Eco-Management and Audit Scheme by kdv77245


                                     Eco-Management and Audit Scheme        # 01

Welcome to the first Euro-EMAS Newsletter, p. 2           |   Description of the project, p. 3
The first two steps of the EMAS process, p. 4 | Newcastle upon Tyne, p. 5       | Helsinki , p. 6
Contact us, p. 7   |   Our partners, p. 8

    Welcome to the first Euro-EMAS Newsletter
    The Eco-management and Audit Scheme (EMAS) is a management tool designed
    to help businesses and municipal and city authorities monitor and improve their
    environmental performance and integrate sustainable development aims into all
    policies and measures. The Euro-EMAS project started in October 1998 and
    concludes in October 2001. Co-financed by the LIFE programme, the project will
    promote the implementation of EMAS in specific services in all partner cities and
    deliver a 33% improvement in their environmental performance. In this and
    future issues of the newsletter, case studies will give you a flavour of the project.
    We hope this newsletter will demonstrate the value of the scheme to municipalities
    across Europe, notably by highlighting some of the practical tools developed
    within the project. The project website ( is an
    interactive training resource to support local authorities in their first steps with
    EMAS, allowing an exchange of experience and good practice. The project has
    also developed and is testing a system of peer reviews for European municipalities
    implementing the scheme. It is due to conclude with a final seminar in Brussels
    in October 2001. More details to follow in the next issue.
    Read on, and we hope that you will enjoy the newsletter. You are welcome to contact
    any of the partners for further details.

    Allen Creedy, Euro-EMAS Coordinator , Newcastle upon Tyne

          WHAT IS EMAS                                                                                                          ?

          Decision-makers are increasingly recognising the importance
          of environmental management within their organisations.
          As environmental issues become more complex and numerous,
          they need to be managed in new ways. A systematic approach is vital.
          At EU level, EMAS stems directly from this need.

          ❚ EMAS stands for Eco-Management and Audit Scheme. It is an envi-         EMAS is important. It provides a structured framework to manage
          ronmental standard, and, like for a quality standard, organisations       and improve the local authority’s performance and integrate sustain-
          can seek certification from accredited bodies once the system has          able development aims into all of its policies and measures.
          been established. EMAS has been used by manufacturing industries,
          local authorities and service industries since the early 1990s.           EURO-EMAS OBJECTIVES & OUTCOMES
                                                                                    Starting in October 1998, Euro-EMAS aims to improve environmen-
          EMAS requires organisations to:                                           tal performance in specifically identified services by 33% over the
                                                                                    three-year duration of the project.
          d prepare     a review of the environmental impact of their activities
            and of all possible environmental legislation affecting them
                                                                                    The purpose of the project is to:
          d issue     a statement on their primary environmental objectives,
                                                                                    d demonstrate     how EMAS can help local authorities across
            to serve as reference in the process of improving their
                                                                                      Europe to improve their environmental performance
            environmental programme
                                                                                    d develop   and disseminate a framework and set of practical tools
          d carry     out regular and comprehensive audits
                                                                                      to assist local authorities with their environmental management
          d ensure     external verification of the policy statement,
                                                                                    d establish   a Web site (
            programme, management system and audits
                                                                                      to support local authorities in their first steps with EMAS
                                                                                      and allow an exchange of experience and good practice

          SUSTAINABLE DEVELOPMENT AND EMAS FOR CITIES                               d establish   a system of peer reviews for local authorities
          Local authorities are major players in local economies and, as the gov-     implementing EMAS
          ernment level closest to the citizen, they exert an important influence
          on the environmental behaviour of the general public. Local authori-      PARTNERS
          ties can play a significant role in implementing the principles of sus-    The project partners are Newcastle upon Tyne (project coordinator),
          tainable development. They are well-positioned to lead by example by      Eurocities, IDeA and Euronet. The partner cities are Malmö, Athens,
          putting their own house in order.                                         Göteborg, Palermo, Stockholm, Leipzig, Birmingham and Helsinki.
                                                                                    Technical assistance is provided by the Sustainable Cities Research
                                                                                    Institute (University of Northumbria at Newcastle) and Ecotec. ❚

EMAS newsletter   |   #01   |   03.2001   |   What is EMAS?                                                                                           3
THE FIRST TWO STEPS                                                                                             1 2

                     The stages involved in the environmental review

❚ The first step of the EMAS process is to determine the environmen-         Publicising its environmental policy can bring several benefits to the
tal policy setting out the organisation’s overall aims and action princi-   organisation. For instance, the policy demonstrates to stakeholders
ples with respect to the environment. The policy must provide for           and to the general public that the organisation is serious about
compliance with all relevant regulatory requirements regarding the          improving its environmental performance. It is also a clear, concise
environment and include a commitment to improving environmental             medium for communication with the community and helps to raise
performance on an ongoing basis. It serves as a framework for setting       environmental awareness.
and reviewing environmental objectives and targets. An organisation’s
environmental policy must be approved by the top management and             ENVIRONMENTAL REVIEW

notified to all stakeholders in the organisation.                            The environmental review is a comprehensive initial analysis of
The environmental policy can serve as a communication tool in rela-         the environmental performance, impact and issues of an organisation.
tions with various groups such as employees, the general public, cus-       The review covers several key areas. It looks at existing environmental
tomers and suppliers. To ensure that the message is effective, the policy   management practices and procedures in the light of the legislative
must be short, non-technical and general in character, while outlining      and regulatory requirements to which the organisation subscribes.
the basis for objectives, programmes of work and operational targets.       It identifies all aspects of the organisation’s activities, products and serv-
                                                                            ices that have a significant effect on the environment. It also describes
                                                                            the criteria for assessing the significance of the environmental impact.
                                                                            The environmental aspects may be either “direct” (atmospheric emis-
                                                                            sions, use of natural resources and raw materials, etc.), or “indirect”
                                                                            (investment, building, transport and economic policies). The review
                                                                            findings can then pave the way for a programme of environmental
                                                                            measures and activities.

4                                                                                                                                     The EMAS process

                                                              UPON TYNE

❚ The unit participating in Euro-EMAS is                      GAP ANALYSIS                                     CONSULTATION

the Highways service of the Cityworks                         A gap analysis was also carried out, to com-     The policy was subject to consultation with
Directorate. It is responsible for mainte-                    pare the ISO 14001 measures and EMAS.            stakeholders. Over 400 council suppliers
nance and improvement of all roads and                        It pinpointed weak areas and shortcomings        and contractors were asked if they would
footpaths, as well as public demolition                       in the implementation of EMAS provisions.        support and sign up to it. Almost all have
and      drainage.          In   1997,    Cityworks           One of these areas was the policy, which did     agreed. The policy was also disseminated
became the first direct service organisa-                     not fully meet EMAS requirements and there-      among all households across the city via an
tion (city residents service provider) in                     fore had to be changed.                          environmental guide. It was published as an
the UK to implement an environmental                                                                           environmental supplement to the Journal,
                                                              THE POLICY
management system and achieve ISO                                                                              the local daily newspaper in Newcastle, and
14001 certification. This has made the                        The Cityworks environmental policy was first
                                                                                                               Citylife, a free local magazine distributed to
implementation of EMAS much easier                            agreed in 1997 for the ISO 14001 Environ-
                                                                                                               all households. Well over 350 responses
and less time-consuming. The majority                         mental Management System, and fulfilled
                                                                                                               have been received. The policy has won univer-
of the steps required for EMAS were                           the requirements of that standard. It was
                                                                                                               sal support from the general public, and many
already documented, implemented and                           subsequently rewritten to meet the require-
                                                                                                               are prepared to subscribe to it. In addition, the
in operation:                                                 ments of EMAS and in particular the emerg-
                                                                                                               policy was posted on the council’s intranet for
                                                              ing EMAS II regulation. The aim is to imple-
                                                                                                               staff and councillors to comment upon.
                                                              ment EMAS throughout the city council. In
                                                              line with EMAS II provisions, the draft policy   The consultation exercise also targeted

                                                              was circulated among all senior managers         many voluntary sector organisations, which
                                                              in the council. This gave them an opportu-       have endorsed the policy and are willing to
      REVIEW (of environmental aspects)
                                                              nity both to check and comment on the con-       subscribe to its objectives. The draft policy
                                                              tents and to carry out an initial review to      was approved by Newcastle council in May
      objectives, measures and targets
                                                              ascertain whether or not they could actually     2000; consultation lasted until December
                                                              implement the policy.                            2000 and the final policy was adopted by the
                                                                                                               council on 17 January 2001. ❚


EMAS newsletter         |    #01   |   03.2001   |   Newcastle upon Tyne                                                                                      5


❚ Euro-EMAS in Helsinki is being implemented     Department’s environmental audit in the                and the use of environmental technology and
by the city’s Public Works Department, which     autumn of 2000 highlighted a number of                 measures. An environmental programme
is responsible for the planning, building and    political limitations and the need for a review.       was established for the Public Works
maintenance of Helsinki’s streets and parks.     Since then, the new environmental policy               Department on the basis of the results,
The department is also involved in the plan-     guidelines of the Public Works Department              under which resources and measures are
ning, construction and refurbishing of munic-    have been developed with the EMAS require-             focused on the most important environ-
ipal premises. Environmental considerations      ments in mind, and are awaiting the approval           mental aspects.
are a major priority in its operations.          of the city administration.
                                                                                                        The Euro-EMAS project has been very useful
The Helsinki Environment Institute was           The Euro-EMAS initiative gained new momen-             for the Public Works Department. It has car-
involved in the project from the outset, and     tum when a second official, Maria Joki-                ried the department’s environmental man-
the Public Works Department joined in later.     Pesola, was hired for the project. An envi-            agement forward and has served as an
The Public Works Department is currently         ronmental review identified the direct and              effective learning process in providing for
responsible for carrying out the project in      indirect environmental aspects linked with             exchange of experience and advice with
Helsinki. The city of Helsinki joined the ven-   the products and services of the various sec-          other participating cities. Vesa Koskikallio is
ture at a somewhat late stage, and for this      tions of the Public Works Department. In               currently working on an environmental state-
reason the practical implementation of           appraising these aspects, seven criteria               ment and Maria Joki-Pesola is integrating
EMAS got off to a slightly slow start. Never-    were taken into account and points given for           the environmental management system into
theless, the Public Works Department             each aspect. The criteria were the extent of           the quality systems of the Public Works
already had a sound basis on which to            the impact, its frequency, its seriousness for         Department. In conclusion, the local authori-
develop environmental management. For            the environment, its effect on the various             ties in Helsinki have found EMAS to be a valu-
instance, it first drafted its environmental      interested parties, the economic risk it               able environmental management tool. ❚
policy in 1995. However, the Public Works        entails, the technical feasibility of influencing it,   Maria Joki-Pesola and Vesa Koskikallio

6                                                                                                                                                Helsinki
                                CONTACT US


                                YOUR VIEWS COUNT.

                        PROJECT COORDINATOR

                        Allen Creedy (City of Newcastle upon Tyne)


                        Marc Webster                                 Chris Kalantzakos (Athens)
                        (Sustainable Cities Research Institute)
                                                                     Christina Ramberg (Göteborg)
                        Anthony van de Ven (Eurocities)    
                                                                     Harmut Siemon (Leipzig)
                        Joanne Broughton (I&Dea)           
                                                                     Anna Baggström (Malmö)
                        David Ludlow (Euronet)             
                                                                     Lynne Walker or Steve James (Newcastle)
                        Julia Brown (Birmingham)           
                                                                     Ciro Spataro or Antonio Mazzon (Palermo)
                        Vesa Koskikallio (Helsinki)        
                                                                     Lena Kling (Stockholm)

EMAS newsletter   |   #01   |   03.2001   |   contact us                                                        7

                                                                                OUR PARTNERS
                     City of Birmingham

                                                                                                                      City of Newcastle

                                                                                                                                                                        City of Stockholm
                                          City of Goteborg

                                                                                                                                                      City of Palermo
                                                             City of Helsinki
    City of Athens

                                                                                    City of Leipzig

                                                                                                      City of Malmö


A publication of the Euro-EMAS project | The logos, illustrations and photographs may not be reproduced | Editors: Allen Creedy & Anthony van de Ven | Editor-
ial assistant: Sari Lappi | Acknowledgements: Allen Creedy, Maria Joki Pesela, Vesa Koskikallio, Sari Lappi | Available free of charge from Eurocities Secretariat,
square de Meeûs 18 – B-1050 Brussels | T +32 (0)2 552 08 79 | F +32 (0)2 552 08 89                                                        | |            

Translation and coordination: eLg – graphic design: SIGNÉLAZER – Brussels –                                                                                              Printed on recycled paper

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