Writing the Cover Letter A cover letter is a short introduction letter that accompanies your resume. The cover letter should persuade the employer to read your resume. It is especially important to use a cover letter when mailing a resume to an employer. A cover letter is written in a business format. Suggested cover letter layout: * * * List your name, complete address, and telephone number with area code at the top of the page. Address the cover letter to a specific person. Include the employer contact information: name, address, telephone, and e-mail address. First paragraph: Begin with an introduction paragraph to explain how you learned about the job or the company. (Job fair, newspaper, friend.) Name the specific position that you are applying for. Second paragraph: Briefly write up your skills to aim toward the open position and explain what you can bring to the job. List your qualities and strengths. Do not simply repeat the information in your resume. Be creative when explaining why you are the best job match. The goal of the cover letter is to encourage the employer to read your resume. Third paragraph: Explain the next action you will take. For example: I will telephone in one week to follow up on this position. Be sure to thank the employer for their time, stating that you look forward to interviewing with them. Your Name Your Street Address Close and sign your letter. For example: Respectfully, Your Name (Your handwritten signature) Your Name (Type your name)
Your City, zip Your Phone Number: Your E-mail: (Skip one space.)
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Company Contact Company Name Company Street Company City, Zip Date
(Skip one space.) (Skip one space.) (Skip one space.) (Skip one space.)
Proper Cover Letter Form
Dear Mr./Mrs./Ms. Name, Paragraph One Paragraph Two
(Skip one space.) (Skip one space.)
Additional tips for cover letters: * * * * * * *
Paragraph Three Sincerely,
Use paper that matches your resume (white or ivory). Sign Your Name Use the same color and font size as your resume. Make it brief, no more than one page. Print Your Name Write in your own words for a natural style. Write a new cover letter to aim at the job requirements for each job for which you are applying. Proof read your cover letter for correct spelling and grammar. Also, ask another person to proof read your cover letter. Be sure to sign your cover letter.
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