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CONTRACTOR SAFETY

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CONTRACTOR SAFETY Powered By Docstoc
					What do you really want your Contractor to show you in a safety program?




What is a hazard?
A hazard is the potential for harm. In practical terms, a hazard often is associated with a condition or activity that, if
left uncontrolled, can result in an injury or illness. Identifying hazards and eliminating or controlling them as early as
possible will help prevent injuries and illnesses.

What is a job hazard analysis?
A job hazard analysis is a technique that focuses on job tasks as a way to identify hazards before they occur. It focuses
on the relationship between the worker, the task, the tools, and the work environment. Ideally, after you identify
uncontrolled hazards, you will take steps to eliminate or reduce them to an acceptable risk level.


      TERMINOLOGY FOUND IN THIS OCCUPATIONAL HEALTH AND SAFETY
                       MANAGEMENT SYSTEM

                                                                                                                         -1-
Contractor/Subcontractor    A person who is not an employee of a Company but works
                            at the Company on a contract basic

                            Anything (including work practices or procedures) that has the
Hazard                      potential to harm the health &/or safety of a person


Hazard Identification       The process of recognising that a hazard exists and defining of
                            its characteristics
Job Safety Analysis (JSA)   Workplace Hazard Identification and Control process involving:

Also known as: Job Safety        Breaking a task into job steps
Environment Analysis             Identifying potential hazards and unsafe work habits, tools
(JSEA)                      equipment and environmental conditions
                                 Recommending additional controls to eliminate or
Job Hazard Analysis (JHA)   mitigate unacceptable risks.

                            An overall management system including organisation structure,
                            planning activities, OHS policy, responsibilities, practices,
OHS Management System       procedures and resources for developing, implementing,
                            maintaining and managing OHS risks associated with the
                            business of the organisation.

OHS Policy                  A statement by the organisation of it intentions and principles in
                            relation to overall OHS performance.

                            Risk management process applied to a scope of work, overall
Risk Assessment (also       activities, equipment and machinery to determine how often
known as Risk Analysis)     specified events may occur and the magnitude of their
                            consequences. When applied to a specific job activity this may
                            be referred to as a Job Safety Analysis (JSA)

Risk Management             A system of hazard identification, risk assessment and controls
                            of risks

                            Outlines a safe method of work for a specific job. The safe
Safe Work Method            Work Method Statement helps effectively co-ordinate the work,
Statement (SWMS)            the materials needed, the time required and the people involved
                            to achieve a safe and efficient outcome.

Safe Work Procedures        Written procedure for a task or process. May be developed as
(SWP) or Safe Operating     the product of a JSA, or may be developed following the
Procedure (SOP) or          identification of a need from a Risk Assessment or other
Standard Operating          process.
Procedure (SOP)
                            Contains procedures, forms, appendices that are indicative of
Safety Management Plan      the contractor‟s ability to effectively manage health and safety.
                                                                                            -2-
                                       This is a snapshot of the contractor‟s OHS Management System


       Sub Contractor                  A Person engaged by a contractor to perform work on a
                                       Company and who is not an employee of the contractor or the
                                       Company


This Occupational Health and Safety Management System has been compiled to ensure the Health,
Safety and Welfare of all employee‟s, contractors and visitors at sites where <<The Company>>
provide mining support services.

The Management System will provide for:

        Review of hazards and identified dangers
        Procedural controls which may be triggered by specific events
        Emergency action plans activation
        Procedures for the inspection and testing to be undertaken by competently trained personnel
that
         will enhance the safe operation of the company
        Define the roles and responsibilities of personnel that are required to work in accordance with
this
         system
        Policy and procedure guidelines for specific activities
        Define actions in relation to the auditing and review of this system
        Document control and record keeping protocols
        Provide a means of communicating to the work force


1.2          Safety Management System

<<The Company>> Safety Management System is spilt into 5 major areas or categories:

                1.2.1   Management Commitment

<<The Company>> is committed to achieving high standards of performance through an effective
management system. <<The Company>> commitment can be demonstrated through compliance
with the OUR COMPANY Safety Program, and by implementing:

         a) Dedicated safety and hazard management budgets
         b) Relevant policies relating to OHS and injury management
         c) Regular planning of OHS
         d) The identification of people with health and safety and hazard management responsibilities

                1.2.2   Planning

<<The Company>> intend to demonstrate good planning by:

         a) Compliance with the OUR COMPANY Safety Management Program

                                                                                                     -3-
          b) Regular formal planning sessions to review your OHS management system
          c) Documented safety plans
          d) Ongoing assessment of safety and hazard management performance
          e) Integration of safety and hazard management into all planning decisions, such as
          contracting/tendering and purchasing
          f) Setting objective and measurable performance targets

                 1.2.3   Implementation

<<The Company>> will commit adequate resources and support to ensure this ohs system is
properly implemented, this will be demonstrated by;

          a) The provision of sufficient resources
          b) The provision of appropriate training
          c) Effective communication mechanisms
          d) Effective reporting mechanisms
          e) Ongoing hazard identification
          f) Effective document and record control

                 1.2.4   Measurable and Evaluation

<<The Company>> intend to ensure ongoing measurement and evaluation of its management
system, by demonstrating the following;

          a) Ongoing inspection testing and monitoring
          b) Formal audits of the managements systems
          c) Effective Accident and incident investigations and follow-up procedures

                 1.2.5   Review and Continuous Improvements

<<The Company>> will ensure its management system is reviewed on a regular basis. The review
process will allow for changes in circumstances, business growth, law changes, technology changes
and staff turn over. To achieve an effective review and improved system <<The Company>> will;

          a) Provide ongoing evaluation of policies
          b) Review of objective, targets and performance indicators
          c) Identification of areas for improvement

2.0       BASIC ELEMENTS OF SAFETY MANAGEMENT POLICY & PLAN


The fundamental basic elements of <<The Company>> safety management system are:

2.1 Management Commitment:

         Safety policies
         Roles and responsibilities

2.2 Planning

                                                                                              -4-
      Document Control
      Annual Safety planning
      Skills and Competencies (Training Programs)
      OHS Induction

2.3 Implementation

      Hazard Identification and risk assessment
      Hazard reporting procedures
      Accident and incident reporting and investigation procedures
      First Aid
      Workers Compensation and Rehabilitation
      Safety communication/Tool Box Talks
      Emergency/evacuation procedures and Fire Protection
      Electrical Safety Management
      Permit Systems
      Hazardous Substance management
      Manual Handling
      Fitness for Work
      Plant and Equipment
      Working at Heights
      Lifting Equipment
      Personal protective Equipment
      Security
      Managing Sub-Contractors

2.4 Measurement and Evaluation

      Measurement and Evaluation

2.5 Review and Continuous Improvement

     Audit/review programs and procedures
     Terminology/Definition Listing
2.6 Health & Safety Policy

It is <<The Company>> policy that each employee shall be provided with a safe and healthy place in
which to work. To achieve this policy, management will make every reasonable effort in the areas of
accident preventions, hazard control and removal, injury protection, health prevention and promotion.
Safe and healthy working conditions will be an integral part of our approach to ensuring a safe
environment at all times to all employees.

Health and Safety at work is both an individual and shared responsibility of all employees. The
following statements are essential to the success of this policy.

All <<The Company>> management shall:
                                                                                                  -5-
              Plan, develop, implement and monitor comprehensive Health, Safety and Welfare
               Programs

              Promote the understanding of Health, Safety and Welfare as a normal component of
               all aspects of work
              Provide a healthy and safe workplace

              Workers and subcontractors shall share the responsibility to:

              Encourage others to work in a healthy and safe manner; and


              Cooperate with management to support the promotion of Health, Safety and Welfare
               in the workplace; and

              Promptly report accidents, unsafe practices or conditions that become apparent and
               work with others to promote a safe workplace.




Signed:                Managing Director:


               Worker Representative:



Date:      /       /      .




3.0        ROLES & RESPONSIBILITIES


3.1 Site Project Manager
Responsible for safety on the project with duties including:

              Implementing <<The Company>>‟s OHS and Rehabilitation procedures
              Using the principles of Hierarchy of Controls in all design, fabrication and construct
               activities to minimise the risk to all personnel
              Carrying out a design review with the principles contractor‟s project team to assist in
               the identification of further risk reduction controls measures
              Participate in the planning and design stages of trade activities

                                                                                                     -6-
              Stimulating a high level of safety awareness at all times
              Identifying safety training needs
              Commitment by personal example
              Ensuring safe equipment and plant is provided and maintained
              Insisting on correct and safe work practices at all times
              Assisting in identification and preparation of safe work procedures
              Review of safety reports and inspections and initiating rectification where necessary
              Participating in accident/incident investigations
              Participating in safety meetings and programs
              Monitoring compliance with safe work methods (controls)
              Monitoring the outcome of an organisation‟s health and safety programs
              Ensuring compliance with legislation, awards and standards
              Formulating appropriate rules, procedures and methods for the workplace
              Ongoing and effective promotion techniques

3.2 Site Supervisor (super-sucker operator)
Responsible for safety on the project with duties including:

              Implementing <<The Company>>‟s OHS and Rehabilitation procedures
              Observing all OHS requirements and statutory rules and regulations
              Ensuring that all works are conducted in a manner that is safe and without risk to
               employees health and safety
              Planning to do all work safely
              Providing advice and assistance on OHS to all employees
              Participating in the planning and design stages of trade activities
              Ensuring current OHS and other relevant legislative requirements are met in the
               workplace
              Identifying OHS training programs in advance and allowing for employee/s identified
               as requiring training to attend the training
              Actioning safety reports and carrying out workplace inspections, preparing and
               participating in safety meetings and safety programs
              Facilitating Tool Box talks on a regular basis
              Conducting accident/incident investigations
              Preparing and participating in safety meetings and safety programs
              Facilitating the preparation of Work Method Statements, Safe Work Method
               Statement, JSAs and SOPs by work teams
              Insisting on and ensuring safe work practices at all times
              Investigating hazard reports and ensuring that corrective actions are undertaken
              Conducting project inductions, toolbox talks and daily team briefings
              Participating in accident/incident investigations
              Commitment by personal example
              Providing suitable employment to assist rehabilitation initiatives
              Overall supervision of employees to ensure health and safety of the worker, public and
               consumer
              Hazard identification through regular inspections

                                                                                                       -7-
3.3 Site Safety Officer (machine operator)

Responsible for safety on the project with duties including:

              Assisting the Site Supervisor to develop and implement the OHS and Rehabilitation
               procedures
              Communicating safety performance to the Site Project Manager
              Providing advice and assistance on OHS to all employees
              Participating in the planning and design stages of work activities
              Monitoring OHS legislation requirements for the work package
              Monitoring compliance with safe work procedures
              Coordinating rehabilitation for injured employees
              Reviewing safety reports and inspections
              Preparing and participating in safety meetings and programs
              Preparing Tool Box Talks on a regular basis
              Insisting on correct and sage practices at all times
              Preparing and conducting project safety inductions
              Investigating and developing new OHS initiatives
              Assisting with accident/incident investigations
              Commitment by personal example
              Stimulating a high level of safety awareness at all times
              Communicating with the Site Project Manager on matters relating to health and safety
              Facilitating the maintenance of all records as required
              Participating in regular workplace inspections and ensuring that any improvements
               resulting from such inspections are actioned in the required time frame

3.4 Employee’s Responsibilities

       a) Work with due care and consideration to safeguard their own health and safety and the
          health and safety of others.

       b) Comply with all safe working practices and procedures set in place by <<The
          Company>>.

       c) Carefully examine the workplace and any machinery or system intended to be used before
          starting work and during the working period so as to be satisfied it is safe.

       d) Report through the hazard reporting system any potential hazards identified in the work
          place or any mishaps, incidents or injuries that may occur in the course of work.

       e) Observe all instructions given to protect their health and safety and the health and safety
          of others.

       f) Attend, when directed, any course of training or instruction related to health and safety.



                                                                                                       -8-
g) Use any equipment that is issued for personal protection and ensure it is maintained in
   proper order.

h) Co-operate with any rehabilitation program that is arranged to assist recovery from injury
   for themselves or fellow employee‟s.

i) Shall not wilfully, recklessly or intentionally interfere with, remove, misuse or damage
   anything that is provided in the interest of health, safety and welfare nor willingly place at
   risk the health and safety of any person at the workplace.

j) Do not attend work affected by drugs or alcohol. Comply with regulatory practices and
   procedures. Co-operate with authorities investigating incidents, accidents and injuries.




                                                                                             -9-
                                           Managing Director
                                           <<The Company>>



              Site Supervisor


                                        Site Project Manager


                                                               Site Manager
                  Plant
                Supervisor


                                         Safety Co-ordinator


          Engineering personnel




               Engineering                   Production
                Personnel                    Employees




                                  Organisational Chart




3.6 Specific Responsibilities



                                                                              -10-
This chart identifies the personnel with responsibility and the authority to control production and
engineering activities.

The Site Project Manager (<<The Company>>) is to ensure work done follows authorised
procedures by suitably trained and experienced employees. If a need for the development of new
procedures or job specific training becomes apparent the Site Project Manger shall be responsible for
organising such development or training.

All employees have a responsibility to carry out their appointed tasks following authorised procedures
with appropriate tools or machinery in a safe and competent manner. If any machinery or tools appear
to be defective, the defect is to be reported immediately and appropriate corrective and/or
preventative action taken.

                         Supervisory Structure, Statutory and Safety Responsibilities


3.7 Signs, Safety Posters and Safety Notice Boards

These are the primary method of relaying safety information to all employees. They are in place for
the education and information of all personnel on site and if used correctly should result in improved
safety awareness. All employees have a responsibility to read all safety messages, take notice of all
safety posters, always obey all safety signs and not become complacent or take short cuts with safe
work practices. Safety awareness means:-

      Looking out for and reporting any unsafe conditions or hazards, either actual or potential, in
       your work area
      Learning how to work safely
      Working safely every shift in every part of your assigned work
      Knowing how to handle emergencies quickly and effectively

Safety awareness requires foresight, sound judgement and common sense. Workers who are safety
conscious are alert and practice good safety habits in themselves and encourage and train others to do
the same.

On this site, the safety notice board is located in the operators crib shed. Only safety related
documents are to be posted on this notice board. The general notice board is the place for non safety
related material. The safety notice board will have specific information as well as general warnings
regarding possible hazards to be encountered in the work place. This makes it necessary to read the
safety notice board prior to the start of shift to ensure you are up to date with all relevant safety
information regarding your work place. Taking the time at the start of each shift to read this
information will increase every employee‟s safety awareness which in turn can only lead to a safer
work place for all involved. Misuse or abuse of this system cannot and will not be tolerated as it may
place the health and safety of all personnel in jeopardy.



3.8 Safety Responsibilities



                                                                                                 -11-
Every employee has a responsibility to carry out their appointed tasks following authorised procedures
with appropriate tools or machinery in a safe and component manner at all times. If any procedure,
equipment or machinery appears to be defective, the defect is to be reported immediately to allow
appropriate action to rectify the situation. If it is within the capabilities and authorisations of any
employee to rectify a hazard, then they shall do so as soon as practicable.

All supervisory staff have a responsibility to ensure that all activities carried out on a site under their
control are done so by suitably trained and experienced personnel following authorised procedures
and using equipment or machinery in sound condition. If a need becomes apparent for:

                a) The development of new procedures, or revision of existing procedures
                b) Personnel training or retraining;
                c) Modification to existing machinery;

Then supervisory staff would organise such activities.

4.0 DOCUMENT CONTROL


This procedure provides a mechanism to control the issue of Occupational Health and Safety
Management System documentation, maintain records of document distribution and ensure all
revisions are included into documentation and to detail document control procedures.

4.1 Responsibilities

Before any new document, revised document or form associated with the Company Safety
Management plan is issued the Company Manger must approve it. In the absence of the Company
Manager the Company Project Manager may approve the documentation and forms.

Ensuring the document control procedure is maintained is the responsibility of the site safety officer
(document control officer).

4.1 Document Registers

Registers are kept within the OUR COMPANY Compliance Program of the:

               Distribution of the Company Safety Management Plan
               Distribution of the Safe Work Procedure Manual
               Standard forms associated with the Company Safety Management Plan and the Safe
                Work Procedures manual
               Company Safety Management Plan and Safe work procedure manual document
                revisions

The distribution register for the safety management plan and safe work procedure manuals will
contain:

               Copy Number
               Issue Date
               Holders Name
                                                                                                      -12-
                    Position of Holder

The register of Standard forms should contain:

                    Form Number
                    Form Title
                    Revision Number
                    Revision Date

     The Company Safety Management System and Document Revision registers should contain:

                     Revision Number
                     Section Number
                     Issue Date
                     Change made
                     Initial of the person responsible


     4.3 Document Identification System

     i) Document identification shall consist of three parts and have a general xxs-yyy-zzz.

     ii) The first part xxx denotes the site for which the document is appropriate i.e., <<The
         Company>>.

     iii) The second part yyy denotes the general document classification e.g., Management Plan
          Procedure – MPP.

     iv) The third part zzz shall be a three digit numeral allocated to uniquely identify the document
         e.g., 001.

     v) It is not a requirement to number documents sequentially.

     General document classifications are shown below:

                Company Safety Management Plan MPP = Management Plan procedure
                Safe work procedure manual SWP = Safe work procedure
                Standard safety form (Companys) SSF = Standard Safety form
                Standard Safety Form (MT Generic) MT = Company Tech Safety form

     4.4 Issue, recall, withdrawal and retention

       i) Documents should be issued/recalled/withdrawn by the document control officer.

       ii) Individual copy holders shall be identified on the Document Register by marking with a
           red pen or underlining in black.



                                                                                                 -13-
        iii) If a document is to be withdrawn the Document Control Officer shall order copies
             destroyed and he/she will file one copy as a record.

        iv) If a document is to be superseded the new edition or revised document is to be issued by
            the Document Control Officer and all obsolete copies destroyed. The copy of the
            withdrawn or superseded document retained as a record shall be marked „superseded‟ or
            „withdrawn‟.

        v) When draft copies are issued for review and approval they are to be clearly marked „Draft
           Copy‟. At no time is a draft copy to replace an approved copy of a document.



        5.0 ANNUAL SAFETY PLAN

<<The Company>> is committed to continuous improvement in the area of Health and Safety. To
assist in the process an annual safety plan will be developed in conjunction with OUR COMPANY
Safety Management System to assist in the planning for effective implementation of <<The
Company>>‟s OHS Management System.

Through this planning process it will allow <<The Company>> to identify what safety requirements
need to be addressed, how they can be addressed and whether or not the organisation has been
effective in managing its safety requirements.

The annual safety plan will also assist to:

       Identify relevant workplace hazards;
       Identify legal requirements which have not been addressed in the OHS Management System;
       Ensure corrective action is followed through

The annual safety plan is intended to set targets and objectives to measure <<The Company>> health
and safety performance.




                                                                                               -14-
-15-
                                                                                 Date of Plan:



Item No.         Task/Activity Description    Time Required   Start Date   Finish Date           Person   Status




This paln is due for review on:              By:                                Signature:




                                                                                                               -16-
6.0 HAZARD IDENTIFICATION & RISK ASSESSMENT



Duty of Care
<<The Company>> is aware of the general duties of care placed on them in relation to the OHS Act
2000.To address these duties under the OHS Regulation 2001 <<The Company>> will use a risk
management approach to address health and safety issues as they arise. This responsibility includes
contractors and property owners who must, if hiring a contractor to perform work on their property or
Company site, advise the contracted party of any identified hazard.

What is a Hazard?
A hazard is the potential for harm, or the potential to adversely affect the health of people. This means
anything which may cause harm, through injury or ill health to anyone at or near a workplace, is a hazard.

What is a Risk?
A risk is the likelihood that a hazard will cause harm, through injury or ill health, to anyone at, or near a
workplace. The level of risk to health increases with the severity of the hazard, the duration and frequency
of exposure. The attached forms may assist you in assessing your risks.

What is Exposure?
Exposure occurs when a person comes into contact with a hazard. The exposure can be hazardous plant
such as to moving machinery like saw blades, or to hazardous substances. Exposure to hazardous
substances could be by contact through inhalation (breathing in), ingestion (swallowing) or absorption
(through skin).

How to eliminate work hazards?
Risk management techniques, commonly involving four steps, are useful in controlling hazards as follows:

            Identifying hazards
            Assessing risks
            Controlling risk by either (hard or soft controls)
            Reviewing the effectiveness of the control applied

<<The Company>> have adopted the WRAC method of Risk Assessment, Workplace, Risk,
Assessment, Criteria along with the Risk Assessment Program. The following flow chart identifies the
step-by-step program adopted by <<THE COMPANY>>.




                                                                                                -17-
When Should a Risk Assessment/JSA be conducted?



      Non routine                                                  Non routine task
      task in a normal                                             in an abnormal
      environment                                                  environment



                            Review             Formal Risk
                            SWP or             Assessment
                          develop JSA           required




                            JSA/Risk
                                             Review SWP or
                         Assessment not
                                              develop JSA
                            required



      Routine task                                                 Routine task in an
      in a normal                                                  an abnormal
      environment                                                  environment




Five Steps to Conducting a Risk Assessment/JSA


          1. Break task into steps

                     2. Recognise the Hazard

                                 3. Assess the risks

                                          4. Control the hazards

                                                   5. Monitor & Review




                                                                                        -18-
1. Break task into steps

               Permits & authorisation needed to work
               Equipment & tools that are to be used
               Area personnel that need to be notified
               Think about each step in the task


2. Recognise the hazards

Are all energies under control?

Consider:
               Electrical                    ▪ Heat                    ▪ Biomechanical
               Mechanical                    ▪ Pressure                ▪ Thermal
               Chemical                      ▪ Gravity                 ▪ Radiant

Is the work process safe?

               Are personnel trained and competent?
               Is the equipment Fit for Purpose?
               Is there a procedure to follow?

Is the work environment controlled?

       Does the physical environment pose any hazards?
       Wind, Rain, Heat, Dust, Noise

Are other site activities going to affect the job?                     Competent
(connecting processes)                                                  People

                                                                          Safe
                                                               Fit For Production
                                                                                   Safe
                                                            Purpose
                                                                                   Work
                                                           Equipment
                                                                                 Practices




3. Assess the risks

Probability                                                              PROBABILITY
A Common > 10 pa                                                   A        B       C        D   E
B Has Happened > 1 pa
                                                           1       1        2       4        7   11
                                                                                                     -19-
                                                           2       3        5       8     12     16
C Could Occur > 1 in 10 years




                                                      CONSEQUENCE
D Not Likely > 1 in 100 years
E Practically Impossible < 1 in 100

Consequence
1 Fatality/Permanent Disability
2 Extensive Injuries & Hospital Admission
3 Medical Treatment LTI
4 First Aid Treatment
5 No Treatment




Assessing the Risk

When comparing a number of hazards and tasks risk assessment can identify which hazard has the greatest
risk and therefore takes priority.

There are two (2) elements to the assessment, probability and consequence.

Probability (What is the likelihood of an accident occurring):

Score:

         A.   Almost certain;
         B.   Quite possible, has happened;
         C.   C Unusual, but possible, heard of it happening;
         D.   Conceivable, but not likely to occur;
         E.   Practically impossible



Consequence (what is the most probable result of the accident?)

Score:

         1.   High risk, fatality
         2.   Permanent disability
         3.   Medical/hospital or lost time
         4.   Low risk
         5.   Very low risk


An example of How we Assess the Risk

Example – step missing from truck access.
                                                                                                  -20-
                                                 Probability = B
                                                Consequence = 2
                                                   Score = B2


                                    RISK ASSESSMENT MATRIX

  Probabilities           A                B                  C                 D                  E
 Consequences
       1                   1                2                  4                 7                11
       2                   3                5                  8                12                16
       3                   6                9                 13                17                20
       4                  10               14                 18                21                23
       5                  15               19                 22                24                25



                             High Risk                                  1-8
                           Medium Risk                                 9-15
                             Low Risk                                  16-20
                           Very Low Risk                               21-25


Using the Risk Assessment B2 is represented by the number 5 which is regarded as HIGH RISK and the
step must be replaced immediately.



RISK ASSESSMENT

Objectives

To provide a systematic means of assessing risk, for prioritizing improvement plans, identifying whether any
particular activity or condition requires action, or ensuring controls adequately reduce risk.


Risk Assessment process;

Personnel                        Action
Company Project Manager             1. Identify the conditions which require risk assessment, ranking of
                                        priority or determination of action.
                                    2. If appropriate consult with employees, OHS representative etc.
                                    3. Source past information relating to the activity/condition form
                                        records, experience, industry practice, literature and specialist.
                                    4. Establish the likelihood of occurrence of the activity/condition
                                        (how often exposure to the risk)
                                    5. Establish the most likely consequences (severity) resulting from
                                        the risk. Consider

                                                                                                       -21-
                                      -      damage/injury
                                      -      impact
                                      -      costs
                                      6.     Rate the event according to the risk matrix and establish risk
                                             score.
                                      7.     Consider the interpretation of the score and establish the actions
                                             (if any) and the time frame for implementation.
                                      8.     Communicate the risk to all affected personnel.
                                      9.     Control measures to reduce risk should be based on the hierarchy
                                             of controls.
                                      10.    Review the activity/condition after implementation of controls to
                                             ensure acceptable reduction in risk.




Hierarchy of Controls

To establish the control measures we use the following hierarchy:

    1.   Elimination
    2.   Substitution/Minimise
    3.   Engineering/redesign, enclose, isolate
    4.   Administrative/safe work procedures, training, warning devices
    5.   Personnel Protective Equipment (last line of defence)

A combination of controls may be appropriate. Always work down this list using the higher level controls if
possible.


                                           <<THE COMPANY>>

                                General Workplace Risk Assessment Guide

Probability of Consequences of the Event
the Event      People Losses                                              Equipment Damage


A    Almost certain to happen                  1    Fatality/permanent    1      More than 500K damage
                                                    disability
B    Quite possible, has happened              2    Extensive injuries
                                                    Hospital Admission
                                                    Permanent disability
C    Unusual, but possible, heard of it        3    Medical treatment LTI 3      50 to 100 K damage
     happening
D    Conceivable, but not likely to occur;     4    First Aid Treatment      4   5k to 50k damage
                                                    Low Risk
E    Practically impossible                    5    No treatment Very        5   Under 5k damage
                                                    low Risk

                                                                                                          -22-
                                               Risk Ranking Table
Probability                    A                B              C                D            E
Consequence
1                              1                2              4                7            11
2                              3                5              8                12           16
3                              6                9              13               17           20
4                              10               14             18               21           23
5                              15               19             22               24           25

                                                    Action Guide
                                                                       Action
1 to 8            Unacceptable        High Immediate stop and correct, specific controls must be
                  Potential Risk           implemented. Actions need to be planned and controls
                                           developed to reduce risk. Communicate the risk to other
                                           <<THE COMPANY>>sites.
9 to 15           Medium Potential Risk    Action required – time frame variable/controls required-may be
                                           low level, may be given a priority date to be actioned, action
                                           plan or implementation of controls may span weeks or months.
                                           Communicate the risk to other <<THE COMPANY>>sites.
16 to 20          Low Level of Risk        In general no action required refer to safe work procedures an
                                           wearing of PPE
21 to 25          Very low level risk      Review and monitor the work area

RISK _____________                 SCORE : ________________            Assessing Team:



4. Control the hazards

Hierarchy of control

1. Eliminate the Hazard
                                                                    Hard
2. Substitute/Minimise                                             Controls

3. Engineering Control
            Redesign
            Enclose
            Isolate
4. System Controls

                 Safe Work Procedures
                 Training
                 Warning Devices
                                                                    Soft
                                                                   Controls
                                                                                                    -23-
5. Personnel Protective Equipment



Make it Safe or report it

                                   Can controls be readily put in
                                   place to control the hazards?

                                        NO                       YES


                                 Report to the team          Conduct
                                   Coordinator              Task Safety



5. Monitor & Review

         Check for changes in work conditions
         Monitor safety controls for effectiveness
         If the work process changes, reassess safety




 Contractor's representative:

 Telephone:

 Email:                                                  Fax:

 Signature:                                              Date:




Contract Manager:

Contract No:

Telephone:                                               Fax:

Email:

Signature:                                               Date:




                                                                          -24-
                                                               Work Method
    Specific                  Potential             Class
                                                            Statement Required      Control Measures
  Task/Activity         hazards/consequences        of risk
                                                                 YES/NO




                                         Hazard Reporting



OHS legislation requires all employees to immediately report any potentially serious or hazardous
occurrence or any situation that could constitute a hazard to their Supervisor. Hazard Identification is
fundamental and central to any safety management system and provides the organisation with vital
information on key risks in their work activities which require control and/or corrective action.

To overcome this and provide a safe place of work for all <<The Company>> staff will encourage the
immediate reporting of all identified hazards on any site on which it works.

    <<The Company>> supervisors will investigate all reported hazards and implement appropriate
     control measures
    All corrective actions will be recorded on the hazard report form (see attached)
    Where the hazard cannot be reduced to an acceptable level of risk by <<The Company>> a referral
     will be made on the bottom section of the hazard report form to the Company Manager to rectify.


                                                                                                   -25-
        Assessment of risk – all reported hazards will be subject to an evaluation of risk using the risk
         ranking tables in this section. The risk ranking will determine the level of controls required to reduce
         the risk to personnel and the urgency of response to implement these controls.
        <<The Company>> is committed to inspecting and monitoring all corrective actions. To ensure
         this process is followed through the responsible supervisor will sign the hazard report form
         confirming the implementation of controls

         Control Hazard

         Can controls be readily put in place to control hazards?


                        No                                      Yes

                Report to site Supervisor               Conduct task safely

                                          7.1 HAZARD REGISTER

Report        Date        Hazard                  Work/Activity         Risk      Action Taken        Date
No.                                               Location              Rating                        Rectified




   7.2 JOB SAFETY ANALYSIS

   Job Safety Analysis Procedure

   As part of the Risk Management Program Job Safety Analysis will be carried out on selected jobs and
   tasks. It is intended that with time most jobs associated with extractive materials will be subjected to this
   analysis and Safe Work Procedures developed.

   A job safety analysis (JSA) is the breaking down of a job into steps and identifying any hazard associated
   with each step.

   In this context a „job‟ is a number of steps or stages performed in a definite sequence to complete a
   work tasks e.g., underground support work, refuelling a loader.

   Responsibilities

   Supervisors are responsible for:

        Selecting jobs for analysis;
        Maintaining a site JSA file;
        Conducting employee JSA training;
        Revising a JSA whenever necessary;

                                                                                                            -26-
           Reviewing JSA‟s to ensure that the proper hazard control measures have been established

        Basic Procedure

               Select job using risk assessment to determine priorities;
               Discuss JSA procedure and its purpose with employees who perform the job and who will make
                up the team;
               Use JSA check sheet at back of this procedure;
               Watch job being done if possible;
               Break down the job into steps in order of occurrences. Be sure to provide enough information
                but do not make the break down too detailed. The wording for each step should be an action
                word such as „remove, open or set up‟.
               Record the steps on the JSA check sheet.
               Identify all the hazards associated with each step and list on the check sheet. As well as the
                obvious trauma hazards, include hazards such as awkward or repetitive movements that could
                result in muscle-skeletal injury, health hazards such as exposure to dusts, fumes or chemicals,
                noise or environmental conditions. When carrying out this process ask the question „what if‟
                several times;
               Decide what actions are required to eliminate or minimise the hazards. Risk Management
                Program for the hierarchy of controls i.e., elimination, substitution, separation, administration,
                training and personal protective equipment;
               Ensure that a recommended action is listed for every identified hazard and an action plan
                developed;
               Incorporate the controls into written job instruction and Safe Work Procedures;
               Review the JSA and if necessary repeat when there is any change to the machinery or process at
                the work site.

        Documentation

        A copy of the completed Job Safety Analysis check sheet will be kept on site close to where the job is
        carried out. Another copy will be kept in a control JSA file.

        Uses of JSA

        JSA’s will be used for the following purposes:

        Developing Safe Work Procedures

                   Assist supervisors to better understand the jobs;
                   Provide details of the physical demands of a job for medical practitioners;
                   Induction and ongoing safety training;
                   Assist in building team work;
                   Assist accident investigations

                               JOB SAFETY ANALYSIS (JSA) CHECK SHEET
Date:                        JSA Number: ...............................   Persons Completing: .............................................................


                                                                                                                                     -27-
Title of Job or Operation: Refuelling Mobile Equipment from Diesel Bowser ...............................................................................

Person Observed: ......................................................................                Position/Title of Person Undertaking Job:
Labourer .......................................................................................
                                      Basic Job Steps                                                Hazards Involved           Hazard Control
                                                                                                                                  (Safe Work
                                                                                                                                  Procedure)
1              Drives vehicle into position in fuel bay                                            Could hit the concrete,    Only trained and
                                                                                                   pump, shed or ladders      authorized
                                                                                                                              persons. Parking
                                                                                                                              lines 1.5m from
                                                                                                                              concrete wall.
                                                                                                                              Equipment not to
                                                                                                                              be raised within
                                                                                                                              shed. Hoist to be
                                                                                                                              down when
                                                                                                                              entering.
2              Lower raised equipment & turn off ignition                                          Impact hazard for          Lower the bucket
               off. (stop engine)                                                                  personnel                  or forklift tynes
3              Dismount from machine                                                               Slips, trips & falls       Descend the ladder
                                                                                                                              using 3 point
                                                                                                                              contact
4              Partially fill in usage sheet                                                                                  No smoking sign.
                                                                                                                              Turn engine off
                                                                                                                              sign. MSDS for
                                                                                                                              diesel
5              Turn on pump switch
6              Remove fuel tank cap from vehicle                                                   Dirt entering fuel         Inspect cap and
                                                                                                                              clean if required &
                                                                                                                              remove dirt. Clean
                                                                                                                              cap before
                                                                                                                              returning
7              Remove nozzle from bowser & zero                                                    Fuel spillage from         Ensure operator
                                                                                                   activating trigger         does not activate
                                                                                                                              trigger. Training
                                                                                                                              and operator
                                                                                                                              awareness
8              Puts nozzle into tank & activates trigger                                           Fuel spillage              Stand by nozzle
9              Fill tank, automatic cut off                                                        Fuel spillage              Stand by nozzle 7
                                                                                                                              fill tank. Monitor
                                                                                                                              fuelling
10             Remove nozzle allowing drainage to go back                                          Fuel spillage
               into tank
11             Return nozzle to tank & replace cap                                                 Fuel spillage & trigger    Do not activate
                                                                                                   activation                 trigger
12             Complete paperwork
                                                                                                                                            -28-
13        Vehicle exits fuel bay                   Traffic               Ensure exit &
                                                                         route to be taken is
                                                                         clear




                                     JOB SAFETY ACTION PLAN
                                                                              Sign Off When
     Item No          What’s to be Done       Who’s To Do It   By When
                                                                                Completed




                                                                                        -29-
                                           JOB SAFETY ANALYSIS (JSA) CHECK SHEET

Date: .................................     JSA Number: ................................                       Persons Completing: ................................................

Title of Job or Operation:                  .........................................................................................................................................................

Person Observed: .............................................................................      Position/Title of Person Undertaking Job: ..........
                                                                                                                      Hazard Control (Safe
                            Basic Job Steps                                               Hazards Involved
                                                                                                                        Work Procedure)
1

2

3

4

5

6

7

8

10




                                                                                                                                                                 -30-
                  JOB SAFETY ACTION PLAN

                                                    Sign Off
Item                             Who’s To    By
       What’s to be Done                             When
 No                               Do It     When
                                                   Completed




                                                    -31-
7.3 SAFE WORK PROCEDURES

 7.3.1 Procedure
 The development of Safe Work Procedures is a continuation of the Job Safety Analysis
 process. A Safe Work Procedure is a step by step description of how a particular job or task is
 to be carried out after all hazard controls have been put in place.
 A Safe Work Procedure aims to:
       Ensure safe and efficient work practices;
       Provide the basis for training;
       Prevent equipment damage; and
       Promote ownership by supervisors, employees and contractors.
 The development of procedures will be an ongoing process. They will be developed by teams,
 which will include employees. Risk Assessment will determine priority for development,
 however, it is expected that all jobs and tasks will eventually be analysed in this way.


 Copies of the procedure will be:
       Located in the site workshop
       Kept in a specific manual or file.
 The name and number of the procedure will be entered onto a Safe Work Procedure Register.


 7.3.2 Development of Safe Work Procedures
 A Safe Work Procedure should at least address the following issues:
       Safe Work Procedure for Machinery.
       Only an authorised operator will use the equipment.
       Operator instructions for the use of the equipment will be written and clearly
        displayed.
       Operator instructions for emergency shutdown procedures will be written and clearly
        displayed.
       All emergency stops must be labeled and operational.
       Isolating systems and cut out devices must be operational.
       Guards must be in place and in a good state of repair.
       Warning sirens/lights must be operational.
       Danger Tags must be in place. They must NOT be removed and equipment must not
        be started if danger tags are in place.


                                                                                           -32-
      Check for excessive machine leaks, drip trays may be required for normal machine
       leakage.
      The area around equipment should be free from scrap, waste build up, rags, spills or
       other fire and trip hazards.
      The area must be clear of personnel before machinery is started.
      Check for undue wear of gears and shafts.
      External electrical cables and wires must be intact and correctly secured.
      The operator must be instructed in the use of personal protective equipment if it is
       required.
      All appropriate tools should be to hand and in good order.
      If an operator is not satisfied that a machine is ready for use and all safety aspects are
       in place, the supervisor and/or maintenance personnel must be informed.
      Regular review of the safe working procedure should take place. A procedure should
       be updated in the following circumstances:
    a hazard or potential hazard;
    a change in process, practice or equipment;
    Identification of a more efficient and safe procedure.


7.3.4 Safe Work Procedure for a Critical Task
      Entry into a confined space is an example of a critical task, which has the potential for
       injury or even death. The following are examples of the issues that should be
       considered when developing a Safe Work Procedure for a critical task.
      Only an authorised operator should perform the job.
      Discuss the work to be carried out with the supervisor in charge of the workplace.
       Consider internal and external conditions that could influence the task such as
       temperature, cramped, posture, and generation of fumes, dusts, gases and noise.
      If necessary, ensure that a permit for the job is filled out and signed by the relevant
       people.
      Ensure that there are sufficient people trained and authorised people assigned to the
       job so that it can be carried out safely.
      If necessary, the atmosphere may need to be tested e.g. for entry into a confined space.
       Oxygen content and/or the presence of other gases should be considered e.g. carbon
       monoxide, flammable vapours.
      When indicated, the atmosphere may have to be purges with an inert gas e.g. nitrogen
       and ventilated with air.
      Respirators may be required and must be readily available for the person/people who
       are required to carry out the task.



                                                                                            -33-
          A safety harness and lifeline may have to be worn by each person who has to carry out
           the job.
          Consideration must be given to additional personal protective equipment that may be
           required to carry out the job e.g. overalls, gloves, safety glasses.
          Ensure that all power to the relevant equipment is locked out and any stored energy
           sources controlled. This includes mechanical equipment, delivery pipes, chutes,
           conveyors etc which could introduce material into the area of work.
          Barricades may have to be erected to indicate work is being carried out and to prevent
           inadvertent entry into the area.
          Extraction ventilation may have to be provided if fumes or dusts are generated during
           the work process.
          If a permit is required, ensure that the person in charge of the workplace signs the
           permit when the job is completed.


  7.3.5 Compliance with Safe Work Procedures
       All employees and contractors are expected to read, observe and comply with:
       1. All authorised company notices and instructions on matters related to their health,
          safety and welfare whilst on Company premises, or carrying out work activities on
          behalf of the Company.
       2. Safety instructions and signs displayed on site.
       3. Instructions relating to the safe operation of machinery, tool or equipment and, when
          appropriate, the Manufacturer‟s or Supplier‟s information.
       4. Instruction relating to the safe use and handling hazardous substances, e.g. chemical
          solvents, pesticides, LPG etc and when appropriate, the Manufacturer‟s or Supplier‟s
          information.


   7.3.6 An effective Hazard Reporting procedure should identify:

    a) what specific obligations an organisation has to enable its own employees to report
       hazards to their supervisors
    b) what specific obligations <<The Company>> has when working on other persons‟
       properties to report hazards to the owner or manager on the property or Company site.


Some items that could be included in your Hazard Reporting Procedure are:

      <<The Company>> will encourage the immediate reporting of all identified hazards on
       any site on which it works
      The site supervisor will investigate all reported hazards and implement appropriate
       control measures
      Corrective actions will be recorded on the Hazard Report Form (see next page)


                                                                                             -34-
            Where the hazard cannot be reduced to an acceptable level of risk by a <<The
             Company>> staff member a referral will be made on the bottom section of the Hazard
             Report Form to (the Principle employer) to rectify (THIS APPLIES ONLY WHEN
             PERFORMING WORK ON ANOTHER PERSON‟S PREMISES).
            Assessment of risk – a statement that all reported hazards will be assessed for their level
             of risk using the Risk Ranking tables. The risk ranking will determine the level of controls
             required to reduce the risk to personnel and the urgency of response to implement these
             records.
            A commitment that the corrective actions implement will be inspected and monitored by
             the site supervisor and he/she will sign the Hazard Report Form confirming the
             implementation of controls.


                                          HAZARD REPORT FORM
Company/Site:

Project:                                                                        Date:

Site Supervisor:

Signature:                                                           Submitted to:


Description of Hazard Identified:




Location of Hazard:




Description of Hazard Identified:                HIGH 1 - 6           MEDIUM 7 - 15             LOW 16 - 25


Corrective Action Required:




By Whom:

By When:            Immediate               Within 24 hours             Within 7 days




                                                                                                    -35-
Corrective Action Implemented:




By Whom:                                                                  Time:

Signature:                                                                Date:

Corrective Action to be taken (Off Site Work) - Principal Employer Action Required                                    The
above hazard was identified by (company name) and is beyond the control/outside the scope of the porject, therefore
requiring follow up action from the principal employer before further work in the area can commence.

Site Supervisor:                                                                      Date:

Signature:



 SKILLS & COMPETENCIES



   In order to satisfy your duty as an employer it is essential that you provide all personnel with the
   necessary skills and competencies to complete their tasks safely. Training is a vital component
   of the Safety Management System as it ensures that all employees receive adequate instruction to
   both perform their tasks in a safe manner and understand their health and safety responsibilities
   outlined in the Safety Management System. Failure to properly train staff is often at the heart of
   a workplace accident and is a recurrent feature common in safety management system failures.


   8.1 <<The Company>>

   <<The Company>> is committed to training its employees to ensure they establish an
   acceptable level of competence. Following on from induction training, Employee‟s will receive
   skills training as required for their employment.

   The skills training are competency based schemes and packages with one consideration for the
   requirements of any legislative relevant bodies.

   8.2 Procedure

   Manager and Supervisors will:

            Identify the training needs of their employee‟s to do their jobs safely and efficiently
            Ensure that each person successfully completes the required training before starting his
             or her job




                                                                                                             -36-
   Ensure that each person is adequately assessed on their competency on completing the
    job safety and this process is documented.
   Ensure that the training needs are updated during the project life as soon as changes are
    introduced in the work processes.
   Ensure that the induction programs deal with, as a minimum, the following:

         8.2.1   General duty of care
         8.2.2   General safety rules and procedures
         8.2.3   Means of assessing a persons competency at the end of the induction
         8.2.4   Ensure that documentation is maintained to record the training completed
                 by individuals
         8.2.5   Develop a site safety training program for a specific site which meets the
                 needs identified in risk assessments.




                                                                                        -37-
                   SKILLS/COMPETENCY ASSESSMENT REGISTER
Company Name:

Project:                                                          Date:

                    Skills, Competencies &         Work to be      Deficiencies in     Additional Training
  Employee Name            Experience             undertaken on       skills &          required before
                  (e.g. tickets/qualifications)    this project    competencies      commencement of work



                                                                                     Complete: Yes  No
                                                                                     Date Completed:
                     [   ] Yrs Experience                                            .    /     /




                                                                                     Complete: Yes  No
                                                                                     Date Completed:
                     [   ] Yrs Experience                                            .    /     /




                                                                                     Complete: Yes  No
                                                                                     Date Completed:
                     [   ] Yrs Experience                                            .    /     /




                                                                                     Complete: Yes  No
                                                                                     Date Completed:
                     [   ] Yrs Experience                                            .    /     /




                                                                                     Complete: Yes  No
                                                                                     Date Completed:
                     [   ] Yrs Experience                                            .    /     /




                                                                                     Complete: Yes  No
                                                                                     Date Completed:
                     [   ] Yrs Experience                                            .    /     /




                                                                                                -38-
                          TRAINING ATTENDANCE REGISTER
Company Name:

Course Name:

Course Location:

                                                         Hours
   Name of Participants     Position    Training Type              Signature
                                                        Attended

  1

  2

  3

  4

  5

  6

  7

  8

  9

  10

  11

  12

  13

  14

  15




                                                                       -39-
                                                                                             Duration of
     Training Company                             Names of Trainer
                                                                                            Course (hours)
                                     1

                                     2

                                     3

                                     4

OHS INDUCTION


<<The Company>> accept responsibility to ensure that all persons carrying out the nominated
work have the relevant training includes Occupational Health and Safety (OHS) Induction Training.

<<The Company>> at all times ensures that OHS Induction meets the following requirements:

              Industry (general) induction
              Work Activity OHS induction
              Site Specific OHS induction ( )

Before a person starts work at the workplace they will be given a general Company health and safety
induction and training in accordance with the requirements laid down.

A general induction program will be provided before any person starts work and will include a least
the following health and safety topics:

              OHS legislative responsibilities at workplace
              Finding health and safety information identifying signs
              Principals of risk management (assessment)
              Reporting mechanisms regarding unsafe conditions and accident / incidents at the
               workplace
              Understanding the responsibilities of supervisors
              The role and function of safety co-ordinator
              Emergencies and first aid requirements
              Common mining hazards
              Personal protective equipment

A register of site safety induction and training will be maintained on each Company site.

9.1 Specific Task Safety Induction

Employees who are required to perform work, which involves specific safety hazards, will be given
specific task safety induction in order for them to safely carry out their duties.


                                                                                                 -40-
Management/Supervisor Safety Training

 Management and supervisory staff will receive management safety training, as necessary, in the
following areas.

              <<The Company>>‟s safety and risk management policy and procedures
              The introduction to the states health and safety legislation
              Accident investigation and reporting
              Manual Handling
              Basics of workers compensation including rehabilitation.


9.2 Appropriate Conduct on the Work Site

A person shall not, while at <<The Company>> contracted Company sites:

              Go into or remain at the Company if they in a state of intoxication or under the
               influence of drugs
              Take intoxicating liquor or drugs into the Company except with the authority of the
               manager of the Company
              Drink intoxicating liquor at the Company except with the authority of the manager
               of the Company
              Fight with another person
              Throw stones, coal of other missiles
              Use abusive, insulting or discriminatory language
              Incite or encourage any other person to disobey instructions issued under the
               authority of the CMR 1984 or the regulations.
              Hold or attend a meeting other than at a place designated by the manager of the
               Company
              Cause an obstruction to a travelling road.
              Whether by an act of omission, commission or neglect imperil the safety of persons
               employed at the Company or impedes the proper working of the Company.
              Construct or use any bed at the Company or sleep while on duty
              Knowingly or carelessly make a false report or statement
              Suppress or neglect to make a report or statement required to be made by the act or
               the regulations concerning the condition of any place at the Company or equipment,
               machinery or appliances at the Company.
              Enter the Company until it has been inspected by the Company Deputy or registered
               Company Manager.




                                                                                             -41-
ACCIDENT AND INCIDENT INVESTIGATION



10.1 Procedure

All accidents/incidents will be reported immediately to the responsible supervisor or manager.
Reports are to be kept in accordance with the regulations and Work Cover requirements

The record will contain:

      The total number of such accidents occurring during the month
      The total number of persons (including contractors and subcontractors) employed or
       worked at the Company during the month.
      The total number of hours worked during the month by these persons.

The Company manager must report monthly to persons working at the Company on the Company‟s
occupational health and safety record including records .

The occurrence of Pathological lung disease must be reported in writing on inspection within (7)
days.

Summary

         Occurrence                        Oral Notification                 Written Notification

Serious Accidents                   Immediately                         24 hours on approved form

Dangerous Incidents                 Immediately                         24 hours on approved form

Monthly Injuries                    N/A                                 Keep record on site

Pathological Injuries               N/A                                 Within 7 days

                   6.1.1   All accidents/incidents will be investigated by site supervisors in order to
                           prevent reoccurrences of similar incidents.
                   6.1.2   All employee‟s are invited to participate in the investigation and Big Rim
                           agrees to institute all corrective actions recommended from the
                           investigation



10.2 Training:

<<The Company>> will provide training and resources for hazard recognition and incident
management. Training in accident investigation and first aid is available to all employees.


                                                                                                     -42-
10.3 Records of Incidents:

Lost time injury incidents must be reported to the Site Supervisor who will then fill out an incident
investigation report form.

All treatments given by the First Aid officer must be documented in the treatment of injuries
register.

As part of the investigation and injury prevention system, <<The Company>> will:

      Maintain a database of hazards and incidents to allow retrieval of records for analysis and
       reporting.
      Routinely review the quality of incident information
      Audit and monitor the investigation process.

All accidents/incidents will be managed through the process of reporting, evaluation, recording,
analysis and remedial action as noted in <<The Company>> hazard identification risk assessment
and corrective actions procedures.

SAFE WORK PROCEDURES MANUAL

                                           CONTENTS

   SWP                                                                                      Date
  Number        SWP Title                                                                  Issued
 SWP 1
 SWP 2
 SWP 3
 SWP 4
 SWP 5
 SWP 6
 SWP 7
 SWP 8
 SWP 9
 SWP 10
 SWP 11
 SWP 12



                                                                                                  -43-
 SWP 13
 SWP 14
 SWP 15
 SWP 16
 SWP 17
 SWP 18
 SWP 19
 SWP 20



                                Record of Tool Box Talk
                                <<THE COMPANY>>
<<THE COMPANY>> /Site:             __________________________________________Date:
___________________
Site                                                        Supervisor/Presenter:
___________________________________________________________________
Subject:  ________________________________________________________        Duration:
__________________
                                     Persons Present
     Print Name              Signature            Print Name         Signature




Comments and Points Raised




                                                                                 -44-
  Corrective Action             Action By                            Action Complete
                                                            Signed                     Date




10.4 Workplace Inspections:

This document is a system approved by the Manger and is designed to provide a means to ensure
that all Safety accessible parts of the Company are adequately and regularly inspected to monitor for
and detect hazards to health and safety. The system is also to provide a means by which the results
of any inspection, any hazards detected and any unusual situations are brought to the attention of
the appropriate persons. These persons are there to take action to rectify any hazard to health and
safety.




                                                                                                -45-
                                     INCIDENT INVESTIGATION REPORT FORM
Company/Site:
Project:                                                                      Date:
Site Supervisor:
Signature:                                             Submitted to:

 NOTE: A Separate form should be completed for each person injured. This investigation is aimed at identifying
    casue, not attributing blame. All investigating personnel should be trained in investigation techniques

Reference No:                                                       Injury  Damaged  Near Miss
Name of Injured Worker:                                            Gender:     Male             Female
Date of Birth:       /       /                                     Pay No:



Address:
                                                                   Contact Number:
Occupation/Job Title & Detail:
How long in this position:       /       /             Training Provided:                                  

                                                       Induction                                    

Main tasks Performed:                                  Trade/Task Specific                                Other

                                                      - specify
Time and Date of Injury:                          Time and Date of Injury:

am/pm            /       /                       am/pm         /       /




Outcome of Injury:                                     Date of Resumption:

Rehabilitation
                                                       Short-term alternative duties        /        /
 Not Required                                     
                                                       Normal Duties                        /        /
Required

Total Number of days lost                              Investigation Undertaken                    -46-
DMR Notification Report completed and sent:

Description of Incident: (Include any particular chemical, product, process, equipment involved)              What
was the worker at the time?




Where there any witness?            Yes            No
             Name/s of witness                            Signature of Worker                          Date




How exactly was the injury, disease or damged sustained?




Reconstruct the sequence of events that led to the undesired event
1.                                                        4.
2.                                                        5.
3.                                                        6.
List the contributing factors




Investigating Persons/Team:                               Position:
Signature:                                    Date Investigation Conducted:              /         /
Corrective Action taken


Estimated Cost of Incident: $                             Estimated Cost of correction: $

Manager's Comments: (Manager, employer or Principle Contractor to sign and date)




Signature:                                                                       Date:




                                                                                                       -47-
FIRST AID


11.1 FIRST AID PROCEDURE

<<The Company>> aims to provide a system that enures adequate response to first aid and
incidents through providing adequate training and equipment. For emergency situations <<The
Company>> will rely on the assistance and provision of the Principle Contractor First Aid services.

       11.1.1 Training

              <<The Company>> will ensure that there is at least one qualified first aid trained
               person on site on each shift.
              The Senior First Aid course is available to all employees if they wish to complete the
               course

       11.1.2 Equipment

              <<The Company>> will ensure that all vehicles contain a First Aid Kit suitable for
               dealing with minor injuries, (splinters and cuts.)
              <<The Company>> will ensure that a suitable First Aid Kit will be readily available
               on site for the purposes of administering first aid whilst awaiting medical assistance.

       11.1.3 Reporting
            Minor injuries requiring first aid will be reported to the First Aid Attendant and
               recorded in the injury Register.
            Lost time injury incidents must be reported to the Site Supervisor who will then fill
               out an Incident Investigation Report form. All treatments given by the First Aid
               officer must be documented in the treatment of injuries register.
            All reported incidents will be investigated within 48 hours and a record of action
               taken reported back to personnel through the Tool Box Talk System.
            All records of First Aid will be kept for a minimum of five years.




                                                                                                  -48-
                                               INJURY REGISTER
Company/Site:
Project:                                                   Date:
Site Supervisor                                            Submitted to:
Name of Injured Worker:
Address:
Age:                                                       Pay No:
Occupation:
Date and Time of Injury:
Task/operation undertaken at the time of the injury?




Location (area) where the injury occurred?




Part of body injured?




Cause if Injury? (what happened)


Did anyone else see what happened? -  Yes           No           If Yes, Who?
Who did you report this incident to?
Treatment Given/Action taken:


Did the person cease work? -  Yes            No

Person Completing this form:
Name
Signed:                                                    Date:



                                                                                  -49-
       WORKERS COMPENSATION & REHABILITATION



12.1 Workers Compensation

<<The Company>> is committed to meeting its statutory obligations in relation to Workers
Compensation. Its aim is to provide income maintenance for any employee who is injured and
unable to carry out his/her usual work. Workers compensation also provides lump sum payments in
the case of loss or restriction of bodily functions. The primary purpose of Workers compensation
legislation is not to apportion blame but to ensure an injured worker is prevented from losing
income as a result of workplace accident.

Like Workers Compensation, Injury Management or Rehabilitation is also a statutory requirement.
Injury management must be a shared affair, involving the employer (usually a Rehabilitation
Coordinator and the employees Supervisor), the injured employee and the insurer.

12.2 The rehabilitation process, which will alter according to the particular requirements of
each individual injury, generally includes:

      Provision of treatment
      Review of return to work capacity
      Development of a return to work program
      Job placement either in pre-injury duties or, where this is not possible, provision of a
       vocational assessment and placement with another organisation.




REHABILITATION POLICY

<<The Company>> is committed to preventing illness and injuries at the workplace by providing a
safe and healthy working environment for all our people. It is recognised that injury or illness may
still occur and therefore all incidents will be reviewed and steps will be taken to prevent any
recurrence.

<<The Company>> believes that occupational rehabilitation is of benefit to everyone and should
commence as soon as possible following injury or illness. Furthermore, no person being


                                                                                               -50-
rehabilitated will suffer financial loss or be prejudiced in any way. Early reporting of injury and
illness is encouraged.

<<The Company>> will ensure access to good first aid and high quality medical care. Accurate
medical diagnosis and assessment will be followed by early intervention from a rehabilitation service
provider if necessary.

Every effort will be made to assist people in early, safe return to meaningful and productive work in
consultation with their treating practitioners.

A graduated return to work program consistent with medical advice will be followed. Each person
will be given a written return to work program. The rehabilitation coordinator will assist in this
process by providing the necessary link between treating practitioners, rehabilitation service
providers and the workplace.

<<The Company>> has consulted with employee and union representatives; there will be no inter-
union disputes (demarcation disputes) arising because some people may have to be rehabilitated with
alternative duties outside their usual job classification. However, adequate training for such
alternative duties will be given to ensure that safe working practices are followed.


<<The Company>>‟s rehabilitation coordinator is


<<The Company>>‟s chosen rehabilitation provider(s) is/are:


                               (Name and Address, Phone Number)

The injured employee retains the right to choose his or her own treating doctor and to choose an
alternative rehabilitation provider.

All people on site have an important role to play to ensure the best possible outcome for their
injured colleagues; successful occupational rehabilitation requires everyone‟s involvement and
commitment.




         Employee Representative                                             Managing Director




SAFTEY COMMUNICATION/TOOL BOX TALKS


                                                                                                -51-
13.1 TOOL BOX TALK PROCEDURE


   13.1.1Policy

      All employees of <<THE COMPANY>>will attend a Safety Tool Box Talk conducted by
       the Site Supervisor at the beginning of each shift.

      The day‟s schedules of works are communicated to the employees including the potential
       workplace hazards and any changed made to the work environment.

   13.1.2 Consultation

      Tool Box talks help the site supervisor manage safety by providing a forum for the workers
       to have their say about safety issues such as identified hazards and possible controls.

      Where required tool box talks may review past issues raised and incidents including near
       misses. Safe work Procedures (SWP) may be developed and presented for evaluation and
       safety alerts discussed.

      <<THE COMPANY>>values the use of tool box talks to encourage employee‟s
       involvement in controlling workplace hazards and maintaining safety awareness throughout
       the project.

   13.1.3. Record of Meeting

   Tool Box Talks are also used to check that the employees understand the information provided
   (SWP, days planned activities, etc). All Tool Box Talks will be recorded and signed off by all
   participants.

   13.1.4 Corrective Action

    All issues raised by employees throughout the tool box talks will be investigated and followed up
by the site supervisor. Implementation of controls will be communicated to the employees in
following Tool Box Talk meetings.




                                                                                                -52-
13.2   CONSULTATION AND COMMUNICATION

       13.2.1 Procedure

       Consultation and communication with employees is a legislated requirement. It appears
       consistently throughout the General Rule, 2000 and Occupational Health and Safety Act,
       2000.

       13.2.2 Consultation

       <<THE COMPANY>>will consult with employees during the following processes
       associated with their Company Safety Management Plan:

             Development and regular review of the <<THE COMPANY>>Site Occupational
              Health and Safety Policy;
             Development and review of Standard Operating Procedures;
             Workplace inspections and subsequent development of risk assessments and action
              plans;
             Development and changes in job descriptions;
             Changes in the types of protective equipment purchased;
             Hazard identification resolution through the Hazard Reporting Procedure;
             Fitness for work policy.

       13.2.3 Communication

       <<THE COMPANY>>will communicate with/to employees on/about:

             The development and content of the Company Safety Management Plan;
             The Site Occupational Health and Safety Policy;
             Any operational changes which may affect their safety or health.
             Other communication methods will take the form of:
             Safety Handbook;
             Notice boards;
             Training;
             Incident reports
             Other consultation and communication methods used by Council are outlined
              below.




                                                                                        -53-
                             RECORD OF TOOL BOX TALKS
Compant/Site:                                        Date:

Site Supervisor/Presenter:
Subject:                                             Duration:
                                   PERSONS PRESENT
       Print Name              Signature      Print Name               Signature




Comments and Points Raised




                                                         Action Complete
   Corrective Action           Action By
                                               Signed                      Date




                                                                                  -54-
14.0 EMERGENCY PLANS AND PROCEDURES



In the event of an emergency situation requiring evacuation of the workshop area, site offices, crib
shed, bath house or Go line, the following procedure is to be carried out.

   1. The first person to become aware of the emergency shall cease work and raise the alarm by
      the most appropriate means available, taking into account the situation at the time.
   2. All personnel in the danger area, upon hearing the evacuation alert, shall immediately cease
      work and their work area. They shall proceed in an orderly fashion towards the muster area.
      These areas are communicated to staff during the induction process and evacuation plans are
      displayed in the crib hut of each site.
   3. The PROJECT MANAGER shall check that all personnel are present at the muster area.
      The PROJECT MANAGER shall inform the emergency services of any missing or
      unaccounted for personnel as soon as possible.
   4. No person shall leave the muster area until the emergency is over, unless otherwise directed
      by the Company deputy, or other Company official.



14.1   Training

All <<THE COMPANY>>employees will be fully trained in the use of fire extinguishers and
which types of extinguishers are suitable for the various types of fire.


14.2   Emergency procedures

All personnel will be made aware of this specific emergency procedures and phone numbers prior to
commencing work. This is part of the induction process. For further information in relation to fire
fighting please refer to safe operating procedure for; Fire Fighting. Also refer to Document No; Fire
Control and Emergency System underground.




                                                                                                 -55-
-56-
                                           FIRE PROTECTION
Company/Site:                                                     Date:

Project:

Site Supervisor:

Signature:                                       Submitted to:


                                The fire extinguishers listed have been maintained

                                                                                 Date of next
  Extinguisher                    Condition &      Date of last
                   Serial No.                                     Inspected by    Inspection    Comments
      Type                        Charge Level     Inspection
                                                                                   Required




                                                                                                 -57-
ELECTRICAL SAFETY MANAGEMENT



    15.1 Inspection

    All electrical leads, portable power tools, junction boxes and earth leakage devices will be
    tested, inspected and tagged by a licensed electrician before being brought onto any <<THE
    COMPANY>>contracted Company site.
    Where this is not possible the (Principal Contractor) will be advised immediately and
    assistance requested in order to comply with the requirements of the Electrical Code of
    Practice.

    15.2 Tagging

    The “Danger Tag” must be used to eliminate the risk to employees while working on plant
    and equipment and the “Out of Service Tag” is to be used to identify the defective or
    damaged equipment.
    If an electrical item is found not to have a current inspection and test tag, proof of the
    electrical items currency of inspection will be provided or the item removed from site
    immediately.

    15.3 Register of Electrical Equipment

    All electrical equipment brought on to site by <<The Company>>will be listed in the
    Electrical Equipment Register.
    The register will be completed prior to commencement of work and will be kept up to date
    for the duration of the project.

    15.4 Electrical Requirements

          all electrical equipment will be connected to an earth leakage protection device
          all electrical leads will be kept off the ground on insulated hangers or on lead stands
          extension leads are not permitted to be joined together
          All plugs and sockets will be non wireable (moulded) or transparent
          No electrical equipment will be placed on or near wet areas.

    15.5 Reporting
    Any equipment faults that are noticed will be reported immediately through the hazard
    report form to ensure remedial action is taken




                                                                                               -58-
                           ELECTRICAL EQUIPMENT REGISTER
Company/Site:                                                              Date:

Project:

Site Supervisor:

Signature:                                                Submitted to:

  Equipment        Plant No.     Date of                    Date of next     Electricians
                                              Results                                       Licence No.
  Description      Serial No.   Insp/test                    insp/test        Signature




              Electrical Item                                   Frequency of Inspection

Tools and Leads                             Monthly

Sub-board Earth Leakage Device              Trip tested monthly; calibrated 3 monthly

                                            Monthly Tag Colour


                                      REQUIREMENT ANNUAL

                                                                                               -59-
PERMIT SYSTEMS


<<The Company>>undertakes work which required a range of Permits. Each Permit identifies the
steps required for each part of the work to be done. Following are several Permit Templates and
documents including:

                     Isolation
                     Working at Heights
                     Confined Space
                     Hot Work
                     Excavation
                     Power Line
                     Lift & Scaffolding
                     Floor/Handrail Removal Permit




                                                                                           -60-
                                      MULTI WORK PERMIT FORM
                                             HOT WORK PERMIT

If you answer No to any of the following questions & can‟t address the issue yourself, you must stop
& seek advice from a Supervisor or Job Coordinator.

A Hot Work permit is required for any welding, thermal or oxy cutting, frictional cutting, heating &
other fire or spark producing operation in any area not designated as a Hot Work working area

Is a Safe Work Procedure (SWP) and/or Job safety Analysis (JSA) available
                                                                                  Yes    No
and has it been communicated to the work party?

Have hot work hazards been identifies and controls put it place to elimate the
                                                                                  Yes    No  N/A
risks associated with the hazard?

Is a watcher required based on the potential hazards?                             Yes    No

Are all areas within 5 metres of the hot work clean and free of all hazardous
                                                                                  Yes    No
and combustible materials?
If it is not possible to remove these materials, has the area been controlled?
                                                                                  Yes    No
(i.e. cleaned, watered down or covered with fire resistant blnakets)

Is fire protection equipment within range of the propsed hot work?                Yes    No

Is the fire protection adequate; has it been inspected and ready to use?          Yes    No

Is the work party trained in the use of the fire protection equipment             Yes    No

Will your hot work affect a designated confined space?
                                                                                  Yes    No
If yes, complete Confined Space form

Is there a voltage-reducing device fitted where a welding machine open circuit
                                                                                  Yes    No  N/A
voltage exceeds extra low voltage? (>50 V AC or 120V DC)

Have all power & gas leads been removed from the immediate hot work area?         Yes    No

Are flashback arrestors fitted to the oxy cutting equipment (both ends)?          Yes    No  N/A

Is the required PPE available and in good working order for the hot work?         Yes    No

Where combustible materials are present (i.E. fuels, coal, rubber, plastics,
fibreglass, cables, grease, etc) will the area be monitored for up to 4 hours     Yes    No
after the hot work is completed?



Approved (Person in charge of job):

Date:                                                     Time:




                                                                                                -61-
                                  LIFTING & SCAFFOLDING PERMIT
If you answer NO to any of the following questions, you must not continue without seeking advice
from a Supervisor or Job Coordinator.

All scaffolding work and complicated or unfamiliar lifts require a lifting and scaffolding permit.

Is a SWP or JSA available and has it been communicated to the work party?            Yes    No

Is the work party trained in the correct and safe use of lifting gear?               Yes    No

Have you checked that a certified rigger or dogman is not required for the task
                                                                                     Yes    No
to be performed? If required - Rigger/Dogman Name
Has all lifting equipment been inspected for compliance and the Safe Working
                                                                                     Yes    No
Load (SWL) rating checked for the task to be performed?
Have you checked the required PPE is available and in good working order for
                                                                                     Yes    No
the task to be performed?

Has all scaffolding where the ptoential fall height is greater than 4 m been
erected by a qualified scaffolder and tagged using the appropriate system (e.g.  Yes        No    N/A
Scaftag)?                                                     Scaffolder Name:

Have you completed the Working at Heights permit form for any work on
                                                                                     Yes    No    N/A
scaffolding above 1.8m?

Has the area been appropriately sign posted and barricaded?                          Yes    No

In the event of a rescue is the procedure available and understood?                  Yes    No


If a mobile crane is to be used continue with the section below:     Has
the Crane Operator been inducted and appointed to operate this equipment?            Yes    No    N/A
Crane Operator Name:                         Appointed Date:


Has the crane been inspected and complies with the following requirements?

▪ Wire ropes visually examined                                                       Yes    No

▪ Structural integrity certificate is current (i.E. issued in the last 12 months)    Yes    No

▪ Crane controls and overwind protection have been tested for correct operation  Yes        No




                                                                                                     -62-
Approved (Person in charge of job):

Date:                                                     Time:




                                         EXCAVATION PERMIT
If you answer NO to any of the following questions, you must not continue without seeking advice
from a Supervisor or Job Coordinator.

The permit details must be submitted to a Maintenance Superintendent prior to any exaction
including trenching, hole digging, pile or post driving, etc.

The Maintenance Superintendent is accountable for checking site records, drawing etc to ensure
adequate clearance is available from existing mechanical, electrical or civil services which may be
damaged or cause damage to those involved in excavation.

The permit may only be signed off by the permit holder once the above has occurred.

Location of services have been checked, pegged as necessary and person on charge of job suitably briefed.
Authorised Maintenance Superintendent.                                 Date:

Have the ground conditions been inspected for stability and will remain in that
condition for the length of the task?                                              Yes    No
Inspected by:

Has the area been appropriately sign pposted and barricaded?                       Yes    No

Has the site been pegged showing the exact excavation route/area?                  Yes    No

Have you eliminated any danger with excavating equipment being exposed to
                                                                                   Yes    No
overhead power lines?

Is the an emergency plan available and understood by all relevant people?          Yes    No

Have updated service drawings/sketches been prepared and forwarded to
                                                                                   Yes    No
electrical/mechanical engineers




Approved (Person in charge of job):

Date:                                                                 Time:




                                                                                                      -63-
                                  WORKING AT HEIGHTS PERMIT
                 [Including Elevated Work Platforms (EWPs) and Man Lift boxes]

If you answer NO to any of the following questions, you must not continue without seeking advice
from a Supervisor or Job Coordinator. To be completed for all work above 1.8m when fully outside
gantries/walkways and associated fall protection in a man lift box in an EWP outside workshop
areas that have concrete floors or in the vicinity of live conductors in an EWP in the vicinity of
overhead cranes where the EWP may contact the crane structure.

Is a SWP or JSA available and has it been communicated to the work party?          Yes    No
Is the work party trained in the correct use of a safety harness and its
                                                                            Yes           No
associated equipment?
Have you checkedyour safety harness and required PPE for compliance and in
                                                                            Yes           No
good working order?
Are lanyards correct length and type for the task?                                 Yes    No
Has the area to be worked in been approprately signposted and barricaded?          Yes    No
Is the area clean and free from slip/trip hazards?                                 Yes    No
Have safety harness lanyards anchorage points been identified and checked to
                                                                              Yes         No
be in sound condition?
Is there an emergency plan available and understood by all relevant people?
                                                                                   Yes    No    N/A
Additional Requirements for the use of EWPs and Man Lift Boxes

Is equipment operator trained and appointed to operate this type of equipment?  Yes       No

Has the EWP or Man Lift Box been inspected and tested for compliance with
the relevant standards including:
▪ Safe Working Load (SWL) sign fitted?                                             Yes    No
▪ Safety Harness attachment availble and not damaged?                              Yes    No
▪ Test all functions prior to leaving ground level?                                Yes    No
▪ Platform entry door safety catch secure and operational?                         Yes    No
Have the ground conditions been inspected for stability and will remain in that
                                                                                   Yes    No
condition for the length of the task?
Inspected by:
Is a means provided to restrain tools from falling (e.g. tool bag, wrist strap)    Yes    No

If the machine is being used external to a sheltered environment (e.g.
Workshop) are the weather conditions suitable for the work to proceed? Record
the wind speed and check against equipment nameplate details. (Note: All
EWPs, Man Lift Boxes, cranes, etc have a plaque attached to them stating the
maximum wind speed under which they can be operated).                          Yes        No    N/A
Wind Speed:                           Date & Time:




                                                                                                   -64-
Approved (Person in charge of Job):

Date:                                                                   Time:




                              FLOOR/HANDRAIL REMOVAL PERMIT

If you answer NO to any of the following questions, you must not continue without seeking advice
from a Supervisor or Job Coordinator.
A visual inspection by the person in charge of job must occur prior to approving commencement of
work.
The return to Service must be completed and signed off by the person in charge of job on
completion of work.

                            Location of flooring/hand railing to be removed
Date:                                                Duration of job:
                                            Number of persons involved

Is a SWP or JSA available and has it been communicated to the work party?        Yes    No

Have all persons in the work group and others who may be affected been
                                                                                 Yes    No
advised?
Have warning signs/barricades been erected (both on and below the work
                                                                                 Yes    No
level)?

If the location affected is a walkway, is an alternative route available?        Yes    No

Have all trip hazards been removed?                                              Yes    No

Are safety harnesses, lanyards and anchorage points available if required?       Yes    No

Have you completed the Working at Heights permits form for any work above
                                                                                 Yes    No    N/A
1.8m where you are required to work outside of handrails?

Is there an emergency plan available and understood by all relevant people?      Yes    No



Approved (Person in charge of job):

Date:                                                       Time:




                                                                                                 -65-
                              FLOOR/HANDRAIL REMOVAL PERMIT
Is all flooring/handrails replaced, floor clips fitted and flooring secure?       Yes    No

Has all barricading and signage been removed?                                     Yes    No

Approval to Return to Service (Person in Charge of job):


Approved (Person in charge of job):

Date:                                                         Time:




                                CANCELLATION OF WORK PERMIT

I HEREBY CANCEL THIS WORK PERMIT AND:

     CONFIRM THE IMMEDIATE WORK AREA HAS BEEN TIDIED

     CONFIRM THERE HAS BEEN NO DAMAGE TO THE ENVIRONMENT FROM THE WORK CONDUCTED

     WHERE EQUIPMENT IS UNABLE TO BE RETURNED TO SERVICE AN "OUT OF SERVICE" TAG

        HAS BEEN PLACED ON THE RELEVANT ITEM.

     HAVE VISUALLY INSPECTED THE WORK AREA TO ENSURE THE TASK IS COMPLETE AND THE

        EQUIPMENT IS SAFE AND READY FOR SERVICE

     HAVE NOTIFIED THE SUPERVISOR OF JOB COORDINATOR OF THE JOB STATUS

    PERSON IN CHARGE OF JOB:

    NAME (Block Letters):

    SIGNATURE:

    WORK PERMIT CANCELLED:                         DATE:                      TIME:




                                                                                                -66-
-67-
                                    CONFINED SPACE PERMIT FORM

Name of Permit Holder:

Location of Work:

Description of Work:

Isolations required:

Has a risk assessment of the confined space been carried out?     Yes    No

Does the work require specific job experience?                    Yes    No

Work requested by:

Contracting firm assigned to job:

Employees assigned to job:

1. Equipment needs to be isolated from:                                  Isolation Points

Water/gas/steam/chemical (pipes)

Mechanical/Electrical Drives

Hydraulic/Electrical/Gas Power

Automatic fire extinguishing systems

Permit Holder:

2. Personal Protective Equipment (must be worn if ticked)                Tick if needed

Supplied air respirators                                          Yes    No

Air Purifying mask/air hood                                       Yes    No

Safety Belt/Harness/Lifeline                                      Yes    No

Safety gloves/googles                                             Yes    No

Welding gloves                                                    Yes    No

Safety Boots/shoes                                                Yes    No

Overalls/industrial clothing                                      Yes    No

                                                                                   -68-
2. Personal Protective Equipment (must be worn if ticked) Cont.                      Tick if needed

Ear plugs/muffs                                                               Yes    No

Hard Hat                                                                      Yes    No

Communications equipment                                                      Yes    No

Permit Holder:

3. Use of chemical agents

                                               Chemical agents that can be used
                                               1
No other chemical agents other than those
                                               2
listed may be taken into the confined space
                                               3
                                               4

Risk Assessment Completed?                                                    Yes    No

Permit Holder:

4. Testing of atmosphere in confined space

The atmosphere in the confined space must be tested to ensure no oxygen deficiency

Gas Tested

Oxygen = % (19.5 - 23.5)                                                      Yes    No

Flammable gases = % LEL (<5%)                                                 Yes    No

Exhaust gases CO = ppm (<50ppm)                                               Yes    No

Nox = ppm (<5ppm)                                                             Yes    No

Other gases present? What are they?                                           Yes    No

Conditions are safe for entry under the following conditions:

1. with supplied air breathing apparartus                                     Yes    No

2. with air purifying mask/air hood                                           Yes    No

3. without respiratory equipment                                              Yes    No

Permit Holder:

5. Hot Work

Is Hot Work required in or adjacent to the Confined space?

If YES, complete Hot Work Permit Form attached                                Yes    No
                                                                                               -69-
Permit Holder:
6. Standby personnel & rescue
Names of competent person:
Emergency Procedure               Nominated Chief Warden
                                  Location:
                                  Contract:
                                  Communication device:
                                  Ph No./Call Sign:

Emergency Procedure protocol      State the nature of the emergency and your location.
                                  Emergency services will be notified.
Rescue/emergency
procedures understood                          Yes     No


Permit Holder:
7. Other Precautions                                                                       Results

Warning notices/barricades in position                                          Yes      No

Mechanical Ventilation required                                                 Yes      No

Smoking forbidden in area                                                       Yes      No

8. Any other?                                                                              Results

Other Hazards?                                                                  Yes      No

Other precautions?                                                              Yes      No

Other work instructions?                                                        Yes      No

Other comments?                                                                 Yes      No




                                                                                                 -70-
9. Signing to enter and leave confined space
Note: Personnel must sign "on" before entering the confined space to confirm they have read this entry permit,
fully understand it and intend to observe the precautions to be taken.
Personnel must sign "off" after leaving the confined space to confirm thay have left and that all tools and
equipment have been removed and the equipment is ready for service.
Name of persons
    entering             Signature "on"          Date and time          Signature "off"           Date and time
 confined space




10. Authorisation to enter confined space

All persons working on the job briefed on work instructions?                     Yes      No

This confined space is safe for entry to carry out the work describe above
                                                                                 Yes      No
provided all precautions are fully observed

Permit Holder:                               Date and Time:                     Signature:

Authorisation valid until:                   Date and Time:

11. Sign off for completion

                   All persons and equipment accounted for. Equipment restored correctly

Permit Holder:
Commets:




Copies of complete permit to Job Coordinator?                                    Yes     Date:


                                                                                                        -71-
HAZARDOUS SUBSTANCE MANAGEMENT


17.1 HAZARDOUS SUBSTANCE MANAGEMENT PROCEDURE:

<<The Company>> are committed to providing a safe place of work for all employees, contractors
and visitors in relation to the storage transport use and disposal of hazardous substances. <<The
Company>> will also ensure it meets all requirements in accordance with the materials safety data
sheets (MSDS). <<The Company>> will ensure a register of hazardous substances will be
maintained by the site safety officer.
<<The Company>> will ensure that all employees who are required to come into contact with
these hazardous substances are trained prior to using any of these products.

          17.1.1 Selection and Use
          Where practicable the substance with the lowest possible hazard potential that meets the
          technical requirements for the job will be used. <<The Company>> will consider the
          following when selecting hazardous substances.

                Flammability, explosivity and storage requirements
                Toxicity, corrosiveness and carcinogenic properties
                Environmental hazards, chemical action and instability
                Information on storage requirements

          17.1.2 Storage
          Hazardous Substances of any quantity are not permitted to be stored in crib rooms or
offices
          Hazardous Substances must remain in their original containers with the label intact at all
times

          17.1.3 Training and consultation
          Prior to using the hazardous substance <<The Company>> will ensure that all workers
          involved in its use or those who may be exposed will be provided with adequate information
          and training to ensure they are fully aware of the risks and can take appropriate action to
          ensure safe use and handling

          17.1.4 Signage
          All hazardous chemicals will be appropriately signed by the presence of signs on containers
          and in locations where substances are stored and used.




                                                                                                       -72-
                              HAZARDOUS SUBSTANCE REGISTER
Company/Site:

Project:                                                          Date:

Site Supervisor:

Signature:                                           Submitted to:

   The following hazardous substances will be used on site by (company). A copy of each hazardous
 substance MSDS is attached and needs to be forwarded to the First Aid Officer on site and listed under
            the relevant contractor using the substance to increase first aid response time.
                                                                                            Control/s based on
                                           Product Labelled        Risk Ranking (H-M-        the risk rank (e.g.
   Product Name            Application
                                               Yes/No                      L)                Mask, ventilation
                                                                                                  required)




                                           Hazardous Substance Risk Ranking (review MSDS and Answer)
              HIGH 1 - 6                  Does the substance and its associated hazards have the potential to kill,
                                                              or cause permanent disability
                                           Does the substance and its associated hazards have the potential
             MEDIUM 7-15                  to cause serious injury, or illness, which will temporarily disable e.g.
                                                                          Dermatitis


             LOW 16 - 25                   Does the substance and its associated hazards have the potential
                                          to cause a minor injury which would not disable e.g.Mild Skin Rash

MANUAL HANDLING


                                                                                                      -73-
18.1   MANUAL HANDLING PROCEDURE;

       18.1.1 Commitment
       <<The Company>> will ensure that all manual handling tasks are assessed and appropriate
       controls implemented in order to prevent/minimise the exposure to manual task risk factors
       that can contribute to or aggravate work related musculoskeletal disorders.

       18.1.2 Training
       All employees of <<The Company>> will undergo training in safe manual handling
       methods and identification of specific manual handling hazards as part of <<The
       Company>> induction.

       18.1.3 Safe Work Procedures (SWP)
       SWP for routine manual handling tasks will be prepared by <<The Company>> in
       consultation with our employees. The SWPs aim to reduce heavy lifting and the use of force.
       All employees will be informed of the organisations SWPs. Where a SWP has not been
       developed for a task, the manual handling assessment tool will be used.

       18.1.4 Assessment of Manual Handling Tasks
       The manual Handling Assessment Tool will be used to evaluate the level of manual handling
       risk potential a certain task possesses. If the task is rated in the high risk range, the controls
       shall be implemented to reduce the manual handling risk.

       18.1.5 Equipment
       Manual Handling aids such as trolleys and portable power tools will be made available to
       employees in order to reduce the risk of a manual handling injury.

       18.1.6 PPE
       Suitable protective clothing will be provided and worn by all employees while on site.

       18.1.7 Supervision
       <<The Company>> employees will be supervised to ensure appropriate control measures
       are taken to prevent all injuries including manual handling.




                                                                                                    -74-
                                      MANUAL HANDLING ASSESSMENT TOOL
                                                     Company/Site:

Project:                                                            Date:

Site Supervisor:

Signature:                                                          Submitted to:

                                          Work Area and Description of Task:

                                                   Reason for Analysis:

                                                     Task Duration:

                                                 Tools/Equipment used:

                                                   PPE Required (List):

              This tool is used to assess the manual handling components of a particular task

Exertion                                                                                  Whole Body

                                          3                               5
1             No
                       2            Moderate force         4        Maximum force
     Effort                           & Speed                          & speed

Awkward Posture

1            All                         3                                 5
    Postures           2             Moderately            4              Very
     Neutral                        uncomfortable                     Uncomfortable

Vibration


       1                                 3                                   5
                       2                                   4
      None                            Moderate                            Extreme

Duration


1             < 2              10       3            4             1 5                >
     10 min         - 30 min        30min - 1 hr         - 2 hrs           2hrs

Repetition                                                                                  Score

                                         3                                   5             HIGH      16 - 25
1            No
                       2             Cycle time            4             Cycle time        MEDIUM    7 - 15
    repetition
                                       <30s                                <10 s
                                                                                           LOW       1-6




                                                                                                    -75-
              MANUAL HANDLING ASSESSMENT TOOL CORRECTIVE ACTION
Corrective Action Required:

1.

2.

3.

4.




Corrective Action Completed (Comments & Date of Completion)




Other Comments




Date Completed:                                     Signature:




                                                                  -76-
FITNESS FOR WORK


Fitness for Work covers items such as drugs and alcohol and fatigue and the effects these things
may have on an employee. In order to ensure <<The Company>> meets its duty of care specific
procedures have been implemented and communicated to all personnel to ensure their ongoing
safety and health at work.

       19.1 Fatigue

       Fatigue is caused by physical or mental exertion or insufficient sleep that results in a
       markedly reduced performance or reduced ability to carry out a task.

       19.1.1 Drugs and Alcohol

       Where employees or other persons working on or visiting a Company site are under the
       influence of alcohol or drugs and are compromising the safety of themselves or other
       employees, the Company operator has the right and legal obligation to take action to ensure
       a safe and healthy workplace is maintained. <<insert name of Coal Owner>> Coal officers
       and Management of <<The Company>> have combined resources to produce a document
       called <<insert name of Coal Owner>> Alcohol & Other Drugs Strategy. This document
       should be read to obtain a clear picture of the approach taken by both <<insert name of
       Coal Owner>> and <<The Company>> in relation to drugs& alcohol in the workplace.
       This document has been communicated to all staff of <<The Company>>.


19.2   FITNESS FOR WORK PROCEDURE


       19.2.1 Commitment
       All employees of <<The Company>> are required to work in a condition capable of safely
       carrying out the day‟s work tasks. Some of the issues that may affect a person‟s fitness for
       work include fatigue and drugs and alcohol.

       19.2.2 Fatigue
       <<The Company>> do not have facilities available to test workers alertness and level of
       fatigue, to address this issue <<The Company>> supervisors consult staff in relation to
       rostering of shifts, and encourages employees to use their sleep time effectively.
       Rosters are designed to allow adequate sleeping time for all employees and overtime is
       managed and shared amongst the employees to prevent issues of fatigue and sleep dept.

       19.2.3 Drugs and Alcohol
       <<The Company>> and it employees recognise their responsibility under the Occupational
       Health and Safety Act, to provide a safe work environment for all employees.




                                                                                                  -77-
Any person considered being under the influence of alcohol or drugs will be prevented from
commencing or continuing work. Any decision not to allow a person to commence or
continue work will be made in consultation with the Chairman of the OHS committee and
the site Union Delegate. The person suspected will undertake drug and alcohol tests.

19.2.4 Regular Testing
<<The Company>> reserves the right to conduct random alcohol and non-prescribed drug
tests on all employees and contractors at any time.

All testing will be in compliance with the company drug policy. Should the test produce a
positive result, the person will be transported home.

Refusal to be tested is treated as a positive result for drugs and a breach of the policy.

19.2.5 Disciplinary Action
A positive test will be recorded on the employee‟s files. Three breaches of the drug and
alcohol policy may lead to termination of employment.

Subsequent attendance at work will be dependent upon the person returning a negative
result for drugs




                                                                                             -78-
-79-
                   REGISTER FOR TESTING OF DRUGS AND ALCOHOL POLICY
Company/Site:

Project:                                           Date:

Site Supervisor:

Signature:                                         Submitted to:

 All persons producing a positive drug and alcohol test result will be driven home immediately and will
have to produce a negative test before returning to work.                                  All breaches
                    of this policy will be recorded on the employee's personal file

           Date             Person's Name               Date of Test                Results




                                                                                           -80-
-81-
                   REGISTER FOR BREACH OF DRUGS AND ALCOHOL POLICY
Company/Site:

Project:                                           Date:

Site Supervisor:

Signature:                                         Submitted to:

The belowmentioned persons have shown a non-negative result from a Drug & Alcohol Test. The Part B
  of the Test has been sent for laboratory confirmation and testing. The results are identified below.

           Date             Person's Name              Date of Test                Results




                                                                                          -82-
PLANT & EQUIPMENT



    20.1 Commitment Statement
    <<The Company>> will ensure all equipment is regularly inspected and maintained.
    Inspection and maintenance details of each item will be recorded in the Plant Identification
    Register.

    No item of plant will be brought on site without a current service/maintenance record or
    registration where required.

    20.2 Assessment
    <<The Company>> will carry out an assessment of the most appropriate type of plant and
    equipment required for the job. The assessment will include the identification of potential
    hazards, the level of risk and the provision of appropriate controls to eliminate, or minimise
    the risk of health and safety of workers.

    Further to this all existing plant/equipment will be noted on plant Identification Register
    and will be assessed for risks. Following this assessment, specific controls will be
    implemented to reduce these risks.

    20.3 Defective Equipment
    If for any reason the equipment becomes unserviceable or defective, an “Out of Service
    Tag” will be placed on it at both the defective area and the control panel or switch and shall
    be reported to the site supervisor.

    No machinery or equipment is allowed to be operated if the guards are missing or defective.
    The equipment is to be shut down immediately and reported to the site supervisor.

    20.4 Hire Equipment
    <<The Company>> will ensure that all hired equipment meets the Occupational Health
    and Safety requirements specified by the site. <<The Company>> will ensure that these
    requirements are specified to the hire company as a condition of the Hire Agreement.




                                                                                              -83-
-84-
                                PLANT IDENTIFICATION REGISTER
Company/Site:

Project:                                              Date:

Site Supervisor:

Signature:                                            Submitted to:

The plant listed below will be brought onto site and operated under our control. None of the listed mobile
   plant will be operated, or static plant used, until registration details, appropriate plant inspection and
maintenance records have been provided to (the Principal Contractor). The form/s will be submitted on the
 first day of every month where plant is on-site for more than one month. All inspection and maintenance
     records will as a minimum standard comply with the manufacturers recommendations or relevant
                                    Australian Standard where appropraite.

                                                                             Inspected
                                                       Purpose
                      Registration Design & Design                              By       Check List Record
           Type                                        (use on   Inspection
                          No: Item & Item No.                               (competent     (what form?)
                                                         Site)
                                                                              Person)




                                                                                           Form Sighted




                                                                                           Form Sighted




                                                                                           Form Sighted




                                                                                           Form Sighted




                                                                                           Form Sighted




                                                                                           Form Sighted




                                                                                               -85-
-86-
                              HIRED IN PLANT INSPECTION REPORT
Company/Site:

Project:                                                Date:

Site Supervisor:

Signature:                                              Submitted to:

The following items are minimim requirements:

R.O.P.S Canopy                         Yes     No    Fire Extinguisher fitted and charged?  Yes    No

All Safety Guards Fitted?              Yes     No    Reverse alarm operation?             Yes      No

Seatbelt fitted and in good condition?  Yes    No    All vehicle system operation?        Yes      No

Carry out the following checks and list other defects            Action to be undertaken/Comments
                  on the reverse side                                       Tick if correct
Engine
Water Leaks
Radiator Hose and Clamps
Radiator Core Condition
Veebelt Condition and Adjustment
Fan Hum Bearings
Oil Leaks
Air Intakes Hoses and Clamps
Air Cleaner Indictor Level
Mountings
Battery Condition
Drive Train
Transmission Oil Leaks
Wheel Hub Oil Leaks
Wheel Nuts and Locks
Front and Rear Drive Line Condition
Vehicle System
Steering Linkages
Articulation Bearings and retainers
Main Frame Cracks
Air Leaks
Drain Air Tank
Hydraulic Operation
Hydraulic Oil Leaks
Service/Park Brake Operation
Cab
Steps/Grab Rail
General Cab Condition
Lights (Head, Tail and Dash)
Warning Lights and Gauges
Control Linkages
Air Conditioner Operation


                                                                                                -87-
-88-
                                HIRED IN PLANT INSPECTION REPORT
Tyre Assessment

Tyres - Record Serial Number and Tread Depth:

             POS. 1 (LF)                     mm                         POS.2 (RF)                      mm

          POS. 3 (LRO)                       mm                         POS.4 (LRI)                     mm

             POS.5 (RRI)                     mm                         POS.6 (RRO)                     mm


Attachments Fitted/Included:




Condition of Bucket, Bowl, Blade, Body:




Other Comment:




Inspected by:                                              Signature:

Qualifications:                                            Date:

Certification by Responsible Person: I certify that the described plant is to the manufacturer's specifications and is
         being serviced and maintained by competent personnel to the manufacturer's recommendations.

Signature:                                                 Date:

Print Name:                                                Positions:



                                                                                                        -89-
-90-
                                    PLANT CERTIFICATION REPORT
Tick the appropriate category                           Mobile Plant                       Static Plant

Company/Site:

Project:                                                   Date:

Site Supervisor:

Signature:                                                 Submitted to:

                                         Full Details of Work Performed




                                                Inspection Report




Certification by Responsible Person:

I certify that the described plant is to manufacturer's specifications and is being serviced and maintained by
competent personnel to the manufacturer's recommendations.


Signature:                                                 Date:

Print Name:                                                Positions:




                                                                                                        -91-
21. WORKING AT HEIGHTS




                             Whenever a person or object has the
                          potential to fall, a safe system of working
                                          shall be adopted


Working at Heights Safely

   Working safely at heights requires:

          Safe access to work areas
          Fall protection for all persons where there is the risk of a fall resulting in injury
          Security of equipment and tools at heights to prevent falling objects

21.1   WORKING AT HEIGHTS PROCEDURE:

       21.1.1 Policy
       <<The Company>> will provide employees with the rules and safety guidelines required for
       persons engaged in working at heights and/or using scaffolds and ladders in order to
       prevent them from falling and potential serious injury.

       21.1.2 Procedure – Identifying Hazards
       <<The Company>>will ensure that a JSA is conducted prior to commencing work at
       heights tasks. In identifying hazards or risks consideration shall be given to:

               distance in which people or objects could fall
               hazards from adjacent activities and equipment
               environmental conditions at the work site (e.g. rain, wind, lighting, gas, dust,
                housekeeping etc)
               personnel competencies
               ensure a safe access and egress is provided
               barriers and handrails or a safety line system/fall arrest system, which allows the
                person to remain attached to the safety line at all times is or can be installed
               the structural integrity of the work area
               ensure power and items with stored energy have been isolated at the positive
                isolation point and each individual has affixed their own Personal Danger Tag
                securely




                                                                                                      -92-
      Protection of persons at lower levels under a workplace will require barricades and
       NO ENTRY signs at the lower level.
      Inspect all equipment before use including fall protection when there is a risk of a
       fall resulting in an injury
      Properly secure all equipment and tools at height to prevent falling objects.

21.1.3 Procedure – Equipment
The general rule is that where you can fall 1.8m or more you are to use a work platform with
guard rails, mid rails and toe boards or use a safety belt or harness. Choose the correct
equipment for the tasks e.g. ladders, harnesses.

21.1.4 Procedure – Issuing a Clearance
Before any work at height or work on roof starts, a permit to work shall be issued to cover
the work to be done. This permit shall be issued by the suitably qualified authorised person
for the area.




                                                                                         -93-
                                     WORKING AT HEIGHT PERMIT
Company/Site:

Project:                                                  Date:

Site Supervisor

Signture:                                                 Submitted to:

  Checklist; If you answer No to any of the following questions, you must                                  not
                       continue without seeking advice from your Site Supervisor

General                                                                                      Yes    No      N/A

1. Is a fall protection system required?
2. Have you checked your fall protection system and required PPE for Compliance and in
good working order?
3. Has a drop zone been established below work area?
4. If working from a platform does it have secure floor, ladder access and side protection
Working in a Mobile/Elevated Work Platform                                                   Yes   No      N/A

1. Is the driver inducted and qualified to operate this type of equipment?
2. Does the crane have a current registration?
3. Does the crane have a current structural integrity certificate?
4. Have the wire ropes been visually exaimed?
5. Have the crane controls and overwind protection been tested for correct operation?
6. Have the ground conditions been examined?
7. Has the mobile/elevated work platform been inspected for compliance with the
standards including SWL signs?
8. Does the hook have a safety chain or chain attached with a swivel joint?
9. Have you performed a "Dummy Run" with the mobile/elevated work platform?
10. Are the weather conditions suitable for the work to proceed?
11. Has the area to be worked in been appropriately signposted/barricaded?
12. In the event of a rescue is the procedure available and understood?
13. Have you checked your safety harness and required PPE for compliance and in good
working order?
Scaffolding                                                                                  Yes   No      N/A

1. Have you checked that a certified rigger or dogman is not required for the job you are
performing?
2. Has all scaffolding above 4m in height been erected by a quailfied scaffolder?
3. Have you been trained in the correct and safe use of lifting equipment?
4. Has the area to be worked in been appropriately signposted/barricaded?
5. Do you have a safety harness for scaffold work above 2.4 meters?
6. In the event of a rescue is the procedure available and understood?
Lifing Equipment                                                                             Yes   No      N/A

1. Has all lifting equipment been inspected for compliance and safety conditions, and the
SWL rating checked for the task you are performing?

                                                                                                    -94-
LIFTING EQUIPMENT



    22.1 Policy
    <<The Company>>will ensure all lifting operations are supervised and employees
    conducting lifts are appropriately trained in lifting operations and in the selection and use of
    lifting equipment.

    22.2 Procedure – Identifying Hazards
    <<The Company>>will ensure that employees conduct a JSA prior to commencing lifting
    tasks. In identifying hazards or risks consideration shall be given to:

                   Presence of overhead lines or structures
                   Distance in which people lines or structures
                   Hazard from adjacent activities and equipment
                   Environmental conditions at the work site (e.g. rain, wind, lighting, gas, dust,
                    housekeeping, etc)
                   Personnel competencies
                   Protection of persons at lower levels under a workplace will require
                    barricades and NO ENTRY signs at the lower level.
                   Inspection of all lifting gear before use including chains, slings, wire rope,
                    shackles and hooks.

    22.3 Procedure – Equipment

                   All lifting equipment brought to site (chains, slings, wipe rope, shackles,
                    hooks) will be listed on the equipment register. This register will be
                    maintained for the course of the contract.
                   All lifting equipment will be marked with the manufacturer‟s identification,
                    safe work load/maximum rated capacity and the grade of the steel or alloy.
                   Each item will also be marked with <<The Company>> identification
                    number and will have a current test certificate which will be made available
                    on request.
                   Prior to use all lifting gear is to be inspected by a competent person to check
                    for defects.

    22.4 Procedure – Training
    Anyone who operates any crane or hoist should be appropriately trained and authorised by
    the manager.

    22.5 Crane and Hoists
    Cranes and Hoists should be constructed, installed, maintained and inspected in accordance
    with the relevant Government Standards and be suitable for the duty required.



                                                                                                -95-
22.6 Electrical Hazards
Someone other than the driver may be needed to observe the presence of electrical
apparatus and the movements of the crane and to inform the driver of any impending
danger.




                                                                                     -96-
                                LIFTING EQUIPMENT REGISTER
Company:
Project:                                             Date:
Site Supervisor:
Signature:                                           Submitted to:

All equipment brought to site mjust have a marked indentification number, current test certificate and be
         listed on this register. The register must be maintained fo rthe duration of the project.

                                          Date of                                               Date for
                             Company                                              Inspected
           Description                   Last Test            Condition                        next test
                            ID Number                                                By
                                        Inspection                                            inspection




                                                                                              -97-
23. PERSONAL PROTECTIVE EQUIPMENT (PPE) – SITE SAFETY RULES



23.1 PERSONNEL PROTECTIVE EQUIPMENT PROCEDURE:

     23.1.1 Commitment
     <<The Company>>will supply the appropriate clothing and Personal Equipment (PPE)
     required, which will be used in conjunction with other forms of hazard management control.
     PPE will be used as a last line of defence to protect employees. Alternative controls will be
     emphasised during the Job Safety Analysis stages to reduce the reliance on PPE.

     All items of Personal Protective Equipment will be manufactured, used and maintained in
     accordance with relevant Government Standards. Proof of Government Standards
     compliance will be provided e.g. Labelling.

     23.1.2 Training
     All employees will be trained in the use and correct fitting of personal protection equipment
     to ensure that they understand, when it should be used, what to use, how it should be
     maintained and its limitations.

     23.1.3 Dress Code
     The minimum dress code and PPE requirements enforced by Big Rim are listed below:

                   Safety Helmet
                   Safety Glasses – (clear lenses inside buildings, may be tinted outside)
                   Long Trousers – Cotton material only
                   Shirt with collar and sleeve – (long or short) High Visibility
                   Safety Boots – Steel toe cap

     Other forms of PPE are readily available if required, such as

                   Face shields
                   Special safety helmets/Face shields
                   Ear Muffs
                   Gloves
                   Barrier Creams/Sunscreen Lotions
                   Respiration Protection
                   Dust Masks
                   Disposable Overalls
                   Wet weather clothing
                   Safety lanyards and harnesses



                                                                                              -98-
All issues of PPE to each individual will be recorded on an appropriate form (one for each
individual) – an example is included on the following page.




                                                                                             -99-
                 PERSONAL PROTECTIVE EQUIPMENT ISSUE RECORD
Employee Name:                                 Date:

Occupation:

Signature:

                                                                      Signature of Recipient
                                                 Name of Person    I have received the Listed PPE
      PPE Item     Date of Issue/Replacement
                                               Issuing Equipment   with Appropriate instruction or
                                                                      training in it correct use.




                                                                                     -100-
CONTRACTOR MANAGEMENT


Exploring the Contractor/Employer Relationship & Legal Responsibilities” the Principal as well as
the Contractor have legal obligations for occupational health and safety. As an organisation you
become a “Principal” who needs to meet “Principal” responsibilities under the Act whenever you
hire Contractors to assist you to perform your work. This may be work or jobs that occur on your
premises or work that occur on another person‟s premises.

For example if a business (the main contractor) contracts to a Company site and engages a sub-
contractor, the main contractor must consider how their obligations to the sub-contractor will be
managed. In order to do this effectively you must also endeavour to ensure that any sub-contractor
meets both their safety obligations and your safety requirements.

Important processes in any Contractor Management procedure include:

              defining the documents, policies and procedure that you will require your contractors
               to supply to you (this will illustrate how much importance OHS has in their business
               and whether or not the contractor is actually serious about safety and meeting their
               legislative responsibilities)
              Reviewing the operation of these systems namely by reviewing safety audits, hazard
               inspections, completed forms, etc (this will confirm whether or not the Contractor
               actually practices safety)
              Monitoring and supervision of Contractors Safety performance.

Some organisations have a Contractor Work Authorisation to ensure all site requirements are met.


Contractor Monthly Review and Performance Reports

The following documents relate to Monthly Performance reviews for Contractors.




                                                                                              -101-
        CONTRACTOR'S MONTHLY HEALTH & SAFETY PERFORMANCE REPORT
To be sent to Site Manager BY 3rd WORKING DAY OF EACH MONTH

Site Fax:                                                 Date:                     Month:

Contractor:

Contact Person:

Number of Hours Worked:                           Average Number of People on Site:

Health and Safety Committee                               Inspections

Attended site Health & Safety Committee    Yes    No    Held as per schedule         Yes      No

Minutes Received                           Yes    No



                                            Reported                       Investigation
       Accident            How Many                           To Whom                         By Whom
                                          Yes/No & date                        Done

Lost Time (> 1 Shift)

Medical/Hospital
Treatment

First Aid Treatment




    No. of JSAs           No. of SWPs     No. of HR Permits       No. of Training   No.of Adults carried
    conducted              developed            issued            sessions held             out




                                                                                             -102-
-103-
                                   MONTHLY CONTRACTOR REPORT

SECTION 1 - COMPLETED BY CONTRACTOR

Contract Name:                                                      Month:

Contract Number:                                                    Perpared by:

Contractor:                                                         Date:

Are subcontractors engaged in this work  YES          NO

Subcontractor Name (legal identify)
PERFORMANCE INDICATORS

                                           This Month      Total      Monthly Average (over last 12 month)

Number of lost time injuries

Working days lost due to injury

Number of first aid treatments

Number of hazards inspections conducted

STATUS OF INJURED PERSONNEL AND PROPERTY DAMAGE
                                                              Days lost for
                                                                                          Forecast
                                              Date of        injured person
     Name/Item           Injury/Damage                                          Return-To-Work          for
                                             Incident     Total for Total for
                                                                                       injured person
                                                         this month      year




OUTCOMES OF OHS AUDITS/INSPECTIONS


Comments/Outcomes




Next Audit or inspection is planned for (date)




                                                                                                -104-
WORKCOVER ACTIVITIES/INSPECTIONS




OHS CORRECTIVE ACTIONS

                                               Status - Work is:
 List of all Corrective Actions
                                                                           Comments
         for this month
                                        Ongoing               Complete




COMMENTS ON POSITIVE OHS PERFORMANCE


Contractor representative (e.g. Workplace inspection held, OHS training)




UNRESOLVED HEALTH AND SAFETY ISSUES


Details




                                                                                -105-
SECTION 2 - COMPLETED BY PROPERTY MANAGER

Date of review of Section 1
Comments (feedback to Contractor)




Is further action or are further documents required to be submitted by Contractor?
Specify (eg request for accident investigation reports)




Recommendations for Property Owner




Name/Position

Signature

SECTION 3 - COMPLETED BY PROPERTY OWNER

Date of review of Section 1and 2
Comments (feedback to Property Manager)




Is further action or are further documents required to be submitted by Property Managerr?
Specify (eg request for accident investigation reports)




Recommendations by the Property Owner




Name/Position

Signature




                                                                                            -106-
-107-
                                         CONTRACTOR PERMIT FORM

 NAME: (person in charge of job)

COMPANY:

DATE:


JOB DESCRIPTION:




Work Order Number (if applicable):

                    Prior to commencing work complete and attach a Job Safety Analysis (JSA) and
                  submit to the Mine Supervisor for review & Approval prior to commencement of work.

               The work may also require the completion of a Permit Form. Tick the appropriate box below,
                     complete and attach the appropriate Permit Forms Prior to commencing work.
                                          If unsure check with your Supervisor



                Hot Work                                     Confined Space - use confined space form

                Lifting & Scaffolding                        Group Isolation

                Excavation                                   High Voltage Isolation

                Working at Heights

                Floor Removal

                Use Multi Permit form



Approval to commence work:                                                                          (Mine Supervisor)

Date & Time:

Closure of Permit:                                                                                  (Mine Supervisor)

Date & Time:



                                                                                                     -108-
SECURITY MANAGEMENT



    25.1 Security Management Policy
    <<The Company>>security system will work in combination with the site‟s security
    controls. <<The Company>>has its own security procedures and controls in place and will
    be responsible for securing areas that have been unlocked or opened for work under the
    contract to commence.

    25.2 Procedure – Site Security
    <<The Company>>will ensure security of the work area by:

                   Ensuring all gates and doors to hazardous areas are kept locked (e.g.
                    chemical stores, electrical switchboards, explosives magazines)
                   All building are lockable, including windows
                   Critical business documents are secured
                   Measures are in place to prevent theft of company property
                   Barriers, lights and other protective devices are put in place around
                    excavations, manholes, ditches, settling ponds, interceptor pits or other
                    openings into which a person can fall.
                   Signs are erected to warn of potential danger e.g. “trucks turning”
                   Lock up/unlocking procedures adequate
                   All vehicles are able to be locked and ignition keys are secured when not in
                    use
                   Ensuring a security system is in place for back up of records and
                    documentation

    25.3 Procedure – Employees & Visitors
    No Employee of <<The Company>>will be allowed on any Company site without a
    current induction. All employees will sign on and off the Company site as required by the
    principal contractor.

    All visitors to the site of <<The Company>>will undergo a visitor induction and sign on
    and off as required by the primary contractor.

    25.4 Procedure – Working alone
    <<The Company>>will ensure that where employees are required to work alone, the site
    supervisor will be informed of their location, task to be carried out at this location, estimated
    time to complete task. When working alone personnel are required to always carry a fully
    charged/operable hand held radio for communication purposes.




                                                                                              -109-
AUDIT/REVIEW PROGRAMS AND PROCEDURES



<<The Company>>intend to conduct management reviews on an annual basis, to evaluate results
from all audits, recognising the extent to which objectives and targets have been met. These reviews
are both electronically generated through the OUR COMPANY Audit Review Program –by
<<THE COMPANY>> reviews which will determine the suitability of the management systems in
place, and take into account the concerns of relevant interested parties they should also take into
consideration the following matters;

               Health and Safety performance reports
               Incident reports
               Hazard Identification
               Statutory OHS performance
               Corrective action reports
               Changes to regulatory requirements and OHS standards
               Community Expectations

The review will take place on 2 levels:

1. Compliance Review – this involves assessing whether:

        a) staff are working in accordance with safety procedures
        b) accidents are being reported
        c) safety recommendations are being implemented, etc

In essence this type of review assesses whether all of your procedures are implemented effectively
The most common manner of completing this assessment is by following an audit and or inspection
procedure. Where shortfalls are identified following this audit/inspection it is recommended these
be dealt with, as with any other corrective action requirement.

2. System Review – this involves assessing whether your Safety Management System is actually
providing benefit and if not identifying why so that further improvements can be made. This review
often looks at such things as:

        a) Reasons for non conformity to safety plans
        b) Comparisons of performance against targets and actual results
        c) Analysis of accident trends and incident details to identify further areas for systems
        inclusion or amendment
        d) Verifying effectiveness of corrective actions implemented to date.

This review will take place annually and is designed to assist <<The Company>>to improve the
system. Look in the Measurement & Evaluation Section following to find out more about Electronic
Audit and Management.




                                                                                              -110-
MEASUREMENT AND EVALUATION



This is an important part of <<The Company>>OHS System and comprises of an automatic
review through the OUR COMPANY Audit process. It includes a collection, analysis and reporting
of relevant statistics and provides the organisation with a tool in which to review safety
performance. Each <<The Company>>operation shall monitor the site by reporting each week and
month on all of the prescribed safety and health indicators and as required on the Company
program. Each site shall report the number of employees and the hours worked, along with all lost
time injuries, disabling injuries, medical treatments and first aid cases.

Contractors shall also supply hours worked and incidents each month. Each operationally based
employee shall attend a medical examination by the joint coal board or other medical practitioner as
appropriate at least every 3 years. A file will be kept at each Company site of when each employee
attended this examination.

Periodic audits shall be conducted to evaluate each Company site against relevant criteria, and a
report shall prepared outlining any recommendations from these audits. Each Company Manager
shall prepare an action plan to address each issue raised in these periodic audits.

This action plan shall clearly specify what action will be taken to address the audit recommendations
and the suitability and timing of the required action. A recognised competent external auditor shall
be used at each site at least every four years. Other audits shall also be conducted in order that each
site is complying with legislative requirements at least annually.




                                                                                                 -111-

				
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