects of the project as detailed below. All duties are to be carried out in line with SOVA’s current operating policies and procedures and any procedures outlined by the funding organisation. In the first instance the post holder reports to the Project Manager. JOB CONTENT • To recruit, interview and train volunteers. • To work directly with beneficiaries participating on the project, and to support them in identifying their personal and group aims and objectives. • To match volunteers to project participants • To take responsibility for administrative tasks, including data inputting and collation; maintaining records; gathering information, general administration and to be self administrating. • To process returns to SOVA Head Office and Funders, including monitoring returns, petty cash, sickness, expenses and other returns. • To conduct staff performance reviews and facilitates staff Development. • To contribute to project promotion and participate in project development and forward planning. • To network and liaise with other voluntary organisations and projects. • To manage participant referrals, develop participant action plans and provide advice and guidance. • To take an active part in the end of project evaluation and dissemination of the lessons learnt from the project delivery as appropriate. • To maintain productive relationships with partners including attending meetings, preparing reports, delivering presentations etc. • To cover any appropriate aspect of other team members roles in their absence. • To contribute to meeting project targets and objectives. • To take part in regular supervision with line manager. • To participate in the general development of SOVA through meetings, training and attendance of other events. • To carry out any other duties within the scope of the post PERSON SPECIFICATION – Volunteer Coordinator Evidence of meeting the criteria in this person specification must be shown when completing the application form for the post and will be further tested at interview through questioning and testing. CRITERIA E/D CONTEXT SKILLS/ABILITIES E Data inputting and collation, Administration maintaining records, drafting letters, information gathering, carrying out general office duties Communication E Preparing reports, liaising with partners and funders, relating to colleagues, volunteers and beneficiaries, demonstrating competence in Microsoft Office Management of time and E Planning work; meeting deadlines workload Support & supervision E Supporting volunteers and staff. Providing supervision to volunteers and staff. Ability to work unsupervised Liaison with partners D Communication skills, preparation of reports, Presentation Skills. Work within organisational E Implementing organisational Policies policies e.g. Confidentiality, Equal Opportunities/Diversity, Health & Safety, Child Protection Information Technology D Microsoft Office experience, Awareness and aware and comfortable with Email, Facebook, myspace, and E-social networking KNOWLEDGE/UNDERSTANDING Working with volunteers E Recruiting, interviewing, training, matching, supervising volunteers Monitoring processes E Understanding of the purpose of monitoring and of monitoring systems Needs of young people E Understanding of the circumstances and barriers existing for young people.. Child protection D Knowledge of current thinking and policy developments in this area EXPERIENCE Working with young people E Accepting referrals, interviewing participants, preparing participant action plans, Matching Young People, providing advice and guidance Post-specific skills/abilities; knowledge/understanding; experience SPECIAL CONDITIONS RELATING Enhanced CRB Disclosure TO THIS POST required Access to transport Summary of Conditions JOB TITLE: Volunteer Co-ordinator Fixed Term (2 years) BASE: Nottingham STARTING SALARY: £21,001 (pro rata) (Point 24) SALARY RANGE: £21,001 – £23,187 (pro rata) (SCP 24 – 28) WORKING WEEK: 28 hours per week HOURS OF WORK: Normal working hours are Monday - Friday, between 9 am–5 pm. But this post will require the postholder to work out of the normal working hours (evenings and week-ends). Overtime is not payable and SOVA operates a time off in lieu system for any hours worked in addition to those stated. PROBATIONARY PERIOD: This post will be subject to a probationary period. HOLIDAY ENTITLEMENT: 26 days per annum (pro rata) plus all public holidays pro rata ADDITIONAL INFORMATION – important information please read carefully. The post is subject to a six-month probationary period wherein one week’s notice is required on either side. Once confirmed in post, notice is one months on either side PENSION: All staff are eligible to join a group stakeholder scheme immediately upon appointment. SOVA will make an employer's contribution into the scheme Staff will only become eligible for the employer's contribution from the date of confirmation in post. TRAVEL AND SUBSISTENCE: All costs other than home to office are reimbursed according to regulations and within budget. CRIMINAL RECORD CHECK: An enhanced criminal record check is required for this post.
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