MN Land Records Modernization Initiative by fhy50518


									MN Land Records Modernization Initiative

        Governor’s Council on Geographic Information
          Land Records Modernization Committee

                     February 20, 1998

                                                  Draft LRM Proposal
LRM Objectives

The Land Records Modernization program seeks to improve the
effectiveness, efficiency and equity of government services by improving
local capacity to maintain, manage, and use information related to land.

     Funding
      Establish an adequate and appropriate source of funding for local government
      implementation of comprehensive and coordinated modernized land record systems.
     Technical Capabilities
      Assist local governments with advisory services related to the design, development,
      implementation and management of effective, integrated land record systems.
     Data Integration
      Promote and support local development of land records systems that are consistent
      with regional and state land record information needs.
     Data Access
      Improve and expand services to the public by making information about land records
      more readily available.
                                                                           Draft LRM Proposal
Definition: Land Records
 The data, information or maps regarding any physical, legal, economic,
 or environmental information or characteristics concerning land, water,
 groundwater, subsurface resources, or air within Minnesota.

       Geographic references
        Geodetic control systems, land survey records, land ownership boundaries
       Administrative records
        Jurisdictional and administrative boundaries; land use; land use controls and
        restrictions; land value; property tax records; related property information;
        property ownership; site addresses
       Built Environment
        Transportation infrastructure, utility infrastructure, planimetric information,
        historic and prehistoric sites and contaminated sites
       Natural Environment
        Geology, hydrology, land cover, minerals, soils, unique natural areas, wet
        lands, topography and wildlife.
                                                                               Draft LRM Proposal
Definition: Land Records Modernization

The application of technology to improve processes and procedures used
to collect, maintain, use and share land records and land information.

         Geographic Information Systems

         Database Management Systems

         Imaging Systems

         Global Positioning

                                                          Draft LRM Proposal
Organizational Structure

  The LRM program will be directed by a Policy Board, with advice
  from an Advisory Committee and administrative support from an
  executive branch agency of state government.

                                                         Executive Branch
                        Policy Board
                         Sets Policy                     Executive Oversight
                         & Approves                               &
                         Plans/Grants                     Budget Authority
        Advisory                         LRM
        Committee                        Staff

       LRM Operations                   Administrative
         & Technical                     & Technical
           Advice                          Support                     Draft LRM Proposal
LRM Policy Board

A broadly representative Policy Board will be appointed by the
Governor to shape and direct the LRM program.

Mission and Duties
    Sets LRM program policy and operational guidelines
    Oversees use of program funds
    Sets direction for administrative staff
    Approves local LRM plans
    Approves LRM grant awards
    Promotes improved access and use of land records

    Balanced between state, regional, county and city entities
    Appointed by Governor

                                                                  Draft LRM Proposal
LRM Technical Advisory Committee

A broadly representative committee will provide technical and
operational advice to the administrative staff and the Policy Board.

Mission and Duties
    Provides advice to the Policy Board regarding technical and operational issues
     related to LRM.
    Review local LRM plans and recommend action
    Review grant proposals and make award recommendations

    Representatives from the state government, local government, the private sector,
     educational/research, and professional communities.
    Appointed by LRM Policy Board

                                                                           Draft LRM Proposal
LRM Administrative Agency

Program administration and technical support will be provided
through a state agency, under direction of the Policy Board.
 Location and Relationships
    Executive Branch Agency: Minnesota Planning
    Organizational Unit: Land Management Information Center
    Policy direction set by LRM Policy Board

    Develop LRM documentation and procedures for Policy Board review
    Support the plan and grant review process
    Review and recommend LRM standards and guidelines
    Provide technical assistance regarding LRM program

                                                                        Draft LRM Proposal
LRM Program Elements

The LRM program will provide funds and technical support for
counties throughout the state, focusing on special needs and
innovative solutions.

     Base LRM Funding
      Funds allocated to all counties participating in the statewide LRM program.

     Supplemental LRM Funding
      Grant funds available to counties with special needs or innovative projects
      that promote LRM objectives.

     Technical Support
      Advice and assistance provided to participating counties needing short-term
      technical help to accomplish their LRM goals.

                                                                           Draft LRM Proposal
Local Government LRM Plan

The primary condition of eligibility will be a county technology plan
that reflects the goals of the LRM program.
    LRM Officer
     Designates LRM Officer to administer the plan
    Adherence to Standards
     Adheres to standards and guidelines for LRM, as approved by the Policy Board
    Data Access
     Provides for access to and availability of data created through the LRM program.
    Geographic Referencing
     Provides for geographic referencing of all data
    Data Integration
     Promotes inclusion and integration of data regarding both the built and natural
    Investment Priorities
     Identifies LRM investment priorities for a minimum of five years
                                                                            Draft LRM Proposal
Allocation of Funds

 Funds would be used to support local land records modernization
 while also promoting the capability statewide.

     Most funds returned to eligible counties based on land activity.

     Other funds returned to counties based through grants.

     Remaining funds to state for administrative and technical support.

                                                                     Draft LRM Proposal
Local Base Funds

 All counties making basic commitments to the goals of the LRM
 program will receive base funds.

    Planning
     A County LRM plan shall be developed and used to guide the program. Program
     funds may be used to develop the plan.

    Accountability
     Funds must be used for planned activities and investments

    Non-Displacement
     Funds should not displace existing local funding

                                                                      Draft LRM Proposal
Local Grant Funds

 Counties with special needs or that promote the goals of the
 program will be eligible for grant funds.

    Base LRM allocation is low
    Innovative demonstration project

    Supplement to local funds would have important impact

    Promotes integration and cooperation

    Likelihood of success

    Results in specific and tangible product

    Consistent with county-wide LRM plan

                                                             Draft LRM Proposal
Administrative Funds

  Small portions of the available funds will be used to provide
  administrative and technical support for the program.

       Board and committee support

       Program administration

       Plan reviews

       Standards development

       Coordination

       Technical support

                                                             Draft LRM Proposal
Funding Sources

 Ideally, the LRM program will be supported by revenues generated
 by land transactions, directly linking the funding source to the
 program’s intended purposes.

   The following are proposed as alternatives.

          Recordation Fee Surcharge

          Deed Tax

          Mortgage Registration Fee

                                                        Draft LRM Proposal

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