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									                                       TIMESHEET INSTRUCTIONS

     Timesheets are sent to the employee containing the charge numbers or clins to which the
employees are allowed to charge their time worked each day. For salaried employees timesheets
are only used as a means to document time worked on a contract so that the time can in turn be
billed.
   When on travel status employee should take the timesheet with them and enter hours at the
end of each day as they normally would. When travel extends beyond the end of a pay period,
time sheets should be faxed to the supervisors at the end of the pay period or by other express
means as determined by the supervisor.

     The timesheet file contains two timesheets. One timesheet is for the 1 st through the 15th and
the second timesheet is for the 16 th through the end of the month. All questions about timesheets
should be directed to the Payroll Administrator at (256) 890-9119.

MANUAL TIMESHEETS

1.   Hours should be recorded at the end of each workday.

2.   Record data on timesheets in black ink.

3.   All hours actually worked must be recorded on the day worked.

4.   Total time worked each day is to be calculated to the nearest quarter hour. For example:
     8.25, 7.5, 7.75 (Do not record partial hours as fractions.)

5.   Holiday hours are to be recorded as “Holiday” for applicable days in an amount not to exceed
     8 hours for that day. Employees must work 4 hours or take leave the day before and the day
     after in order to receive holiday pay.

6.   Leave must be approved before taken (if possible), and approved hours should be recorded as
     “Leave”.

7.   Timesheets should be completed in full, totaled, and signed by the employee before they are
     given to the supervisor for review and approval.

8.   Employees should never sign a blank or incomplete, un-totaled timesheet.

9.   Supervisors should never sign an employee’s timesheet without reviewing WBS numbers,
     Labor Codes, hours recorded and totals. Any disputes should be resolved before timesheets
     are turned in to the Payroll Department. (See Timesheet Correction Instructions below if
     corrections need to be made.)

10. The employee should forward the completed timesheet to the supervisor at the end of the
    workday on the last day of the pay cycle or first thing the next day.

11. The supervisor should turn in all signed and approved timesheets to the Payroll Department by
    10:00am on the 16th and 1st of each month. Unless those days fall on a weekend, if that
    happens timesheets should be turn in the following workday.

TSI002                                                                       Effective Date: 03/31/04
                                         TIMESHEET INSTRUCTIONS

12. Timesheet corrections should be made with a single line marked through the incorrect
    information and the new information written in and initialed. The reason for the correction
    should be noted on the bottom of the timesheet.

13. Timesheets should be kept where the supervisor and a supervisor appointed alternate can
    retrieve at any time.

ELECTRONIC TIMESHEETS

1.   Hours should be recorded at the end of each workday.

2.   All hours actually worked must be recorded on the day worked.

3.   Total time worked each day is to be calculated to the nearest quarter hour. For example:
     8.25, 7.5, 7.75 (Do not record partial hours as fractions.)

4.   Holiday hours are to be recorded as “Holiday” for applicable days in an amount not to exceed
     8 hours for that day. Employees must work 4 hours or take leave the day before and the day
     after in order to receive holiday pay.

5.   Leave must be approved before taken (if possible), and approved hours should be recorded as
     “Leave”.

6.   The electronic file will total all columns and rows for you if you do not delete the formula in the
     cells.

7.   Timesheets should be completed in full before printing, signing and turning into the supervisor.

8.   Employees should never sign a blank or incomplete, un-totaled timesheet.

9.   Supervisors should never sign an employee’s timesheet without reviewing WBS numbers,
     Labor Codes, hours recorded and totals. Any disputes should be resolved before timesheets
     are turned in to the Payroll Department. (See Timesheet Correction Instructions below if
     corrections need to be made.)

10. The employee should forward the completed timesheet to the supervisor at the end of the
    workday on the last day of the pay cycle or first thing the next day.

11. The supervisor should turn in all signed and approved timesheets to the Payroll Department by
    10:00am on the 16th and 1st of each month. Unless those days fall on a weekend, if that
    happens timesheets should be turn in the following workday.

12. Timesheet corrections should be made with a single line marked through the incorrect
    information and the new information written in and initialed. The reason for the correction
    should be noted on the bottom of the timesheet. Once the timesheet has been printed and
    signed – DO NOT MAKE THE CORRECTIONS ON THE COMPUTER AND REPRINT.

13. Timesheet files should be kept where the supervisor and the supervisor’s appointed alternate
    can access a read only copy of timesheet file.

TSI002                                                                           Effective Date: 03/31/04

								
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