Faculty Letter of Offer Sample (Submit 2 originals and eight copies to the
Refer to Provost Samples for Guidance
November 7, 2008
Mr. Chris Barnes
1234 Olney St. SE
Salem, OR 97301
Dear Mr. Barnes,
The Department of Natural Resource Sciences and the College of Agricultural, Human, and
Natural Resource Sciences are pleased to offer you a full-time, tenure-track position. The terms
of the offer are as follows:
Title: Assistant Professor
Appointment: 50% Academic Programs, 35% Agricultural Research Center, 17%
Salary: $50,000 on an annual year basis
Effective Date: August 16, 2009
Location: Pullman, WA or other location as assigned.
Tenure: Under current policy, you will be eligible for tenure no later than
your sixth full year of employment in 2014-2015. However, if
your record warrants promotion to the associate rank before the
probationary period has been completed, you may apply early. If
promotion is awarded early, tenure will be granted at the same
time. (Tenure can only be awarded after you have received
permanent immigrant status.) Progress toward tenure is evaluated
(and faculty are given feedback) annually with a more intensive
review in the third year. Your third-year progress review will be
completed in 2012.
The Department of Natural Resource Sciences promotion and
tenure guidelines are enclosed or can be found at:
You can find the Policies, Procedures, and Criteria for Promotion
and Tenure in the College of Agricultural, Human, and Natural
Resource Sciences on the web at:
http://www.cahe.wsu.edu/fs/annual-review.htm. Please refer to
these documents during your probationary period as you prepare
Start-up Support: Allocation of $4,000 for computer and technology equipment.
These funds must be expended by (one year from appointment
Relocation Expenses: The College of Agricultural, Human, and Natural Resource
Sciences will pay relocation expenses of household goods and
professional materials from Salem, Oregon to Puyallup, WA, up to
16,000 pounds not to exceed $4,166.67.
A State of Washington authorized mover will be assigned to move
you. You will receive a moving packet from the WSU Purchasing
Office concerning moving regulations. Please Do Not Initiate
Your Own Move.
New Faculty Orientation: New faculty orientation will be held on the Washington State
University Pullman campus as follows: Washington State
University orientation – Sunday, August 16, 2009 – Tuesday,
August 18, 2009. College of Agricultural, Human, and Natural
Resource Sciences orientation – Tuesday, August 18, 2009 –
Thursday, August 20, 2009.
Faculty Manual: The current Faculty Manual, (and its revisions by the WSU Board
of Regents) is the official guide to policies and procedures, and its
provisions are conditions of employment. The Faculty Manual
should be consulted and followed where applicable in resolving
questions regarding your appointment. You may access the
Faculty Manual at the following website: http://facsen.wsu.edu/
The WSU Intellectual Property policy, which is included in the
Faculty Manual and is a condition of your employment, provides
that certain intellectual properties developed within the scope of
your employment or association, or developed with substantial use
of university facilities, or developed under third party funding
agreements are considered to be the property of the University.
For any intellectual property in which the University has an
interest, you are hereby agreeing to execute promptly all
assignments, waivers and other legal documents necessary to vest
in the University or its assignee any and all rights to the intellectual
property developed during this employment. You may access this
Intellectual Property policy in the Business Policies and
Procedures Manual: http://www.wsu.edu/~forms/PDF/BPPM/35-
Washington State University employs only U.S. citizens and lawfully authorized non-U.S.
citizens. All new employees must show employment eligibility verification as required by the
U.S. Citizenship and Immigration Services to comply with the Immigration Reform and Control
Act. You will need to show this documentation to your department office within three business
days after duties begin. Failure to do so will result in employment termination.
We look forward to having you on our faculty and we trust these conditions are faithful to our
discussions. Please sign and return one letter with the enclosed, completed Biographical Data
Sheet by March 11, 2009 to Fran McSweeney, Vice Provost for Faculty Affairs, Washington
State University, PO Box 641046, Pullman, WA 99164-1046.
Daniel J. Bernardo Warwick M. Bayly
Dean Provost and Executive Vice President
College of Agricultural, Human, and
Natural Resource Sciences
(IF this position has an Extension appointment, please include the following signature line)
Linda Kirk Fox
Associate Vice President and Dean
I accept decline the terms of this offer.
New Hire Name Here Date
cc: Center Director (when appropriate)
Regional Campus Dean (when appropriate)
Human Resource Services