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The Board of Public Education
of the School District of Pittsburgh
Administration Building, 341 South Bellefield Avenue Inquiry
Number 8511
Pittsburgh, PA 15213
Sealed bids for material listed herein will be received in the Office of the Chief Operations Officer,
Room No. 251 in the Administration Building until 11 o‟clock A.M., TUESDAY, JUNE 26, 2007
and will be opened at the same hour in CONFERENCE ROOM “A” CENTER SECTION.
Price each item as indicated including delivery INSIDE OF BUILDING to COMPUTER SERVERS
Insert Prices, Model No., etc., sign the bid form and Return ONE Copy DATA CENTER
C/O TECHNOLOGY
1. These bids are being received according to law as set forth in the Public School Code of 1949, as amended.
2. All bids shall be returned in sealed envelopes and addressed to The Board of Public Education. Please show the
bid inquiry number on the outside of the envelope.
3. The Bidder is responsible for ensuring that the Bid document, inside a Sealed envelope, is deposited into the
locked bid box in Room 251 of the Administration Building prior to 11:00 AM on the date of the Bid Opening.
Delivering that Bid document to a school district employee, even if a signature is obtained, is not sufficient to
meet the requirements of this Bid Condition. The School District is not responsible for the failure of any of its
employees or any mail delivery service to place this bid document in the designated bid box prior to the time
and date for the public opening of this Bid.
4. One copy of this bid inquiry document is to be filled out, signed and returned to the Board of Public Education.
5. Bids shall be submitted on this Inquiry form which must be signed by a duly authorized agent or officer of the
Company making the bid. Absence of original signature of person duly authorized to sign for the Company
submitting this bid document will automatically leave this bid null and void.
6. Bidders will quote prices on the unit as specified (i.e., “each”, “lot”, “dozen”, etc.) unless the unit as used in the
trade differs from that requested on the Inquiry. In such case, the unit being bid should be changed on this bid
document to reflect the industry standard.
7. Prices quoted will be considered net unless otherwise noted on bid. No escalator clauses will be permitted
unless provided for in the Bid format.
8. Prices quoted must include all costs for transportation to the location indicated above including delivery inside
the building.
9. Not more than one alternate product may be quoted on any single item of the bid. Description and pricing for
such alternate must be typed in on this document immediately below space for pricing of primary bid.
10. All bids shall be effective for a period of 45 days from the opening date of this bid, and no bid may be
withdrawn prior thereto.
11. In all cases where no sample is submitted by the bidder, it will be understood that the bidder agrees to furnish
the exact article or articles as specified, or to exactly match the Board’s sample. Where samples are requested
on items bid, failure to provide such samples may result in the automatic disqualification of the bid for those
items.
12. The Purchasing Agent of The Board of Public Education shall have full power and authority to reject any and
all materials furnished which in his opinion, are not in strict compliance and conformity with the requirements
of the specifications, or equal in every respect to the samples submitted. The decision of said Purchasing Agent
shall be final, conclusive, and without exceptions or appeal. All articles so rejected shall promptly be removed
from the premises of the Board at the cost of the Vendor.
13. The Board of Public Education reserves the right to increase quantities of items to be purchased to reflect actual
Board needs at the time that orders are issued. Such additional quantities will be purchased at the price
indicated on this bid.
14. The Board of Public Education reserves the right to reject any or all bids, and to accept or reject any item or
group of items, for which bid is submitted.
15. Piggybacking - It is understood that the goods and services described in the specifications may be purchased by
the District and any other municipal bodies as set forth in the specifications and bidder agrees to supply the
goods and services to the municipal bodies on the same terms and conditions as if they were to be supplied to
the District. To the extent that the municipal bodies purchase goods or services, then the municipal bodies and
not the District, shall be liable to the bidder.
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Business Opportunity Program
Instructions to Participants for bids administered through Facilities and General Services
1.0 ELIGIBLE BUSINESS ENTERPRISE (EBE) POLICY AND PROCEDURES
A. The Business Opportunity Program has been developed in response to the M/WBE Board Policy
of April 2002 and is under the auspices of the M/WBE Department. The objective of this
Business Opportunity Program is to promote and encourage full and open competition in the
procurement of goods and services by the Pittsburgh Public Schools (“District”); encourage all
District personnel involved with procurement and contracting activities to maintain good faith
efforts and appropriate purchasing procedures; protect the District from becoming a passive
participant in any unlawful discrimination; and to spur economic development in the public and
private sectors of the local economy. Any questions concerning these requirements should be
directed to the:
Business Opportunity Program
Pittsburgh Public Schools
341 S. Bellefield Ave.
Pittsburgh, PA 15213
(412) 622-3500
1.1 NONDISCRIMINATION, AFFIRMATIVE ACTION AND EBE PARTICIPATION
A. In accordance with the provisions of the Business Opportunity Program, for all bids/proposals
valued at $10,000.00 or more, the District will conduct a compliance review to determine if the
otherwise eligible Participant is responsive with regard to the Business Opportunity Program
requirements of the Pittsburgh Public Schools. Accordingly, responsive Participants are
required to furnish information demonstrating satisfaction of the Business Opportunity Program
requirements of this solicitation with the submission of their bid/proposal packet.
1.2 EMPLOYMENT PRACTICES
A. Equal Employment Opportunity Policy - No person shall be denied the benefit of, or
otherwise discriminated against, on the basis of race, creed, color, national origin, handicap, sex,
age, marital status, or sexual orientation in connection with the award performance, and/or
modification of a contract between a vendor or contractor and the Pittsburgh Public Schools.
B. Representation – The Pittsburgh Public Schools has instituted an Affirmative Action Plan to
ensure equality of opportunity in employment practices by firms contracting for goods and
services with the District. All successful participants are strongly encouraged to employ and
utilize a workforce that is representative of the diversity of the citizens in the Greater Pittsburgh
area for all District contracts.
1.3 DEFINITIONS
A. “Broker”: shall refer to a business or firm that does not house or stock materials or equipment
in a warehouse or storage facility, that it leases or owns, or will not take possession of what it
will supply to the District nor add value to the process by altering, by any means, the material or
equipment.
B. “Business Opportunity Coordinator” (BOC): shall refer to the person responsible for the
development and administration of the Business Opportunity Program.
C. “Business Opportunity Program” (BOP): shall refer to the initiative established by the District
to ensure that minority and women-owned business enterprises have an opportunity to
participate fully on contracts awarded.
D. “Commercially Useful Function”: shall refer to the work performed by an EBE firm for a
bid/proposal that, in light of industry practices and other relevant considerations, has a necessary
and useful role towards the completion of the scope of work for the transaction and is not a
superfluous step added in an attempt to obtain credit towards goals.
E. “Compliance”: shall refer to the condition existing when a Participant has met the requirements
of the Business Opportunity Program. If a Participant is found to be non-compliant the bid,
from that Participant, will be rejected and the Participant disqualified from contract award.
F. “Eligible Business Enterprise” (“EBE”): shall refer to a firm that is certified as an MBE,
WBE, DBE or SDB/8(A), is registered with the District and eligible to take advantage of
affirmative action efforts established through the Business Opportunity Program.
G. “Goal”: shall refer to an aspirational effort to attain a specified level of EBE participation on
contracts awarded by the District based on potential partnership opportunities between a
successful Participant and available EBEs to perform as subcontractors.
H. “Good Faith Efforts”: shall refer to the aggressive actions, and supporting documentation, of a
Participant undertaken in earnest to achieve an EBE goal and to ensure that it does not
discriminate in its contracting practices.
I. “Participant”: shall refer to any contractor, vendor, supplier, consultant, or other person,
partnership, joint venture, corporation or other business entity that submits a quote, bid, or
proposal in response to a solicitation issued by the Pittsburgh Public Schools.
J. “Pittsburgh Public Schools”: shall refer to the School District of Pittsburgh, and is ultimately
referred to as the District or PPS, which encompasses the City of Pittsburgh and the Borough of
Mount Oliver as established in the Public School Code of 1949, as amended, and refers to the
District which provides public education in those communities including any of its operating
elements, officers and/or employees acting with authority.
K. “Responsible”: shall refer to a Participant’s integrity, compliance with policy, skill, financial
standing, reputation, experience, resources, past history of adherence, capacity and ability to do
the work as outlined in the specifications.
L. “Subcontractor”: shall refer to any contractor, vendor, supplier, consultant, or other business
entity that the Participant will partner with and compensate to fulfill any requirements of the
scope of work detailed in response to a solicitation issued by the District.
1.4 CONTRACT GOALS AND EBE PARTICIPATION
A. The Pittsburgh Public Schools has established a contract specific EBE goal of __0__%
(percent) for the work to be performed under this contract by Eligible Business
Enterprises. Although this goal is aspirational it is meant to serve as the minimum and not
the maximum level for EBE participation.
B. In order to meet the EBE requirements of the Business Opportunity Program, EBEs will be
afforded an opportunity to participate, to an extent reflective of their availability, in the
performance of contracts financed in whole or part with PPS funds under this agreement.
This EBE goal will remain applicable to the total contract dollar amount, for the life of the
contract, including any change orders, modifications, amendments, alternates, and/or
reimbursables.
C. EBE Firm Eligibility - The EBE entities utilized toward the EBE participation goal on a
contract should be registered in accordance with the Business Opportunity Program. The firms
eligible for inclusion in the contractor’s EBE plan must be registered with the Pittsburgh Public
Schools’ Business Opportunity Program. Proof of current certification and a completed EBE
Registration Form may be submitted at time of bid submission for firms certified by a local
agency e.g., Allegheny County, PRMPC, SBA, Port Authority or Pennsylvania’s DGS. You
may view the most current EBE Directory at the following website address:
http://www.pps.k12.pa.us/chiefofstaff/mwbe/ebedirectory.asp . This database is updated as
often as twice per month so please review the most recent listing prior to completing your
bid/proposal documents.
D. Counting EBE Participation - The District will count EBE participation as follows:
TYPE OF BUSINESS STRUCTURE % OF PARTICIPATION COUNTED
Certified EBE prime contractor or consultant The percentage equal to the value of the work actually
performed by the EBE with its own forces and any
other EBE work performed.
Non-EBE prime contractor or consultant The percentage equal to the value of the work actually
performed by the EBE subcontractors with its own
forces.
EBE Manufacturer 100% of the expenditures with an EBE manufacturer
of materials or equipment.
EBE Distributor 60% of the expenditures with a regular distributor of
materials for service contracts. 100% of the
TYPE OF BUSINESS STRUCTURE % OF PARTICIPATION COUNTED
expenditures on materials or equipment contracts.
EBE Broker 10% of the expenditures with a broker for service
contracts. 100% on materials or equipment contracts.
EBE Trucking Services 100% of expenditures with its own trucks and drivers
including leases with EBE independent owner
operators and EBE trucking companies.
1) When an EBE participates in a contract, only expenditures to an EBE contractor or
consultant that is performing a commercially useful function, as further specified in the
Business Opportunity Program, shall be counted towards the established EBE goal.
2) When an EBE subcontracts part of the work of its contract to another firm, the value of
the subcontracted work may be counted toward the EBE goal only if the EBE’s sub-
consultant or sub-contractor is itself an EBE. This participation must be documented.
Work that an EBE subcontracts to a non-EBE firm does not count toward the EBE goal.
3) The entire amount of that portion of a construction contract that is performed by the
EBE’s own forces shall be counted, including the cost of supplies and materials obtained
by the EBE for the work of the contract, and supplies purchased or equipment leased by
the EBE (except supplies and equipment the EBE subconsultant purchases or leases from
the prime consultant or its affiliate).
4) In instances where the EBE goal is greater than 0% on solicitations for materials,
equipment, supplies, etc. you may elect to partner with an EBE firm that can:
a) supply one or more of the items requested in this solicitation
b) supply and deliver one or more of the items requested in this solicitation
c) provide delivery for all of the items requested in this solicitation
d) install, finish or otherwise add value to one or more of the items requested in this
solicitation
5) When an EBE performs as a participant in a joint venture, only the portion of the total
dollar value of the contract that is equal to the distinct, clearly defined portion of the
work of the contract that the EBE performs with its own forces toward EBE goal shall be
counted.
6) If an EBE is declared ineligible for any reason during the life of a contract, the dollar
value of work performed under a contract with that firm after it has been deemed
ineligible shall not be counted. In this instance the prime contractor must identify and
partner with a substitute EBE.
7) In determining the achievement of an EBE goal, the participation of an EBE sub-
consultant or subcontractor shall not be counted until the amount being counted toward
the goal has been paid to the EBE. The prime contractor must document this activity.
1.5 SOLICITATION EBE REQUIREMENTS, TERMS AND CONDITIONS
A. In addition to any other requirements contained in this solicitation, the following Business
Opportunity Program requirements must be satisfied. The solicitation must include a
representation that the Participant has met the EBE goal established by the District for this
procurement, or documented evidence that the Participant has made a good faith effort to attain
the level of EBE participation sought by the District for this procurement. The following forms
must be completed, authorized and submitted with the bid/proposal packet:
1. Covenant of Non-Discrimination (A-1)
2. Employment Data Form (A-2)
3. Subcontractor Participation Plan (A-3)
4. Letter of Intent to Perform (A-4)
5. Good Faith Efforts Checklist (A-5) if the EBE goal has not been met in its entirety
6. EBE Registration Form (D-1), if the firm is not currently registered as an EBE
Failure to provide these completed submittals will serve to disqualify the
bid/proposal as non-compliant.
B. The District may at any time prior to award seek clarification or additional information
regarding Participant responsibility in respect to EBE involvement with this procurement.
C. In the event that a contract is awarded, after Board approval, the successful Participant must
submit an executed sub-contract agreement to the M/WBE Office within three (3) days. The
terms, conditions and requirements contained in this solicitation shall become an integral part of
the contract, binding the successful Participant to full and faithful performance in accordance
with the subcontract agreement. No language contained in the subcontract agreement should
supersede the requirements of the Business Opportunity Program.
1.6 GOOD FAITH EFFORTS
If after an aggressive effort has been made the EBE goal is not met, the Participant must submit
documented evidence of mandatory good faith efforts taken to include EBE participation in the
contract. To demonstrate that aggressive actions have been expended the Good Faith Efforts Checklist
(A-5) must be completed, executed and submitted, in addition to the required supporting documents
when the bid/proposal package is due. All efforts must be made prior to bid/proposal submission.
The first three (3) items must be completed and documented by the Participant who wants to indicate
that they are going to “self-perform” some portion of work. This Participant will be exempt from
completing the balance of the Good Faith Effort Checklist only if provided with written permission
from the M/WBE Coordinator and only for the items identified as areas that the Participant has proven
they are able to and will perform for this specific contract. This permission will not serve as an
indication of compliance for the entire bid. The determination for compliance will be made after the
official bid opening. All efforts outlined on the Good Faith Efforts Checklist are mandatory for all
other Participants as defined in this Good Faith Efforts section.
Failure to accomplish and provide documented evidence of each mandatory action (if the
EBE goal has not been met) will render your bid/proposal non-compliant.
1.7 EBE MODIFICATIONS AND SUBSTITUTIONS
If a Prime Contractor wishes to terminate its relationship with an EBE subcontractor listed as fulfilling
its contract goal then perform the work of the terminated EBE subcontractor with its own forces, an
affiliate, a non-EBE subcontractor or with another EBE subcontractor, it must submit written
documentation prior to the termination or substitution of the EBE subcontractor to the BOC. This will
include any changes to items of work, materials, services, or EBE firms that differ from those
identified on its Subcontractor Participation Plan (A-3) and the Intent to Perform as an EBE
Subcontractor (A-4) forms previously submitted by the Prime Contractor, approved and on file. The
Prime Contractor must provide any and all documentation and information as may be required with
respect to the requested change.
This provision applies to all change orders, amendments, and/or modifications under this contract. The
Contractor will be required to comply with this provision to the extent needed to achieve the EBE
goals agreed to at the time of contract award. The Prime Contractor’s documentation shall include the
specific reasons for the proposed change. After careful review, the BOC will approve or deny the
change.
A. For approval the Prime Contractor must document that a good faith effort was made to replace
one EBE with another EBE. The substitute EBE firm must be registered in accordance with the
Business Opportunity Program in order for the Prime Contractor to receive credit toward
fulfilling its EBE participation goal for the contract. In the event that the Contractor is unable to
contract with another EBE firm, good faith effort documentation must be provided to the BOC
describing the aggressive, yet unsuccessful attempts to locate a substitute EBE. In all
situations, the Contractor may not terminate or substitute an EBE subcontractor without
prior written consent from the BOP.
B. When an EBE substitute has been identified, the Contractor should provide, in writing, the
name, address, phone, and principal contact of the proposed EBE firm. The Prime Contractor
must submit a revised Summary of Successful Subcontractors (A-3) as well as a copy of the
executed subcontract agreement with the proposed EBE firm to the BOC within three (3)
business days of its receipt of the substitution approval. The substitute EBE should not begin
working until the executed subcontract agreement has been received and acknowledged by the
Business Opportunity Office.
C. If an EBE allows its certification to lapse or expire during the execution of this contract the EBE
will be found ineligible and the Prime Contractor will receive no further credit for that EBE’s
participation on the project. The Prime Contractor must identify a substitute EBE to complete
the scope of work for any EBE firm that has been found ineligible.
If the Prime Contractor does not comply with this provision, the District may elect to apply contract
remedies as defined in the Business Opportunity Program or other contract remedies, as appropriate.
1.8 EBE PAYMENT COMPLIANCE REPORT AND AUDITS
A. During the performance of any resulting contract and for a period of up to three (3) years
following completion of the contract work the District may initiate reviews for compliance with
the requirements of the District's Business Opportunity Program and the successful Contractor’s
Successful Subcontractor Participation Plan (A-3). Such reviews may involve, but not be limited
to; the review of monthly invoices, the EBE Payment Compliance Report (B-1) forms, desk
and/or field audits.
B. In conjunction with the submission of the invoice or each request for a progress payment under
this contract, the Contractor shall provide on the completed EBE Payment Compliance Report
(B-1) form a breakdown of the amounts paid to date to EBEs identified by the Contractor to
participate on this contract with copies of cancelled checks for all payments made to EBE firms
during that report period. As provided in the contract, the District may withhold all or part of
any progress payment otherwise due the Prime Contractor if the Prime Contractor fails to
submit the EBE Payment Compliance Report (B-1) form and/or make prompt payments,
according to PPS procurement procedures to its subcontractors.
1. Any award resulting from this procurement competition shall be and is conditioned upon
the attainment of the aforesaid goals or the satisfactory showing of good faith efforts to
attain said goals.
2. If the prime contractor submits a request for a progress payment, and the District honors
it, all subcontractors must be compensated for work performed in accordance with the
prompt payment act.
3. Where a Contractor is found by the District to have failed to comply with the
requirements of the Business Opportunity Program or the Contractor’s Subcontractor
Participation Plan (A-3), the Contractor will be required to take corrective action. If the
offending Contractor does not promptly take corrective action, sanctions may be
imposed.
COVENANT OF NON-DISCRIMINATION (A-1)
This form must be completed, executed and submitted by any Participant
responding to a bid/proposal for the Pittsburgh Public Schools. Failure to do so at
time of bid/proposal submission will be grounds to disqualify your bid/proposal.
Know All Men By These Presents, that I, (__________________________________________)
*Name of Authorized Participant’s Representative
(___________________________) of the (________________________________________),
Title Name of Company
(hereinafter “Company”), in consideration of the privilege to submit Bids/Proposals on
contracts funded, in whole or in part, by the Board of Education of the Pittsburgh Public
Schools, hereby consent, covenant and agree as follows:
(1) No person shall be excluded from participation in, denied the benefit of, or otherwise
discriminated against on the basis of race, color, national origin or gender in connection
with any Bid/Proposal submitted to the Pittsburgh Public Schools or the performance of
any contract resulting from;
(2) That it is and shall be the policy of this Company to provide equal opportunity to all
business persons seeking to contact or otherwise interested in contracting with this
Company, including various eligible business enterprises;
(3) In connection herewith, I/We acknowledge and warrant that this Company has been made
aware of, understands and agrees to make good faith efforts to solicit EBEs to do business
with this Company;
(4) That the Covenant of Non-Discrimination as made and set forth herein shall be continuing
in nature and shall remain in full force and effect without interruption;
(5) That the Covenant of Non-Discrimination as made and set forth herein shall be and are
hereby deemed to be made a part of, and incorporated by reference into, any contract or
portion thereof which this Company may hereafter obtain; and
(6) That the failure of this Company to satisfactorily discharge any of the Covenant of Non-
Discrimination as made and set forth herein shall constitute a material breach of contract
entitling the Board to declare the contract in default and to exercise any and all applicable
rights and remedies, including but not limited to, termination of the contract, suspension
and debarment from future contracting opportunities, and withholding and/or forfeiture of
compensation due on a contract.
(Authorized Company Representative Signature) Date
*Must be signed by the individual identified above
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EMPLOYMENT DATA FORM (A-2)
This form must be completed, executed and submitted by any Participant
responding to a bid/proposal for the Pittsburgh Public Schools. Failure to do
so at time of bid/proposal submission will be grounds to disqualify your bid/proposal.
This form will document the gender, race and job category for each of your employees at this
establishment - Report all permanent full time or part-time employees including apprentices and on-
the job trainees. Enter the appropriate figures on all lines and in all columns. Blank spaces will be
considered as zeros.
NUMBER OF EMPLOYEES
Overall Male Female
Totals B C D E F G H I J K
Sum Of White Black Hispanic Asian or American White Black Hispanic Asian or American
JOB (Not of (Not of Pacific Indian or (Not of (Not of Pacific Indian or
Col B
CATEGORIES Thru K Hispanic Hispanic Islander Alaskan Hispanic Hispanic Islander Alaskan
Origin) Origin) Native Origin) Origin) Native
1. Officials and
Managers
2. Professionals
3. Technicians
4. Sales Workers
5. Office and
Clerical
6. Craft Workers
(Skilled)
7. Operatives
(Semi Skilled)
8. Laborers
(Unskilled)
9. Service
Workers
10. TOTAL
Total employment
reported in
previous report
1. Date(s) of payroll period used: 2. Does this establishment employ apprentices?
1. Yes 2. No
NOTE: The section below must be completed and signed by your company official
Name of person to contact regarding this report (Type or print) Title Signature Date
Address (Number and Street) City and State Zip Code
Telephone Number Extension Fax Number E-Mail Address
The diversity of your workforce for each project awarded by the
Pittsburgh Public School District should be representative of the
diversity of the population of citizens in the City of Pittsburgh.
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SUB-CONTRACTOR PARTICIPATION PLAN (A-3)
LIST ALL SUBCONTRACTORS. This form must be completed, executed and submitted by any Participant responding to a bid/proposal for
the Pittsburgh Public Schools. Failure to do so at time of bid/proposal submission will be grounds to disqualify your bid/proposal.
Name of Participant: Name of Contact:
Name of Project: Project #: Total Bid $ Amount:
PLEASE NOTE: A Subcontractor shall refer to any contractor, vendor, supplier, consultant, or other business entity that the Participant will partner with and compensate to
fulfill the requirements of the scope of work detailed in any solicitation issued by the District. A list of registered Eligible Business Enterprises (EBEs) can be
found at http://www.pps.k12.pa.us/chiefofstaff/mwbe/ebedirectory.asp . Identify all subcontractors whose quotes were used to submit this bid/proposal.
Subcontractor A Subcontractor B Subcontractor C Subcontractor D
Name of Subcontractor
Address
Contact Person and
Phone Number
Scope of Work
Please be as detailed as
possible. Please specify
whether firm will provide
supply, labor or both.
EBE Type?
(MBE, WBE, DBE, SDB/8(a))
$ Subcontract Amount $________________ x _____% $________________ x _____% $________________ x _____% $________________ x _____%
(Amount to be paid to Sub) (Subcontract Amount) (Subcontract Amount) (Subcontract Amount) (Subcontract Amount)
If a supplier only, multiply by 60%
If a broker only, multiply by 10% = $ ______________EBE value = $ ______________EBE value = $ ______________EBE value = $ ______________EBE value
If supply and labor, multiply by 100%
Race/Gender of Owner
Age of Firm
Previous Year's Gross Less than $500K Less than $500K Less than $500K Less than $500K
Receipts $500K - $2 Million $500K - $2 Million $500K - $2 Million $500K - $2 Million
$2 Mill - $5 Million $2 Mill - $5 Million $2 Mill - $5 Million $2 Mill - $5 Million
Over $5 Million Over $5 Million Over $5 Million Over $5 Million
Total to be paid to All Sub-Contractors: $ Total EBE $ Value $ Your EBE Commitment: %
Total to be paid to EBEs Sub-Contractors Only: $ (Total EBE value ÷ Total Contract Value)
The undersigned will enter into formal agreement with the EBEs listed above for work in this schedule conditioned upon the award of a contract by the Pittsburgh Public
Schools (PPS) and will forward said copy to the M/WBE Department within 3 days of award. Duplicate this form to make copies for additional information.
Signature of Participant’s Representative Phone Number Fax Number E-mail Address Date
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INTENT TO PERFORM AS AN EBE SUBCONTRACTOR (A-4)
This form must be completed, executed and submitted by any Participant who will
use EBE firms in response to a bid/proposal issued by the District. Complete one
form for each EBE firm. Failure to do so at time of submission will be grounds to disqualify your
bid/proposal.
1. Name of EBE firm _______________________________________________________________________________.
2. Name and Number of Solicitation/Bid/Proposal ___________________________________________________.
3. My firm is currently certified and is in good standing. (Attach proof of current certification).
4. The undersigned is prepared to perform the following described work and/or supply the material listed in connection
with the above project at the following cost $ ________________:
Type of Work and/or Materials Amount to be Projected Start and
Paid Completion Dates
*With respect to the proposed subcontract described above, I declare that my firm will perform ________% of the
dollar value. Approximately ________% will be sub-subcontracted and performed by non-EBE contractors. Note: all
listed EBE firms must be registered with the Pittsburgh Public Schools’ Business Opportunity Program, to qualify as an
EBE contractor to meet the EBE goal. You may provide proof of current certification at time of bid submission for firms
certified by a local agency e.g., Allegheny County, PRMPC, SBA, Port Authority or Pennsylvania’s DGS.
The undersigned is projecting completion of such work as follows:
BY: ______________________________________ DATE: _____/_____/_____ PHONE: ___________________
(Signature of Owner, President or Authorized Agent of EBE )
EMAIL: ___________________ _____________________________________________________________
(Print - Name of Signature of Owner, President or Authorized Agent of EBE firm)
DECLARATION OF PARTICIPANT (Bidder/Proposer):
I HEREBY DECLARE AND AFFIRM that I am the ________________________________________ and a duly authorized
(Title of Participant)
representative of _____________________________________________________ to make this declaration and that I have
(Name of Participant’s Representative)
personally reviewed the material and facts set forth in this Intent to Perform form. To the best of my knowledge, information
and belief, the facts and representations contained in this form are true, the owner or authorized agent of the EBE firm signed
this form in the place indicated, and no material facts have been omitted.
Except as authorized, the undersigned will enter into a formal agreement with the listed EBE firm for work as indicated by this
form before receipt of the contract executed by the Pittsburgh Public Schools (contingent on contract award). The
undersigned will provide the PPS’ M/WBE Coordinator with a copy of that executed sub-contract agreement or
purchase agreement within 3 days of approval or award by the Pittsburgh Public Schools.
The following person will serve as the point of contact for all EBEs who have questions about this project:
_______________________________________ ____________________ _________________ _____________________
(Name-Please Print) (Phone) (Fax) (Email)
I understand that any person [entity] who makes a false or fraudulent statement in connection with participation of the
Pittsburgh Public Schools’ Business Opportunity Program or otherwise violates applicable Federal statutes and may be referred
to the Department of Justice for prosecution.
__________________________________ ___________________________________________ __________________
(Name of the Authorized Representative) (Signature) (Date)
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GOOD FAITH EFFORTS (GFE) CHECKLIST (A-5)
This form must be completed, executed and submitted with all relevant
documentation by any Participant who has failed to meet the established EBE goal, in its entirety,
for this project. Participant must be able to document that it has accomplished every
task listed below. Failure to do so at time of bid/proposal submission
will be grounds to disqualify your bid/proposal.
In accordance with the requirements for Participants under the Business Opportunity Program,
and in consideration of the privilege to submit bids/proposals on contracts funded, in whole or in
part, by Pittsburgh Public Schools, I (______________________________________) representing
(__________________________________) attest that we have exercised the following good faith
efforts in addition to our regular and customary solicitation process:
Mandatory Good Faith Efforts Required Documentation
*I/We have divided the contract into economically A copy of your cost estimate or take-
feasible segments that can be performed by a off sheet or itemization of services and
subcontractor. materials necessary for this project
(based on your bid price)
*I/We have the ability to self-perform the following A brochure, pamphlet or literature
portions of work. detailing your capabilities and
A notarized statement, identifying the
areas you can and will self-perform,
and indicating that your submission is
true
*I/We have contacted a representative of the A copy of your phone log with
District’s Business Opportunity Program (BOP) to contacts, dates, and times or
request assistance to meet the established goal for A copy of any correspondence sent to
this project at least one (1) week before the representatives of the BOP and
bid/proposal due date. A copy of the fax transmission report,
(If you have received approval, in writing from the email, or registered mail receipt for
M/WBE Coordinator or designated M/WBE staff each request sent to reps of BOP and
member, you may stop at this point but only for those A copy of any response received from
specifically identified areas of subcontract representatives of the BOP
opportunity)
I/We have delivered written notice to at least three A copy of the dated letter sent to each
EBEs, registered with the District, for each potential EBE firm and
subcontracting opportunity for this contract at least A copy of the fax transmission report
one (1) week in advance of the bid due date. Written or registered mail receipt for each
notice must include comprehensive information as to letter sent
availability of plans, specifications, relevant terms and
conditions of the contract, bonding requirements, and
the last date and time for receipt of price quotations.
For assistance in determining the number of
subcontract opportunities you may contact the M/WBE
Program office.
I/We have made at least three (3) follow-up attempts A copy of the email and/or fax
within that one (1) week period, by phone, email or transmission report for each or
fax, to contact each of the EBE firms that were sent a A copy of your phone log with
written notice. contacts, dates, and times and
A copy of any correspondence sent
I/We have contacted and attempted to utilize the A copy of your phone log with
services of at least two (2) available community contacts, dates, and times and
organizations, contractors’ groups, and/or trade A copy of any correspondence sent to
associations known to publicize contracting and these agencies and responses received
procurement opportunities specifically to from representatives of these agencies
MBE/WBE/DBE/SDB or 8(A) certified firms, for the and
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Mandatory Good Faith Efforts Required Documentation
purpose of obtaining assistance in the contacting and A copy of the fax transmission or
recruitment of EBEs for this project at least three (3) registered mail receipt
days in advance. Some available organizations include
but is not limited to the: Black Contractors
Association, Hispanic Business Chamber, African
American Chamber of Commerce for Western
Pennsylvania, Pittsburgh Regional Minority Purchasing
Council, Minority Business Opportunity Committee,
and the M/W/DBE Governmental Committee.
I/We have provided a written explanation for rejection A copy of the dated price quotes from
of any potential EBE subcontractor, including the all who expressed an interest in
name of the firm proposed to be awarded the providing services or materials for that
subcontract for materials and/or services for that portion of the project and
portion of this project. A list on your letterhead, of all EBE
firms rejected including the contact
and phone number, and your reason(s)
for rejecting the EBE firm(s)
* These items must be completed and documented by the Participant who wants to indicate that they are going to
“self-perform” some portion of work. This Participant will be exempt from completing the balance of the Good Faith
Effort Checklist only if provided with written permission from the M/WBE Coordinator and only for the items
identified as areas that the Participant has proven they are able to and will perform for this specific contract. This
permission will not serve as an indication of compliance for the bid submission. The determination for compliance
will be made after the official bid opening.
All actions listed above are mandatory and must be completed (except as provided above), and submitted with your
bid/proposal, in order for your submission to be found compliant with the provisions of the Business Opportunity
Program and therefore responsive. You may submit a narrative in addition to the mandatory actions, but not in lieu
of, to explain any extenuating circumstances. No good faith effort documentation will be accepted after the bid due
date – all proof must be submitted with your bid/proposal. For a list of our registered EBE firms feel free to
visit our website at:
http://www.pps.k12.pa.us/chiefofstaff/mwbe/ebedirectory.asp .
My signature on this document verifies that all submissions are true and accurate and that it is my intent to comply
fully with the provisions of the Pittsburgh Public Schools’ Business Opportunity Program. By signing this form I fully
agree, if awarded this contract, to work to identify subcontract opportunities whereby EBE firms can participate on
this contract even after contract award. I further agree to report any subcontracts that are entered into with EBEs
after contract award.
Printed Name of Company Official/Participant Full Company Name
Title of Participant/Bidder/Proposer Mailing Address
Signature City, State, Zip
Date Area Code/ Phone Number
This form MUST be returned with your bid/proposal packet. Failure to include this information
will DISQUALIFY your bid/proposal
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SCHOOL DISTRICT OF PITTSBURGH
PROCEDURES FOR IMPLEMENTATION OF
SUBSTANCE ABUSE POLICY
PURPOSE
The purpose of these Procedures is to specify to whom the Substance Abuse Policy of
the School District of Pittsburgh applies and to ensure that the Substance Abuse Policy is
implemented and enforced in a uniform manner throughout the School District of Pittsburgh
(the District).
APPLICABILITY
The Substance Abuse Policy of the District applies to Construction Contractors and
other Independent Contractors, and their employees whose work with the District will include
tasks that are considered high risk or safety sensitive or includes tasks that genuinely
implicate public safety.
DEFINITIONS
Alcohol Test – a “for cause” only test for alcohol performed according to the National
Highway Traffic Safety Administration, Model Specifications and Evidential Breath Testing
Devices, 49 Federal Register 48855, dated December 14, 1984 (and any amendments thereto).
For purposes of these procedures, the cut off level for alcohol shall be .04%.
Appropriate Drug Test – a test for drugs that is performed according to the Department of
Health and Human Services Mandatory Guidelines for Federal Workplace Drug Testing
Program, 53 Federal Register 11970, April 11, 1988 (and any amendments thereto).
Certificate of Compliance – a notarized Certificate executed by the Contractor and submitted
to the School District’s Compliance Officer declaring that the Contractor has read and
understands the Substance Abuse Policy of the District and will allow only those employees
who have passed an appropriate drug test to work on District projects.
Contractor – a Construction Contractor or an Independent Contractor.
Contractor’s Substance Abuse Testing Program – the Pre-Access Testing Program and/or “for
cause” testing program established, administered and enforced by the Contractor pursuant to
Paragraphs 2 & 3 of the District’s Substance Abuse Policy. Such a program may include a
rehabilitation component through a facility that has been accredited through the Joint
Committee on Accreditation of Health Care Organizations.
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Employee – a Subcontractor or an employee of a Construction Contractor or an Independent
Contractor.
High Risk or Safety Sensitive Tasks – functions that include, but are not limited to:
1) duties related to construction on District property, including tasks performed by
ironworkers, plumbers, electricians, roofers, painters and those engaged in HVAC (heating,
cooling, ventilation and air conditioning) work; 2) tasks that include the operation of all kinds
of equipment and machinery; 3) the operation of vehicles that require the operator to hold a
CDL (Commercial Driver’s License); and 4) any type of work that requires an individual to
climb or use any type of scaffolding, lifts, or ladders or would require an individual to work at
a substantial height.
Pre-Access Testing Program – the portion of the Contractor’s Substance Abuse Testing
Program that requires a drug test to be performed on an employee and passed prior to
allowing an employee access to District workplaces.
Random Testing – a drug testing program implemented and managed by a Third Party
Administrator, at a cost to the Contractor, whereby participants are selected by social security
number from the total program participation. Participants are selected by utilizing a computer
with a number generating software program. Twenty-five percent (25%) of the total program
participation will be randomly tested. A participant may be tested more than once.
Substance Abuse – the use of drugs or alcohol at the workplace.
Testing “for cause” – alcohol testing necessitated by observed behavior indicating that the
employee may be under the influence of drugs or alcohol and/or the involvement by the
employee in, or cause of an accident which causes or could have caused injury to the
employee or another individual, or which causes or could have caused destruction or damage
to the District’s property.
Third Party Administrator – the entity that will validate Contractor’s Substance Abuse Testing
Program and will implement and manage a random testing program and develop/maintain a
database for the District.
PROCEDURES
1. It is the policy of the School District of Pittsburgh, consistent with applicable laws and
regulations to prohibit the use of illegal drugs and the use of alcohol at the workplace
and to require that all Construction Contractors and other Independent Contractors
certify that their employees engaged in the type of work covered by this policy have
passed an appropriate drug test.
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2. Prior to the bidding process for each contract subject to this policy, it shall be the
duty of the Director of the Division or Administrator soliciting the bid to determine if
any of the work of the contract is considered high risk, safety sensitive or considered to
genuinely implicate public safety and if so must include the School District of
Pittsburgh’s Substance Abuse Policy and Certification Form in the Bid Documents.
3. During the negotiation process for each personal services contract subject to this
Policy, it shall be the duty of the Director of the Division or Administrator to determine
if any of the work of the contract is considered high risk, safety sensitive or considered
to genuinely implicate public safety and if so must provide the School District of
Pittsburgh’s Substance Abuse Policy and Certification Form to the individual who will
execute the contract.
4. The list of high risk or safety sensitive tasks or tasks that genuinely
implicate public safety are listed in the definition of this policy however, the list is not
exclusive. Such list shall be reviewed by the Chief of Operations and/or his designee
prior to the commencement of the policy. Such list shall be periodically reviewed in
order to determine if additional tasks should be added to the list.
5. Certificates of Compliance shall be directed to the District’s Compliance Officer.
Such certificates will be maintained on file for one year beyond job completion in the
office of the Compliance Officer. Certificates of Compliance will be required for each
contract with the School District of Pittsburgh to which these guidelines apply.
6. Any Construction Contractor, Independent Contractor or employee of same who
observes behavior indicating that another person to whom this policy applies may be
under the influence of drugs or alcohol shall immediately report such behavior to the
District’s Compliance Officer or the Office of the Chief of Staff at 412-622-3633.
7. Any Construction Contractor or Independent Contractor who violates this policy or its
reporting requirements shall cause its contract with the District to be immediately
terminated, and any employee who violates same shall immediately be removed from
such project.
8. The School District of Pittsburgh and/or its designee maintains the absolute right to
examine and review from time to time, any and all records related to the Contractor’s
Substance Abuse Program.
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CERTIFICATE OF COMPLIANCE WITH THE
SUBSTANCE ABUSE POLICY OF THE
SCHOOL DISTRICT OF PITTSBURGH
I, _________________________, do hereby certify that I have read and understand the Substance
Abuse Policy of the School District of Pittsburgh, and have supplied a copy of same to my employees
and/or subcontractors. I also declare that my employees and/or subcontractors. I also declare that my
employees and/or subcontractors and their employees who will be performing tasks that are high risk,
safety sensitive or genuinely implicate public safety, will pass an appropriate test for substance abuse prior
to being permitted access to the School District of Pittsburgh’s workplaces.
NOTARY PUBLIC
BY: _____________________________ ________________________
Signature of Representative Signature of Notary
______________________________
Print Name & Title of Representative
(Seal and/or Stamp)
_____________________________
Print Name of Company
_____________________________ _________________________
Telephone Number of Representative Date
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INSTRUCTIONS FOR CERTIFICATION REGARDING
DEPARTMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION-
LOWER TIER COVERED TRANSACTIONS
1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the following
page in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if
at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.
4. The terms “covered transaction”, “debarred”, “suspended”, “ineligible”, “lower tier covered transaction”, “participant”, “person”,
“primary covered transaction”, “principal”, “proposal” and “voluntarily excluded”, as used in this clause, have the meanings set out in
the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this
proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered
into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible,
or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include in this clause titled “Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, - Lower Tier Covered Transactions”, without modification,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction
that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals, each
participant may, but is not required to, check the List of Parties Excluded from Federal Procurement or Nonprocurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good
faith the Certification required by this clause. The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with
which this transaction originated may pursue available remedies, including suspension and/or debarment.
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CERTIFICATION
REGARDING DEPARTMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
-LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, encoded at 29
CFR Part 98, 98.510, participants responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register
{Pages 19160-19211}.
{BEFORE COMPLETING CERTIFICATION, READ ATTACHED INSTRUCTIONS WHICH ARE AN INTEGRAL PART
OF THE CERTIFICATION}.
(1) The prospective recipient of federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any federal department or agency.
(2) Where the prospective recipient of federal assistance funds is unable to certify to any of the statements in this Certification, such
prospective participant shall attach an explanation to this proposal.
NAME OF ORGANIZATION ____________________________________________________________________
AUTHORIZED REPRESENTATIVE _____________________________________TITLE ___________________
SIGNATURE _____________________________________________________ Date _______________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 19 of 30
Pittsburgh, PA 15213
Articles Price
SPECIFICATIONS
FOR
COMPUTER SERVERS
AT
DATA CENTER
C/O TECHNOLOGY OFFICE
THE PRICE BID ON THIS INQUIRY MUST BE A TOTAL PRICE TO THE BOARD
OF PUBLIC EDUCATION OF THE SCHOOL DISTRICT OF PITTSBURGH AND
SHALL INCLUDE ALL COSTS RELATED TO THE FURNISHING AND DELIVERY
INSIDE THE BUILDING OF THE SPECIFIED EQUIPMENT, MATERIALS AND
SUPPLIES.
ANY QUESTIONS PERTAINING TO THIS BID SHOULD BE DIRECTED TO:
MS. TERRI CILETTI
THE BOARD OF PUBLIC EDUCATION
SERVICE CENTER-UPPER LEVEL
1305 MURIEL STREET
PITTSBURGH, PA 15203
PHONE: (412) 488-5140
NON-DISCRIMINATION POLICY
THE PITTSBURGH PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY
EDUCATION INSTITUTION AND WILL NOT DISCRIMINATE ON THE BASIS
OF RACE, COLOR, NATIONAL ORIGIN, SEX OR HANDICAP IN ITS ACTIVITIES,
PROGRAMS OR EMPLOYMENT PRACTICES AS REQUIRED BY TITLE VI,
TITLE IX AND SECTION 504.
FOR INFORMATION REGARDING CIVIL RIGHTS OR GRIEVANCE
PROCEDURES CONTACT:
CONTRACT COMPLIANCE OFFICE
PITTSBURGH PUBLIC SCHOOLS, 341 SOUTH BELLEFIELD AVENUE
PITTSBURGH, PA 15213, (412) 622-3733.
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone Number _______________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 20 of 30
Pittsburgh, PA 15213
Articles Price
ITEM NUMBER COMPUTER SERVICES
ITEMS 1 THROUGH 19 TO BE AWARDED AS A GROUP
1, 19 EA. FILESERVER, TWO (2) EACH DUAL DORE AMD OPTERON 8200
SERIES OR TWO (2) EACH DUAL-CORE 64-BIT INTEL XEON 7100
SERIES PROCESSOR TO MEET THE ATTACHED SPECIFICATIONS.
HP/COMPAQ DL585 G2 OR DL580 G2 OR DELL POWEREDGE
6950 OR 6850 (NO SUBSTITUTE)
MFG.____________________________MFG.#_____________________PRICE EACH $___________
2. 14 EA. FILESERVER, TWO (2) EACH DUAL CORE AMD OPTERON 2200 SERIES
OR TWO (2) EACH DUAL-CORE 64-BIT INTEL XEON 5100 SERIES
PROCESSORS TO MEET THE ATTACHED SPECIFICATIONS.
HP/COMPAQ DL385 G2 OR DL380 G5 OR DELL POWEREDGE 2950 OR
2970 (NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
3. 38 EA. FILESERVER, TWO (2) EACH DUAL CORE AMD OPTERON 2200 SERIES
OR TWO (2) EACH DUAL-CORE 64-BIT INTEL EXEON 5100 SERIES
PROCESSORS TO MEET THE ATTACHED SPECIFICATIONS.
HP/COMPAQ DL385 G2 OR DL380 G5 OR DELL POWER EDGE 2950
OR 2970 (NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
4. 17 EA. BLADE FILESERVER TWO (2) EACH DUAL CORE AMD OPTERON 2200
OR SERIES PROCESSORS ORTWO (2) EACH DUAL-CORE 64-BIT INTEL
XEON 5100 SERIES PROCESSORS TO MEET THE ATTACHED SPEC-
IFICATIONS. HP/COMPAQ BL460C, BL465C OR DELL POWEREDGE
1955 (NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
5. 42 EA. BLADE FILESERVER, SINGLE DUAL CORE AMD OPTERON 2200 PRO-
CESSORS OR SINGLE DUAL-CORE 64 BIT INTEL XEON 5100 LV
SERIES PROCESSORS TO MEET THE ATTACHED SPECIFICATIONS.
HP/COMPAQ BL 460 C OR DELL POWEREDGE 1955 (NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 21of 30
Pittsburgh, PA 15213
Articles Price
COMPUTER SERVICES
6. 1 LOT BLADE ENCLOSURE, TO MEET THE ATTACHED SPECIFICATIONS. HP/
COMPAQ, FOUR (4) OR DELL, SEVEN (7) EACH (NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
7. 10 EA. SERVER RACKS, 42U, STANDARD TO MEET THE ATTACHED SPECIFI-
CATIONS. HP/COMPAQ 10000 G2 OR DELL 4210 (NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
8. 1 EA. STORAGE ARRAY, MINIMUM 42TB TO MEET THE ATTACHED
SPECIFICATIONS. HP/COMPAQ EVA 8000 OR DELL/EMC CX3-80
(NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
9. 4 EA. SAN FABRIC COMPONENTS, 32 PORT FIBRE CHANNEL SWITCH TO
MEET THE ATTACHED SPECIFICATIONS, BORCADE (NO SUBSTITUTE)
$___________
MFG. ____________________________MFG.#____________________PRICE EACH
10.
2 EA. LT03 TAPE LIBRARY TO MEET THE ATTACHED SPECIFICATIONS.
HP/COMPAQ MSL6060 OR DELL POWER VAULT ML 6020
(NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
11.
1 EA CLUSTERED HIGH-AVAILABLE NAS GATEWAY SOLUTION, TO MEET THE
ATTACHED SPECIFICATIONS. HP/COMPAQ OR DELL/EMC
(NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $___________
12. 1 LOT INSTALLATION, CONFIGURATION, INTEGRATION SERVICES, MIGRATION
SERVICES, RERACKING/TESTING SERVICES, DIS-ASSEMBLY/RETURN
SERVICES, DIS-ASSEMBLY/TRADE-IN-SERVICES AND DATA CENTER
ASSESSMENT TO MEET OR EXCEED THE ATTACHMENT “A” SPECIFICA-
TIONS.
MFG. ____________________________MFG.#____________________PRICE EACH $___________
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 22 of 30
Pittsburgh, PA 15213
Articles Price
COMPUTER SERVICES
13. 1 LOT TRAINING SERVICES TO MEET OR EXCEED THE ATTACHMENT “E”
SPECIFICATIONS
MFG. ____________________________MFG.#____________________PRICE EACH $______________
.
14. 1 LOT APPLICATION LICENSE TO MEET OR EXCEED THE ATTACHMENT
“F” SPECIFICATIONS.
MFG. ____________________________MFG.#____________________PRICE EACH $______________
15. 1 EA LOAD-BALANCING APPLIANCE, F5, TO MEET OR EXCEED THE ATTACH-
MENT “G” SPECIFICATIONS.
MFG. ____________________________MFG.#____________________PRICE EACH $______________
16. 1 LOT ARCHIVING SOLUTION TO MEET OR EXCEED THE ATTACHMENT “H”
SPECIFICATIONS. SYMANTEC ENTERPRISE VAULT OR HP/COMPAQ RISS
(NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $______________
17. 1 EA. ELECTRONIC DATA VAULTING TO MEET OR EXCEED THE ATTACHMENT
“I” SPECIFICATIONS. HP/COMPAQ OR DELL/SUNGUARD (NO SUBSTITUTE)
MFG. ____________________________MFG.#____________________PRICE EACH $______________
18. 1 EA. VPN APPLIANCE, F5 TO MEET OR EXCEED THE ATTACHMENT “J”
SPECIFICATIONS
MFG. ____________________________MFG.#____________________PRICE EACH $______________
19.
1 LOT MINIMUM 120 HOURS, ON-SITE TECHNICALCONSULTING. TO MEET OR
EXCEED THE ATTACHMENT “K” SPECIFICATIONS.
MFG. ____________________________MFG.#____________________PRICE EACH $______________
TOTAL LOT PRICE (ITEMS 1-19) $______________
LEASE COST FOR FOUR (4) YEARS $______________
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 23 of 30
Pittsburgh, PA 15213
Articles Price
COMPUTER SERVICES
20. 15 EA FLOOR TILES TO MEET OR EXCEED THE ATTACHMENT “L”
SPECIFICATIONS. (NO SUBSTITUTE)
MFG.__________________________MFG#_______________________PRICE EACH $___________
21. 120 EA BLANK TAPE MEDIA, LT02, 200/400GB, HP P/N C7972A
(NO SUBSTITUTE)
MFG._________________________MFG#________________________PRICE EACH $___________
22. 5 EA ULTRIUM BAR CODE LABEL PACK. HP P/N 12002A. (NO SUBSTITUTE)
MFG._________________________MFG#________________________PRICE EACH $___________
23. 500 EA USB BUTTON BLACK OPTICAL SCROSS MOUSE.
MFG._________________________MFG#________________________PRICE EACH $___________
24. 300 EA USB BLACK 104-K36 COMPUTER KEYBOARD.
MFG.________________________ MFG#________________________PRICE EACH $___________
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 24 of 30
Pittsburgh, PA 15213
Articles Price
ADDITIONAL BID CONDITIONS:
1. PURCHASE ORDERS FOR EQUIPMENT ORDERED AS A RESULT
OF THIS BID INQUIRY WILL BE ISSUED APPROXIMATELY JULY
26, 2007.
2. ALL ITEMS ON THIS BID INQUIRY MUST BE RECEIVED BY THE
SCHOOL DISTRICT NO LATER THAN THE WEEK OF AUGUST 27,
2007. THIS WILL BE A FACTOR IN THE AWARD OF THIS BID.
INDICATE IF YOUR COMPANY CAN MEET THIS REQUIREMENT.
YES________________________NO_________________________
3. IF THE MODEL SPECIFIED IS DISCONTINUED BY THE MANUFAC-
TURER AFTER THE AWARD OF THIS BID, THE ONLY ACCEPTABLE
SUBSTITUTE WILL BE THAT SAME MANUFACTURER’S STANDARD
REPLACEMENT IN A CONFIGURATION THAT MEETS OR EXCEEDS
THE SPECIFICATIONS AND OPERATING CAPABILITIES OF THE
“AS SPECIFIED” UNIT.
4. THE SCHOOL DISTRICT RESERVES THE RIGHT TO CANCEL
ANY ORDER ISSUED IN RESPONSE TO THIS BID WITHOUT
ANY TERMINATIION CHARGES OR ANY ADDITIONAL TIME ALLOWED
FOR DELIVERY IF ITEMS ORDERED ARE NOT DELIVERED WHEN
SCHEDULED.
5. DELIVERY LOCATION FOR EQUIPMENT BID MUST BE
COORDINATED WITH MR. DAVE MILLER OFFICE OF TECHNOLOGY
PHONE: (412) 488-4791.
6. TECHNICAL QUESTIONS PERTAINING TO THIS BID CAN BE
REFERRED TO MR. DAVE MILLER PHONE: (412) 488-4791.
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 25 of 30
Pittsburgh, PA 15213
Articles Price
ADDITIONAL BID CONDITIONS:
7 COMPLETE DESCRIPTIVE LITERATURE AND TECHNICAL
SPECIFICATIONS MUST BE PROVIDED FOR ALL ITEMS BID AND
SUBMITTED TO MS. TERRI CILETTI PRIOR TO THE OPENING OF
THIS BID.
8 ALL EQUIPMENT BID ON THIS INQUIRY MUST BE U.L. LISTED AND
HAVE A CLASS “B” F.C.C. CERTIFICTION. THE SCHOOL DISTRICT
WILL NOT PAY FOR ANY EQUIPMENT DELIVERED THAT DOES NOT
MEET THESE STANDARDS.
9. INSTALLATION OF EQUIPMENT BID ON THIS INQUIRY MUST NOT
IN ANY WAY INTERFERE WITH OR VOID ANY PART OF THE NEW
OR EXISTING MAINTENANCE AGREEMENT OR WARRANTIES
WHICH COVER THE COMPUTER/NETWORK EQUIPMENT.
10. PRICES QUOTED ON THIS BID MUST INCLUDE THE COST FOR:
A. ALL NORMAL OPERATING AND REFERENCE MANUALS.
B. ALL CONNECTING CABLES REQUIRED FOR
INSTALLATION OF THE COMPUTEER ACCESSORIES IN
OPERATING CONDITION.
11. THE BOARD OF PUBLIC EDUCTION RESERVES THE RIGHT TO
INCREASE QUANTITIES OF ITEMS TO BE PURCHASED TO
REFLECT ACTUAL BOARD NEEDS AT THE TIME THAT ORDERS
ARE ISSUED. SUCH ADDITIONAL QUANTITIES WILL BE PURCHASED
AT THE PRICE INDICATED ON THIS BID.
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 26 of 30
Pittsburgh, PA 15213
Articles Price
ADDITIONAL BID CONDITIONS CONTINUED:
THE BIDDER MUST PROVIDE ALL OF THE FOLLOWING:
A. ALL EQUIPMENT AND METERIALS PROVIDED WITHIN VENDOR
RESPONSE MUST BE UNUSED, NEW IN BOX.
B. ON-SITE HARDWARE/APPLICATION INSTALLATION, RACKING
CABLING, CONFIGURATION AND START-UP SERVICE FOR ALL
CONFIGURATION AND START-UP SERVICE FOR ALL COMPONENTS,
ACCESSORIES, AND APPLICATIONS DESCRIBED WITHIN THIS BID.
C. ALL CAPABLE SYSTEMS HAVE AVAILABLE REDUNDANT POWER
D ALL SYSTEMS REQUIRING SAN ACCESS HAVE AVAILABLE
REDUNDANT HBA’S.
E ALL CAPABLE SYSTEMS HAVE A MINIMUM REDUNDANT
AVAILABILITY OF ETHERNET PORTS 100/1000 UNLESS SPECIFIED
OTHERWISE
F. ALL MATERIALS/ACCESSORIES TO DELIVER AND
SUPPORT FAIL-OVER/REDUNDANCY CAPABILITIES WITHIN
ALL NETWORKED COMPONENTS, LEAVING NO SINGLE POINTS
OF FAILURE.
G. HARDWARE/TECHNICAL SUPPORT AND ENSURES
COMPATIBILITY FOR A DISK TO DISK TO TAPE BACKUP STRATEGY
TO REDUCE BACKUP AND RESTORE WINDOWS UTILIZING
COMMVAULT GALAXY PRODUCTS
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 27 of 30
Pittsburgh, PA 15213
Articles Price
ADDITIONAL BID CONDITIONS CONTINUED:
H. COMPLETE SERVER REMOTE ENVIRONMENT
MANAGEMENT AT THE CONSOLE LEVEL VIA GUI INTERFACE
I. PROVIDES ALL NECESSARY SOLUTIONS/RESOURCES/LICENSE TO
INSURE SUCCESSFUL INTEGRATION, CONFIGURATION AND
MIGRATION SERVICES ONTO NEW AND RETAINED EQUIPMENT
SPECIFIED WITHIN THIS BID
J. SUPPORTS CLUSTERED ENVIRONMENTS FOR HIGH AVAILABILITY
WITH NO SINGLE POINTS OF FAILURE
K. ALL MATERIALS AND/OR ACCESSORIES REQUIRED
FOR ALL POWER CONNECTIONS FOR ANY/ALL NEW
EQUIPMENT/COMPONENTS WITHIN THIS BID SUCCESSFULLY
INTEGRATE WITH PPS DAZTA CENTER POWER NEEDS
L. PROVIDES ALL MATERIALS AND/OR ACCESSORIES, AND DOCU-
MENTATION REQUIRED FOR A PROPER MANAGED AND
DOCUMENTED CABLING CONFIGURATION
M. ALL MATERIALS AND/OR ACCESSORIES FOR PROPER
MOUNTING OF EQUIPMENT/COMPONENTS WITHIN RACKS,
AND PROVIDES ALL NECESSARY MATERIALS AND/OR
ACCESSORIES FOR PROPER CONNECTION/INTEGRATION
OF RACKS WITHIN THE DISTRICT’S DATA CENTER
N. ALL NECESSARY LICENSE AND RESOURCES TO
INSTALL AND CONFIGURE ANY/ALL APPLICATION PACKAGES
DESCRIBED WITHIN THIS BID
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 28 of 30
Pittsburgh, PA 15213
Articles Price
ADDITIONAL BID CONDITIONS CONTINUED:
O. A DELIVERY DATE OF ALL COMPONENTS BY THE WEEK OF
AUGUST 27, 2007
P. ALL NORMAL OPERATING AND REFERENCE MANUALS SUPPLIED
IN ELECTRONIC FORMAT
Q. PROVIDES ALL CONNECTING CABLES, TERMINATORS, GBIC’s
AND/OR ANY OTHER ACCESSORIES REQUIRED FOR THE
COMPLETE INSTALLATION OF ALL SERVERS AND COMPONENTS
AND/OR ACCESSORIES LISTED IN THIS BID, IN FULL OPERATING
CONDIITION. ALL CABLES NEED TO MEET OR EXCEED DISTRICT
DISTRICT’S SPECIFICATIONS AS LISTED IN THE ITEM #7
SPECIFICATION SHEET
13 FINAL COST MUST INCLUDE 24 x 7, MANUFACTURER ON-SITE
SAME BUSINESS DAY, 4 HOUR HARDWARE RESPONSE
WARRANTY, FOR ALL COMPONENTS AND ACCESSORIES
DESCRIBED WITHIN THIS BID FOR FOUR (4) YEARS
14. FINAL COST MUST INCLUDE 24 x 7, TOLL-FREE MANUFACTURER
TECHNICAL SUPPORT FOR ALL APPLICATIONS AND MANAGEMENT
TOOLS AS DESCRIBED WITHIN THIS BID FOR FOUR (4) YEARS
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 29 of 30
Pittsburgh, PA 15213
Articles Price
ADDITIONAL BID CONDITIONS CONTINUED:
15. FINAL COST MUST ALSO PROVIDE THE DISTRICT MICROSOFT
PROFESSIONAL SUPPORT FOR IT PROFESSIONALS PHONE
SUPPORT, MINIMUM 50 INCIDENTS
16. FINAL COST MUST INCLUDE MINIMUM ONE EACH SPARE HARD
DRIVE FOR EACH TYPE OF HARD DRIVE REQUESTED AND
ONE EACH POWER SUPPLY AND FAN FOR EACH SERVER AND
BLADE ENCLOSURE WITHIN THIS BID, TO BE STORED LOCALLY
AT THE DISTRICT’S DATA CENTER.
17. ANY VENDOR UPON REQUEST MUST PRESENT DOCUMENTATION
SUPPORTING THEIR PARTICIPATION IN PREVIOUS ENTERPRISE
SERVER IMPLEMENTATIONS (SERVER FARM, SAN, CLUSTERING,
AND NAS), REFERENCES, AND PRODUCT CERTIFICATION.
18. VENDOR PRICING MUST INCLUDE ALL SERVICE DESCRIBED
IN ATTACHMENT “A”
19. WINNING VENDOR AGREES TO ACCEPT AS “TRADE-IN”
EXISTING DELL ENTERPRISE SERVER ENVIRONMENT AND
APPLY SAID “TRADE-IN” VALUE TO FINAL PURCHASE PRICE.
SEE ATTACHMENT “B” FOR EQUIPMENT SPECIFICATIONS
AND ANTICIPATED DISASSEMBLY SCHEDULE (THE DISTRICT
RESERVES THE RIGHT TO MODIFY). THE VENDOR SHALL BE
RESPONSIBLE FOR ALL COSTS (INCLUDING LABOR, MATERIALS
ALL MOVEMENT OF THESE COMPONENTS FROM WITHIN THE
DISTRICT DATA CENTER TO A FINAL DESTINATION.
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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The Board of Public Education INQUIRY NUMBER 8511
of the School District of Pittsburgh SHEET NUMBER 30 of 30
Pittsburgh, PA 15213
Articles Price
20. ALL COMPONENTS SUPPLIED BY WINNING VENDOR MUST BE
CURRENT VERSION.
21. THE VENDOR MUST PROVIDE THE NAME AND PHONE NUMBER
OF A POINT-OF CONTACT FOR THE SUBMITTED BID
RESPONSE:
Name: __________________________________________
Phone __________________________________________
Email: __________________________________________
We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at
the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and
instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without
an original signature of a person properly authorized to sign for the company submitting the bid.
Company Name
Sign Here
Original Signature Required
Telephone No. ___________________________________________
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Attachment “A”
Specifications for Installation, Configuration, Integration Services, Migration Services, Re-racking services, Dis-
assembly/return of leased equipment, Dis-assembly/trade-in of Dell equipment and Data Center Assessment
Installation: The vendor shall be responsible for complete installation and setup of all components and solutions described within this
bid. This includes, un-boxing, assembly, racking, and refuse clean-up.
Configuration: The vendor shall be responsible for all necessary actions to ensure all components and solutions described in this bid
are operational and ready for normal operation. This would include, but is not limited to deployment of operating systems.
Integration Services: The vendor shall be responsible to provide installation, setup, and best-practice integration solutions to assist
the District with creating a best-practice operational ESX virtual server environment.
Migration Services: The vendor shall provide all necessary services and resources required to migrate current solution sets on servers
and storage components to meet an anticipated schedule of completion no later than 10/31/07. The District reserves the right to alter
the schedule as necessary.
Re-racking: The vendor shall provide necessary labor and materials (accessories/materials maybe re-used, unless they are deemed un-
reliable or damaged) to de-install and then re-install District owned components into District owned racks. Additionally, vendor shall
provide all necessary labor and deployment license (if needed) to ensure re-racked components are re-configured (if necessary) and
functional. See Attachment “B” for list of components
Dis-assembly of Production Equipment: The vendor shall provide the necessary labor and materials to properly and safely dis-
assemble, pack, label, remove, and provide data erasure service (The vendor shall be required to provide certification as to the method
utilized for performing the data destruction of ALL leased hard disk drives. This can be accomplished by “Scrubbing” with a
minimum three passes to DOD standards. Simple format and re-partition is NOT acceptable), arrange and provide transport for all
equipment being returned due to lease expiration to HP Financial Services within 15 days of Migration Services completion (no later
than 11/15/07). See Attachment “C” for a list of materials
Ship to address:
HP FINANCIAL SERVICES
165 DASCOMB ROAD
DOCK DOORS D - G
ANDOVER, MA 01810-5897
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Attachment “B”
Server Farm Items To Re-Rack into 3 racks
Item QTY
DL380 G3 20
DL580 G2 2
BL20p G2 13
NAS B2000/DL380 G2 1
Storage Works MSL 5030 1
Storage Works MSL 6060 1
Blade Enclosure 2
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Attachment “C”
Server Farm Items To Be Returned to Leasing Company
Item QTY # of Hard Drives
DL380 G3 25 5
DL580 G2 22 5
BL20p G2 122 2
NAS E7000/DL580 G2 2 2
TAPE Library 8 Ultrium I Drives 2 2
MSL 5060
Rack (42U) 10
Blade Enclosure 16
Network Appliance R150 1 102
SAN Switches 8
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Attachment „D‟
Conditions:
Dis-assembly/trade-in of Dell Equipment: The vendor shall provide necessary labor and materials to properly and safely dis-
assemble, pack, label, remove, provide data erasure service (The vendor shall be required to provide certification as to the method
utilized for performing the data destruction of ALL hard disk drives. This can be accomplished by “Scrubbing” with a minimum three
passes to DOD standards. Simple format and re-partition is NOT acceptable), arrange and provide transport to final destination of all
equipment within 15 business days of Migration Services completion. The vendor shall coordinate the process with Dave Miller 412-
488-4791, dmiller1@pghboe.net.
PPS Dell SAN Inventory
Quantity Model Number Description Service Tag(s)
2 PV56F Fabric Channel Switch
2 PV650F PowerVault 650F Storage Processor
10 x 18GB BL4H20B
10 x 36GB J2RSH01
1 PV630F PowerVault 630F 10-Disk JBOD Array
10 x 36GB G2RSH01
1 PV35F Fabric Channel-to-SCSI Interface FPSW801
1 PV130T PowerVault 130T DLT Tape Library 4G39F01
11 PE6450 PowerEdge 6450 Server G81XH01
All Contain: Quad Xeon 700MHz J81XH01
Memory range: 2GB to 4GB 291XH01
Hard Drive: 2 x 9GB 691XH01
Perc Card 8CG020B
Dual Fibre Channel HBA 9CG020B
Dual Copper GB NIC F81XH01
Redundant Power Supply 891XH01
981XH01
B91XH01
C81XH01
6 PE4400 PowerEdge 4400 Server BCM7J01
Dual 1GB Xeon CCM7J01
Memory Range: 1.5GB to 3GB JYN1301
Hard Drive: 2 x 9GB 1ZN1301
Dual Fibre Channel HBA JBM7J01
Dual 1GB NIC 1CM7J01
Redundant Power Supply
4 RACK Dell Storage Rack 7MHSH01
9MHSH01
CMHSH01 GMHSH01
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PPS Dell SAN Inventory
8 SMART-UPS 3K APC Smart-UPS 3000 WS0107008792
WS0107011138
WS0107011129
WS0107008774
WS0107005657
WS0107011130
WS0107005581
WS0107011153
2 582RR Dell 16-Port KVM Switch ETMA4401
CTSI0101
3 064URP Quad Roof Fan Kit US-064URP-17911-22S-0023
US-064URP-17911-22S-0028
US-064URP-17911-22S-0030
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Attachment “E”
Specifications for HP/Compaq or Dell Training Services
Qty Description
1 LOT Vendor/manufacturer provided, 150 each web-based education & technology
training units, to be utilized by any District staff member, valid from August 1,
2007 through July 31, 2011. (each unit is described as participation in any course
the vendor provides within its catalog, in a web-based format).
1 LOT Vendor/manufacturer provided, 20 each Instructor-led classroom training units, to
be utilized by any District identified staff member, valid from August 1, 2007
through July 31, 2011. (each unit is described as participation in any course,
regardless of class length, the vendor provides within its curriculum). (i.e. Class is
scheduled for 5 days, this constitutes one unit).
1 LOT Vendor/manufacturer provided, 5 each On-site (at PPS) Instructor-led classroom
training units (for up to 10 participants for each session), valid from August 1,
2007 through July 31, 2011. (each unit is described as participation in any course,
regardless of class length, the vendor provides within its curriculum).
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Attachment “F”
Specifications for Application License
1. VMWare Infrastructure 3 Enterprise
9 Each, ESX Host servers (Item # 1) utilizing SAN storage; running 70+ virtual servers
VirtualCenter Management Server and VMotion with maintenance/support (SNS) subscription
Media Set
2. Management Tools to include these minimum capabilities :
Manage and administer the entire BladeSystem infrastructure from a centralized windows-
based console
Image and script-based options enable quick, consistent and repeatable deployment of blade
server hardware and operating systems
ILO or DRAC Advanced tools
Server Migration Pack (P2V, V2V and V2P)
Performance and Virtual Machine Management Packs
3. Centralized Deployment Management: (all servers)
HP Rapid Deployment Pack or Dell Deployment Toolkit
4. Anytime management and remote control: (all servers and components where available)
HP Integrated Lights Out (iLO) 2 Advanced or Dell Remote Access Control (DRAC)
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Attachment “G”
Specifications for F5 BIG-IP device
Qty Description
2 Each F5 NETWORKS TRAFFICSHIELD 4100 (Including 1 ASM per device)
2 Each TRAFFICSHIELD Premium level Service (L1-3)
2 Each BIG-IP advanced Installations
2 Each BIG-IP Training courses (Instructor-led or Web-based) for each as follows:
a. LTM Essentials
b. LTM Advanced Topics
c. V 4.6
d. V 4.6 Advanced Topics
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Attachment “H”
Specifications for Archiving Solution (Vendor must provide one solution)
Generic Functionality of Archival System
1. Necessary software/agents to allow archiving on the File Server
2. Ability to archive, search and retrieve emails/files based on content and/or string of characters even if
the content is a part of an attachment contained in an email (generally referred to as “compliance”)
3. Ability to archive, search and retrieve ( administrator and end user) emails/files based on modify date of
email/file and the size of email/fill
4. Capacity to enable retrieval of PST files from workstations and file servers either through firmware
and/or software
5. Provide compression of archived data
Symantec Solution must include:
Qty Description
5 Each Server configured for SAN connectivity as specified in Item # 2
1 Each Blade Server configured as specified in Item # 4
1 LOT Additional SAN Storage, minimum 4.2TB, to be installed into Item # 8, configured as follows:
1.8TB On-line and 2.4TB Near-Online
1 Each Ae Evlt Exchg Mb Opt Adv-7.0 Windows Standard License 2500+U
SYMANTEC EXPRESS LICENSING ACAD - Part#: 11568055-6000
1 Each Ae Evlt Fs Archiv+Search-7.0 Windows Standard License 2500+U
SYMANTEC EXPRESS LICENSING ACAD - Part#: 11074938-6000
1 Each Ae Evlt Exchg Mb Opt Adv-7.0 Windows Ess 12Mo 2500+U
SYMANTEC EXPRESS LICENSING ACAD - Part#: 11537231-6000
1 Each Ae Evlt Fs Archiv+Search-7.0 Windows Ess 12Mo 2500+U
SYMANTEC EXPRESS LICENSING ACAD - Part#: 11074867-6000
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HP StorageWorks Reference Information System (RISS) solution must include:
Qty Description
1 Each HP RISS 2.8 TB Base unit w/rack
1 Each HP RISS 1.4 TB Smart Cell
1 Each HP RISS Backup and Replication Options
1 Each All necessary cables, license, user management interface, optimally configured for use with MS
Windows Server and MS Exchange
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Attachment “I”
Specifications for Electronic Data Vaulting
Qty Description
3 Each 48 Month subscription to provide an electronic encrypted data transfer method that
supports a Windows platform, and provides support for SAN, NAS, and DAS.
Additional Specifications:
1. Provides a web-based interface for 24 x 7 management and remote monitoring
2. Provides compression
3. Provides incremental back-up capability
4. Provides scalability cost protection built-in for up to 5TB total data transfer
5. Provides automated back-up processes
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Attachment “J”
Specifications for F5 FIREPASS device
Qty Description
1 Each F5 NETWORKS FirePass Appliance: 4110 (100 Concurrent Users)
1 Each FirePass Service: Premium CAT 5 - 24x7
1 Each FirePass Installation: 2-Day Advanced, Standard Hrs
2 Each FirePass Training course: FirePass Essentials (Instructor-led or Web-based)
1 Each FirePass Factory Option: Mid-Mount Kit 2U (Factory Only)
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Attachment “K”
Specifications for Technical Consulting
1. Minimum 120 hours of additional on-site technical consulting services to be used by the District at it’s
discretion over a four-year period from the award of this contract. These services are exclusive of any
required services to be performed as described in this bid.
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Attachment “L”
Specifications for Data Center Floor Tiles
Qty Description
15 Each Tate’s GrateAire 24” die cast aluminum floor access panels – 56%
open area
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Item #1 Specifications for Enterprise VM Server HP/Compaq DL585 G2 or DL580 G4 or Dell PowerEdge
6950 or 6850
Mount: Rack
Processor: Minimum 2 each Dual Core AMD OpteronTM 8218 or 2 each Dual-
core 64-bit Intel® Xeon® 7130M processors
Memory: Minimum 32GB Total, 8GB per core, optimally configured for Processor being
provided (8 GB x 4)
Hard Drive: Minimum 2 x 146GB, SAS, 10K
Power: Minimum Redundant Hot-Plug Power Supply
Manageability: Integrated Lights Out 2 or DRAC
Storage Controller: HP SmartArray P400/512 PCIe with BBWC or PERC5/i SAS RAID Controller
with BBWC
DVD ROM: Internal Slim-Line
Floppy Drive: None
Fans: Minimum Redundant Hot-Plug
Network Interface: Minimum 4 ports, 10/100/1000, w/TOE, PCIe. HP - NC373i OR Dell - Broadcom
NetExtreme II 5708
SAN Interface: 2 each, 4GB Fibre Channel HBA, Optical, PCIe, Dual Channel, Qlogic 2462
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Item #2 Specifications for Enterprise HP/Compaq DL385 G2 or DL380 G5 or Dell PowerEdge 2950 or 2970 -
SAN
Mount: Rack
Processor: Minimum 2 each Dual Core AMD OpteronTM 2220 or 2 each Dual-core
64-bit Intel® Xeon® 5160 processors
Memory: Minimum 8GB, 2GB per core, optimally configured for Processor being provided, (2 GB
x 4)
Hard Drive: Minimum 2 x 146GB, SAS, 10K
Power: Redundant Hot-Plug Power Supply
Manageability: Integrated Lights Out 2 or DRAC
Storage Controller: HP SmartArray P400/512 PCIe with BBWC or PERC5/i SAS RAID Controller with
BBWC
DVD-ROM: Internal Slim-Line
Floppy Drive: None
Fans: Redundant Hot-Plug
Network Interface: Minimum 4 ports, 10/100/1000, w/TOE, PCIe. HP - NC373i OR Dell - Broadcom
NetExtreme II 5708
SAN Interface: 2 each, 4GB Fibre Channel HBA, Optical, PCIe, Dual Channel, Qlogic 2462
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Item #3 Specifications for Enterprise HP/Compaq DL385 G2 or DL380 G5 or Dell PowerEdge 2950 or 2970
Mount: Rack
Processor: Minimum 2 each Dual Core AMD OpteronTM 2220 or 2 each Dual-core
64-bit Intel® Xeon® 5160 processors
Memory: Minimum 8GB, 2GB per core, optimally configured for Processor being provided, (2 GB
x 4)
Hard Drive : Minimum 5 x 146GB, SAS, 10K
Power: Redundant Hot-Plug Power Supply
Manageability: Integrated Lights Out 2 or DRAC
Storage Controller: HP SmartArray P400/512 PCIe with BBWC or PERC5/i SAS RAID Controller with
BBWC
DVD-ROM: Internal Slim-Line
Floppy Drive: None
Fans: Redundant Hot-Plug
Network Interface: Minimum 4 ports, 10/100/1000, w/TOE, PCIe. HP - NC373i OR Dell - Broadcom
NetExtreme II 5708
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Item #4 Specifications for High-end Blade Compaq BL460c, BL465c or Dell PowerEdge 1955
Mount: Blade
Processor: Minimum 2 each Dual Core AMD OpteronTM 2216 or 2 each Dual-core
64-bit Intel® Xeon® 5160 processors
Memory: Minimum 8GB, 2GB per core, optimally configured for Processor being provided, (2 GB
x 4)
Hard Drive: Minimum 2 x 146GB, SAS, 10K
Manageability: Integrated Lights Out 2 or DRAC/MC
Storage Controller HP - Smart Array E200i SAS RAID or Dell - Integrated PERC 5/i SAS RAID controller
with battery-backup cache
Network Interface: Minimum 2 ports, 10/100/1000, w/TOE, PCIe. HP - NC373i OR Dell - Broadcom
NetExtreme II 5708
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Item #5 Specifications for Low-end Blade Compaq BL460c, BL465c or Dell PowerEdge 1955
Mount: Blade
Processor: Minimum Dual Core AMD OpteronTM 2210HE or Dual-core
64-bit Intel® Xeon® 5148LV processors
Memory: Minimum 4GB, 1GB per core, optimally configured for Processor being provided, (1 GB
x 4)
Hard Drive: Minimum 2 x 146GB, SAS, 10K
Manageability: Integrated Lights Out 2 or DRAC/MC
Storage Controller: HP - Smart Array E200i SAS RAID or Dell - Integrated PERC 5/i SAS RAID controller
with battery-backup cache
Network Interface: Minimum 2 ports, 10/100/1000, w/TOE, PCIe. HP - NC373i OR Dell - Broadcom
NetExtreme II 5708
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Item #6 Specifications for Enterprise Blade Enclosure HP/Compaq C7000 BL c Class or Dell PowerEdge
1955
Mount: Enclosure in Standard 42U Rack
Additional: Provide ability to manage Enclosures and Blade Servers via software and
hardware interface
Provide minimum 2 each Cisco 3000 series switches
Includes 2 each, minimum 100/1000 ports per server
Redundant power supplies and fans
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Item #7 Specifications for Enterprise Server Rack
Qty Description
1 LOT, rail kits, roof fan kits, blanking panel kits, mounting and stabilizer kits, baying kits, trays,
shelves, grounding kits, coupling kits, side panels, doors, rear extension kits, electrical
connections (PDU’s, power bars, etc.) to efficiently connect all units and support all devices
within the racks are required.
1 LOT, any/all cables to meet or exceed the specifications listed below, (cable colors can NOT
be changed without PPS consent) any cable management kits, rail-to-rail cable routing kits,
side rail cable routing kits, or any other kits are required to insure a neat, clean cable
management solution for all racks is required:
All cables to be GIG rated CAT 5E or better, 10ft (server enclosure side) and 18ft (core
side) unless noted otherwise
Blades
1. Yellow cables for remote access port (ie. ILO/Drac) both sides, 10ft
2. Trunk data ports: Configure to include maximum redundant Gig rated cables per blade
enclosure (all ports require 2 each patches which include one server to patch 10ft AND
one patch to core 18ft):
a. Blue w/ white boot on primary switch
b. Green w/white boot on secondary switch
All other Servers
1. Yellow cables for remote access port (ie. ILO/Drac) both sides, 10ft
2. Data ports:
a. Orange on primary
b. Purple on secondary
3. Cross-connects for Cluster Servers
a. CROSSOVER CABLES - Red w/yellow boots at core end – length 10ft
b. STRAIGHT-THROUGH CABLES (standard) - Red w/red boots at server end
Backup Network (Any server with four (4) NICS)
1. Blue w/ blue boots
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Item #8 Specifications for Enterprise Storage Array
Qty Description
Mount type: Rack, Storage cabinet/Rack must be provided with solution
(not included in Item # 7)
Disks: OnLine: Minimum 14TB, 15K, 4G FC Interface
NearOnLine: Minimum 28TB, 10K, 2G Interface
Raid: Support for Raid 0, 1, and 5
Fabric Interface: Eight, 4G, Front end optical
Additional: Any hardware/software necessary to optimally manage Storage array and
Software/License to create/manage snapshot backups
Must support VMWare Infrastructure 3, ESX current version
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Item #9 Specifications for SAN Fabric
Mount: Rack
Additional: Remotely administrable SAN Fabric switches necessary to connect all the SAN attached
servers and tape libraries with a redundant data path capable of supporting the maximum
data throughput with auto-sensing 1/2/4GB, non-blocking architecture, and no single
point of failure. To meet or exceed the following:
32 port
4G connectivity
Auto-sensing
All connecting cables
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Item #10 Specifications for LTO Tape Libraries
Qty Description
2 Each Rack mount tape libraries
8 Each LTO3 tape drives (4 Per unit)
300 Each LTO3 Media Cartridges, 400GB w/Ultrium A4 labels
10 each LTO Cleaning Cartridge
Additional Specifications:
1. Mail slots Minimum 2 per unit
2. Number of cartridge slots: 50 (Min)
3. Interface 4 G FC
4. Minimum redundant power supplies (Hot Plug if available)
5. All necessary mounting hardware and interface cables
6. Manageability interface for diagnostics and monitoring
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Item #11 Specifications for Each Clustered NAS Gateway Solution, HP/Compaq or Dell
Mount: Rack
Additional: Present SAN through NAS Gateway to deliver CIFS. To meet or exceed the following:
1. Dedicated high-available scaleable stand-alone environment
2. Support 6000 connections
3. Support 3000 concurrent connections
4. Provide no single point of failure
5. Support AD integration
6. Support for Windows Server 2003 R2
7. Supports up to 8 nodes
8. Supports up to 16TB file system size
9. Provides a minimum 2 each, 10/100/1000 ethernet ports per server
10. Provides a minimum 2 each, HBA ports per server
11. Provides a minimum 2 each, HD (RAID 1) per server
12. Provides a minimum 4GB per server
13. Provides any required application(s)/license(s) to ensure an operational Windows-
based solution that optimally serves-up Windows shares
14. Provides both hardware and software management tools to administer and
monitor solution and also provide tools for automating functionality. (i.e. file
movement, volume control, etc.)
15. Provide file protocol support for NFS, CIFS, FTP, iSCSI
16. Provides complete compatibility and integration with Vendor provided SAN
solution, Item # 8
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