MOTOR VEHICLES AND
EQUIPMENT Lesson 4
OPERATOR’S INSPECTION GUIDE AND
TROUBLE REPORT, NAVFAC 9-11240/13
This form is a motor vehicle operator’s inspection report used to report
before and after operation inspections. NAVFAC 9-11240/13 may also be used in
lieu of DD Form 626 when transporting small quantities of small arms
ammunition (1.4S) for short distances off-station between the ammunition issue
point and the range in support of training exercises. Under these circumstances,
the motor vehicle inspections normally performed by certified motor vehicle
inspector personnel ( AMMO-51 trained) at points of origin and destination may
This special authorization does not relieve the station from exercising its
responsibilities with respect to packaging, marking, labeling and blocking and
bracing requirements normally applicable to ammunition movements off
station!!! Station SOP’s (standard operating procedures) must include
instructions that clearly indicate the operator’s responsibilities with respect to
the use of NAVFAC 9-11240/13 form.
MATERIAL INSPECTION AND
RECEIVING REPORT, DD FORM 250
The Material Inspection and Receiving Report, DD
Form 250 (figure 3-7) is used for shipment of material from
vendor to government installation. It provides for recording of
inspection results, establishment of accountability and
initiation of payment to vendor.
CONTAINER PACKING CERTIFICATE
OR VEHICLE PACKING
DECLARATION DD FORM 2781
The International Maritime Dangerous Goods (IMDG) code
provisions require packing certification for water movements. The shipping
activity may use the form 2781 (shown in figure 3-6) to accompany the
shipping papers for movements of Hazardous Materials via commercial
conveyances. However, it is permissible to affix a certification statement on
the shipping paper or separate sheet instead of using this form. The
statement should read “ This is to certify that the cargo inside this unit
(vehicle or container no:_______ ) has been properly packed and secured,
and that all applicable transport requirements have been met in
accordance with the provisions of 12.3.7 (container) or 17.7.7 (vehicle), as
applicable, of the general introduction to the International Maritime
Dangerous Goods (IMDG) code.” The form shall be originated, signed, and
dated by the individual responsible for packing the container or vehicle.
Motor vehicles transporting ammunition, explosives
and related Hazardous Materials must have shipping papers
containing the pertinent data for each type of Hazardous
Material being transported!!! The shipping papers may
include the Government Bill of Lading, SF 1103; Material
Inspection and Receiving Report, DD Form 250; Issue
release/Receipt Document, DD Form 1348-1A; Motor Vehicle
Inspection Report (Transporting Hazardous Materials), DD
Form 626; Dangerous Goods Shipping Paper/Declaration and
Emergency Response Information for Hazardous Materials
Transported by Government Vehicles/Containers or Vessel,
DD Form 836.
SHIPPING PAPERS (Con’t)
Shipping papers must be annotated with the following information:
(a.) Proper shipping name.
(b.) Explosive hazard class/division (1.1 thru 1.6, along with
compatibility group etc).
(c.) UN serial number (each hazardous material and/or AA&E is
assigned a UN number; see Table 172.101 for more info)
(d.) The packing group in roman numerals, if one has been assigned
(from the 49CFR part 172.101(f) Remember: there are 3 packing groups:
Packing Group I indicates great danger, Packing Group II indicates
medium danger, Packing Group III indicates minor danger.)
(e.) The total round quantity and piece count for each item being
shipped. (box, pallet, etc.)
SHIPPING PAPERS (Con’t)
(f.) Technical and chemical names,(if applicable), in parentheses
following the proper shipping name [ex., “Flam. liquids, n.o.s. (contains
Xylene and Benzene)”].
(g.) Exemptions. Shipments of items issued under an exemption must
bear the notation “DOT-E” followed by the exemption number. It must be
located so that it is clearly associated with the description to which the
exemption applies (the SW020-AC-SAF-010, chapter 3 gives detailed
information on each ordnance item)
(h.) Limited quantities. The description for a material offered for
transportation as “limited quantity,” must include the words “Limited
Quantity” or “Ltd Qty” following the basic description.
(i.) The Mil-Standard or WR slash sheet used in loading the conveyance
must be annotated. ( Mil-Standards show how the item is to be placed,
loaded, or braced)
DOCUMENT, FORM 1348-1A
This form (shown in figure 3-12) serves as a release
document from distribution point to consignee, for retrograde
material, for inter-station movement of Hazardous Material,
and as a receipt document for the consignee. This document
may be included as one of the shipping papers an explosives
driver will carry and present to the appropriate individual at
the receiving activity. It shall contain freight classification
nomenclature consisting of the UN proper shipping name, the
UN hazard classification and division, UN identification
number, and freight descriptions (motor or rail, as applicable).
ISSUE RELEASE/OR RECEIPT DOCUMENT
DD FORM 1348-1A
OF WHAT YOU ARE
TRANSPORTING (I.E: UN NUMBER,
EXAMPLE OF UN PACKAGING
SHIPPING PAPER AND EMERGENCY
RESPONSE INFORMATION FOR HAZARDOUS
MATERIALS TRANSPORTED BY
GOVERNMENT VEHICLES, DD FORM 836
DD Form 836 (figure 3-13) is originated by the shipping
activity; and, is used to provide emergency response instructions to
drivers of all military vehicles transporting ammunition, explosives
or related HM over public roads within CONUS. The information
on this form is specifically applicable to the HM being transported
and provides safety precautions and emergency measures to be
exercised in the event of accident, incident, breakdown or fire.
Information extracted from the North American Emergency
Response Guidebook (ERG) applicable to the transportation of
Hazard Class/Division 1.1 through 1.6 explosives is provided as
part of this form. The appropriate ERG guide sheet must be
attached to the DD Form 836.
SHIPPING PAPER AND EMERGENCY RESPONSE
INFORMATION FOR HAZARDOUS MATERIALS
TRANSPORTED BY GOVERNMENT VEHICLES,
DD FORM 836
It is the responsibility of the driver to carefully
read and understand this emergency response
information. The driver shall then sign the DD Form 836,
carry it at all times while in transit, and deliver it to the
receiving activity. In case of emergency, the driver shall
use the appropriate information and ensure its
availability to assisting authorities, as required. If drivers
are changed en route, the form and the responsibility for
the cargo are transferred to the new driver. The new
driver shall also be required to sign the form.
AS: UN NUMBER,
DISTANCES, FIRST AID,
SIGNATURE AND TALLY RECORD
(STR) DD FORM 1907
The maintenance of this form is an integral part of transportation
protective services (TPS) used when shipping sensitive ammunition,
explosives, and related Hazardous Materials. The Signature and Talley
Record (STR) is designed to provide continuous accountability and
custody of a shipment from point of pickup to consignee delivery. The
explosives driver shall obtain all required signatures along the way and
shall surrender the STR to the consignee upon delivery. When STR
service has been requested, the origin inspector shall verify that the
driver is in possession of DD Form 1907 prior to releasing the shipment.
The consignee is not required to return a copy of DD Form 1907 to the
shipper. On receipt of classified or protected material, transportation
officers should compare DD Form 1907 with the Report of Shipment
(REPSHIP) and report any discrepancy noted according to provisions of
the DTR, DOD 4500.9-R.
SEAL NOTICES AND TAGS
A Seal Notice for Railcars and Motor Vehicles, NAVSUP
407, (figure 3-14) is required only for exclusive use shipments, i.e.
SRC I, II or SECRET. The form is attached to the exterior of the
cargo opening near the seals, and provides pertinent information
regarding the breaking of seals. Classified shipments (exclusive
use) require a Waterproof Seal Tag as shown in figure 3-15.
SHIPPER’S DECLARATION FOR
DANGEROUS GOODS FORM
The Shipper’s Declaration for Dangerous Goods Form, SD-
1, (figure 3-16) is used on air shipments of dangerous HM,
biological material, classified material, or any other material
requiring special handling as determined by the shipping activity.
This form replaces DD Form 1387-2 for certification purposes and
is affixed to the other applicable shipping documents. It describes
services to be used. It shall be completed per NAVSUP Pub 505 and
DOD Regulation 4500.32-R (MILSTAMP).
A memorandum receipt is an informal shipping paper used
as a bill of lading for on-station movement of HM.
REPORTS OF INCIDENTS DURING
Explosives drivers shall report incidents occurring en route,
such as accidents, fire, breakdowns and security violations. Reports
shall be prepared and processed as described in the following
MOTOR VEHICLE ACCIDENT
REPORT STANDARD FORM (SF) 91
Every accident involving a Navy vehicle shall be reported by the
driver of the vehicle on the Motor Vehicle Accident Report, SF 91, (figure
3-18). Drivers are required to carry a copy of this form in the vehicle at
all times. The driver shall accurately and completely record all of the
facts concerning the accident, and ensure immediate delivery of the form
to the proper authority per NAVSEA SW020-AG-SAF-010 and
OPNAVINST 5102.1. For assistance in the correct preparation of this
report, drivers may refer to appendix C for a detailed breakdown of the
required information. Specific instructions for drivers in the event of an
accident are covered in paragraph 5-7.1.
Commercial carrier drivers should use “Transportation Accident
Prevention and Emergency Response Involving Conventional DOD
Munitions and Explosives,” NAVORDCENINST 8020.18 (formerly
NAVORDCENINST 8020.4) when reporting transportation accidents or
EXAMPLE OF AN SF-91, MOTOR VEHICLE ACCIDENT REPORT
REQUIRED WRITTEN REPORTS OF DELAYS,
BREAKDOWNS, OR DAMAGED CONTAINERS
(REPORTS OF SECURITY VIOLATIONS)
A complete report shall be made of any shortage of HM or violation of
security that apparently occurred in transit. Copies of such reports shall be
submitted to the NAVORDSAFSECACT, Code N714, Farragut Hall, Bldg. D323,
23 Strauss Avenue, Indian Head, MD 20640-5555 with a copy forwarded to the
MTMC commander serving the region in which the reporting activity is located.
These reports shall be transmitted by the fastest means consistent with
appropriate security regulations. The reporting activity shall also promptly
notify NAVORDSAFSECACT (N714) and the MTMC regional commander when
a shortage is subsequently recovered, indicating the condition of the material as
received. In the event of loss of classified material or HM, the local office of the
Naval Investigative Service Command (NISC) shall also be notified. The NISC
will notify the Federal Bureau of Investigation (FBI) when necessary. For Marine
Corps activities involving OT COG material, notification shall be made to
HQMC (POS) and COMMARCORSYSCOM (PMAM). OT COG material is
conventional ammunition Class V used by the Marine Corps except aviation
munitions Class V(A).
REQUIRED WRITTEN REPORTS OF
DELAYS, BREAKDOWNS, OR
Delays due to breakdowns shall be reported by the driver on
DD Form 1970 or NAVMC 10627. The form shall be distributed as
specified in paragraphs 3-3.1 or 3-3.3 respectively. Written reports
for delays of specific duration are addressed in paragraph 5-10.2.
Although no forms are provided for reporting delays caused by
conditions other than breakdowns (i.e. damaged containers),
explosives drivers shall promptly submit complete and accurate
written reports in all cases.
REPORTS OF DISCREPANCY
REPORT, STANDARD FORM 361
The Transportation Discrepancy Report (TDR), SF 361,
(figure 3-18) is used for commercial shipments. This form is
used to report transportation discrepancies including: over,
short, astray, loss, or damage to Hazardous Material
shipments; improper loading, blocking or bracing of the load;
improper handling by carrier; and, improper placarding.
PREPARATION FOR SHIPMENT BY
COMMERCIAL MOTOR VEHICLES
This chapter explains the duties of explosives drivers and inspectors of
military and commercial motor vehicles transporting ammunition, explosives and
related hazardous materials (HM). The information provided includes the
a. Military and commercial motor vehicle specification.
b. Inspection of empty incoming motor vehicles.
c. Loading and handling regulations.
d. Inspection prior to release of loaded motor vehicle.
g. Shipping regulations.
h. Motor vehicle signature.
i. Blocking and Bracing
MILITARY AND COMMERCIAL
MOTOR VEHICLE SPECIFICATION
The transportation of Class/Division 1.1 through 1.6
ammunition, explosives and related Hazardous Materials, on-
station and over public highways is authorized in trucks, full
trailers, semi-trailers and double trailers equipped with closed
bodies, flatbeds, stake-sides, dromedary containers and open tops
(see figure 4-1). Every motor vehicle transporting HM must either
have a closed body or have the body covered with fire and water-
resistant tarpaulin(s). The tarpaulin will be securely fastened to the
vehicle by rope or wire tie-down so as to fully protect the vehicle
from sparks, fire, and moisture. Compliance with these
requirements is mandatory when military motor vehicles are used
to transport Hazardous Materials off-station over public highways.
MILITARY AND COMMERCIAL
MOTOR VEHICLE SPECIFICATION
Military motor vehicles transporting HM on-station may be
exempt from the tarpaulin requirement during clear weather, but
not during inclement weather. Motor vehicles using compressed
natural gas (CNG) may be used to transport ammunition and
explosives both on-station and off-station providing the safety
requirements of NAVSEA SW020-AG-SAF-010 are met. Liquid
petroleum gas (LPG), propane or butane may not be in the same
cargo space of motor vehicles with ammunition and explosives.
LPG, propane or butane may be used as a vehicle fuel source when
it is in fuel tanks that are external to the cargo space and it
complies with the vehicle safety requirements of NAVSEA OP 5
Volume 1 and NAVFAC P-300.
COMPATABILITY TABLE 4-1 FOR HAZARDOUS
MATERIALS AND/OR EXPLOSIVES
NOTE: IF TRANSPORTING ONLY
EXPLOSIVES: USE TABLE 4-2
NOTES FROM TABLE 4-1
1) The absence of any hazard class or division or a blank space indicates
that NO RESTRICTIONS APPLY.
2) The letter “X” in the table indicates that these materials may not be
loaded, transported, or stored together in the same motor vehicle, railcar,
or storage facility during the course of transportation.
3) The letter “O” in the table indicates that these materials may not be
loaded, transported, or stored together in the same motor vehicle, railcar,
or storage facility during the course of transportation, unless separated in
a manner, THAT, in the event of leakage from packages under conditions
normally incident to transportation, commingling (combining) of
hazardous materials would not occur. Class 8 (corrosive liquids)
materials may not be loaded above or adjacent to Class 4 (flammable
solids) materials or Class 5 (oxidizing) materials, except that shippers
may truckload shipments of such materials together when it is known
that the mixture of contents would not cause a fire or a dangerous
evolution of heat or gas.
NOTES FROM TABLE 4-1 (CON’T)
4) The “*” in the table indicates that segregation among different Class 1
(explosive) materials is governed by table 4-7.
5) The letter “A” in the table means that, notwithstanding the requirements
of the letter “x”, ammonium nitrate (UN 1942) and ammonium nitrate
fertilizer may be loaded or stored with Division 1.1 or Division 1.5
COMPATABILITY TABLE 4-2 FOR 1.1
THRU 1.6 EXPLOSIVES
NOTES FROM TABLE 4-2
1) A blank space in the table indicates that NO RESTRICTIONS APPLY.
2) For motor vehicles the letter “X” in the table indicates that explosives of
different compatibility groups may not be carried on the same motor vehicle.
For railcars the letter “X” indicates that explosives of different compatibility
groups may not be carried on the same railcar unless packed in separate
freight containers (I.e. two or more freight containers mounted upon the same
3) The number “1” in the table means explosives from compatibility group L
may only be carried on the same motor vehicle or railcar with an identical
4) The number “2” in the table means any combination of explosives from
compatibility group C,D, or E is assigned to compatibility group E.
5) The number “3” in the table means any combination of explosives from
compatibility group C,D, or E with those in compatibility group N is assigned
to compatibility group D.
NOTES FROM TABLE 4-2
1) The number “4” in the table means detonators and detonating primers, Division
1.4S (Class C explosives), may not be loaded in the same railcar with Division
1.1 and 1.2 (Class A explosives) materials as described in 49 CFR 174.81
(g)(3)(iv). Also, refer to 49 CFR 177.835 (g), which prohibits detonator
assembly or booster with detonator to be transported on the same motor vehicle
with any Division 1.1, 1.2, or 1.3 material.
7) The number “5” in Table 4-2 means that Division 1.4S fireworks may not be
loaded in the same motor vehicle or railcar with Division 1.1 or 1.2 (Class A
8) The number “6” in Table 4-2 means explosive articles in compatibility group
“G”, other than fireworks and those requiring special stowage, may be stowed
with articles of compatibility groups C, D, and E, provided no explosive
substances are carried in the same vehicle.