Sample Speaker Confirmation Letter For Workshops/Programs
(Adapt for your program) Date: ____________ Dear _____________: Thank you for accepting our invitation to participate in the ________________ scheduled on ______________ in ________________ at the _______________. I believe that the terms of this contract, set forth below, accurately reflect our informal agreement. In the event that registration is insufficient to warrant holding this workshop/program, this agreement may be terminated on or ________________ (Select and revise paragraphs as needed) As a guest of the Oklahoma Library Association, you will receive an honorarium of $______. The Association will provide your lodging, tax, meals, and transportation to and from the meeting during the workshop/program. Members of the Association will usually provide local transportation. The Association also agrees to reimburse the expense of your round-trip coach airfare, not to exceed $______. The Association further agrees to provide private transportation to and from the airport or to reimburse the cost of public transit. (or) The Association also agrees to pay $______ which is 24 cents per mile from your home to _______, a distance of _______ miles. The Oklahoma Library Association is prohibited by executive board order from paying for alcoholic beverages, movie channels, long distance telephone calls, room service, and other expenditures that have not been specifically identified. We regret any inconvenience this decision may cause. It is our understanding that you will be speaking on the topic of ______________ and that you will need the following equipment: _________________________ (microphone, lectern, phone line, etc.). In addition, you will provide your own _______________________________ (handouts, computer, etc.). Since we are planning to record this workshop/program, we would like your permission to record your presentation. Please indicate your willingness by marking the following statement:
I grant / do not grant permission to have my presentation recorded. The Oklahoma Library Association is honored that you have agreed to be with us. Please sign this letter and return one copy within I 0 days in the enclosed selfaddressed stamped envelope.
Sincerely,
________________________________ (Planning Committee Chair Signature) (NOTE: be sure to include address & phone no. at which speaker can contact you.)
________________________________ (Presenter Signature)