Michael Cutugno Created on 7/15/2005 12:34 PM Using Iomega “Automatic Backup Pro” software with an External Hardrive This doc explains how to: I. Configure and schedule Iomega Automatic Backup Pro for Windows. II. Manually Backup data, in case of a missed scheduled backup. III. How to restore backed-up data. I. Scheduling Data Backups 1. Launch Iomega Automatic Pro software to begin backup process. 2. Upon start up the software will present you with two choices. Protect My Data should Always be chosen. (If this window does not come up, select Configurations > Run Setup Wizard > Data Backup from the menu on top.) 3. Type in a name for the backup task in the textbox provided and selected which directories you would like to back up. To do so, click the add button, navigate to the directory of your choice and click ok. You can do this for as many directories as you like. 4. Be aware if you simply back up your username directory under c:\documents and settings, you will be backing up loads of useless temporary cache files and slowing the entire backup process. Carefully select the folders you want backed up and you will make the backup process MUCH faster and you will be able to store many more backups on Michael Cutugno Created on 7/15/2005 12:34 PM your drive. In particular, you needn’t backup the folder called “Local Settings” or any of the sub-folders inside. 5. Select where this backup will be stored. This will be the external Iomega Drive. To select it, click choose media and select the drive labeled Iomega. Michael Cutugno Created on 7/15/2005 12:34 PM 6. Now you will choose the times at which the backups will take place. NEVER select the option to back up every time your data changes because this will slow down your machine considerably. Instead, a good idea would be to schedule backups at a certain time every day. To do so, select the button next to “Back up Every:” and select the days of the week and time in which you want a backup to take place. ***HIGHLY IMPORTANT: These Iomega Drives have no power saving features and therefore will continue to spin until they are disconnected from a computer. For this reason, it is imperative that you do not leave the drive plugged in at all times as this will considerably shorten the life of the drive. Instead, plug in your drive at the time of day that your backups are scheduled. If you happen to miss a backup, the program will notify you and you can either wait until the following day’s automatic backup or start the program and launch a backup manually (See below). Don’t leave the external drive running all of the time 24 hours a day. Really, don’t. In Addition, you MUST be logged in with your user name for a scheduled backup to take place. 7. After scheduling your backup you will need to choose the number of revisions of data that you wish to keep (previous days worth of data). 3 days worth of backups is a good number, but the decision is yours. Never choose save unlimited revisions as this will use up disk space very quickly. Michael Cutugno Created on 7/15/2005 12:34 PM 8. Make VERY SURE to select “Save data to a compressible image file” as (see image below). In addition, due to the large capacity of these external drives the compression level can be left on “None.” (This will allow for optimum speed of the backup to the external drive.) You can also elect to password protect your data here; however, the shop does not recommend it as the encryption will slow down the entire backup process. ***HIGH IMPORTANT: If you elect not to “save to a compressible image file” and instead select the first option, you WILL NOT be able to restore via the method listed below. Instead you will have to go to My Computer and browse for your backups MANUALLY. So, don’t select “save data to uncompressed file” unless you are really sure you want that. We advise that you not chose this option. Michael Cutugno Created on 7/15/2005 12:34 PM 9. Review the configuration and click next. 10. Select Complete the Setup and click next. Your backups have been scheduled. Michael Cutugno Created on 7/15/2005 12:34 PM See next page for how to do a manual backup. Michael Cutugno Created on 7/15/2005 12:34 PM II. Performing a Manual Backup (In case of a missed scheduled backup) You can perform your backup manually using the following steps. 1. Launch Iomega Automatic Backup Pro. 2. Select the backup configuration that was created above. 3. Click backup now on the middle right. Michael Cutugno Created on 7/15/2005 12:34 PM III. Restoring data from a backup: 1. Launch Iomega Automatic Backup Pro. 2. Select the backup configuration that you wish to restore from. This will be the configuration created in part I of this how to. 3. Click the restore button on the top right. 4. Make sure your configuration is still selected and choose which date to restore from. You will have the option to pick the last recent or from a limited number of dates before that. **If no configuration is listed, you probably chose not to save as a compressible image file (see step 7 in I. Scheduling Data Backups). To restore your data, you will now have to go to My Computer and browse for it and copy it over. Michael Cutugno Created on 7/15/2005 12:34 PM 5. Select exactly which files and folders you would like to restore. By default, all folders marked for backup will be selected. 6. Choose alternate location, click browse, and select the location in which you would like your files restored. Michael Cutugno Created on 7/15/2005 12:34 PM **Note: If you choose original location here, the newer files in that location will be overwritten with the older ones in the backup. That is asking for trouble. Therefore, it is always best to restore to an alternate location. 7. Click finish and your Restore will begin.
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