Sample of Post Doc Letter: This will confirm the offer of a postdoctoral appointment with The Pennsylvania State University, Office of Senior Vice President for Research, DEPT NAME beginning * to *. This appointment is contingent on satisfactory performance from you. Since we are a contract research organization with our funding based on the ability to obtain external research grants, it is also contingent on adequate funding levels in order to be considered for reappointment. Please note that this offer supersedes any other, written or oral, and that any additional agreements or alternations of this offer must appear in writing under the signature of an authorized department or college representative. Remuneration for this appointment shall be $* monthly, total $* for the complete period indicated. In addition, you are eligible to elect participation in the University’s available Preferred Provider Organization (PPO), Point of Service (POS) or Health Maintenance Organization (HMO) healthcare plans, including applicable pharmacy coverage, plus the dental and vision plans, for yourself and eligible dependents. The age-graded life insurance plan is available for you only. Information about those plans is included with this letter, and can be found also on the world wide web at the Office of Human Resources Home Page www.ohr.psu.edu. (Insert paragraph outlining goals, expected scholarly and/or research activities, teaching load, duties, reporting lines, interdepartmental or intracollege expectations, etc. Add any special considerations, such as annual research stipend for travel, equipment, research activities, etc., plus reference to any other informational materials included with this letter.) Federal regulations require that a completed form I-9 be on file certifying an individual’s identity and eligibility for United States employment. A sheet explaining these requirements also is enclosed. You will also need to see me about completing other necessary forms needed for your appointment. Employees who are not U.S. citizens are required to maintain a valid visa at all times while employed by The Pennsylvania State University. Please note that employees who are not U.S. citizens are required to maintain a valid visa at all times while employed by The Pennsylvania State University. Those who do not comply with regulations are subject to immediate termination. Visiting Scholars must be in the U.S. to extend their DS-2019. We are enthusiastic about the prospect of your joining us at Penn State and we very much hope that you will accept our offer. We look forward to hearing from you by *. If you have any questions or concerns, please do not hesitate to let me know. Sincerely, DEPT HEAD, ETC. Susan McWhirter Manager, Human Resources Encl. cc: * Department Office International Scholars and Faculty Visa Services (N/A for U.S. citizen or from Canada or Green Card) File PS. Visiting Scholars must arrive and have checked in within 30 days of their start date or their visa is automatically terminated. Please let me know if you will not arrive by * so we can change your start date and send you a new DS-2019 form. PPS. If your paperwork is not processed until after the first of the month, you may not receive a paycheck until the end of the following month. Because of this, please be sure to have enough money (in U.S. currency) with you when you arrive to last you for six to eight weeks.