SAMPLE EXCUSED ABSENCE LETTER by robpearson

VIEWS: 33,404 PAGES: 8

									                           SAMPLE EXCUSED ABSENCE LETTER
                                INFORMATION ONLY

School Name
Address
City, State, Zip

Date

Parent Name
Address
City, State, Zip

Re: Child’s Name       DOB:

One of the goals of School Name is to help students have a successful educational experience. In
order to do this, regular daily attendance is necessary. It has been shown that frequent absences
affect children’s skill development and may lead to behavioral problems and poor grades.

The California State Department of Health recognizes that schools should be concerned with
pupil’s absences in excess of the (10) school days.

As part of the School Name attendance procedure, we send an informational letter to the parents
of a student who has been absent ten or more school days due to illness. A resent review of our
attendance records indicated that your child has missed at least ten school days for illness. When
students are absent weather excused or unexcused, they miss important classroom instructions.

We are sending this letter as a matter of information for you and as a matter of concern for your
child’s educational progress. We don’t want irregular attendance to interfere with your child’s
progress and success. Your cooperation in helping us give your child the best education possible
is greatly appreciated. If the school can be of assistance or if you have any questions, please feel
free to contact us.

Sincerely,




                              D:\Docstoc\Working\pdf\230acc5a-7fe1-480d-8baa-54367305762a.doc - 3/4/2009
                           Initial Notification of Excessive Absences



To______________________________________________________________, Parents
                                       Parent(s) or Guardian(s)

of_____________________________________________________________________.
                                               Student

Our school records indicate that your child has had an excessive number of absences this school
year. The actual # of absences as of ____________ is__________ days.
                                                   Date

Non-attendance affects a student’s academic and social progress at school. Children who do not
attend school regularly miss daily instruction and create gaps in their learning which are difficult
to make-up.

Non-attendance in school can also become a habit that is increasingly difficult to change as the
child grows older. This habit may contribute to dropping out of school and other problems which
can impact the child’s future.

If there are factors contributing to this problem that the school can help resolve, we need to
address those factors as soon as possible. Please call the office to schedule an appointment at
your earliest convenience.

Sincerely,



___________________________________________________ Date_______________
Principal/Superintendent Signature




                             D:\Docstoc\Working\pdf\230acc5a-7fe1-480d-8baa-54367305762a.doc - 3/4/2009
                              SAMPLE
                         (TO PLACE ON YOUR LETTERHEAD)

                                                                    Date

Parent(s)/Guardian(s) Name
Address
City, State, Zip

Subject: EXCESSIVE ABSENCE

Dear

        The school’s attendance records show that _____________________has been
absent from school for _________ days this school year. Although _____ of these
absences have been recorded as excused for illness, we are concerned regarding the
number of days of classroom instruction that has been missed. Students quickly fall
behind academically if absences occur frequently. As a result, they generally have poor
grades and may be considered for retention.
        When absences become excessive, it is our obligation to determine the causes.
This obligation is for the benefit of the entire student body as well as you child.
Continued illnesses may require a physical examination to ascertain what is needed to
prevent the further loss of valuable instruction and to insure a healthful environment for
all students.
        Due to this excessive number of absences, further illnesses will require a
doctor’s note or a visit to the school nurse to verify the need to grant an excused
absence. Education Code C.A.C Title 5, Section 421. Please read this law on the
reverse side of this letter.
        Your cooperation is greatly appreciated. Please contact me to schedule a
meeting to discuss solutions to your child’s absences.

                                                   Sincerely,




                                                   Principal
                                                   Your School Name




                          D:\Docstoc\Working\pdf\230acc5a-7fe1-480d-8baa-54367305762a.doc - 3/4/2009
                             SAMPLE
                        (TO PLACE ON YOUR LETTERHEAD)


                                                     Fecha

Nombre de Padre(s)/Guardian(es)
Domicilio
Ciudad, Estado Codigo Postal

Tema: AUSENCIAS EXCESIVAS

Estimado

        Los registros de asistencia de la escuela muestran que ___________________
ha estado ausente de la escuela por ___________dias este ano escolar. Aunque
_______de estas ausencias se han registrado corno excusables por enfermedad,
nosotros estamos preocupados tocante al numero de dias de instruccion escolar que se
se han perdido. Los estudiantes rapidamente se atrasan academicamente si las
ausencias occurren con frecuencia. Como resultado, generalmente reciben maias
calificaciones y pueden serconsiderados para retencion.
        Cuando las ausencias son excesivas, es nuestra obligacion determiner las
causas. Esta obligacion es para el beneficio de todo el cuerpo estudiantil al igual que
para su hijo/a. Enfernedades continuas pueden requerir un examen medico para
determinar lo necesario para prevenir la perdida future de instruccion vallosa y para
asegurar un medio ambiente saludable para todos los estudiantes.
        Debido a este munero excesivo de ausencias, enfermedades en el futuro
requeriran una nota del medico o una visita a la enfermera de la escuela para verificar
la necesidad de conceder una ausencia justiticada. Codigo de Educacion C.A.C. Titulo
5, Seccion 421. Por favor lea esta ley al reves de esta carta.
        Su cooperacion es muy agradecida. Por favor comuniquese conmigo para fijar
una junta y discutir soluciones par alas ausencias de su hijo/a.

                                                  Sinceramente,




                                                  Director
                                                  Nombre de su Escuela




                         D:\Docstoc\Working\pdf\230acc5a-7fe1-480d-8baa-54367305762a.doc - 3/4/2009
                                         NSSD
                         North Sacramento School District
               670 Dixieanne Avenue • Sacramento, California 95815
                        (916) 263-8307 •FAX (916) 263-8226



                          ____________________________
                                      Date



Child’s Name: ______________________________ Birth date: ___________________

School: _______________________________ Teacher/Grade: ___________________


Dear Parent/Guardian:

Your child has missed an excessive amount of time from school due to personal or
excused absences.

We are concerned about the health and well being of your child. It is unusual for
children to miss this much school unless there is a health problem requiring a doctor’s
care.

When a child does not attend school, he/she misses out on important learning time.
Your child has already missed ______days out of the school year. We would like to
assist you in improving your child’s health and attendance.

The North Sacramento School District provides credentialed school nurses who are
available for advice. Please call the school nurse for an appointment. We have included
a list of health resources for your information. Thank you for your cooperation in
improving your child’s attendance.

                                                   Sincerely,




                                                   Principal


Copies to: Child Welfare & Attendance
           School File


                          D:\Docstoc\Working\pdf\230acc5a-7fe1-480d-8baa-54367305762a.doc - 3/4/2009
                                         NSSD
                         North Sacramento School District
               670 Dixieanne Avenue • Sacramento, California 95815
                        (916) 263-8307 •FAX (916) 263-8226


                           ____________________________
                                       Date


School: ___________________________ Teacher/Grade: ______________________

Minor’s Name: _________________________________ Birth date: _______________


Dear Parent/Guardian:

Your child has lost valuable learning time due to excessive excused absences from
school. We are extremely concerned about your child’s academic progress. You have
been sent two letters regarding attendance. First we offered school and community
resources to assist you in improving your child’s health. When your child continued to
miss school, we requested that you obtain a doctor’s note for each absence.

Because of repeated absences from school over a prolonged period of time, the above
named minor is in a position to be referred to the School Attendance Review Board, as
defined by California State Law (Education Code Sections 48260 – 48293). Should your
child be referred, you will be contacted by this office with a date and time to appear.

Parents or guardian are required to compel the enrollment and regular attendance at
school of all minors between the ages of six and eighteen (Education Code 48200 –
48203). Parents are urged to make every effort to comply with the provisions of this law.
Failure to do so may result in a complaint filed against you with the District Attorney’s
office. Regular school attendance is critical for every child.

Please contact your child’s school or this office if you have any question with regard to
the above matter.

                                                           Sincerely,




                                                         Debbie Morris, MSW
                                                   Child Welfare & Attendance Supervisor


                          D:\Docstoc\Working\pdf\230acc5a-7fe1-480d-8baa-54367305762a.doc - 3/4/2009
                 SAMPLE EXCUSED ABSENCE LETTER
             FOLLOW UP TO INFORMATION ONLY LETTER
REQUIRES DOCTOR’S NOTE

Date

Parent Name
Address
Address

RE: Child’s Name

We sent a letter to you previously expressing our concern about the number of days your child
has been absent from school. The school’s attendance records show that your child,
_________________, has now been absent from school for _____days this school year.
Although many of these have been recorded as excused for illness, we are concerned regarding
the number of days of classroom instruction that your child is missing. Students quickly fall
behind academically if they are absent frequently. As a result, they generally have poor grades
and may be considered for retention.

Due to the excessive number of absences, if your child misses school in the future due to illness,
a doctor’s note or visit to the school nurse or health aide will be necessary to verify the need to
grant an excused absence.

Your cooperation in fulfilling your legal obligation to see that your child attend school is
appreciated. Please contact the school if you have any questions.

Sincerely,




                             D:\Docstoc\Working\pdf\230acc5a-7fe1-480d-8baa-54367305762a.doc - 3/4/2009
                    SAMPLE EXCUSED ABSENCE LETTER
       COMBINS INFORMATION LETTER WITH REQUIRING DOCTOR’S NOTE



Date

Parent Name
Address
Address

RE: Child’s Name

We are concerned about the number of days your child has been absent from school. The
school’s attendance records show that your child has excessive absences from school. Although
many of these have been recorded as excused for illness, we are concerned regarding the number
of days of classroom instruction that your child is missing. Students quickly fall behind
academically if they are absent frequently. As a result, they generally have poor grades and may
not be successful in school.

The California State Department if Health recognizes that school should be concerned with
pupil’s absences in excess of ten (10) school days.

Due to the excessive number of absences, if your child misses school in the future due to illness,
a doctor’s note or visit to the school nurse or health aide will be necessary to verify the need to
grant an excused absence.

Your cooperation in fulfilling your legal obligation to see that your child attend school is
appreciated. Please contact the school if you have any questions.

Sincerely,




                             D:\Docstoc\Working\pdf\230acc5a-7fe1-480d-8baa-54367305762a.doc - 3/4/2009

								
To top