Erp Rfp - Excel

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					               Enterprise Resource Planning and Accounting Software Request For Proposal (RFP)
SYSTEM REQUIREMENTS
On-Premise Installation Available.
  Annual software maintenance includes technical support.
  New version upgrades are included with annual maintenance plan.
On-Demand Hosted Delivery Available.
  On-demand model offers subscription pricing.
  On-demand model includes Service Level Agreement (SLA) with minimum 99% uptime.
  SLA guarantee is backed with financial credit.
  Hosted uptime is publicly displayed on Internet for verification.
Security may be configured by user by module.
Security may be configured by role.
Security may be configured by user by functions.
Security may be configured by user by menu items.
Imports can be performed from Excel or CSV files.
Import processes include error handling measures to ensure data integrity.
Import templates or wizards exist to import the following data types:
  Chart of accounts (COAs)
  Budgets
  Customers
  Vendors
  Inventory items
  Fixed assets
  Projects
  Journal entries
  Sale orders
  Invoices
  Credit Memos
  Cash receipts
  Purchase orders
  Payments
System includes Global Update tool to modify group records in mass.

INTERNATIONAL REQUIREMENTS
Multi-currency management - multiple currencies with exchange rate calculations.
Each currency can be configured with unique 2, 3 or 4 digit decimal point precision.
System displays audit trail of all exchange rate updates.
Exchange rates permit user-defined Types which allow multiple exchange rates for the same currency for the same date.
System calculates realized and unrealized currency gains and losses.
International taxing methods including VAT and GST.
Multiple language editions.
Captions and fields throughout the system can be modified by the user to reflect their language localization.
Supports both North American and international date formatting by user.
Support for unicode (double byte) data storage.
GENERAL LEDGER
Software Configuration
  Chart of accounts can be configured in a user defined length of up to 20 characters.
  Chart of accounts can be configured in up to 7 or more user defined segments.
  Chart of accounts segments enforce valid values - e.g. invalid segment value combinations are not permitted.
  Chart of accounts may be made Inactive.
  Fiscal periods permit user defined dates.
  System supports 13 or more individually defined fiscal periods.
  GL transaction posting dates may be forced to current period.
  GL transactions may not be posted to closed periods.
  GL accounts may be configured by company in order to default for all accounting transactions.
  GL transactions and Journal Entries transactions number length and beginning sequence number may be user defined.
  GL transaction types are user defined.
  System supports budgeting.
  Budgets may be configured by chart of account by period for multiple periods.
  Multiple budgets may be configured and saved for the same chart of account, fiscal year and fiscal periods.
  New budgets may be created from existing or prior budgets.
  New budgets may be created from actual GL account balances.
  New budgets may be created from end of year GL accounts.
  Budgeted chart of accounts may be designated as Active or Inactive.
  System displays budget view for all chart of accounts in single view.
  System displays budget view for each individual chart of account with actual and variance.
  Budget variance notes may be entered and saved by chart of account by period.
Transaction Processing
  Upon new GL transactions and Journal Entries, system defaults current date(s).
  Journal Entries support inter-company processing (posting debits and credits to different companies in same Journal Entry)
  Jounral Entries permit Notes and references.
  Jounral Entries can be saved without posting.
  System supports reversing Journal Entries
  System supports recurring Journal Entries.
  Recurring Journal Entries may be based on templates with predefined schedules.
  Recurring Journal Entries may be configured to recur on specific dates.
  Recurring Journal Entries may be configured to recur a user-defined number of times.
  Journal Entries may be designated to projects for project accounting purposes.
  System will not permit out of balance journal entry posting.
Process Automation
  Journal Entries may be saved as Templates for future use.
  Journal Entries posted from sub-modules reference their source (sub-module, transaction number).
  Unposted Journal Entries may be mass modified (e.g. change all dates in a batch of entries in a single command).
  Period-end closing may be performed by module (e.g. close Inventory but leave General Ledger open).
  Import tool or wizard to import journal entries from a spreadsheet or CSV file.
Reporting
  Online audit trail displays all ledger transactions created, edited and deleted by date, user and specific field changes.
 Trial balance report by date range and by chart of account range.
 Trial balance report with drill down from period balances to source transactions.
 Complete ledger detail transaction report.
 Unrealized currency gains and losses report.
 Balance Sheet report by period.
 Income Statement report by period.
 Cash Flow report by period.
 Reports can be viewed in graphs.
 Reports may be exported to Excel, Word, CSV, PDF and XML native file types.
 Reports include Search function.
 Reports include drill-down inquiry.
 Ad hoc report writer permits user to create custom financial statements.
 Ad hoc report writer supports column, table and graphical chart reports.
 Dashboard views of general ledger and financial data.
 Data warehoue and OLAP (Online Analytical Processing) of general ledger and financial information.
 Data warehouse OLAP views can be displayed in tables or graphical charts.
 Data warehouse OLAP views permit on-the-fly data searching and filtering.
 Data warehouse OLAP views can be exported for offline analysis.

Multi-Company Processing
System supports multiple-company processing.
Each company may be configured with a different base currency.
Consolidation processing:
  Multiple companies may be configured to roll up to different designated (parent) companies.
  Each company permits individual chart of account mapping to the parent company.
  Consolidation processing supports roll-up of unlike chart of accounts structures (e.g. child company has 4 digit chart of acco
  Consolidation processing supports partnership accounting - e.g. fractional roll-up; e.g. roll up 50% of revenue account from
  Consolidation processing supports rollups of companies with different fiscal periods.
  Consolidation processing supports rollups of companies with different base currencies.
  Consolidation processing supports multiple tier roll ups - e.g. countries roll-up to regions then regions roll-up to global pare
  Consolidation processing supports interim and partial period roll-ups.
  Consolidation processing permits user to pick and choose which companies consolidate at time of roll-up.
  System has a reverse function to undo a consolidation process.
  Consolidation process produces consolidated company with GL transactions of all roll-ups.
  Consolidated company permits additional entries or adjustments.
Each company may be configured to permit or not permit Inter-Company processing.
Inter-company processing configuration permits automatic assignment of Due To and Due From GL Accounts by company.

ACCOUNTS RECEIVABLE
Software Configuration
 Configuration option to permit user defined GL posting dates for receivables documents (orders, invoices, etc) to be either
 Configuration option to make the invoice aging date either the transaction date or the invoice due date.
 Configuration option to default sale order and invoice Sales GL accounts by either customer or inventory item.
 System supports either open order (cash receipts applied to invoices) or balance forward cash reeipts management.
For balance forward cash receipts management, system permits automated method to close open invoices.
AR module offers customer loyalty program which accrues loyalty points based upon purchase volume.
Loyalty program points can be awarded to customers based on criteria other than customer purchases.
The AR cash receipts function can apply customer loyalty points as a payment method for product purchases.
Customer loyalty points can be configured to accrue forever or expire after a period of non-activity.
Customer record may be classified by Customer Type and other segmentation criteria.
Customer record may be configured with customer specific Sales GL account.
Customer record may be configured with Sales Person.
Customer record may be configured with more than one Sales Person.
Customer record may be configured with designated Price Book which determines Customer pricing for inventory items.
Customer record may be configured with default discount amount (applied to orders or invoices).
Customer record may be configured with specific currency type.
Customer record may be configured with default item (e.g. normally purchased item which then defaults on order and invo
Customer record may be configured with default item quantity (which then defaults on order and invoice).
Customer record may be configured with default Project (for Project Accounting) or Job (for Job Costing) (which then defau
Customer record may be configured with Credit Limit which is then enforced at sale order processing.
Customer record may record credit rating, credit comments and credit reviews.
Customer record includes Credit References with credit verification information and credit scoring.
Customer record may be configured with customer specific special instructions.
Customer may be configured with unlimited Ship To addresses.
Customer may be configured to permit or not permit backorders.
Customer may be configured to permit or not permit credit memos.
Customer may be configured to receive or not receive customer statements.
Customer record may be configured with customer statement cycle frequency.
Customer record may be configured with unique invoice format (e.g. not all customers get same invoice format).
Customer records can be assigned to or linked with other related customer records (related accounts).
Customer record related accounts may be designated as a Bill To Account, whereby, the Bill To account pays the invoices fo
Customer record may contain credit card on file data AND credit card number is encrypted.
Customer record may contain ACH electronic payment information.
Customer record may contain EDI (Electronic Data Interchange) information (e.g. for receiving invoices or making payment
Customer record displays financial information including sales, payments, credit memos and RMA accumulated balances.
Customer record displays customer-specific aging (outstanding receivable balances by age).
Customer record displays credit utilization information, including available credit, highest credit balance and average days
Customer record displays every transaction (order, invoice, credit memo, RMA, cash receipt, etc) ever produced for custom
Customer transactions display permits drill-down to see actual current or historical transaction document.
Customer record displays every inventory item ever sold to customer with purchase date, purchase quantity and financial a
Customer record displays every serialized item ever sold to customer.
Customer record displays every warranty ever sold to customer; with item under warranty, warranty start date and warran
Multiple sale orders types may be configured (e.g. Rush Orders, Contract Orders, E-Commerce Shopping Cart Orders).
Multiple invoice types may be configured.
Multiple credit memo types may be configured.
Multiple RMA (Return Merchandise Authorization) types may be configured.
Commissions processing:
 Commission calculations may be based upon the entire order amount or based upon each line item amount on the order
   Commission calculations may be configured for each inventory item.
   Commission calculations may be based upon inventory item sale amount or gross profit amount.
   Commission calculations may be configured as a fixed amount per inventory item.
   Commission calculations may be configured as a percentage of the inventory item sale amount or gross profit amount.
   Commission calculations may be configured as both a fixed amount AND percentage amount (a sum of both).
   Commission calculations may be configured by sales person level or tier (e.g. Gold Tier, Silver Tier, Bronze Tier).
   Commissions can be calculated for more than one sales person or resource on an order or invoice.
   For orders or invoices with more than one sales person, the commission may be split among the resources.
   For orders or invoices with more than one sales person, the commission may permit each resource to receive their full co
   Commission calculations permit negative commissions (e.g. if Item sold below gross profit amount).
   Commission calculations can be designated to not permit negative commissions.
   Commission calculations display on the source document from which the commission is calculated.
   Commission calculations may be approved or disapproved by a sales manager.
   Commission calculations may be modified by a sales manager.
   Manual commissions can be created for after the fact order or invoice transactions.
   Calculated commissions are integrated with Accounts Payable for check disbursements.
   Calculated commissions may be exported to Excel or XML for delivery to third party payroll service.
   Commission reports can be produced by sales person, customer AND date range.
  Taxes
   System supports VAT and GST tax setup and calculations.
   System supports North American sales tax setup and calculations.
   Multiple tax authorities may be grouped into a single tax identifier.
   Multiple tax authorities can be configured in a sequence order for calculations.
   Tax configuration will permit or not permit a Tax on Tax caluclation.
Transaction Processing
  Orders and Invoices permit Drop Shipments.
  Orders and Invoices permit selection among multiple Ship To addresses.
  Customer discounts may be applied to either line items or the entire order or invoice document.
  Order or invoice pricing may be based on customer designated price book.
  Order or invoice pricing may be based on promotion code.
  Order or invoice inventory pricing may be based on quantity volume pricing or discounts (higher quantities result in lower p
  Orders and invoices may be saved with file attachments (e.g. PDF, Excel or Word files).
  Orders and invoices may possess non-inventory line items (e.g. services).
  Order and invoice line items may designate item serial numbers or lot control values.
  Order and invoice line items may designate item warranties.
  Order and invoice line items may be individually designated as taxable or non-taxable.
  Order and invoice line items default GL Accounts, however, may be changed to different GL accounts.
  Order and invoice line items default a Project ID (for Project Accounting), however, may be changed to a different Project.
  Order and invoice line items default Warehouse location, however, each line item may be changed to a different Warehou
  Order and invoice line items default Bin location, however, each line item may be changed to a different Bin.
  Order and invoice line items display inventory quantity available by Warehouse location.
  Order and invoice line items display inventory item substitutes.
  Order and invoice line items display related inventory item upsell items.
  Order and invoice line items display related inventory item cross-sell items.
 Customer payment (partial payment, full payment or down payment) may be entered directly on the order or invoice at th
 Customer credit information is visible at the time of order and invoice (the user is not required to navigate away from the
 Customer aging/receivable amounts are visible at the time of order and invoice (the user is not required to navigate away
 Customer sales history is visible at the time of order and invoice (the user is not required to navigate away from the order
 Invoice line items may be designated for deferred revenue recognition on the invoice.
 Deferred revenue GL accounts may be configured to automatically default from the inventory item.
 Invoice items may be configured to default previously configured deferred revenue schedules.
 Invoice amounts may be applied to different deferred revenue schedules.
 Invoice line item amounts may be applied to different deferred revenue schedules on the same invoice.
 A deferred revenue schedule may be manually entered on the invoice.
 Each order and invoice displays when the transaction was created and posted.
 Each order and invoice displays the revenue amount, cost of sale amount and margin.
 Each order and invoice displays calculated (sales person) commissions associated to the transaction.
 Sale order and invoice transactions default payment terms value by Customer.
 Sale order and invoice default salesperson value by Customer.
 Sale order and invoice may default multiple salespersons for a Customer on a single order and invoice.
 Sale orders and invoices may be configured to default document level discount based on Customer.
 Sale orders and invoices may be configured to default line item inventory pricing based on Customer.
 Sale orders and invoices may be configured to default line item inventory discounts based on Customer.
 Sale orders and invoices may be configured to default customer specific pricing based on customer specific promotion cod
 Sale orders and invoices default tax codes and tax amounts by Customer Ship To address.
 Sale orders and invoices default currency type by Customer.
 Sale orders and invoices default shipping method value by Customer.
 Sale orders or invoices default FOB (Free On Board) terms based upon Customer.
 Sale orders and invoices default Ship To address by Customer.
 Sale orders or invoices default Tax Exempt ID for tax exempt customers.
 Sale orders and invoices default unique GL sales account by Customer.
 Sale orders and invoices default project ID or job cost code by Customer.
 Sale orders and invoices default customer specific comment or footnote.
 Systems supports the creation of Credit Memos.
 Credit Memos may be created from templates.
 Credit Memos may be put on account or converted to a disbursement to Customer.
 Credit Memos may be assigned to a process approval routine.
 Systems supports the creation of Return Merchandise Authorizations (RMAs).
 RMAs may be created from templates.
 RMAs may be assigned to a process approval routine.
 RMA receipts automatically increment inventory quantity balances.
 RMA receipts may include serial number or lot control entry.
Process Automation
 Orders, invoices, credit memos and RMAs may be entered in any currency and system will convert to company base curren
 Orders which exceed customer credit limit are automatically placed on hold pending resolution.
 Orders with inventory items which exceed inventory availability are automatically transferred to back orders.
 Orders with inventory items which exceed inventory availability can display alternate, substitute or up-sell items.
 Selecting a substitute item automatically replaces the original item with the substitute item.
 Selecting an cross-sell item automatically appends the original item with the additional cross-sell item.
 Sale orders saved but not yet shipped designate the inventory items as Committed (to prevent them from being sold again
 System enforces valid serial numbers when entered on sale orders (e.g. system will not accept serial number not in stock).
 Orders and invoices support kits or kitting whereby a single selected item will automatically append additional related item
 Orders and invoices permit items designated as Bill of Materials (BOM) to be inserted on the order or invoice.
 Orders and invoices permit process approvals; with Approve By designation on an order and invoice.
 Orders and invoices can be designated to recur for a user-defined number of cycles.
 Orders and invoices can be designated to recur based on an irregular user defined schedule.
 System displays all recurring receivables transactions in a consolidated view by date range.
 Recurring transactions may be approved, modified or not approved.
 Invoice line items may automatically inherit a deferred revenue recognition schedule.
 Deferred revenue recognition can be configured to automatically begin in the current period or the period after the curren
 Deferred revenue amounts can be reviewed by period and adjusted.
 New sale Order transactions can be configured to automatically default any field on the sale order document.
 Sale Order transactions may be saved as Templates to create new orders from.
 Invoice transactions can be configured to automatically default any field on the invoice document.
 Invoice transactions may be saved as Templates to create new invoices from.
 Credit Memo transactions can be configured to automatically default any field on the Credit Memo document.
 Credit Memo transactions may be saved as Templates to create new Credit Memos from.
 RMA (Return Merchandise Authorization) transactions can be configured to automatically default any field on the RMA doc
 RMA transactions may be saved as Templates to create new RMAs from.
 Customer invoices may be delivered via Electronic Data Interchange (EDI).
 Customer payment may be received via Electronic Data Interchange (EDI).
 User may perform mass modification to change an incorrect attribute on multiple customer records at one time (e.g. chang
 User may perform mass modification to change an incorrect attribute on multiple (unposted) sale orders at one time.
 User may perform mass modification to change an incorrect attribute on multiple (unposted) invoices at one time.
Reporting
 Online audit trail displays all receivables transactions created, edited and deleted by date, user and specific field changes.
 Sales order report.
 Invoice report.
 Lead source report.
 Unrealized currency gains and losses report.
 Profitability by Customer report.
 Profitability by Invoice report.
 Cash Receipts report.
 Accounts Receivable aging report.
 Reports may be exported to Excel, Word, CSV, PDF and XML native file types.
 Reports include Search function.
 Reports include drill-down investigation.
 Ad hoc report writer permits user to create custom reports.
 Ad hoc report writer supports column, table and graphical chart reports.
 Dashboard views of accounts receivable metrics.
 Data warehoue and OLAP (Online Analytical Processing) of Accounts Receivable information.
 Data warehouse OLAP views can be displayed in tables or graphical charts.
 Data warehouse OLAP views permit on-the-fly data searching and filtering.
 Data warehouse OLAP views can be exported for offline analysis.

ACCOUNTS PAYABLE
Software Configuration
  Configuration option to permit user defined GL posting dates for payables documents to be either the Transaction Date or
  Configuration option to age purchase orders by the due date or the transaction date.
  Configuration option to default GL purchase and expense accounts by either vendor or inventory item.
  Vendor record may be classified by Vendor Type and other segmentation criteria.
  Vendor record may be configured with customer specific GL purchase account.
  Vendor record may be configured with specific currency type.
  Vendor record may be configured with default item (e.g. normally purchased item which then defaults on purchase order).
  Vendor record may be configured with default item quantity (which then defaults on purchase order).
  Vendor record may be configured with default Project (for Project Accounting) or Job (for Job Costing) (which then default
  Vendor record may be configured with Credit Limit and Availale Credit values.
  Vendor record may be configured with any supplier specific special instructions.
  Vendor record may contain ACH electronic payment information.
  Customer record may contain EDI (Electronic Data Interchange) information (e.g. for issuing purchase orders or making pay
  Vendor record displays financial information including purchases, payments and returns accumulated balances.
  Vendor record displays supplier-specific aging (outstanding payables balances by age).
  Vendor record displays credit utilization information, including available credit, highest credit balance and average days to
  Vendor record displays every transaction (purchase order, payment, debit memo, returns, etc) ever produced for vendor.
  Vendor transactions display permits drill-down to see actual current or historical transaction document.
  Purchase order numbers may be configured to be automatically assigned or permit manual entry.
  Multiple purchase orders types may be configured (e.g. Rush Order, Purchase Order, Blanket Order, Contract, etc.).
  Vendor IDs may be configured to be automatically sequentially assigned or permit manual entry.
  1099 setup:
   System permits updates to 1099 Box Descriptions.
   System permits updates to 1099 Box Minimum Amounts.
   Each 1099 Box category can be desginated to a unique GL account.
Transaction Processing
  Purchase orders numbers are automatically sequentially numbered.
  Purchase orders default currency type by vendor or supplier.
  Purchase orders default shipping method value by Vendor or Item.
  Purchase orders default FOB (Free On Board) terms based upon Vendor or Item.
  Purchase orders default Ship To address.
  Purchase orders default Tax Exempt ID for tax exempt purchases.
  Purchase orders default vendor specific comment or footnote.
  Purchase Orders permit selection among multiple Ship To addresses.
  Purchase order references source purchase contract.
  Purchase order displays related sale order transaction number cross reference.
  Purchase Order pricing may be based on designated price book.
  Purchase orders permit drop shipments.
  Purchase Order pricing may be based on quantity volume pricing by vendor (purchasing higher quantities result in lower pr
Purchase Orders may be saved with file attachments (e.g. PDF, Excel or Word files).
Purchase Orders may possess non-inventory line items (e.g. services).
Purchase Order line items may designate item serial numbers or lot control values.
Purchase Order line items may designate and track warranties associated to items.
Purchase Order line items default tax codes and tax calculated amounts.
Purchase Order line items may be individually designated as taxable or non-taxable.
Purchase Order line items default GL Accounts, however, may be changed to different GL accounts.
Purchase Order line items default a Project ID (for Project Accounting), however, may be changed to a different Project.
Purchase Order line items default Warehouse location, however, each line item may be changed to a different Warehouse
Purchase Order line items default Bin location, however, each line item may be changed to a different Bin.
Purchase orders permit payment (partial payment, full payment or down payment) to be entered directly on the purchase
Available credit limit and credit availability are visible at the time of PO (the user is not required to navigate away from the
Aging balances or receivable amounts by days old is visible at the time of purchase order (the user is not required to navig
Purchase history is visible at the time of purchase order (the user is not required to navigate away from the PO to view thi
Each purchase order displays when the transaction was created and posted.
Vendor invoice (voucher) entry permits multiple transaction types .
Vendor invoice (voucher) transactions are linked to source purchase order transactions.
Vendor invoice (voucher) transactions perform duplicate vendor invoice number verification.
Vendor invoice (voucher) transactions default currency by vendor or supplier.
Vendor invoice (voucher) transactions default shipping method value by Vendor or Item.
Vendor invoice (voucher) transactions record both document received date and apply date.
Vendor invoice (voucher) transactions record both discount date and due date.
Vendor invoice (voucher) transactions record document discount amounts.
Vendor invoice (voucher) transactions record document tax amounts.
Vendor invoice (voucher) transactions default GL Accounts, however, may be changed to different GL accounts.
Vendor invoice (voucher) transactions default a Project ID (for Project Accounting), however, may be changed to a differen
Vendor invoice (voucher) transactions display both the debit and credit GL posting accounts.
Vendor invoice (voucher) transactions display if posted and post date.
Vendor invoice (voucher) transactions display if voided with void date.
Vendor invoice (voucher) transactions permit user to apply credit balances to vendor payment amount.
Systems supports the creation of Debit Memos.
Debit Memos may be created from templates.
Debit Memos may be assigned to a process approval routine.
Systems records and processes Return Merchandise Authorizations (RMAs) entries from vendors.
RMA receipt records may be created from templates.
RMA transactions may be assigned to a process approval routine.
RMA process generates Pick Tickets (to pick vendor returned items).
RMA process generates Ship Tickets (to ship vendor returned items).
RMA disbursements automatically decrement inventory quantity balances.
Check disbursements made be made invidually.
Check disbursements made be made in batch with batch totals.
Check disbursements may be made from multiple bank accounts.
Check disbursements may be made in multiple currencies.
User may designate whether to pay all vendor invoices in single check or print one check for each vendor invoice.
 Check formats may be modified by the system administrator.
 Check disbursements may be made in MICR (magnetic ink character recognition) check printing.
Process Automation
 New purchase orders and vendor invoice transactions default payment terms and other vendor specific terms.
 Purchase Order and vendor invoice transactions can be configured to automatically default any field on the purchase order
 Upon new PO entry, system defaults all date field values (e.g. Purchase Date, Due Date, Cancel Date, etc.)
 Purchase Orders permit process approvals; with Approve By designation on a PO.
 Purchase Orders may be entered in any currency and system will convert to company base currency.
 Purchase orders issues but not yet received designate the inventory items as on order.
 System permits serial numbers to be entered at the time of PO creation or PO receipt.
 Purchase Orders permit kits or kitting whereby a single selected item will automatically append additional related items to
 Purchase orders permit items designated as Bill of Materials (BOM) to be inserted on the transaction.
 Purchase Orders can be designated to recur for a user-defined number of cycles.
 Purchase Orders can be designated to recur based on an irregular user defined schedule.
 System displays all recurring PO transactions in a consolidated view by date range.
 Recurring transactions may be approved, modified or not approved.
 Purchase Order transactions may be saved as Templates to create new orders from.
 Vendor invoice transactions permit inter-company processing (same vendor invoice permits expense line items to differen
 Vendor invoice transactions inter-company transactions automatically create Due To / Due From transactions.
 Vendor invoice transactions may be entered in any currency and system will convert to company base currency.
 Vendor invoice (voucher) transactions can automatically default line item expense distributions.
 Vendor invoices may be received via Electronic Data Interchange (EDI).
 Vendor payment may be delivered via Electronic Data Interchange (EDI).
 User may perform mass modification to change an incorrect attribute on vendor customer records at one time (e.g. change
 User may perform mass modification to change an incorrect attribute on multiple (unposted) purchase orders at one time.
Reporting
 Online audit trail displays all payables transactions created, edited and deleted by date, user and specific field changes.
 Purchase order report.
 Vendor invoice (voucher) report.
 Payment register report.
 1099 report.
 Vendor reports by vendor type and other vendor segmentation.
 Accounts Payable aging report.
 Reports may be exported to Excel, Word, CSV, PDF and XML native file types.
 Reports include Search function.
 Reports include drill-down investigation.
 Ad hoc report writer permits user to create custom reports.
 Ad hoc report writer supports column, table and graphical chart reports.
 Dashboard views of accounts payable metrics.
 Data warehoue and OLAP (Online Analytical Processing) of Accounts Payable information.
 Data warehouse OLAP views can be displayed in tables or graphical charts.
 Data warehouse OLAP views permit on-the-fly data searching and filtering.
 Data warehouse OLAP views can be exported for offline analysis.
INVENTORY MANAGEMENT
Software Configuration
Inventory may be valued based upon LIFO, FIFO or average costing designation.
Inventory item configuration includes:
  Item SKU key of at least 20 characters in length.
  Item type and other item segmentation criteria.
  Item staus designation (e.g. active, inactive, discontinued, etc.)
  Multiple item description fields (e.g. description for invoices, purchase orders, e-commerce, etc.)
  Item picture display (e.g. GIF or JPG upload and picture display).
  Item GL sales account.
  Item GL Cost of Goods Sold (COGS) account.
  Item GL Inventory carrying account.
  Item GL deferred revenue recognition account.
  Item cost amount.
  Item valuation amount (e.g. per LIFO, FIFO, etc.)
  Item UPC (Universal Product Code) code.
  Item RFID (Radio Frequency ID) code.
  Item EPC (Electronic Product Code) code.
  Item tax code.
  Item tax excempt indication.
  Multiple substitute items may be configured for each item.
  Configured substitute items then display on sale order or invoices.
  Multiple up-sell items may be configured for each item.
  Configured up-sell items then display on sale order or invoices.
  Multiple cross-sell items may be configured for each item.
  Configured cross-sell items then display on sale order or invoices.
  A-B-C classification.
  Item cycle count frequency.
  Item minimum quantity on hand amount.
  Item safety stock amount.
  Item reorder amount.
  Item Unit of Measure types.
  Item manufacturer and manufacturer item SKU designations.
  Item physical attributes of Height, Width and Depth.
  Item physical attributes to determine item volume.
  Item physical attributes of Stock Weight and Ship Weight.
  Item physical attributes of Size, Color, Style.
  Item default Warehouse.
  Item default Bin location.
  Item default price.
  Item pricing by price book or list.
  Item discounting by price book or list.
  Item Minimum price.
  Item Maximum price.
  Item promotion pricing - date range promotional pricing.
  Item promotion pricing on a per customer basis.
  Item promotion pricing limited to a maximum number of occurences (e.g. promotional pricing only for first 100 customers
  Item promotion pricing which appends additional free products to promotional product.
  Item quantity volume pricing (higher purchase quantities result in lower sales prices per unit).
  Item pricing may be configured on a per customer basis.
  Items may be designated as not available to certain territories (e.g. in order to prevent gray market goods).
  Items may be designated as not available to certain customer types.
  Item lists all available vendors and suppliers for item.
  Item designates preferred vendor.
  Item vendors and suppliers designations include reorder level, reorder quantity and lead time per vendor.
  Item vendors and suppliers designations include vendor item SKU (the SKU used by the vendor for the item).
  Item vendors and suppliers designations include price per item per supplier.
  Item vendors and suppliers designations include pricing per item price lists.
  Item vendors and suppliers designations include quantity volume pricing (price per item per quantity ordered).
Transaction Processing
  Inventory module permits inventory adjustment transactions and processing (e.g. for inventory shrinkage or spoilage).
  Inventory adjustment transactions include adjustment reasons, notes and designated GL accounts.
  Inventory adjustment transactions can be applied to projects or jobs (for project accounting or job costing).
  Inventory adjustment transactions automatically adjust inventory quantities by warehouse and bin locations.
  Inventory adjustment transactions automatically adjust create GL journal entry transactions.
  Inventory module permits inventory location to location transfers.
  Inventory location to location transfers adjust inventory quantities by warehouse and bin locations.
  Inventory module permits in-transit inventory management.
  In-transit inventory displays ship date, estimated arrival date, tracking number(s), bill of lading identification and shipping n
  Inventory module permits the creation and management of inventory work orders
  Work orders may be created from templates.
Process Automation
  New inventory items can be configured to automatically default any field for accelerated data entry.
  Inventory Economic Order Quantity (EOQ) levels display and creation of new purchae orders (to replenish quantity balance
  Inventory EOQ displays reorder quantities for purchase order.
  Inventory items may be configured to automatically apply a deferred revenue schedule on the invoice document.
  Inventory items may be configured to automatically default a Warranty type on the sale order or invoice document.
  Inventory kits may be configured to automatically append child or related items on a sale order or invoice.
  Inventory bill of materials may be configured.
  Bill of materials (BOM) may include many child items and labor cost to assemble the BOM.
  Bill of materials (BOM) may include special instructions for assembly.
  System automatically backflushes inventory components when posting Bill of Materials.
  User may perform mass modification to change an incorrect attribute on item customer records at one time (e.g. change w
Reporting
  Online audit trail displays all inventory transactions created, edited and deleted by date, user and specific field changes.
  Inventory quantity by Warehouse and Bin location report.
  Inventory quantity report which includes Quantity On Hand, Quantity committed to sales, Quantity on PO and Quantity ba
  Inventory Economic Order Quantity (EOQ) report by item.
 Low stock inventory report.
 Serialized inventory report which includes all serialized items by location.
 Inventory warranty report by customer (e.g. shows which customers have warranties).
 Inventory warranty report which includes all warranties by start date and end date.
 Inventory reports by inventory type and other item segmentation.
 Inventory sales report.
 Inventory profitability by item report.
 Inventory valuation report.
 Inventory assemblies report.
 Inventory adjustments report.
 Reports may be exported to Excel, Word, CSV, PDF and XML native file types.
 Reports include Search function.
 Reports include drill-down investigation.
 Ad hoc report writer permits user to create custom reports.
 Ad hoc report writer supports column, table and graphical chart reports.
 Dashboard views of accounts payable metrics.
 Data warehoue and OLAP (Online Analytical Processing) of Accounts Payable information.
 Data warehouse OLAP views can be displayed in tables or graphical charts.
 Data warehouse OLAP views permit on-the-fly data searching and filtering.
 Data warehouse OLAP views can be exported for offline analysis.

PROJECT ACCOUNTING
Software Configuration
  Project (or job) key or ID of at least 20 characters in length.
  Project key/ID may be defined in multiple segments.
  For multi-segment project key, each segments values may be individually entered.
  Project configuration includes:
   Unique project key/ID
   Project staus designation (e.g. active, inactive, closed, etc.)
   Project type or other segmentation criteria.
   Customer of project.
   Project start and end dates.
   Project estimated revenues and costs.
   Project actual revenues and costs.
   Project custodian or project manager.
   Project specific GL account(s).
Transaction Processing
  Projects may be selected and designated on sale order transactions.
  Projects may be selected and designated on invoice transactions.
  Projects may be selected and designated on credit memo transactions.
  Projects may be selected and designated on RMA transactions.
  Projects may be selected and designated on purchase order transactions.
  Projects may be selected and designated on journal entry transactions.
Process Automation
 Projects may be configured to default by Customer.
 Projects may be configured to default by Vendor.
Reporting
 Online audit trail displays all project transactions created, edited and deleted by date, user and specific field changes.
 Each project displays all revenue and expense transactions associated to project.

FIXED ASSETS
Software Configuration
Depreciatoin methods include straight line and accelerated methods such as double declining depreciation.
New depreciatoin methods may be configured by user.
Fixed asset item configuration includes:
  Fixed Asset or SKU key of at least 20 characters in length.
  Asset type and other segmentation criteria.
  Asset staus designation (e.g. active, inactive, retired, etc.)
  Asset depreciation method.
  Asset depreciation frequency (month, quarter, year, etc.)
  Asset depreciation life.
  Asset salvage value.
  GL account for fixed asset valuation.
  GL account for accumulated depreciation.
  GL account for asset disposal.
  Asset serial number.
  Asset location
  Asset custodian
  Asset supplier or vendor.
  Asset purchase date.
  Asset source purchase order number.
Each asset displays accumulated deprecation amount.
Each asset displays asset book value.
Transaction Processing
  Assets may be depreciated individually.
  Assets may be depreciated by group.
  Assets may be depreciated by asset type.
Process Automation
  New fixed asset entry can be configured to automatically default any field for accelerated data entry.
  Asset depreciation automatically creates journal entry transaction.
Reporting
  Online audit trail displays all asset transactions created, edited and deleted by date, user and specific field changes.
  Fixed assets register.
  Fixed asset valuation.
  Fixed asset deprecation report.
  Fixed asset reports by asset type and other asset criteria.
cy for the same date.
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ed to a different Project.
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 navigate away from the order to view this information).
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 orders at one time.
ices at one time.

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antities result in lower prices per unit).
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 directly on the purchase order.
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 be changed to a different Project.




vendor invoice.
pecific terms.
eld on the purchase order document.




dditional related items to the transaction.




nse line items to different companies).
 ransactions.
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s at one time (e.g. change payment terms, territory or GL account).
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 pecific field changes.
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ity ordered).

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ntification and shipping notes.




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oice document.
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ific field changes.

				
DOCUMENT INFO
Description: Erp Rfp document sample