Voucher Checklist Any deviation must have an explanation. In other words, everything must be justified – even the absence of something must be explained. e.g. “zero meals claimed” e.g. no airfare claimed mode of travel must be explained List all advances, including voucher and department credit card advances, and attach all backup. Write and explain the purpose of the meal or trip. Attach a descriptive paragraph behind the voucher when necessary detailing: o Where they are going o Why they are traveling o How it impacts their research or specific project “…if any transaction is not obvious or intuitive, the vendor receipt should be appropriately noted.” For foreign travel, please note whether the foreign travel was approved in the budget or, if not, attach an approved OPAR (this applies to federally sponsored projects). Identify each dinner guest, including his/her affiliation. Spell out acronyms
Prepared by: Linda M. Armour November 4, 2004