Re Volunteer Coordinator - I-Rise Project by xyd32971


									                                                      Date as postmark

Dear Applicant

               Re: Volunteer Coordinator – I-Rise Project
                            Ref: NCVC - IR

Please find an application pack and further details for the above
post. This includes guidelines on how to complete the application
form and some additional information about SOVA and the
recruitment process.

SOVA is committed to safeguarding and promoting the welfare of
children, young people and vulnerable adults, and expects all staff
and volunteers to share this commitment. Enhanced CRB checks
and ISA registration will need to be completed and any individual
banned from working with children/and or vulnerable adults
should not apply.

Please read the supporting notes carefully when completing the
application form, providing evidence of all the criteria in the person

SOVA is a user of the ‘two-tick’ disability symbol and actively welcomes
applications from disabled candidates. We operate a guaranteed
interview scheme for all disabled applicants whom the shortlisting
team determine meet the minimum criteria for the post (see essential
criteria on the person specification). Please ensure that you highlight
that you are disabled on the diversity form to ensure that you are
automatically considered for a guaranteed interview, if you meet the
essential criteria.

Please do not send CV’s as they are not an acceptable alternative
to any part of the application form and will not be considered.

Please also ensure that you put the relevant post reference number on
your application form.

Your completed application form and equal opportunities
monitoring form must be returned via e-mail only to by no later than midday 4 January
2010. We regret that any applications received past this time will
not be accepted.
Interviews will be held week commencing 18 January 2010 and
only shortlisted candidates will be contacted. Therefore if you
have not received any correspondence by Monday 11 January 2010
your application has not been successful on this occasion.

Please note that we will be taking up references prior to the
interview, however if you do not wish for your references to be
taken up then you will need to let us know on receipt of your
interview invite.

I would like to take this opportunity in thanking you for your
interest in working for SOVA.

Yours faithfully

Gaynor Cartwright
Area Coordinator

JOB TITLE: Volunteer Coordinator

BASE: Nottingham

Nottingham City Council Children’s Services are working in Partnership with
SOVA to run the iRISE mentoring project as part of a wider programme of
personal development support to raise attainment and the aspirations of
children and young people looked after in Nottingham City. The project will
aim to engage and support children and young people looked after aged 10 to
15 (key stages 2-4).

The project is funded through the Nottingham Crime Council.

SOVA is a national voluntary organisation which works to strengthen
communities by involving local volunteers in promoting social inclusion and
reducing crime.

SOVA’s existing operation in England and Wales encompasses 75 Projects
and Schemes throughout England and Wales, over 300 staff and 2,000 active
volunteers working with more than 11000 offenders and disadvantaged young

SOVA presently has contracts with Probation Services, Health Authorities,
Prisons, the Youth Justice Board, Social Services, Job Centre Plus (the
Employment Service), the DfES and Learning Skills Councils in addition to
funding provided by charitable trusts, the European Social Fund, Single
Regeneration Budget and the private sector.

It is SOVA’s vision that Volunteers, as members of the community, will
actively seek to provide access to resources that disadvantaged young people
may use in developing their own potential in society.

SOVA Volunteers are recruited from all sectors of the local community. They
deliver ‘befriending’ and ‘mentoring’ activities depending on the focus of the
local project. All SOVA Volunteers are appropriately trained and supervised by
staff to operate within health and safety, confidentiality and equal
opportunities guidelines. SOVA volunteer training is accredited with the
Open College Network at Level 2.

The post of Volunteer Co-ordinator is an established grade within
SOVA. The role of the Co-ordinator is to take responsibility for specific
aspects of the project as detailed below. All duties are to be carried
out in line with SOVA’s current operating policies and procedures and
any procedures outlined by the funding organisation. In the first
instance the post holder reports to the Project Manager.


• To recruit, interview and train volunteers.

• To work directly with beneficiaries participating on the project, and
to support them in identifying their personal and group aims and

• To match volunteers to project participants

• To take responsibility for administrative tasks, including data
inputting and collation; maintaining records; gathering information,
general administration and to be self administrating.

• To process returns to SOVA Head Office and Funders, including
monitoring returns, petty cash, sickness, expenses and other returns.

• To conduct      staff   performance    reviews   and   facilitates   staff

• To contribute to project promotion and participate in project
development and forward planning.

• To network and liaise with other voluntary organisations and

• To manage participant referrals, develop participant action plans and
provide advice and guidance.

• To take an active part in the end of project evaluation and
dissemination of the lessons learnt from the project delivery as

• To maintain productive relationships with partners including
attending meetings, preparing reports, delivering presentations etc.
• To cover any appropriate aspect of other team members roles in
their absence.

• To contribute to meeting project targets and objectives.

• To take part in regular supervision with line manager.

• To participate in the general development of SOVA through
meetings, training and attendance of other events.

• To carry out any other duties within the scope of the post
             PERSON SPECIFICATION – Volunteer Coordinator

Evidence of meeting the criteria in this person specification must be shown
when completing the application form for the post and will be further tested at
interview through questioning and testing.

             CRITERIA                   E/D                  CONTEXT

                                         E     Data inputting and collation,
Administration                                 maintaining records, drafting
                                               letters, information gathering,
                                               carrying out general office duties
Communication                            E     Preparing reports, liaising with
                                               partners and funders, relating
                                               to colleagues, volunteers and
                                               beneficiaries, demonstrating
                                               competence in Microsoft Office
Management of time and                   E     Planning work; meeting deadlines
Support & supervision                    E     Supporting volunteers and staff.
                                               Providing supervision to
                                               volunteers and staff.

                                               Ability to work unsupervised
Liaison with partners                    D     Communication skills,
                                               preparation of reports,
                                               Presentation Skills.
Work within organisational               E     Implementing organisational
Policies                                       policies e.g. Confidentiality,
                                               Equal Opportunities/Diversity,
                                               Health & Safety, Child Protection
Information Technology                   D     Microsoft Office experience,
Awareness                                      and aware and comfortable
                                               with Email, Facebook, myspace,
                                               and E-social networking

Working with volunteers                  E     Recruiting, interviewing,
                                               training, matching, supervising
Monitoring processes              E   Understanding of the purpose
                                      of monitoring and of
                                      monitoring systems
Needs of young people             E   Understanding of the
                                      circumstances and barriers
                                      existing for young people..
Child protection                  D   Knowledge of current thinking
                                      and policy developments in
                                      this area

Working with young people         E   Accepting referrals, interviewing
                                      participants, preparing
                                      participant action plans, Matching
                                      Young People, providing advice
                                      and guidance
Post-specific skills/abilities;
SPECIAL CONDITIONS RELATING           Enhanced CRB Disclosure
TO THIS POST                          required

                                      Access to transport
                  Summary of Conditions

JOB TITLE:             Volunteer Co-ordinator
                       Fixed Term (2 years)

BASE:                  Nottingham

STARTING SALARY:       £21,001 (pro rata) (Point 24)

SALARY RANGE:          £21,001 – £23,187 (pro rata) (SCP 24 – 28)

WORKING WEEK:          28 hours per week

HOURS OF WORK:          Normal working hours are Monday - Friday,
between 9 am–5 pm. But this post will require the postholder to work
out of the normal working hours (evenings and week-ends). Overtime
is not payable and SOVA operates a time off in lieu system for any
hours worked in addition to those stated.

PROBATIONARY PERIOD: This post will be subject to a probationary

HOLIDAY ENTITLEMENT: 26 days per annum (pro rata) plus all public
holidays pro rata

ADDITIONAL INFORMATION – important information please read
carefully. The post is subject to a six-month probationary period
wherein one week’s notice is required on either side. Once confirmed
in post, notice is one months on either side

PENSION: All staff are eligible to join a group stakeholder scheme
immediately upon appointment. SOVA will make an employer's
contribution into the scheme Staff will only become eligible for the
employer's contribution from the date of confirmation in post.
TRAVEL AND SUBSISTENCE: All costs other than home to office are
reimbursed according to regulations and within budget.

CRIMINAL RECORD CHECK: An enhanced criminal record check is
required for this post.

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