The following two letters are to be used for formal (employer, business, service provider, etc.) and informal (Uncle Joe, neighbor, friend, etc.). If you know of a corporation who might be interested to SPONSOR the event, please email us the contact information as soon as possible at carolc@qsac.com. Alternatively, you may print the sponsorship package from the website, deliver it and ask us to follow up. Thank you for your assistance in ensuring a successful event. Pledges – formal request - Sample Letter
Your name – Address - City, State and Zip – email address – phone number - fax, etc. Name and address of recipient Dear [name], April is Autism Awareness Month. To celebrate, QSAC will be hosting its 1st First Annual 5k Walk/Run at Flushing Meadows Corona Park on Saturday, April 4, 2009. Autism is the fastest growing developmental disability in the U.S. One of every 150 children will be diagnosed this year with autism spectrum disorders (ASD). To provide our participants with the excellence they deserve and keep our programs alive and growing, QSAC needs you. This event gives families throughout our community the opportunity to come together and experience the great outdoors while supporting a cause so dear to my heart. This year, I'm walking for team [insert your name of team/family here]! I've made this commitment and need your help to meet my goal to raise [insert goal amount here] to support the families of QSAC and their much needed services. [Insert the name of the recipient], by giving to the 2009 Walk/Run, you'll be supporting my efforts but most importantly, you will be supporting the children with autism and their families. There are many organizations out there fundraising for worthy causes, but I hope that you will donate to QSAC’s Walk/Run and help them continue to stay at the forefront of today’s leaders of autistic services. To donate is easy. If you choose to donate online go to http://www.qsac.com/race/ and click on the Donate button. The screen will be self explanatory. Be sure to include my team name, [insert your team name here]. If you are sending a check, please make it payable to QSAC – 2009 Walk/Run and note my team name in the memo area. I can forward the check for you or you can mail it directly to QSAC, Inc, 253 West 35th Street – 16th Fl., New York, NY 10001. Your donation will make a terrific difference on QSAC services, especially this year with all the budget cuts we are facing. Thank you in advance for your support. I will follow up with you in a few days. Sincerely, Your name Date
P.S. If you want to find out more about QSAC’s 2009 Walk/Run, please give me a call or log onto their website at
www.qsac.com.
Pledges – informal request - Sample Letter
Dear Uncle Jack [or personal variation of their name], I am writing to ask for your help. You won't believe what I have gone and gotten myself into this time. I am going to walk in QSAC’s Walk/Run on Saturday, April 4, 2009. Our whole family is participating. We can’t wait, it will be so much fun. Your help would be greatly appreciated. I am reaching out to everyone to join me for this 5k (3 mile) walk. It will be a beautiful day at Flushing Meadows Corona Park. We can meet at my house at [insert time here] or the park at [insert time here]. If you can’t walk along side of me but would like to donate to our team, please send me a check payable to QSAC 2009 Walk/Run (please put team name [insert your team name here] - so now you can breathe that sigh of relief! Just kidding! But a donation to QSAC’s 2009 Walk/Run to sponsor me in the walk would be wonderful! Thank you so much! [Your Name]