Sample Collegiate Chapter Project Timeline Planning Sheet Sponsor Member

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Sample Collegiate Chapter Project Timeline Planning Sheet Sponsor Member Powered By Docstoc
					                                           Sample Collegiate Chapter Project Timeline/Planning Sheet

                                                                          Sponsor-     Member-
Action Items                     Programming     Promotion   Operations                          Web    Treasurer
                                                                          ship         ship

                                 90 days or
Program topic decided
                                 more

Identify potential sponsors to                                            90 days or
meet budget                                                               more

                                 60 days or
Secure Venue
                                 more

Signed speaker agreement         60 days

Secure sponsors, collect all
                                                                          60 days
funds due

Speaker bio/topic outline        60 days

Obtain sponsor logos                             45 days

Write invitation copy                            60 days

Print invitations, posters,
                                                 30 days
banners, etc.

Mail invitations                                 20 days

                                                 15,10,5
Reminder e-mail
                                                 days

Obtain Speaker A/V
                                 15 days
requirements

Obtain copy of speaker
                                 15 days
handout materials

Secure A/V equipment as
                                 15 days
required
Establish registration
process                                                      30 days

Report registration                                          15,10,5,3
headcount                                                    days

Order food/beverages             5,3 days

Update web site with                                                                             21
program announcement                                                                             days

Secure membership
                                                                                       3 days
table/information

Maintain budget, report
                                                                                                        15,5,3 days
variances
                                                                       Sponsor-   Member-
Action Items                  Programming   Promotion   Operations                          Web     Treasurer
                                                                       ship       ship

Prepare registration table
                                                        day of
materials

Process on site and pre-
                                                        day of
registrations for attendees

                                                                                                    Day of and 1-
Process on site payments
                                                                                                    2 days after

Reconfirm venue,
food/beverage, room setup,    3 days
A/V requirements

Reconfirm speaker
                              3 days
arrangements

Greet attendees               Day of                                              day of

Set up and monitor
                                                                                  day of
membership table

Test A/V equipment, confirm
                              Day of
timing schedule

Update database with
                                                        2 days after
attendee information

Thank you letters to                                                   2 days
sponsors                                                               after

                                                                                            day
Update web site
                                                                                            after

Report final accounting                                                                             5 days after

				
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Description: Project Time Sheet document sample