Henry Ford Medical Group The Chronic Care Excellence Initiative

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							Henry Ford Medical Group: The
Chronic Care Excellence Initiative
                                                                                                             The result of this collaborative work
                                                                                                             would be a shared care plan—an indi-
                                                                                                             vidualized clinical summary and action
                                                                                                             plan for self-management that
                                                                                                             outlines specific steps to achieve
                                                                                                             agreed-upon health goals and clinical
                                                                                                             targets. This project developed and
                                                                                                             tested an integrated approach to
                                                                                                             chronic care support that resulted in
                                                                                                             improved clinical and functional
                                                                                                             outcomes for patients with heart fail-
                                                                                                             ure, diabetes, coronary artery disease,
                                                                                                             and other conditions.


                                                                                                             INNOVATION AND COMMUNITY COLLABORATION
                                                                                                             TRANSFORMS HEALTHCARE DELIVERY,
                                                                                                             IMPROVES PATIENT OUTCOMES, AND MEETS
                                                                                                             MARKET DEMANDS.


                                                                                                                Henry Ford Medical Group
                                                                                                             (HFMG) is a nonprofit, integrated
                                                                                                             care system that includes a hospital,
Representatives from Henry Ford Medical Group are named honorees of the 2006 AMGA Acclaim (left to right):
William Conway, M.D., Senior Vice President and Chief Quality Officer, Henry Ford Health System (HFHS);
                                                                                                             admitting more than 22,000 patients
Roberta Eis, R.N., M.B.A., Program Manager, Office of Clinical Quality and Safety, and Bruce Muma, M.D.,      each year, and 25 clinics with more
Medical Director, Chronic Care Services and Northern Region, Henry Ford Medical Group.                       than 1.8 million physician visits a
                                                                                                             year. There are more than 7,500
Editor’s Note: The American Medical                     completely new approach to chronic                   employees, including 590 physicians
Group Foundation, the philanthropic arm of              disease management. The decision                     and 270 clinical professionals provid-
the American Medical Group Association,                 was made to move away from the                       ing care in 45 medical specialties and
annually presents the Acclaim Award to                  traditional visit-centric focus on symp-             subspecialties in Detroit and
organizations that embrace the Institute of             toms and problems to the proactive                   surrounding suburbs.
Medicine’s aims for an ideal healthcare                 development of the individuals’ role in
system and have demonstrated dramatic,                  managing their healthcare needs. The                 The IOM Aims
measurable progress in moving their organi-             project’s initial framework, based on                   HFMG is developing a new
zations toward one or more of the aims.                 the IOM aims and rules and the                       model of care for chronic disease to
Henry Ford Medical Group was named a                    Wagner Chronic Disease Model,                        address the gap between clinical
2006 Acclaim Award Honoree for the                      assumed that improved clinical and                   targets and measured outcomes.
initiative described in this article.                   functional outcomes would result from                Clinical outcomes have not kept pace
                                                        collaborative work between informed/                 with impressive advances in medical


I
     n early 2005, Henry Ford Medical                   empowered individuals and proactive                  knowledge, therapies, and technol-
     Group (HFMG) launched a devel-                     care teams prepared to provide educa-                ogy. Only about half of the treat-
     opment project to create a                         tion, care coordination, and coaching.               ments known to improve health are

14      GROUP PRACTICE JOURNAL                                                                                                    JULY/AUGUST 2007
                                          I   Assessment of progress towards
currently being delivered. The goal                                                projected to increase by more than 1
                                              clinical and personal health goals
of this new approach to care is to                                                 percent per year.1 Chronic diseases
                                              by monitoring outcomes using
support individuals with chronic                                                   account for 70 percent of all deaths
                                              population registries and rules to
disease in developing the skills and          alert teams to gaps                  in the United States and more than
resources they need to effectively                                                 60 percent of our nation’s medical
manage their health—to achieve                The primary goal of this project     care costs. Despite the prevalence
their best possible health outcomes.      was to develop and test an inte-         and impact of these chronic diseases,
    In early 2005, as part of strategic   grated approach to chronic care          we still rely on an acute care model
planning, a development project was       support that results in improved         that does not adequately support
launched with the charge to develop a     clinical and functional outcomes.        individuals with chronic diseases.
completely new approach to chronic        This required the development,           HFMG’s visits mirror the national
disease management. The decision          testing, and implementation of           statistics cited above. In 2004 and
was made to move away from the            tools that enable collaboration and      2005, 74,400 unique patients were
traditional visit-centric focus on        coordination among patients,             coded with diabetes (21,200), coro-
symptoms and problems to the proac-       providers, specialty care, and           nary artery disease (9,000), conges-
tive development of the individuals’      support services and resources.          tive heart failure (4,500), asthma
role in managing their health care            To simultaneously bring the          (17,600), and hypertension (39,000).
needs. The vast majority of health        benefits of evidence-based advances       Many patients had more than one of
choices are made during the 99.6          in chronic disease management            these common chronic illnesses.
percent of time when people are not       while developing and testing new             Adults in the U.S. receive about
face-to-face with a clinician. The        approaches, different teams were         half of needed medical care for the
initial framework, based on the IOM       formed, each with specific goals and      leading causes of death and disability.2
aims and rules and the Wagner             deliverables. One team was charged       The gap of patients with chronic
Chronic Disease Model, assumed that       with improving care for patients with    diseases at HFMG meeting targets
improved clinical and functional          heart failure. This involved imple-      mirrors national statistics. Data for
outcomes would result from collabo-       menting evidence-based processes         the first quarter of 2005 showed that
rative work between                       and clinical solutions across the        41.9 percent of patients with diabetes
informed/empowered individuals and        continuum of care while reducing         had an A1C less than 7 and were up-
proactive care teams prepared to          unnecessary hospitalizations and         to-date; 44.9 percent had an LDL
provide education, care coordination,     associated costs. Another team           less than 100 and were up-to-date.
and coaching. The result of this          focused on testing patient-centered
collaborative work would be a shared      approaches for diabetes management       To escape the “tyranny of the visit”
care plan—an individualized clinical      in primary care. A third team                The “tyranny of the visit” refers to
summary and action plan for self-         focused on workflow redesign and          the current situation in which
management that outlines specific          IT requirements that would be            patients receive the majority of
steps to achieve agreed-upon health       needed to sustain and truly change       health care delivered by physicians in
goals and clinical targets.               care throughout the entire organiza-     face-to-face visits. The tyranny of
    This new team-based approach to       tion. A chronic disease steering         the visit was created by the current
chronic disease management would          committee was created with both          payment structure, and represents a
support individuals and care              clinical and business line leaders to    core barrier to adequately support
providers through:                        monitor progress and address barri-      individuals in the development of
                                          ers during the change process.           self-management skills necessary to
I   Team-oriented shared care                 The tables on pages 16 and 20        reduce death and disability associ-
    planning                              summarize how the IOM aims were          ated with chronic disease.
I   Support of plans with automated       used to guide the overall project’s          Behavior patterns represent the
    prompts and follow-up                 goals and objectives and how results     single most prominent domain of
                                          support each of the IOM rules.           influence over health prospects in the
I   Education, information, and                                                    United States3 and account for 40
    coaching                              Why Goals Were Selected                  percent of preventable deaths in the
I   Intentional coordination between      To address the quality gap               United States.4 Self-management of
    patients, clinicians, support            Approximately 133 million             behavior patterns for patients with
    services, and specialty care          people in the United States live with    chronic disease drives reducing
    (prepared patients and staff)         a chronic condition. That number is      preventable death and disability from

JULY/AUGUST 2007                                                                                 GROUP PRACTICE JOURNAL   15
 IOM Aim               Project Goals and Objectives                                                     ment responsibilities were linked with
                       I   Coordinate care throughout the system through use of case managers,          operations leaders to develop, test,
 Safe
                           standardized processes for planned care, and automated alerts,               and launch changes that contribute to
                           reminders, and follow-up                                                     the vision of a new model of care for
 Effective             I   Support people as they care for themselves on a daily basis, when and        patients with chronic disease.
                           where they need it, with self-care tools, information, encouragement from
                           coaches, and collaboration from providers                                    Organizational Transformation
 Patient-Centered      I   Collect information related to patient preferences and needs to allow the        Recognizing patients as care
                           care team to anticipate and respond to their unique needs                    managers, who make the most impor-
                       I   Collaborate with patients to develop and document shared care plans          tant daily decisions related to their
                           that outline specific steps to achieve agreed-upon health goals and          health, required major changes in how
                           clinical targets                                                             care resources were organized and
 Timely                I   Decrease patient wait time by having lab testing and education available     made available. Roles and responsibili-
                           at the point of care and on demand when patients need support to             ties among specialty providers,
                           manage their health
                                                                                                        primary care, and case managers were
 Efficient              I   Facilitate, coordinate, and improve access to resources that go unused as    reorganized to focus on giving the
                           patients and providers struggle to find the right support at the right time
                                                                                                        patient access to support outside of
 Equitable             I   Customize each interaction so that all patients can receive the care and     scheduled visits. This required looking
                           services needed
                                                                                                        beyond traditional department-
chronic disease and includes ongoing                 reflect their goals and values. To help             focused economics and structures to
choices related to diet, exercise,                   patients manage their own care more                redesign care processes and roles that
medication adherence, and smoking                    effectively, HFMG needed to gain a                 truly are centered on patient needs and
cessation. Individuals with chronic                  better understanding of their needs                preferences.
disease make these behavioral choices                for follow-up and support and how
8,760 hours per year, yet the typical                to communicate their preferences                   Leadership Commitment
patient with a chronic illness spends                and values to the care team.                           The goals and objectives of the
approximately 2 hours per year—or                                                                       project are central to the organization’s
.04 percent of the total year—with a                 Global Action Steps                                stated mission and are specifically
physician in a face-to-face visit.                      The plan for a new approach to                  referenced in its 2006 strategic plan.
                                                     chronic disease management                         The organization started a planning
To understand and meet the needs of                  assumed that support for individuals               process in early 2005 that focused on
patients                                             with chronic diseases would be                     creating alignment with all the people
   HFMG’s quality improvement                        strengthened within the existing                   in the organization to focus on a
efforts successfully implemented                     organization of care delivery rather               desired change. The struggle to
disease-specific guidelines and proto-                than by building a separate and                    respond to numerous change initia-
cols that improved clinical outcomes                 potentially competing support struc-               tives along with daily operational
in a number of important areas.                      ture to carry out the following steps:             needs can result in a slow and frustrat-
Progress towards personalized care,                                                                     ing process. Staff involvement in the
however, lagged behind other efforts.                1. Assess patients’ values and                     strategic plan ensures buy-in through-
Disease-specific guidelines and                          preferences                                     out all levels of the organization and
specialty centers that focus on expert               2. Identify and stratify risk                      spreads the work of change over as
consultation and treatment plans                                                                        many people as possible. That work
related to a single condition are not                3. Negotiate a shared care plan                    includes careful listening to patients
equipped to address the day-to-day                   4. Arrange for self-care support tools             for their needs, sensing changes in the
care coordination and personal issues                   and resources                                   environment, defining an agenda of
patients face when dealing with                                                                         needed change, and developing effec-
chronic disease. Patients rarely have a              5. Provide follow-up and                           tive plans to accomplish the change.
single condition, and struggle to keep                  reinforcement                                   The resulting strategic plan was
up with a series of plans that may not                  This required major changes in                  approved by both a community and
reflect their lifestyle or preferences.               roles and responsibilities at the care             clinical board of directors and distrib-
People are simply more engaged in                    team level, along with significant                  uted to all staff. The strategic plan was
plans that they helped create and                    investment in IT infrastructure. The               then linked to the work of each indi-
understand. And these plans need to                  teams charged with these develop-                  vidual staff member in planning

16      GROUP PRACTICE JOURNAL                                                                                                JULY/AUGUST 2007
sessions held at the department level.   management system would improve           an all-day meeting to formalize how
                                         care and reduce costs for patients        to best support individuals with
Accountability                           with heart failure, it was decided to     heart failure. The work of the group
    The senior leadership team—          bypass some of the typical testing        included criteria for participation in
including the CEO, CFO, CMO,             and training that usually precedes a      the heart failure clinic, how to best
and CIO—was well represented on          system-wide change. Instead, after a      use case managers, and how to
the steering committee of this project   thorough review of the literature and     incorporate the heart failure case
and received monthly reports on the      vendors to supply this service, leaders   management program to support
progress of the teams charged with       agreed to support a system-wide           individuals. The participants in this
this innovation project. They were       enrollment of patients most likely to     rapid design session defined the
involved in all steps of the planning    benefit, using clinical rules that         following:
process, including a weeklong initial    allowed nurse case managers to
series of all-day design meetings held   directly connect with patients with-      I   “Triggers” to identify patients with
in February 2005. The physician          out obtaining prior physician                 heart failure, including hospital
leaders of primary care and informa-     approval. Training and communica-             admissions
tion technology and strategic devel-     tions to all involved sites were deliv-   I   Process and criteria to stratify risk
opment were given ownership of the       ered simultaneously with patient              initially and ongoing for all
project. The quality improvement         recruitment and launch of the new             patients with heart failure and
staffs were given project manage-        service. This resulted in improving           determine which patients are best
ment responsibilities.                   care for hundreds of patients in less         treated within the heart failure
    The organization uses a systems-     than 90 days.                                 clinic and which patients are best
and production-oriented approach to          Another difficult decision was to          treated within primary care
improvement in addition to tradi-        focus added resources in primary
                                                                                   I   Protocols to improve care for
tional quality improvement method-       care, where reimbursement for                 patients diagnosed with heart
ologies. This approach emphasizes        point-of-care services would be less          failure
creating customer value using rapid      likely but the services more available
process improvement techniques and       to patients. This approach would          I   Roles to coordinate discharges
workflow redesign to speed progress       also be disruptive to the workflow of          from the hospital and enrollment
towards the IOM aims. Management         several other departments, such as            in the program
is dedicated to leading change and       laboratory and diabetes education,        I   Protocols to enable case managers
standardizing work to sustain            and change relationships between              to make simple changes in diuret-
improvements. Improvements are           members of the care team.                     ics, order labs, etc.
continually being tested and imple-          The scope of the project also
                                                                                   I   Protocols to improve quality
mented throughout HFMG. This             clearly would require a significant
                                                                                       measures for patients with heart
project was given high priority for      investment in IT infrastructure and
                                                                                       failure
staff experienced in implementing        development that would span across
successful projects.                     at least two to three years. This type       Later in May, a vendor was
    Accountability is enhanced by        of investment required involvement        selected to design a telephone
using highly visible reporting meth-     and approval at the board level. It       support system for patients with
ods, including dashboards that are       was approved in April 2006.               heart failure. Enrolled patients call a
posted in clinical and administrative                                              phone number daily and report their
areas where the data is discussed as     Implementation                            morning weight and other symp-
part of weekly planning huddles.         Heart Failure                             toms by answering five questions
Clinical and process measures are            In April 2005, the clinical board     using their phone’s touch-tone
also sent to leaders as part of admin-   endorsed a plan to focus on improv-       keypad. Their responses trigger a
istrative reviews.                       ing the care of patients with heart       work list of patients that case
                                         failure.                                  managers contact (usually about 10
Tough Decisions                              On May 6, 2005 clinical leaders       percent of the patients) and manage
    The most difficult decisions faced    and staff representing the care team      using the protocols that the expert
in this project have been around how     across the care continuum—from            team approved.
fast and where to spread change.         cardiology, primary care, the heart          The organization anticipated 1
Because of the strength of evidence      failure clinic, the hospital, and         case manager for every 350 patients;
that an integrated telephonic disease    education services—participated in        4 case managers were added to

18    GROUP PRACTICE JOURNAL                                                                              JULY/AUGUST 2007
primary care teams in May 2005 to            FIGURE 1

initially focus on heart failure. Case       Averted Hospitalizations Among Heart Failure Patients
managers used the EMR to docu-
ment and to communicate with                 Month      All Cause                                Baseline      Expected   Actual                Averted
                                                        Admissions   Enrolled                    Admission     Admissions Admissions            Admissions
other care team members.
                                                                                                 Rate
    In May 2005, patients who were
                                             Dec-05        229        327                            1.4           38              13                 25
part of the heart failure clinic were
                                             Jan-06        195        390                            1.4           45              11                 34
the first to be enrolled in the daily
                                             Feb-06        189        455                            1.4           53              19                 34
management program. The staff of
the heart failure clinic was involved        Mar-06        204        545                            1.4           63              23                 40

in the rapid design sessions for this
program, so no additional staff                                       FIGURE 2
education was needed in this area.                                    Diabetes Outcomes Improvement
    In June 2005, the case managers
                                                                                       90
started enrolling patients who were
hospitalized with a diagnosis of heart                                                 80

failure in the program.
                                                                                       70
    Provider and staff education on
the goals and implementation plan                                                      60
took place at each individual primary
care clinical site (19 sites) starting in                              % Performance   50

June 2005. Clinical leadership repre-
                                                                                       40
sentatives provided lunch and gave a
PowerPoint presentation at each site.                                                  30
Case managers were also present to
                                                                                       20
answer questions and to start review-
ing patient lists with providers.                                                      10                                                 A1C < 7

    In July 2005, HFMG started to                                                                                                         A1C < 9

enroll primary care patients who                                                        0
                                                                                            Apr-05
                                                                                                                                          LDL < 100
                                                                                                                                                      Feb-06
                                                                                                                        Month             UMAR UTD
carried a diagnosis of heart failure
into the program through a letter
campaign directed to patients.
                                            diabetes educators; on-demand visits
                                                                                                             process was developed to contact
                                            at point of service; and visit planning.
Diabetes                                    These key elements were imple-                                   patients due for services and
   A chronic disease innovation pilot       mented beginning in July 2005.                                   patients with clinical outcomes out
was started in family medicine and                                                                           of target. Additional methods were
internal medicine with an initial           Point-of-Care Testing                                            designed to record information and
focus on diabetes in June 2005. This           A process was developed for all                               number of contacts, as well as to
area had a large population needing         care teams to provide labs at the                                obtain appropriate labs. Patients
intervention and involved well-             time of the visit. These tests                                   were receptive and responsive to
defined measurements.                        included A1C, Cholf and albu-                                    the new process, and care needed
   The diabetes population in the           min/creatinine ratio. This concept                               was reinforced.
organization totals between 13,000          supports treating to target, as it
and 15,000 patients: 10,000 patients        reduces time lost between visits.                                Certified Diabetes Educators
age 18 to 75 (includes 2500 adult           Advances in therapy are quicker                                     Certified diabetes educators
endo patients); approximately 255           and the education process is                                     were available on demand during
pediatric endo patients; and 2,092          improved, resulting in an overall                                patient visits. This allowed the
patients over 75.                           improvement in efficiency.                                       opportunity to address self-
   Team members included physi-                                                                              management needs, recommended
cians, quality improvement staff,           Population Management                                            labs, and therapy recommenda-
nurses, and diabetes educators. Key            The process implemented                                       tions, based on patient assessment.
elements included: point-of-care test-      involves a proactive, systematic                                 Follow-up recommendations were
ing; population management; certified        process to bring patients in. A                                  also addressed and facilitated. This

JULY/AUGUST 2007                                                                                                                GROUP PRACTICE JOURNAL         19
 IOM Recommended Rule          Project Results

 Care based on continuous      I   Daily management of 574 patients with heart failure using an automated telephonic system and 4 case
 healing relationships             managers.
                               I   Case managers and educators were added to the care team to have direct communication with providers and
                                   patients.
                               I   Non-physician roles (chronic disease specialist and population manager) were created to support individu-
                                   als with coaching, education, and care coordination for more effective disease management in primary care.

 Customization based on        I   Principles of motivational interviewing were embedded into tools designed to help patients develop self-
 patient needs and values          management goals and meet medical treatment targets.
                               I   Staff were trained in motivational interviewing strategies to collaboratively set goals.
                               I   Patients were included in all levels of process and system redesign.
                               I   Heart failure patients were given modified equipment for daily weights and contacting case manager based
                                   on individual needs.

 The patient as the source     I   Patients were invited to enroll and use services depending on their preferences.
 of control                    I   Patients were given self-care support tools and resources based on their preferences and needs.
                               I   Patients learned to collect specific data to monitor heart failure (i.e., daily weights) and diabetes (i.e., blood
                                   glucose) and were instructed on how to use the data to make adjustments in medication by consulting with
                                   an assigned case manager or certified diabetes educator.

 Shared knowledge and          I   All patient information was added to a single system-wide EMR, making any change in medication or status
 the free flow of information       available to the entire care team, including the patient.
                               I   Patients were given care plans with medications, follow-up recommendations, and support resources.
                               I   Patients were encouraged to use a patient portal that allowed them to view recent lab data.

 Evidence-based decision       I   Treatment recommendations were based on evidence-based guidelines and were added to medical educa-
 making                            tion training and decision-support tools.
                               I   Evidence-based guidelines and alerts were embedded in standing orders and protocols.

 Safety as a system priority   I   Population management oversight was implemented using automated prompts and follow-up actions.
                               I   An automated telephone system was implemented to collect data and monitor risk status of patients with
                                   heart failure, with a primary case manager assigned to coordinate care.
                               I   All patient information was added to a single system-wide EMR, making any change in medication or status
                                   available to the entire care team.

 The need for transparency     I   The organization tracked and publicly reported 71 measures related to 24 conditions.
                               I   Progress towards clinical goals was assessed by monitoring outcomes via automated reports for each
                                   physician; results were made available to the entire care team and were used to notify patients.

 Anticipation of needs         I   Components of planned care were added to a standardized rooming and visit-planning process.
                               I   Patients participated in planning and evaluating quality improvement initiatives.
                               I   Methods were developed and used for contacting patients due for services and patients with outcomes not
                                   meeting goals and for obtaining appropriate labs.

 Continuous decrease           I   Unnecessary hospital admissions were reduced for heart failure patients.
 in waste                      I   Lead time for initiating and adjusting diabetes medications was reduced by having point of care diabetes
                                   testing and on-demand CDE availability.

 Cooperation among             I   Teams working on process and system redesign represented clinicians from primary and specialty care and
 clinicians                        all other members of the care team.


process provided an opportunity to            Planned Care Visits                                      providers, and other caregivers—
identify needed resources for                    Planned visits focus on developing                    should result in evidence-based care
patients, integrate diabetes self-            and monitoring plans for improved                        being delivered more often, with
management tools, set goals, and              health, rather than on acute care                        improved outcomes for patients. The
work collaboratively with the                 needs. The concept of developing a                       pilot proved that visit planning is key
providers.                                    customized plan for each patient—to                      during the visit, as well as pre- and
                                              be shared among the patient,                             post-visit, and that operations support

20   GROUP PRACTICE JOURNAL                                                                                                       JULY/AUGUST 2007
and follow-through are necessary.         promote prevention and the develop-         cian support of patient enrollment.
                                          ment of healthy lifestyle habits.               Challenges encountered in the
Chronic Disease Model Development                                                     diabetes innovation pilot included
    A workgroup that has patient,         Biggest Challenges                          lack of resources to support primary
quality-improvement, clinical, and            Collaborative decision-making           care providers and patients, incon-
education staff representation was        and care-planning require both a            sistent or no process to manage
formed to develop and test self-          change in physician and patient             follow-up activities, change in
management support tools and              cultures and an acceptance of               existing laboratory processes, care
processes at two sites starting in        different roles and priorities within       team engagement with change,
October 2005. This group received a       the healthcare community. Health            perceived lack of time for existing
grant to participate in a nationally      literacy and economic barriers also         staff, and process for pre-visit plan-
sponsored learning collaborative on       slow the full implementation of a           ning that included comprehensive
self-management support in primary        chronic care support model to those         assessment of diabetes needs.
care at the same time. A guidance         at lower risk, where the return on
team of senior leadership with            investment is less clear to a health-       Results
research and finance experts was           care provider system.                       Heart Failure
convened in late 2005 to monitor the          Another limitation of this project is       HFMG measured success rates by
progress of the team. Plan-Do-            that it requires significant data collec-    looking at averted hospitalizations in
Study-Act (PDSA) improvement              tion and integration to create reports      the group of heart failure patients
processes and data collection are         that are timely and useful at the point     that were part of the heart failure
reported monthly to the grantee as        of care. Just as providers have become      case management program. They
well as project leaders and sponsors.     accustomed to having graphs of labo-        estimated the impact of program
    In November 2005, a care-plan-        ratory data at their fingertips to guide     strategies by looking at the admission
ning visit was tested with 20 volun-      treatment decisions, other measures         rates of the population intervened
teer patients in a primary care site.     that guide shared decision making           upon compared to the population as
Each patient received a care plan and     need to be displayed in a way that is       a whole (see Figure 1).
follow-up based on goals collabora-       easy to interpret and monitor. While            HFMG has plans to expand this
tively developed in a visit with a        the need for training both clinicians       initiative into other areas. The first
nurse and physician. Shared care          and patients is obvious, this new set of    expansion will be case management
planning uses principles from moti-       measures related to preferences and         for patients not enrolled in the phone
vational interviewing to support          patient needs requires a major invest-      program. They are looking at expand-
individuals in articulating values,       ment in technology infrastructure and       ing into other chronic diseases with
resolving ambivalence about values,       ongoing management.                         this tool, including those with diabetes
and planning small steps to build             The biggest challenge posed             and COPD. The phone program will
confidence. A psychologist, certified       with the development and imple-             be part of an expanded chronic disease
as a trainer in motivational inter-       mentation of the heart failure case         self-management support services for
viewing, conducted trainings for          management program was physi-               patients as part of the new approach to
involved staff and participated in        cian and patient buy-in. Patients           chronic disease management.
several provider conferences to           were resistant to having to call in
increase awareness of this approach       daily to report weight and signs and        Diabetes
to goal-setting.                          symptoms. HFMG had about a 50                  The diabetes innovation pilot
    In March 2006, this group and         percent decline rate from patients          provided many key learnings. The new
leaders of the other projects described   when they were approached about             methods and processes provided more
presented results to more than 400        joining the program. Providers were         opportunity to engage patients at the
leaders throughout the organization.      grateful for any help they could get        point of service. Interactions with a
In April, 40 leaders, along with          with their patients, but not all            proactive care team served to reinforce
patient representatives, gathered for     thought that a daily phone manage-          goals, and patient preferences could be
the first of 3 daylong meetings to         ment program would be beneficial            easily addressed. The need for certain
review findings and to define an ideal      to all of their patients with heart         support services became evident—
process for self-management support       failure. An expert group was asked          social services, mental health, coach-
that could be made available to all       to better define the types of heart         ing, and insurance support.
patients with chronic disease—and         failure most likely to benefit from         Measurable findings include:
ultimately for healthy patients—to        daily monitoring to improve physi-

22    GROUP PRACTICE JOURNAL                                                                               JULY/AUGUST 2007
Decreased lead time                       solely on disease-specific measures.       ments. This information and progress
I Labs: From 5 days (6925 minutes)        Several redesign sessions were sched-     towards goals needs to be easy to find
  to 48 minutes (from patient walk-       uled to continue through 2006, with       and to track over time.
  ing in the door to receiving            a significant focus on development of
  results)                                IT enhancements to efficiently view        References
                                          and create care plans that patients       1. Partnership for Solutions: Johns Hopkins
I   Access to certified diabetes educa-                                                 University, Baltimore, MD for the Robert
    tor (CDE): 1 day to 4 weeks; 15 to    can use to guide daily decisions             Wood Johnson Foundation. September
                                          regarding care.                              2004 Update.Chronic Conditions: Making
    30 minutes; “teaching moment”                                                      the Case for Ongoing Care.
    opportunity with patient in clinic                                              2. E.A. McGlynn, S.M. Asch, J. Adams, J.
                                          Advice                                       Keesey, J. Hicks, A. DeCristofaro, and
Patient satisfaction                                                                   E.A. Kerr. 2003. The Quality of Health
                                              Adding support services and              Care Delivered to Adults in the United
I 82 percent said point-of-care labs
                                          resources requires a continual focus         States. New England Journal of Medicine.
  were helpful                                                                         348(26): 2635-2645.
                                          on reducing waste in existing
                                                                                    3. J.M. McGinnis, P. Williams-Russo, and
I   100 percent said CDE was helpful      processes and development of auto-           J.R. Knickman. 2002. The Case for More
                                          mated decision support. Although the         Active Policy Attention to Health
   Satisfaction was high among                                                         Promotion. Health Affairs, 21(2): 78-93.
patients, providers, and care teams.      majority of components needed to          4. J.M. McGinnis and W.H. Foege. 1993.
Improvement in outcomes is docu-          create and share an effective care plan      Actual Causes of Death in the United
                                                                                       States. JAMA. 270(18): 2207-2212.
mented in Figure 2.                       are currently available in HFMG’s
                                          electronic medical record, it is impos-   Adapted from the 2006 Acclaim Award
Chronic Disease Model Development         sible to efficiently create a single,      Application of Henry Ford Medical
   Success in this area is measured       easy-to-use report for either patients    Group, submitted by Bruce Muma,
by the pilot results to date and strong   or the care team. Finding goals and       M.D., Medical Director, Chronic Care
organizational support for workflow        personal preferences requires exten-      Services and Northern Region.
redesign to support all patients with     sive and time-consuming review of
chronic disease, instead of focusing      past transcriptions or scanned docu-

						
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