"DBE AND WORKFORCE DEVELOPMENT GROUP"
DBE AND WORKFORCE DEVELOPMENT GROUP By: Hope Jensen/Phil Barnes/Bernie Arsenau March 2009 Vol. 7 No. 1 Recently, Mn/DOT published a Strategic • Shafer Contracting In this issue: Vision indicating a new approach to • Metropolitan Economic Development DBE and Workforce Development delivering a Minnesota Transportation Agency group............................................. 1 Office of Civil Rights and Contractor System. This vision reflects an environment • Teamsters 120 Partner for Information Exchange .. 2 that welcomes inclusion. To that end, over • National Association of Minority R.O.A.D.S. Program On-The Job the last three months Mn/DOT staff has been Contractors Training Success ............................ 2 leading a team to improve the DBE program • American Indian OIC The Minnesota Unified Certification and workforce development efforts. This • Apprenticeship Opportunity Project program......................................... 3 team of internal and external partners has • Minneapolis Urban League Announcement of New Staff.......... 4 identified ten areas for change to improve Stimulus Projects........................... 4 • Association of General Contractors Mn/DOT’s external civil rights program. (AGC) DBE Community and Office of Civil Rights Partners .............................. 4 During a six to nine month mobility, Hope • Merrick Community Services 2007-2008 Comparison Goal Jensen will devote 100% of her time to • Federal Highway Administration Charts............................................ 5 leading this group and creating • Laborers District Council Size Adjustment for Parts 23 & 26. 5 transformative change within the civil rights • Minneapolis Employment and Training Meet and Greet in Rochester......... 6 programs. Mary Prescott has moved into the • Vincent Brown Trucking Meet and Greet St. Peter ............... 6 How to Perform Accurate Estimates Office to act as Director and to manage staff • New Creation and Submit Profitable bids ............ 7 and the day to day operations of the Office. New STEP Program “RFP” ............. 7 Over the next few months specific program The points of consensus among all A Best Tip Practice......................... 7 improvements will be identified and work organizations listed above were: Mn/DOTs Strategic Vision State- • The Collaborative Oversight Group will ment Link ...................................... 8 will begin on making the changes necessary for Mn/DOT to be truly successful in do the following for mutual benefit and Meet & Greet for upcoming Design common purpose: Build Projects ................................ 8 creating, developing, and retaining a diverse representation of Minnesota demographics in ° Exchange information Office of Civil Rights Staff.............. 8 the workforce and businesses on all Mn/DOT ° Offer Activities Directors Note: This is a very projects. A broad range of stakeholders are ° Share resources exciting time for the Office of Civil engaged in this initiative. ° Enhance capacity of other stakeholders Rights and I am extremely happy • The collaborative process presents an and honored to be assisting in lead- • Minnesota American Indian Chamber opportunity for a new way of doing ing the transformational efforts un- • Isaiah business and an opportunity for Mn/DOT derway. OCR has a talented and • Ames Construction and community organizations to increase energetic staff who are really • Disabled American Veterans “stepping up to the plate” in many the capacity and diversity of the • The Hathor Group workforce and help small business grow; areas of change as shown in the • McCrossan articles in this newsletter. • The mission is to have the workforce • Minnesota Building Trades within the Minnesota transportation Continue on Page 8 • Holte Contracting industry reflect the demographics of the • Lunda Construction Co. State of Minnesota; • BRICK Inc. • Minority-owned businesses should be • Minnesota Department of Transportation sustained. • Summit Academy OIC • Association of Women Contractors • Minority-owned businesses should grow their capacity. • New Creation • Springboard Economic Development • Mn/DOT will utilize up to the Page 1 budget constraints of the identified partnership to exchange information for understand each others issues, and projects for spending limitations; mutual benefit, and common purpose. ideas. The Office of Civil Rights would • We strive to collaboratively work The purpose of this collaborative group like to extend a similar opportunity to together to grow a diverse is to create, develop, and retain a other Prime Contractors for one-on-one workforce and expand the DBE diverse representation of the training, and discussions with project industry. The items outlined in this demographics of the workforce and staff. You can contact our office by partnering agreement are entered businesses in the State of Minnesota. calling (651) 366-3073. into by the following parties to Ms. Jenson invited the McCrossan achieve this objective. group to join Mn/DOT on the The Minnesota DBE and Workforce workgroup to provide a voice for the Highway Heavy Construction R.O.A.D.S. PROGRAM Development Group agrees to do the Contractors. Ms. Jensen, stated that the afternoon ON-THE-JOB-TRAINING following: • Economic Stimulus Short-Term discussion was great, and doesn’t know which group learned more, Mn/DOT (OJT) SUCCESS Opportunities By Bart Martinez Jr. staff employees or McCrossan • DBE Financing Project employees. The group discussed The Minnesota Department of • Best Practices Goal Setting barriers to DBE and On-The-Job (OJT) Transportation (Mn/DOT), Office of Implementation Project Training program participation, Civil Rights (OCR) is proud to • Trades and DBE Training Initiative exchanged ideas for solving some of announce that Equal Employment • Good Faith Criteria Development and the issues that have arisen over the past Opportunity (EEO) recruitment Enforcement Project years. Some of the ideas discussed assistance is available for Highway • Construction Industry 101 Training included: the possibility of a creative Heavy Contractors to help them build a • DBE and OJT Education, and workable mentoring arrangement well trained and diverse workforce. Communication, and Transparency where the Prime Contractor can mentor Federal Highway Administration, and prospective DBEs without Project Mn/DOT, in partnership with Merrick compromising the DBEs integrity or • Journey Person Tracking System violating the letter and spirit of the Community Services (Merrick), a non- Project profit community based organization, federal regulation, mentor protégé • Retention Payment Plan Project have created a partnership to increase arrangements, expansion of DBE female and minority representation subcontractors pool, review of different Mn/DOT’s Office Of practices in other states, good faith credit for use of DBEs on State not just working towards Construction Trades journey level status. Mn/DOT’s OJT Civil Rights And supportive services program is called Federally funded projects, retention of Road Opportunities And Diversity DBE bonding, assignment of risk, Prime Success (R.O.A.D.S.). On March 27, Contractor Partner and DBE partnerships, bidding process on Design/Build projects, union issues, 2009, Merrick will graduate 33 construction students. The students are For Information de-bundling projects to give DBEs more opportunities, improvement in updating job ready, have completed 8-weeks of life improvement skills/construction DBE contact information, monthly Exchange reports from Primes and DBEs, trades preparation training, and have completed OSHA 30 training to meet By Bart Martinez Jr. proactive involvement of the OCR the demands on the industry. If you before issues become full-blown On March 17, 2009 C.S. McCrossan would like to have the opportunity to problems, and recruitment and Inc. (McCrossan ) welcomed interview and hire a R.O.A.D.S retention of On-The-Job Training Mn/DOT’s Office of Civil Rights (OCR) graduate, contact Merrick, Abe Hassan, Highway Heavy Construction Program staff, Hope Jensen, Sonnie Braih, and Program Coordinator, cell (651) 233- trainees. The group expressed an Bart Martinez to meet with about 12 of 7666, office (651) 771-9339, or e-mail: interest in gathering a group of their their Project Managers, Human email@example.com peers together to exchange issues, and Resources/EEO Director. The good faith efforts methods. Please contact the Mn/DOT Office of roundtable discussion began with an Civil Rights, at (651) 366-3073, or Bart overview presentation of the new McCrossan ‘s Human Resources Martinez, Contract Compliance Mn/DOT Disadvantaged Business Manager/Equal Employment Specialist, (651) 366-3056, e-mail: Enterprise (DBE) and Workforce Opportunity Officer, Mr. Jerry Siverson firstname.lastname@example.org for Development Working Group initiative stated, the project managers staff felt more information on how the now under the leadership of Ms. Hope that the meeting was a good exchange R.O.A.D.S program can assist your Jensen. Agencies, organizations, of ideas, and appreciated the openness company in meeting its EEO and OJT private and public stakeholders of the discussion. As per Mr. Siverson, good faith efforts, and program goals. established this collaborative it was good for both sides to Page 2 The Minnesota Unified Certification Program The Minnesota Unified Certification eral funds from the U.S./DOT for trans- DBE Specialists at these agencies evalu- Program was established to offer a portation projects in the state. The ate the applications received by each "one-stop" shop for certification of Minnesota Department of Transporta- agency and recommend certification Disadvantaged Business Enterprises in tion, Metropolitan Airports Commission approvals to the CAC, which meets Minnesota for U.S. Department of and the Metropolitan Council make up every two weeks. The following is a list Transportation-funded contracts. the Certification Application Committee of the companies that were certified Mn/UCP is made up of all government (CAC) and are responsible for voting on between January and March 2009. agencies in Minnesota that receive fed- DBE certification applications. BUSNAME BUSDESC CONTACT PHONE A & A MILLWORK INC PROVIDES CUSTOM MANUFACTURE LATE CASSANDRA 612-721-1111 1800S PRE 1960S DOOR WNDOWS STOCK DOTSUN-AUNE MOLDINGS BOYS CONTRACTING WHOLESALE TRADE AGENTS AND BROKERS KATHRYN BOYS 320-528-2436 COVENANT ELECTRIC INC ELECTRICAL CONTRACTING FIRM PROVIDING BARBARA GRAYDON 612-554-2066 COMMERCIAL AND INSTITUTIONAL HIGH AND LOW VOLTAGE WORK HAYES SURVEYING AND MAPPING LAND SURVEYING AND MAPPING AND WET- MAUREEN HAYES 218-388-0309 LAND DELINEATION CONSULTANT FIRM HERITAGECOLORS LLC PROVIDES ETHNIC ART MARKETING PROD- LISA SPICER- 952-935-9004 UCTS TO CONSUMERS AND BUSINESSES KIMBROUGH JAMIE BUSS CONSULTING LLC CONSULTANT IN PROGRAM EVALUATION, JAMIE BUSS 612-207-0063 PLANNING, MARKET RESEARCH AND PUBLIC INVOLVEMENT K A KAMISH EXCAVATION INC PROVIDES EARTHWORK AND DEMOLOTION ANGELA KANISH 651-457-3600 SERVICES KNOWLEDGE DESIGN & DELIVERY INC DBE FIRM PROVIDING TECHNICAL TRAINING JULIE KILBER 612-379-3883 AND DOCUMENTATION LYNWOOD & SONS CONSTRUCTION SITE PREPARATION AND CARPENTRY LYNWOOD SMITH 507-398-3813 LLC MERVIN WINSTON, LTD OPERATING ADVICE AND ASSISTANCE TO MERVIN WINSTON 763-557-6030 BUSINESSES ADMINISTRATIVE MANAGEMENT ISSUES; FINANCIAL PLANNING, BUDGETING, EQUITY, ASSET MGMT, ETC. ALSO PROVIDES AUDITING, ACCOUNTING SERVICES TO PUB- LIC, PRIVATE, AND GOVERNMENT OSVOLD ACQUISTION LLC*** CUSTOM COMMERCIAL MILLWORK KIMBERLY WENINGER 612-331-1582 PEPIN HUGUNIN AND ASSOCIATES PROVIDING MARKET RESEARCH THROUGH ALICE PEPIN 651-430-3515 SURVEYS AND FOCUS GROUPS, DEVELOPING AND IMPLEMENTING COMMUNICATIONS PLANS WEBSITE STRTEGY WRITING MEDIA RE- LATIONS PUBLIC RELATIONS CONSULTING ON PUBLIC POLICY WRITING OF BROCHURES NEWSLETTERS QUESTIONS & SOLUTIONS ENGINEER- CONSULTING FIRM PROVIDING ENGINEERING REBECCA ELLIS 612-309-0503 ING INC SERVICES SANDERS STEEL ERECTORS INSTALLATION OF COMMERCIAL REBAR POST MONICA SANDERS 651-436-8963 TENSION CABLES STRUCTURAL AND MISC METAL SP CUSTOM CARPENTRY PROVIDES DESIGN, CONSTRUCTION, AND SY PHANDANOU- 952-890-7141 INSTALLATION OF WINDOWS, REPLACEMENT VOUNG WINDOWS, AND RETROFITTING EXISTING SASHES WITH MODEM WEATHER-STRIPPING. DESIGN, MFR, INSTALL DOORS. REPLAE EXTE- RIOR TRIM WOODY'S REBAR CO INC PROVIDES STRUCTURAL AND REINFORCEMENT HEIDI GUNDERSON 651-407-7212 STEEL AND PREDERSTRIAN BRIDGES Page 3 The Office of Civil information flow. Igbal was a seeds Reporting, including compiling the data student with the Contract Management and submitting data office and has excellent Communication requested to Federal Highway Rights is Pleased skills. Administration and Federal Transit Administration. This position was to Announce Some Kelly Arneson Filling a new created with Chapter 152 dollars. Mr. Mulhern worked at the MPLS Public New Staff to the position created out of funding from the Housing Authority for 8 years as a project manager and manager of Office legislative chapter 152 as a DBE maintenance. He also worked in the construction industry for 5 years as a Specialist. Ms. senior project manager. James Igbal Mohammed Arneson will be attended Oklahoma State University will be joining the working on studying architecture and construction. Contract developing the Compliance Targeted Group Business program Specialist team, (TGB). Ms. Arneson worked for the Sy Vang filling a vacant Department of Human Services for two Mr. Vang will be our position. Ms. years in customer service, reviewing SEEDS worker while Mohammed applications and processing them. Ms. attending St. Paul graduated from Arneson has Human Resources back Technical College: He Saint Mary’s ground, she graduated from University will be working on University of Minnesota with a Master of Wisconsin, Eau data entry and file of Arts in Management, as well as Claire with a Human management for the attending Umdurman Islamic University Resources office. receiving a Bachelor of Science in Management degree. Economy and Political Science. Ms. Mohammed has experience in James Mulhern Database management, contract Mr. Mulhern will be processing, as well as contract working on all Federal STIMULUS PROJECTS DeLores Perez/Elaine Valadez S.P. NUMBER APPARENT LOW BIDDER DBE GOAL 7702-0044 Knife River Corporation 11.3% 3408-0013 Knife River Corporation 1.5% 0608-0035 Central Specialties, Inc. 3.3% 8580-0154 Dunn Blacktop Company 6.3% 5080-0152 Ulland Brothers, Inc. 5.8% 2481-0050 Ulland Brothers, Inc. 7.6% 7213-0011 Chard Tiling & Excavating, Inc. 4.6% 7380-0226 H & R Construction Company 2.5% 8821-0186 Mo Diggin, Inc. Race Gender Neutral 8826-0068 Mattison Contractors, Inc. 2.7% 8827-0088 Highway Technologies 3.7% Page 4 In the first diagram is the comparison of the months of October-December for both 2007 and 2008. In 2007, 20 contracts cleared with a 15% of DBE goals that were met or ex- ceeded. In 2008, 12 contracts cleared with a 17% of DBE goals that were met or exceeded. Chart created by Comparison 2008 & 2007 DeLores Perez 14 Contracts Cleared 2007 12 10 # of Contracts Met or 8 Exceeded Goal 2007 6 Series3 4 Contracts Cleared 2008 2 0 # of Contracts Met or 2007 2008 Exceeded Goal 2008 (1) Banks and financial institutions: $1 Size Adjustment Federal billion in assets; fiscal year if the firm (including its (2) Car rental companies: $69.97 affiliates) has had average annual for Parts 23 & 26 million average annual gross receipts over the firm’s three gross receipts, as defined by SBA regulations By Joseph E. Austin previous fiscal years, as adjusted (see 13 CFR 121.402), over the by the Department for inflation firm’s previous three fiscal years, As announced in today’s Federal every two years from April 3, Register (See attached) the in excess of $22.41 million. 2009. Department adjusted the size (3) Pay telephones: 1,500 employees; standards for firm’s participating in the (4) Automobile dealers: 350 ACDBE and DBE programs under 49 These size standards are to be used employees. in all certification determinations from CFR Parts 23 and 26, and is effective immediately. The relevant this point forward. As a reminder, to § 26.65 What rules govern business be eligible for the DBE program, Part portions of the Federal Register notice size determinations? are as follows: 26 firms must meet both the § 23.33 What size standards do Department’s size standards and their (a) To be an eligible DBE, a firm respective size standards as defined recipients use to determine the (including its affiliates) must be an eligibility of ACDBEs? by the SBA. existing small business, as defined by Please make appropriate changes to (a) As a recipient, you must, except Small Business Administration as provided in paragraph (b) of your agency’s website and printed (SBA) standards. As a recipient, materials to reflect the new size this section, treat a firm as a you must apply current SBA small business eligible to be standard. I encourage you to business size distribute this email and Federal certified as an ACDBE if its gross standard(s) found in 13 CFR part receipts, averaged over the firm’s Register notice to your colleagues 121 appropriate to the type(s) of working in the DBE program. previous three fiscal years, do not work the firm seeks to perform in exceed $52.47 million. DOT-assisted contracts. (b) The following types of businesses have size standards that differ (b) Even if it meets the requirements from the standard set forth in of paragraph (a) of this section, a paragraph (a) of this section: firm is not an eligible DBE in any Page 5 Mn/DOT will be sponsoring A networking opportunity to “Meet and Greet” The Short listed Contractors for upcoming design build projects. Scheduled to date as follow: • Rochester District 6 on April 16, 2009 from 1:00 P.M. to 3:00 P.M. • St Peter District 7 on April 24th from 8:00 A.M. to 10:00 A.M. REGISTRATION for Rochester starts at 12:30 P.M. The event will allow Mn/DOT the opportunity to summarize the project and a networking session will top off the event. Each DBE will have a chance to meet briefly with the primes to “pitch their company”. DBEs should come prepared with business cards and if possible a detailed business profile. You will need to pre-register for this event, deadline to sign-up for the Rochester “Meet & Greet” is Tuesday April 14th by 12 NOON. REGISTRATION for St Peter starts at 7:30 a.m. “Meet & Greet” deadline for sign-up will be Tuesday April 22nd by 12 NOON. To R.S.V.P., please contact : Orlanda Klinkhammer at 651-366-3048 or E-mail: email@example.com. Page 6 How to perform New STEP Program A Best Tip Practice accurate RFP By Daniel Sprague My taxes are finally done and my finan- estimates and By Deloris Bryand / Ashanti Payne cial statements match my QuickBooks The Minnesota Department of Trans- file. submit portation (Mn/DOT) Office of Civil Rights (OCR) has published in the State So what is the next step? profitable bids Register a new On-the-Job Training (OJT) program. This program seeks to What do I need to do to protect the create a sustainable innovative Federal integrity of my file and the accounts Workshops are given by: Highway Administration (FHWA) Jobs adjustments to my prior year file? The Selby Area Community and Training Program (STEP) to in- Development Corporations, Inc. crease the participation of women, mi- You’ve sent your data to the accountant nority and under-represented individu- and they have corrected your financial The Instructors are: Erroll Foster als statewide on Mn/DOT Highway statements and prepared your taxes and Dale White Heavy Construction projects. This pro- based the corrections. gram will enhance the On-The-Job 1. You’ve paid them a king’s ransom In these workshops you will Training Supportive Services (OJT/SS) for the work. learn the following: program, increase the effectiveness of 2. You have entered the corrections Construction Training Programs, assist and your file now balances with the • Develop a competitive bid Highway Heavy Contractors acquire accountant. • Use total quality management and maintain a diverse and qualified • Develop a cost-of-living budget workforce, help with their labor short- So what’s next? • Project your cash flow age, and Equal Employment Opportu- • Determine your markup nity (EEO) employment goals. The • Training on Mn/DOT’s Small Busi- I recommend you update your closing STEP Grantee organizations will have date and password, protect the closing ness Network the opportunity to receive financial re- date. A user can still view the history, We are looking for fill another work- imbursement incentives for successful but will not have the ability to make shop: performance based on job placement changes. Changes can only be made by Day One results (pay for performance initiative). the administrator using the administra- Thursday, April 23rd 9:00 a.m. to tive password. This prevents others 4:00 p.m. If you should have any questions re- doing undocumented fixes by changing garding this RFP, please follow the in- transactions in the prior year. More Day Two structions for communicating with OCR importantly it prevents the most com- Friday, April 24th 9:00 a.m. to as they will be the only accepted for- mon mistake in data entry which is en- 4:00 p.m. mats. tering an incorrect data to a prior period. To view the RFP go to the web page as If you are interested in participating as listed: well as getting the free one year license http://www.dot.state.mn.us/civilrights/d for the “Small Business Network” ocuments/rfpWebchart.doc please contact: Orlanda Klinkhammer at 651-366-3048 or e-mail: firstname.lastname@example.org All sessions are being held at Prime DBE Mn/DOT’s training and conference OCR Subs center 1900 West County Road I Shoreview Minnesota 55126 Page 7 Continue of DBE Program Up Coming Design Directors Note Orientation and Build Projects Assessment Meet & Greet for By Mary Prescott Our immediate focus has been and will continue to be moving economic stimulus projects forward. Listed Training Sessions SP 5209-64 (TH 169 in St Peter) Meet & Greet is scheduled for By Michael Plumley below is just a sample of exemplary April 24th 8:00 a.m. to 10:00 a.m. work and new initiatives that hopefully On March 21st 2009 the Mn/DOT (See Page 6 for details) will assist with increased DBE Office of Civil Rights Business SP 0406-53 (TH 2 in District 2) participation and improved workforce Development & Assistance Program (Not yet Scheduled) development. held it’s first ever “New DBE SP 5080-156 (I90 in District 6- Orientation & Assessment Training” Rochester) April 16h 1:00 3:00 • Set 186 project goals (in 2008 the session at the Arden Hills Training (See Page 6 for details) total was 351 for the year!) Facility. The focus of this new training SP 2771-38 (TH 610 in Metro) • Cleared 70 contracts so far this (Not yet Scheduled) is to help new and existing DBE firms year (in 2008 the total was 179 for better understand the federal the year!) Office of Civil Rights Staff: regulations (49 CFR, part 26), learn the • Developed an announcement roles of the many partners who are which is going to be sent to all plan Director: involved in the DBE program, and how Mary Prescott 651-366-3150 holders emphasizing the annual best to use the programs resources to goal of 15.3% participation and grow their business. We also offered a Workforce Developer listing a clear set of steps that can small business assessment module to Hope Jensen 651-366-3043 be taken to increase DBE help determine our newly certified participation. Office Receptionist: firms true “ready, willing, and able Christian Guerrero 651-366-3146 • Scheduled Meet and Greets with status” and identify areas where our Judy Ross 651-366-3148 prime contractors and certified training programs could assist. The DBEs on all design build projects. event was attended by over 70 Seeds Worker: • Meetings with district operations individuals representing many DBE Sy Vang 651-366-3322 key staff to assist with participation firms. We also took the opportunity to DBE Specialist: efforts. invite some of our partners to observe Elaine Valadez 651-366-3092 • Proposals in to schedule 11 the training and comment on the Sonnie Braih 651-366-3014 community outreach efforts delivery of the material and its Tim Perry 651-366-3074 between now and September. effectiveness. The results were Mike Plumley 651-366-3076 • Writing six federal grants totaling overwhelmingly positive. The next Kelly Arneson 651-366-3323 orientation session is being planned $1,280,00 to develop/improve and will be advertised in the Connect to Contract Compliance Specialist: programs such as Mentor Protégé, DOT newsletter. We’ll also send out Addi Batica 651-366-3007 STEP (ROADS program), DBE an e-mail blast to our partners Ashanti Payne 651-366-3071 Orientation and Bidding and announcing the date once it’s finalized. Bart Martinez 651-366- 3056 Estimating Classes. If you are interested in attending the Igbal Mohamed 651-366-3320 The list goes on… next orientation/assessment you may Federal Reports pre-register by calling Orlanda James Mulhern 651-366-3321 Mn/DOTs Strategic Klinkhammer at 651-366-3048. I hope to see you there! DBE Program Analyst: Vision Statement DeLores Perez 651-366-3151 Marketing Coordinator: Link O. Klinkhammer 651-366-3048 By Mary Prescott Ferderal Grants & Programs Coordina- tor: The brochure is available on the Deloris Bryand 651-366-3015 department web site at: http://www.dot.state.mn.us/ Main Line 651-366-3073 strategicvision/vision.html. Fax 651-366-3129 It's available under the "About MnDOT" http://www.dot.state.mn.us/civilrights section of the site.