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									        Doing Business with EPA

U.S. Environmental Protection Agency
 Office of Small and Disadvantaged
         Business Utilization
                   Jeanette Brown, Director
    David Sutton, Deputy Director (now Cassandra Freeman

                                                  August 2004
                    EPA’s Mission
The mission of the U.S. Environmental Protection Agency is to protect
human health and to safeguard the natural environmental–air, water, and
land—upon which life depends.

EPA Regions
                 EPA Lab Locations
                                                     Ann Arbor,MI


Las Vegas,NV

                                                                      Annapolis, MD
                                                                      (2 labs)

           Denver,CO                                                   Wheeling,WV


                                                Gulf Breeze,FL
       OSDBU’s Mission
 OSDBU - Office of Small and Disadvantaged Business

   The mission of the U.S. Environmental
   Protection Agency's Office of Small and
  Disadvantaged Business Utilization is to
support the protection of the environment and
 human health by fostering opportunities for
partnerships, contracts, subagreements, and
   grants for small and socioeconomically
          disadvantaged concerns.
    Small Businesses – Making a Difference
             EPA Federal Spending
Direct Procurement
-Contracts, Simplified Acquisition
-Task Orders and Delivery Orders


                                                          Indirect Procurement
                                                          - Grants
          Annual Total Spending                           - Interagency Agreements
                                                          - Cooperative Agreements
             $5.61 Billion
             Doing Business with EPA
Primarily there are two ways to do business with the U.S. Environmental Protection
Agency – Directly by entering into contracts following the Federal Acquisition
Procedures, or

Indirectly through grants, interagency agreements or cooperative agreements.

Direct                                            EPA grant recipients are:
--Contracts                                       --States
--Simplified Acquisitions                         --Tribes
--Micro Purchases                                 --Trust Territories
--GSA Schedule                                    --Colleges and Universities
--Bankcard Purchases                              --Local Governments
                                                  --Non Profit Organizations

EPA’s MBE/WBE Fair Share Policy was developed to implement statutory executive
orders and regulatory requirements which require recipients of EPA financial
assistance to make good faith efforts to award a portion of their procurement dollars
to minority-owned business enterprises (MBEs) and women-owned business
enterprises (WBEs).

EPA Procurement Programs

EPA Has Two Procurement Programs:

      EPA’s Direct
 Procurement Program

                                   EPA’s Indirect
                               Procurement Program
Direct Procurement Program
                            FY’04/05 Goals
                                 Prime Contracts
Small Businesses                                          27%

8(a)s                                                     6.3%

Small Disadvantaged Businesses                             3%

Women-Owned Small Businesses                               5%

HubZones                                                   3%

Service-Disabled Veterans                                  3%
                   FY’04/05 Goals

Small Businesses                                  50%

Small Disadvantaged Businesses                    20%

Women-Owned Small Businesses                      7.5%

HubZones                                           3%

Service-Disabled Veterans                          3%
                  FY’03 Goals and
                      (Prime Contracts)
                                        Goals       Accomplishments

Small Businesses                           23.5%                   31%

8(a) Businesses                             6.0%*                 6.8%

Small Disadvantaged Businesses              3.5%*                 2.9%

Women-Owned Small Businesses                5.0%                  3.8%

HubZones                                    3.0%                  .86%

Service Disabled Veterans                   3.0%                  .02%

        *Since 8(a)s are SDBs, EPA, in essence, has an SDB goal of 9.5%
             FY’03 Accomplishments
                    (Direct Procurement – As of 4th Quarter)

(in thousands)                                    Dollar          Percentage

Total Obligations                                $1,170,547,839

Small Business                                     363,274,588               31%

Small Disadvantaged Business                        113,788,355             2.9%

8(a) Business                                        79,549,355             6.8%

Women-Owned Small Business                           44,531,997             3.8%

HUBZone Business                                     10,099,017             .86%

Service Disabled Veteran Business                      226,607              .02%

         List of Commodities
NAICS    Market
               FY 2003                                                                    Total Obligations
561210   Facilities Support Services                                                      $246,778,892
541620   Environmental Consulting Services                                                155,976,965
562910   Remediation Services                                                               91,185,909
541710   Research and Development in the Physical, Engineering, and Life Sciences           66,251,984
541611   Administrative Mgmt. and General Management Consulting Services                    50,602,615
541519   Other Computerr Related Services                                                   31,422,711
541512   Computer Systems Design Services                                                   30,559,605
541310   Architectural Services                                                             29,511,965
541380   Testing Laboratories                                                               26,104,345
513390   Other Telecommunications                                                           23,647,304
541990   All Other Professional, Scientific, and Technical Services                         22,690,961
541330   Engineering Services                                                               21,981,166
562211   Hazardous Waste Treatment and Disposal                                             19,411,540
514191   On-Line Information Services                                                       19,322,729
561110   Office Administrative Services                                                     15,012,293
924110   Administration of Air and Water Resources and Solid Waste Mangagement Programs     14,802,164
541614   Process, Physical Distribution, and Logistics Consulting Services                  12,660,779
541690   Other Scientific and Technical Consultng Services                                  12,597,001
514210   Data Processing Services                                                            9,388,616
233320   Commercial and Institutional Building Construction                                  9,369,168
334519   Other Measuring and Controlling Device Manufacturing                                6,753,238
611430   Professional and Management Development Training                                    6,658,023
514199   All Other Information Servicest                                                     5,554,358
562998   All Other Miscellaneous Waste Mangement Services                                    5,026,800
921190   Other General Government Support                                                    4,759,955
                       Central Contractor Registration
    The Creation/Integration of CCR
    CCR was created to be the single repository of vendor data for the entire Federal government to
    avoid administrative duplication and allow contractors to take responsibility for the accuracy of
    their own important business information by supplying it directly to the government through a
    single registration. The integration of PRO-Net and DOD's Central Contractor Registration
    (CCR) databases has created one portal for entering and searching small business sources. This
    integration assists small businesses with marketing their goods and services to the federal
    government. The CCR/Pro-Net linkage was part of a comprehensive strategic effort to transfer
    government-wide vendor registration. The network is part of the Integrated Acquisition
    Environment (IAE), one of the e-government initiatives under the President's Management
    Agenda. IAE is carrying out OMB's mandate for new processes to streamline federal acquisition
    by creating common integrated business processes for buyers and sellers in the federal

The Mandate
   Effective January 1, 2004, all contractors interested in doing business with the Federal
   Government MUST BE registered in CCR.

Who Registers
  Prospective vendors must be registered in CCR prior to the award of a contract; basic agreement,
  basic ordering agreement, or blanket purchase agreement
  Prime contractors are not required to have their subcontractors register in CCR. If a prime's
  subcontractor wants to bid directly for contracts, they should register in the CCR.
  A Government Agency is required to register if the awarded contract is governed by the FAR
       Mentor-Protégé Program

   Applies to solicitations more than $500,000.

   Prime contractors accepted as mentors provide
    technical and managerial support to protégé

   Unlike the DOD program, our program offers no
    financial incentives. Instead, mentors are awarded
    points within technical evaluation criteria of the RFP.
        Small Business
    Vendor Profile Database
The system has been developed to track small, small
disadvantaged, minority, women-owned, service disabled
veterans, american indians/alaska natives businesses,
HBCUs, HACUs and MIs available to do business with EPA.
This database provides a means to search and retrieve
vendors by ownership, NAICS, Corporate Capabilities, SBA
8(a) status, and other designations as desired, to meet the
needs of OSDBU. The public has access through the WEB.

                On-Going Initiative
EPA OSDBU/Howard University Small Business Outreach Center
•   Provides technical assistance to firms interested in doing business
    with EPA or interested in starting a business. This center also
    provides assistance with the following:
    •   How to start a business
    •   Business Plans
    •   Capabilities Statements
    •   Financial Statements
    •   Small Business Loan Applications

                   For Assistance, Contact
                 Franklin Carpenter,Director
                         (202) 564-4584
        On-Going Initiative

                 Contract Bundling
   Contract Bundling occurs when separate smaller contracts are
    combined in such a manner that it makes difficult for small
    businesses to compete.

   Final rule on contract bundling dated October 20, 2003. Requires
    Federal Agencies to review requirements for potential bundling.

   When unjustified bundling is identified, Agencies must either break
    the contracts into smaller pieces or mitigate the impact on small
    businesses by increasing subcontracting opportunities or through
    some other action.
Indirect Procurement Program
EPA’s Indirect Procurement Program
  EPA is one of three Federal Agencies (the other two are DOT and NASA) that has a goaling
  program for procurement dollars going to MBEs and WBEs through assistance agreements.

  This is a key program for the small business community because EPA spends about 4 times
  as much under grant programs as we spend under direct procurement programs.

  EPA has two National Goals which are based on statutes:
       •Public Law 101-549, November 15, 1990

  To the extent practicable, not less than 10% of the funding for research resulting from the
  Clean Air Act Amendments of 1990 will be made available to DBEs.
       •Public Law 102-389, October 6, 1992.

  To the fullest extent possible, at least 8% of federal funding for prime and subcontracts
  awarded in support of authorized programs will be made available to socially and
  economically disadvantaged individuals (within the meaning of Section 8(a)(5) and (6) of the
  Small Business Act) to include HBCUs and Women.
    EPA’s Indirect Procurement Program
Prior to Adarand Constructors, Inc. V. Pena, 115 S. Ct. 2097 (1995)
    • 8% or 10% goal, as appropriate was put into all grants.

Post Adarand
    • Goals in each grant are based on the availability of MBEs and WBEs in
    the requisite geographical area.

Grant recipients and sub recipients must make efforts to identify MBE and
WBE firms and report actual accomplishments to EPA on EPA Form 5700-

Goals are not included in images and cooperative agreements. The recipient
just reports actual accomplishments.

All accomplishments, to include direct procurement accomplishments are
reported to Congress annually.
    Indirect Procurement Program
   Region 1                   Sharon Molden
       Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

   Region 2                   Otto Salamon
       New Jersey, New York, Puerto Rico, Virgin Islands
   Region 3                   Romona McQueen
       Delaware, DC, Maryland, Pennsylvania, Virginia, West Virginia

   Region 4                   Rafael Santamaria
       Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South
         Carolina, Tennessee

   Region 5                   Sharon Green
       Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin
    Indirect Procurement Program
             POCs (Cont.)
   Region 6                               Debora Bradford
       Arkansas, Louisiana, New Mexico, Oklahoma, Texas

   Region 7                               Cecil Bailey
       Iowa, Kansas, Missouri, Nebraska

   Region 8                               Maurice Velasquez
       Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming

   Region 9                               Joe Ochab
       Arizona, California, Hawaii, Nevada, American Samoa, Guam

   Region 10                 Marie McPeak
       Alaska, Idaho,Oregon, Washington

     Supreme Court’s
    Decision in Adarand
    Constructors, Inc. v.
    Pena, 115 S. Ct. 2097
                   Proposed Rule
    Disadvantaged Business Entereprise (DBE)
EPA Is in the process of finalizing a Proposed DBE Rule which
  will implement the following changes:

   Name Change – The program will be called EPA’s
    DBE program.
   EPA will no longer accept self certification.
   EPA would require that an entity first to become
    certified as an MBE or WBE by the SBA or DOT under
    their respective programs or by an Indian Tribal
    Government, State Government, local Government or
    independent private organization.
   Individuals claiming disadvantaged status must have an
    initial and continued personal net worth of less than
   Proposed DBE Rule (cont.)
FairShare Negotiations–how recipients will
determine their goals. Indian Tribes and
Trust Territories will have to negotiate goals.
The DRAFT Rule exempts recipients
receiving $250,000 or less from fair share

Certification–DBEs    must now be certified.

Steps   to take to identify and solicit DBEs.
          DBE Rule (cont’d)
The rule improves the management of the program
and responds the US Supreme Court’s ruling in
Adarand v. Pena. OSDBU management held hearings
across the country on these proposed rules.

EPA is currently evaluating comments received on
the proposed DBE Rule.

The Final DBE Rule is expected within 18 months.
        Grants and Debarment
Information on how to apply for EPA grants: to apply.htm

Information on available EPA grants: ( Grants and Fellowship Info.)

Information on research grants through EPA’s National Center for
    Environmental Research:

Information on all federal grant programs (FedBizOpps)

Federal requests for applications (daily) (Federal Register)

US Department of Labor guide for Non Profit Organizations

Office of Management and Budget (OMB) Guidance
                   EPA OSDBU
                   Contact Info
   Website:

   Phone:            (202) 564-4100

   Fax:              (202) 501-0756
                          Patricia Durrant
               Socioeconomic Business Program Officer
                       and HBCU Coordinator

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