Automated Invoice Processing

Automated Invoice Processing January 21, 2008 IPM I.R.I.S. Partner Conference Docutec AG tiedt@docutec.de AGENDA | COMPANY | SOLUTION | JOIN US Agenda • Introducing of Docutec – Company, Markets, Philosophy • Why Docutec in automated invoice processing – Strategy, Partners, References • Join us – Xtract Live – Getting in Contact AGENDA | COMPANY | SOLUTION | JOIN US Docutec at a Glance Company Business activities Docutec AG, Aachen Software products and solutions for business process optimization through intelligent document processing and information capturing Document recognition, information extraction, bridging of media gaps Company history 1993: market entry December 1997: founded November 2007: acquisition by I.R.I.S. Group (business unit Products & Technologies) Core product Target markets Docutec X4D (Xtract for Documents) Over 50 VARs for: Industry, Retail, Finance, Insurance, Healthcare Service bureaus OEM partners in the area of scanning & imaging 350 Customers in Germany and Europe 3 AGENDA | COMPANY | SOLUTION | JOIN US Docutec IRIS integration Invoice Processing Digital Mailroom AGENDA | COMPANY | SOLUTION | JOIN US Automated Invoice Processing: Why Docutec ? • Leading market position of Docutec due to – > 10 years of successful solution realization in invoice processing – Profound business-process knowhow • Different Solution Packages for – Retail (centralized invoice clearing for co-operations) – Accounts payable (SAP, Navision, other ERP systems) – Dedicated applications (e.g.Dutch healthcare invoices, TAX invoice processing) • Complete, integrated solutions – Scanning - Archiving - Workflow (SAP / non-SAP) – ERP / back-office integration AGENDA | COMPANY | SOLUTION | JOIN US Automated Invoice Processing: The Docutec Philosophy • Consequently Indirect – Widespread value added reseller network – Easy to integrate • Solution Driven – Product modules no project efforts – Ad hoc fully automated recognition • Focus International – Country specific rulesets in one system – Individual country settings control the user interface AGENDA | COMPANY | SOLUTION | JOIN US Consequently Indirect • Xtract as a part of VAR Business Solutions – Automated Invoice processing in SAP environments – Individual ERP/financial accounting System solutions – MS Navision/Sharepoint based Only the solution counts ! AGENDA | COMPANY | SOLUTION | JOIN US Docutec Xtract module integration Document reader Automatic classification and information extraction Archives Workflow document processing Forwarding via e-mail to the receiver Verifying and accounting within the ERP System E-mail Web-based verifying and accounting HR-Document classification PDF, Word, Excel, TIFF, HTML, … Data management within Database Fax server Tiff-image + document related information Applications, Letters, Orders, Forms, Invoices AGENDA | COMPANY | SOLUTION | JOIN US Solution Driven • Flexibility .... – Ad hoc fully automated recognition of electronic and paper-based invoices and credit notes (no individual creditor learning mechanism Xtract knows how an invoice looks like – Easy customizing of pre-defined parameters within the solution package accounts payable reduced the adaption to individual customer environments to a few hours • Save time ... – Matching of invoice line items with corresponding order line items to realize blind booking rates – Deterministically training ensures the continuous improvement of automation • Safe investment ... – Easily upgradeable for different documents types up to a fully automated digital mailroom solution. AGENDA | COMPANY | SOLUTION | JOIN US Focus International • Automatically oriented to local legal compliance rules • International invoices could be processed easily without any additional effort, because of not using keywords • Support of country individual invoice specifics: – Tax Rates, Currency symbols … – Individual invoice amount fields taken into account – Island, Switzerland, Spain… – UNICODE-Support: Non ASCII-Character sets supported • Individual country configuration in one Xtract system Dependent from country code analyze/extraction is adapted • Xtract verify dialog Country settings of the operating systems controls the language of the verify view (Dialogs, error messages, functions). AGENDA | COMPANY | SOLUTION | JOIN US Docutec Customers AGENDA | COMPANY | SOLUTION | JOIN US Part of the European partner network of Docutec AGENDA | COMPANY | SOLUTION | JOIN US Join us ! • Visit us at the exhibition – Automated invoice processing – Digital Mailroom classification • Visit our VARs – – – – – WMD GmbH: Carl Elmer Henrichsen AG: Alois Piendl Easy AG (separate booth): Andreas Nowottka Portal Systems Consulting GmbH: Andre Hoseas and more … • Get in contact – Docutec AG: Frank Tiedt Thank you for your attention !