Bylaws of the Minquas Fire Company No. 2
Final draft for release 12/10/07
1.1. The name of this association shall be: Minquas Fire Company No.2 of
2.1. The bylaws shall be reviewed and approved annually no later than the third
2.2. Acceptance will be by a two thirds majority.
2.3. A bylaws committee will be established annually and requires a minimum of 3
and maximum of 7 members over the age of 21.
2.4. All SOPs will be reviewed by the bylaw committee prior to submission for
consistency in formatting and general inclusion.
2.5. This document supersedes all other documents and SOPs.
2.6. All changes to these bylaws will be done so as a revision to this document and
not as external attachments. SOGs will be approved by the bylaw committee
prior to submission to the regular company meeting for approval. Changes can
be submitted at any time.
2.7. The Downingtown Borough Code will be reviewed annually to ensure
compliance of the Minquas Fire Company with all related codes.
3. Standard Operating Guidelines (SOG)
3.1. The following organizations and committees will be governed by SOP:
3.1.1.Membership Committee and Application
3.1.2.Active Force Officer Roles and Responsibilities – (Officers)
3.1.3.Executive Officer Roles and Responsibilities. – (Executive Committee)
3.1.4.Ways and Means Committee
3.1.8.Fire Station Rules and Regulations - (Officers)
3.1.9.Fire Station Operations - (Officers)
Fire Police Operations
Elected Positions Committee
Company fund raising
4.1. The regular company meeting shall be held monthly on the second Monday of
the month at 19:00.
4.2. Meetings shall be held at the Minquas Fire House unless otherwise posted 7 days
in advance unless there are extenuating circumstances such as natural disasters.
4.3. Nominations for all active officers shall be the second Sunday in November at
4.4. Nominations for all Executive officers shall be during the regular monthly
meeting in November.
4.5. Elections for all active officers shall be the second Sunday in December at 19:00.
4.6. Elections for all executive officers shall be during the regular monthly meeting in
4.7. Ten members in good standing are required to form a quorum.
4.8. All official meetings including those of committee will have minutes kept and
posted for the general membership.
4.9. Monthly Meeting order of business:
4.9.1. Call to order
4.9.2. Pledge of allegiance
4.9.3. Moment of silence
4.9.4. Chaplains prayer
4.9.5. Calling attention to signing of the register
4.9.6. Approval of the previous minutes.
4.9.7. Reports from officers and committees
4.9.8. Election of new members
4.9.9. Old business
4.9.10. New Business
4.10. All meetings shall be governed by “Roberts Rules”.
4.11. Meeting credit shall be given to any member that notifies an executive
officer in advance of missing a meeting provided the reason is one such as:
4.11.1. Training for the good of the company
4.11.2. Jury Duty
4.11.3. Fire/EMS call (no notification necessary)
4.12. No person other than a member shall be permitted to attend a company
meeting without the permission of the presiding officer and such visit shall be
5.1. Classifications: are Active, Explorer, Social, Life, Honorary
5.2. Active Membership
5.2.1. Active membership consists of any position related to the daily operation
of fire and EMS response.
5.2.2. Active membership may consist of volunteer and paid personnel.
5.2.3. Any active member may hold either a volunteer OR paid status with one
exception. A member may hold membership in both categories as long as
the job duties are different such as: paid EMT vs. volunteer Firefighter.
5.2.4. Active members may hold the same status with other fire companies
5.2.5. Active members must participate in a minimum of 20% of the scheduled
work nights to maintain active status. The Station Chief may grant
exception based on special circumstances.
5.2.6. Active members must have the physical and mental capabilities to perform
the assigned tasks of the fire company.
5.3. Administrative Membership
5.3.1. Administrative membership is for those members who do not actively
participate in responding to emergency calls but do participate in the daily
activities of the firehouse.
5.3.2. Administrative membership does not exclude activity at an emergency
scene provided it is on a limited basis. An example of acceptable
participation would be providing refreshments at a large incident.
5.3.3. Administrative members do not need to meet a minimum requirement for
attendance or participation.
5.4. Explorer Membership
5.4.1. Persons under the age of 21 may only hold the Explorer status.
5.4.2. Minimum age for Explorer status is 14 years.
5.4.3. Explorer members must participate in a minimum of 10% of the
scheduled work nights to maintain Explorer status.
5.5. Social Membership
5.5.1. Any person over the age of 21 is eligible for social membership.
5.5.2. All applications / fees must be submitted as per Social Membership SOG.
5.5.3. All dues are to be paid current as per Social Membership SOG.
5.6. Life Membership
5.6.1. The title of Life Member may be conferred automatically on any person
who has been a member in good standing for 30 years.
5.6.2. The title of Life Member may be conferred by vote on any person who has
faithfully performed their duties, and holds membership in good standing for
5.6.3. The title of Life Member may be conferred automatically on any person
who has held the position of “Chief” and is in good standing.
5.7. Honorary Membership
5.7.1. Honorary membership holds no rights and authorities afforded other
membership positions. This status is for “recognition” only.
5.7.2. Recommendations for honorary membership are by vote only during the
regular monthly meeting.
5.8. Probationary Period
5.8.1. All classifications of membership are in a probationary state for the period
of 90 days. During that time, if a member violates any company rules,
policies or acts in a manner that does not uphold the good name of the
Minquas Fire Company they may be voted out.
5.9.1. Application for active, explorer and social membership shall be governed
by the Membership SOG.
5.9.2. Application for all life and honorary membership shall be done as a
motion during the regular company meetings. Acceptance shall be by two
5.9.3. A background check is required for all membership except Jr. Explorer. A
background check is not required when a Jr. Explorer moves to the status of
Sr. Explorer because the backgrounds of minors are not investigated.
5.10.1. Each member over the age of 18, in good standing as an Active Member
for no less than one year shall be afforded the right to cast one ballot for
active membership. No other members are eligible to vote for active
membership. Member must be present to vote.
5.10.2. Each member over the age of 21, in good standing for no less than one
year shall be afforded the right to cast one ballot for social membership and
other types of ballots. Member must be present to vote.
5.11. General Membership Rules
5.11.1. Any member of active status that is CHARGED or CONVICTED with a
felony offense has 72 hours to notify the Station Chief, President, Fire
Captain or EMS Captain. Upon notification a special committee will be
formed. The committee will consist of three members, one selected by the
Station Chief, One selected by the Executive Committee and one selected by
the member in question as long as the member selected is unbiased and not
involved in the issue. The committee will meet with the member in question
ASAP and make a decision as to whether he/she can remain in their present
status or if a temporary / permanent suspension is necessary. Failure to
comply with this rule will result in automatic termination of membership.
5.11.2. Any member of active status that is CHARGED or CONVICTED of a
DUI or serious moving violation has 72 hours to notify the Station Chief,
Fire Captain or EMS Captain. Upon notification the respective person in
charge will make a decision as to whether he/she can remain in their present
driving status or if a temporary / permanent suspension of company driving
privledege is necessary. Failure to comply with this rule will result in
automatic (permanent) termination of driving privileges.
5.11.3. Any social member charged or convicted of a felony offense has 72 hours
to report it to an executive committee member. Failure to comply will result
in immediate and permanent revocation of membership.
6. Elected and Appointed Positions
6.1. Active Force Officers
6.1.1. Station elected positions are: Station Chief , Fire Captain, Fire Lieutenant
A, Fire Lieutenant B, Fire Lieutenant C and EMS Captain for a period of one
6.1.2. Department Chief – When applicable Minquas will vote on a
representative from the active force to be recommended for the position of
6.1.3. A three person delegation from Minquas will be appointed by the
president to participate in the six person panel comprised of both fire stations
in order to make the ultimate recommendation for department chief on
behalf of the department.
6.1.4. Elected officers may not hold active status in another fire company unless
that status is part of the employment of the local municipality. This does not
apply to appointed positions.
6.1.5. Duties and responsibilities of the active force officers are governed by the
Fire Active Force Officers SOG and the EMS Active Force Officers SOG.
6.1.6. Requirements of eligibility will be governed by the Elected Positions SOG
6.1.7. Voting for these positions will be done utilizing a pass through method. In
the event a nominee does is not elected to a position he/she will drop down
and automatically be nominated and eligible for the next position.
6.2. Executive Officers
Elected positions are: President, Vice President, Treasurer, Financial
Secretary, Recording Secretary, Chaplain, Public Information Officer (PIO)
and a Representative to the State Association for a period of one year with
membership in good standing.
6.2.2. The Trustee positions are also elected positions for a period of three years.
Trustee positions alternate such that one position comes up for vote each
6.2.3. The Executive Committee consists of members elected in 6.2.1.
6.3.1. The Executive Committee shall as a minimum appoint the following
committees by the first meeting of the new year:
126.96.36.199. Ways and Means Committee
188.8.131.52. EMS Committee
184.108.40.206. Membership Committee
220.127.116.11. By-laws Committee
18.104.22.168. Various committees required to operate the fire company will be
appointed as needed.
6.3.2. Each Committee shall prepare in writing a report to the Executive
Committee for presentation during periods of operation at each monthly
7. Debts and Bills
7.1. No indebtedness shall be incurred on behalf of the company except by the
trustees in the performance of their duties as authorized by the Executive
Officer’s Roles and Responsibilities SOG.
7.2. Any expenditures totaling over one thousand dollars within one month by an
individual shall be approved by the company at a regular meeting by 2/3 vote.
8.1. Fire Station Rules and Regulations are governed by SOG.
8.2. Pleading ignorance to the by-laws and station rules shall be no excuse for
violating any section of the same
8.3. In case, any question arises as to the true meaning of any portion of these by-
laws it shall be brought forward to the by-laws committee. Any discrepancies
shall be decided by 2/3 vote during the regular monthly meeting and the by-laws
will be revised.
8.4. The Minquas Fire Company shall operate and maintain a website for the general
use of the fire company and for general communication with it’s members and
8.5. The dress code of the Minquas Fire Company will be governed by The Fire
Station Operations SOG including those requirements of the Downingtown Fire
8.6. Fire and EMS licensure will be governed by EMS Committee SOG.