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					               The COLLEGE NAME HERE Technology Plan
                        for the Fiscal Year 2010




           Technology Plan Completion Coordinator
           Name:                      Jacque Larsen
           Title:                     Technology Services Support
                                      Manager
           Email:                     jlarsen@germanna.edu
           Telephone:                 (540) 423-9050
           Facsimile:                 (540) 727-3207
           Website:                   www.germanna.edu


           Instructional Expectations Completed by
           Name:                        Dr. Yang Yong
           Title:                       Dean of Academic Technology and Learning Support
           Email:                       yyong@germanna.edu
           Telephone:                   (540) 891-3084



           President:                  Dr. David Sam
           Date of Plan:               July 1, 2009



           FY09 Technology Funding
           ETF:                                                     $210,598
           Technology Fee:                                          $568,458
           General Funds:                                           $260,782
           President's Choice:                                      $210,598




                                                                               Rev. 2/2007




7/7/2010                                                                                     1
                          Germanna Community College Technology Plan 2009-2010


The mission and guiding principles of the college are listed below.

Mission: As a public, comprehensive community college, Germanna provides accessible, quality
educational and training opportunities that meet our communities’ changing learning
needs.opportunities and related services to the community.

The college vision for the future is described below.

Vision: Germanna Community College is recognized as the region’s leader and preferred partner
providing excellence in accessible educational opportunities and related services to our communities.
Our quality learning experiences enable students to participate effectively in the social, economic,

Executive progress report

During the Fiscal year 2009 Germanna was able to accomplish the following projects with items from
the Technology plan. The lighting for two of our Interactive Video rooms was upgraded making it
easier on the students to see from the opposite campus locations. Carpet was also installed for
sound proofing these rooms which is also to reduce the noise levels. IPods were purchased and
loaded with reviews and handbooks. The Nursing department bought a 3G simulator is used for
nursing Instruction. Video Streaming capabilities was added from a Nursing lab to the lecture hall at
our Locust Grove campus. Sightmax was purchased which gace Germanna the capabilities to offer
online advising through our counseling department and hope to expand in the 2010 budget. Wimba
was purchased for online callaboration for our Engineering program which is also in partnership with
VCU using the same technologies. Servers were purchased for establishing the college Intranet using


Key college goals and associated technology projects are listed below.

Enrollment

 Goal 1: Increase annual headcount enrollment by at least 7% over the AY 2008-2009 headcount enrollment.


 Goal 2: Develop at least one new career/technical certificate or degree program that responds to academic and workforce needs in Germanna’s
        engineering and industrial technology service area, especially in allied health, hospitality management; early childhood;
 Goal 3: Increase under-represented populations by at least 1% over the AY 2008-2009 headcount enrollment.


 Goal 4: Increase headcount enrollment in Middle College by at least 2% over the program’s AY 2008-2009 enrollment.


 Goal 5: Provide additional support for veterans by:




7/7/2010                                                                                                                             2
   Facilitating the Germanna Veterans Association’s efforts to advocate for the needs of Veterans returning to school and the needs of their families.
   Offering a special section of SDV 101 for Veterans transitioning to College taught by Counselor who is a Veteran.
   Training A & R staff for implementation of new G.I. Bill provisions.
   Ensuring that the Department of Veteran Affairs application is linked from GCC homepage to make it easier for returning Veterans to apply for
   benefits

   Enrolling 7% more veterans than 2008-09.
 Goal 6: Enhance Online Learning by improving the quality of online teaching and learning in meeting the college’s QEP goals, including
        improving student preparation for online learning
 Goal 7: Enhance the use of electronic library services by:


    Increasing by 15% the number of students receiving library instruction at both on- and off-campus sites by encouraging faculty members
   to include library instruction in their curricula. Improving the quality of the online library instruction tutorial by updating it and adding
   interactive capabilities.


Workforce Training


 Goal 1: By April 1, 2010, report on any funds received from local workforce investment board ARRA funds to provide training in high-demand
        occupations or to support high-demand programs, including Middle College and Career Coaches.
 Goal 2: Increase the number of employers served through workforce open enrollment or customized training by 5 percent.


 Goal 3: Establish the means by which to measure “repeat business” from customized training courses and programs for employers.


 Goal 4: Increase the number of recent high school graduates entering postsecondary Tech Prep programs by at least 5% over 2008-09 levels.


 Goal 5: Increase by 3 percent the revenue, including grants, received from customized training, open enrollment, and other workforce
        development programs and services.
 Goal 6: Work to improve support and cooperation from area high schools, chambers, and major employers by establishing and piloting a




7/7/2010                                                                                                                                           3
                                                                     Germanna Community College 2010-2010 Action Plan
                                                             to Achieve the Chancellor's Technology Expectations for the 2009-2010 Biennium


Action Plan Chancellor's Technology Expectations
Technology Goal I
 I. Virginia's Community Colleges will continue to improve reliability, scalability, usability, functionality, and support for a comprehensive suite of enterprise applications providing the
Related Strategies
A. To meet the administrative and student information system needs of the colleges and system office, ITS will maintain the latest releases for student information and administrative information systems.
                                                                        Requirement Project Name/                                                       Responsible Time Line Time Line Expected
Operational Requirements                                                                                 Action
                                                                            Met         Item Name                                                          Person     Start Date End Date           Costs
 1. ITS will operate the Enterprise systems (such as SIS and AIS),      YES                              GCC Tech Council representative shall         VCCS               1-Jul-09 30-Jun-10
    keep patches up to date, and add increased functionality as                                          work with ITS and college IT Department
    approved by the VCCS Governance structure.                                                           to provide college input and suggestions
                                                                                                         for deployment.
 2. ITS will maintain an online application for admission to meet the YES                                GCC Tech Council representative will          VCCS               1-Jul-09 30-Jun-10
    needs of credit and non-credit students that is integrated with the                                  continue to work with ITS for feedback
    Student Information System.                                                                          and changes needed to the Online
                                                                                                         application.
 3. Colleges will use the Student Information System to provide         YES          SIS                 GCC will provide access to students           Dean of            1-Jul-09 30-Jun-10
    students with online admissions, online enrollment, and online                                       through the college website to the Student Student
    transcripts.                                                                                         Information System.                           Services
 4. Colleges will follow the procedures outlined in the VCCS SIS        YES          SIS Procedures      GCC will monitor the procedures outlined Dean of Arts            1-Jul-09 30-Jun-10
    library for scheduling and coding campus, distance and hybrid                                        in the VCCS SIS library to ensure that we and Science
    courses.                                                                                             are following any changed procedures.         of
                                                                                                                                                       Professional
                                                                                                                                                       Studies \
                                                                                                                                                       Dean of
                                                                                                                                                       Distance
                                                                                                                                                       Learning and
                                                                                                                                                       Academic
                                                                                                                                                       Support
 5. Colleges will develop and implement business processes to use       Yes          SIS Processes       Business processes have been established Business                1-Jul-09 30-Jun-10
    the functionality of the online application, Student Information                                     for Germanna and will continue to be used Office
    System, and Administrative Information System.                                                       or modified and business practices change Manager
                                                                                                         for the SIS. Business Processes for AIS
                                                                                                         are being reviewed.

 6. Colleges will provide training opportunities for faculty and staff   YES           SIS Training       GCC will continue to offer workshops and Dean of               1-Jul-09   30-Jun-10
    so that they can utilize Enterprise systems tools, develop                                            training, create manuals and provide one- Student
    appropriate business practices to improve services to students,                                       on-one assistance for Faculty and Staff.    Services/Appl
    increase college efficiency, and meet management requirements.                                                                                    ication
                                                                                                                                                      Support
                                                                                                                                                      Manager
 7. Colleges will improve facilities scheduling, usage, and reporting    IN            Active Data        Active Data was the solution that was       Application        1-Jul-09    1-Mar-10
    through appropriate software.                                        PROGRESS                         reviewed, tested and chosen as a college to Support
                                                                                                          implement for this.                         Manager




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 8.                                                                    N/A             College deploying GCC will work with ITS to test new           GCC/VCCS           1-Jul-09   30-Jun-10
    Colleges will participate in testing of new Enterprise system                      Active Data       scheduling systems approved.
    functionality.
Related Strategies
B. ITS will support the approved enterprise scheduling software.
                                                                        Requirement Project Name/                                                      Responsible Time Line Time Line           Expected
Operational Requirements:                                                                                  Action
                                                                           Met        Item Name                                                          Person    Start Date End Date            Costs
 9.                                                                    IN          Scheduling              Active Data Calendaring software was the Application       1-Jul-09 1-Mar-10
                                                                       PROGRESS Software                   solution chosen by the college for Room & Support
                                                                                                           Event Scheduling. This solution will        Manager
    ITS and the Colleges will approve an enterprise scheduling                                             require SIS Data Extraction, as there is no
    software with the Student Information System (SIS)                                                     direct connectivity.
Related Strategies
C. ITS in coordination with the colleges, will maintain online documentation on enterprise systems including business practices, setup, and coding.
                                                                      Requirement Project Name/                                                      Responsible Time Line Time Line             Expected
Operational Requirements:                                                                                Action
                                                                           Met           Item Name                                                     Person    Start Date End Date              Costs
10.                                                                  YES              Documentation      GCC IT Director will facilitate periodic   IT Director     1-Jul-09 30-Jun-10
                                                                                                         reviews of online documentation with
    ITS, in conjunction with AS&R and the colleges will regularly                                        various department managers and conduct
    review and update online documentation.                                                              quarterly audits.

Technology Goal II
 II Virginia's Community Colleges will provide full functionality, reliability and performance for the colleges and system office through a robust, world class network infrastructure utilizing the
Related Strategies
A. ITS, in cooperation with the colleges, will develop and maintain technology models, standards, and guidelines that clearly delineate the VCCS technology direction and related expectations for the colleges.
                                                                         Requirement Project Name/                                                        Responsible Time Line Time Line Expected
Operational Requirements:                                                                                   Action
                                                                              Met            Item Name                                                       Person     Start Date End Date         Costs
11. ITS will provide for the review and updating of all VCCS             YES             Review through GCC IT Director continue to review               VCCS / IT         1-Jul-09 30-Jun-10
    technology models, standards, and guidelines.                                        Tech Council and documentation that is on the VCCS              Director
                                                                                         implement at       website for Models, standards and
                                                                                         Colleges           guidelines that are approved by ACOP.
12. Colleges will participate in the Enterprise System Workgroups        YES             Review through GCC IT Director and Tech Council Rep             IT Director       1-Jul-09 30-Jun-10
    and Advisory Groups.                                                                 Tech Council and will continue to participate in Enterprise
                                                                                         implement at       workshops and advisory groups.
                                                                                         Colleges
Related Strategies
B. To meet the instructional and administrative needs of faculty, staff, and students, colleges and will maintain a robust voice, video, and data network in accordance with the approved technology models, standards
                                                                         Requirement Project Name/                                                        Responsible Time Line Time Line Expected
Operational Requirements:                                                                                   Action
                                                                              Met            Item Name                                                       Person     Start Date End Date         Costs
13. All faculty and staff personal computers will be connected to the YES                Faculty & Staff    All Faculty & Staff Computers are            IT Director       1-Jul-09 30-Jun-10
    campus network.                                                                      Computers          connected to GCC's segmented Faculty &
                                                                                                            Staff Domain
14. All classroom and lab personal computers will be connected to the YES                Student            All Classroom and Student Use Computers IT Director            1-Jul-09 30-Jun-10
    campus network. Colleges will document exceptions for bona fide                      Computers          are connected to GCC's segmented
    instructional purposes, such as personal computer repair                                                Students Domain
    programs.




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15. The campus network will be accessible in all campus locations       YES   College Network   Along with Wired Connections, Wireless IT Director         1-Jul-09    30-Jun-10
    (office, labs, classrooms, auditoria, etc).                                                 Guest Services were made available in
                                                                                                2008 and additional upgrades have
                                                                                                occurred to increase access points to cover
                                                                                                all areas of each GCC Location.

16. Networks will be accessible through remote access that meets   YES        College Network   Remote Access is established through the IT Director       1-Jul-09    30-Jun-10
    VCCS and VITA Guidelines and Standards.                                   Remote Access     use of Cisco VPN Concentrator & Client,
    VCCS -                                                                                      while maintaining and upholding all COV-
    http://system.vccs.edu/its/InformationSecurityProgram/RemoteAc                              ITRM SEC501-01 Standards.
    cess.htm
    Vita -
    http://www.vita.virginia.gov/uploadedFiles/Library/PSGs/ITRMS
    EC501-01ITSecStd.pdf

17. Colleges and ITS will deploy a connection to the Internet/VCCS YES        Internet / VCCS   GCC continues to maintain Internet /      IT Director      1-Jul-09    30-Jun-10
    intranet following VCCS models, standards, and guidelines.                Intranet          VCCS Intranet connectivity through the
    http://system.vccs.edu/its/models/NetworkInfrastureSecurityMode           Connectivity      use of VCCS Sanctioned Verizon MPLS
    l.htm                                                                                       Network.


18. Colleges will deploy a wireless network secured in accordance   YES       Wireless          Germanna Plans to continue expansion of IT Director        1-Jul-09    30-Jun-10
    with the approved COV ITRM Standard SEC501-01 technology                                    the wireless and deploy system that help to
    models, standards, and guidelines so that faculty, staff, and                               balance the load on the Access Points
    students will have access to wireless network services from on-                             (AP's) and manage the AP's remotely
    campus locations.                                                                           especially where 20ft ceiling are in place.
    http://www.vita.virginia.gov/uploadedFiles/Library/PSGs/ITRMS
    EC501-01ITSecStd.pdf

19.                                                                     YES                     College is working on expanding to Blade IT Director    1-Jul-09      30-Dec-09
     College campus and ITS network and servers will meet the                                   Servers and using more Virtual Servers
     following models, standards, and guidelines:
  a. Servers will have appropriate security precautions as defined by   YES   Server Security  GCC maintains a Server Log Book for        IT Director   1-Jul-09      30-Jun-10
     http://www.vccs.edu/its/security/index.htm                                                each college network server consisting of:
                                                                                               Setup & Configuration, Installed Software,
                                                                                               Patches, Software Vendor Updates,
                                                                                               Hardware Maintenance and Internal
                                                                                               Security Audits as a means of compliancy
                                                                                               to the VCCS ITS Security and COV-ITRM
                                                                                               SEC501-01 Guidelines
  b. Staff will annually conduct the following risk assessment survey YES     Risk Assessments VCCS Annual Risk Assessment Surveys IT Director          1-Jun-09      1-Aug-09
     for each server.                                                                          are completed for each college server
     http://www.vccs.edu/its/models/System_Server_Questionnarie.do                             while logging documentation into each
     c                                                                                         Server Log Book.
  c. Staff will implement network security guidelines to secure the   YES     Network Security College IT Staff follows a Server Setup    IT Director   1-Jul-09      30-Jun-10
     college IT infrastructure following the following                                         Sheet, that is designed to comply with
     http://www.vccs.edu/its/security/Security_Guideline_for_LAN.ht                            COV-ITRM SEC501-01 and VCCS
     m The Technology Council will develop and recommend best                                  Guidelines. This sheet is logged into a
     practices for network security.                                                           Server Log Book for retention.




7/7/2010                                                                                                                                                                           6 of 38
  d. The network will meet guidelines for cabling and service levels. YES               Network            GCC IT Staff utilize the VCCS Guidelines IT Director       1-Jul-09     30-Jun-10
     Retrofit of existing wire closets may require exceptions to the                    Guidelines         while configuring and maintaining all
     guidelines due to current wall, etc. structures.                                                      telecom and network wiring closets.
     http://www.vccs.edu/its/guidelines/telcomxx.htm
  e. Servers which have reached their end of lifecycle support will not YES             Life Cycle         GCC Network Servers follow the VCCS         IT Director    1-Jul-09     30-Jun-10
     be used on the network, except where the server is not running                     Rotations          Guidelines of Product Support Services
     critical processes or being held for disaster recovery and the                                        Lifecycle Rotation
     exceptions must be documented.
20. Colleges will provide a campus network to accommodate video to YES                  Desktop Video      Video to the desktop is being used for   IT Director       1-Jul-09     30-Jun-10
     the desktop and/or VoIP services as prescribed in VCCS approved                                       Podcasting through various personnel and
     models and guidelines.                                                                                will be expanding for College Wide
                                                                                                           meetings.
21. Colleges will provide the necessary facilities and resources to YES                 VOIP               GCC achieves VOIP through the VCCS       IT Director       1-Jul-09     30-Jun-10
    achieve system level connectivity standards established for the                                        facilitated network connections and
    system-wide voice over IP network and related services                                                 utilizing Cisco Call Manager Technology.
    http://www.vccs.edu/its/models/VoIP_model.htm
22. Colleges and ITS will monitor network traffic to ensure the     Yes - In            Network            GCC currently utilizes SolarWinds           IT Director    1-Jul-09     30-Jun-10
    Colleges and the VCCS System Office have adequate bandwidth. progress               Monitoring         Network Monitoring Software and is
                                                                                                           preparing to implement Cisco MARS.
23. Colleges will ensure that ITS has access to the college’s edge       Yes              Edge Router      VCCS ITS currently has access to GCC's        IT Director    1-Jul-09     30-Jun-10
    router, and colleges and ITS will log any changes to the college’s                                     Edge Router and changes are recorded
    edge router in a change management application.                                                        through the VCCS IssueTrak System.
Related Strategies
C. To satisfy the administrative and instructional needs of faculty, staff, and students, Colleges and ITS will maintain a computer infrastructure in accordance with the approved technology models, standards, and
                                                                          Requirement Project Name/                                                       Responsible Time Line Time Line Expected
Operational Requirements:                                                                                   Action
                                                                               Met           Item Name                                                       Person      Start Date End Date       Costs
24. Colleges will maintain adequate personal computers that meet         Yes              Life Cycle        GCC utilizes the VCCS Guidelines for         IT Director    1-Jul-09     30-Jun-10
    hardware and software technical or useful life definitions as                         Rotations         Desktop, Laptop and Server Lifecycle
    defined by VCCS models, standards, and guidelines which                                                 rotations. Asset Tracking Databases are
    provide for a five year replacement cycle for desktop computers                                         reviewed annually and rotation is
    and a four-year replacement cycle for laptop computers.                                                 preformed as needed.
    (http://www.vccs.edu/its/guidelines/DesktopGuidleLine.htm) for
    the following:


  a. Each full-time faculty member, full-time staff member, and part- Yes               Desktop            GCC provides Desktop Workstations for       IT Director    1-Jul-09     30-Jun-10
     time FTE will have their own personal computer at their                            Workstations       stationary positions and Laptops for All
     workstation with the most appropriate configuration for their use                                     Fulltime Faculty & Mobile Staff Users.
     level.
     http://system.vccs.edu/its/InformationSecurityProgram/Personnel
     SecurityStandard.htm
  b. Colleges will provide personal computers and access to             Yes             Adjunct            GCC provides an adequate number of          IT Director    1-Jul-09     30-Jun-10
     appropriate software on campus for adjunct faculty in a ratio of 1                 Computers          Desktop Workstations for designated
     personal computer for every 20 full-time equivalent adjunct                                           Adjunct Offices at each Germanna
     faculty.                                                                                              Location.




7/7/2010                                                                                                                                                                                                               7 of 38
  c. Computers for student use in classrooms, labs, or other student     Yes          Lab Computers      Germanna provides an adequate number of IT Director       1-Jul-09     30-Jun-10
     accessible locations (including libraries and student information                                   Student Use computers in Classrooms,
     kiosks) equal to 10% of the annual full-time equivalent students                                    Library, Academic Computing Centers,
     (FTES).                                                                                             Testing Centers and Tutoring at each of its
                                                                                                         locations.
  d. Colleges will use the currently supported Operating System for    Yes            Supported OS       GCC utilizes no later than 1 release prior IT Director    1-Jul-09     30-Jun-10
     their Windows and Macintosh computers. Operating systems                                            and/or current release of all Operating
     which have reached the end of their life cycle should be upgraded                                   Systems as set forth by VCCS Guidelines.
     to a current version.
  1. All Windows computers will use Windows XP or Vista for the        Yes            Windows OS         GCC currently uses Windows XP & Vista IT Director         1-Jul-09     30-Jun-10
     operating system.                                                                                   for all of its Windows Operating Systems

  2. Macintosh computers will use Mac OS X as its operating system. Yes               Mac OS             Current Mac OS X Release is utilized on IT Director       1-Jul-09     30-Jun-10
                                                                                                         all GCC Macintosh Machines.
  3. Computers running unsupported Operating Systems in order to         Yes          Unsupported OS     Unsupported Operating Systems, such as IT Director        1-Jul-09     30-Jun-10
     run obsolete instructional software will not be connected to the                                    Cisco Academy Labs, are held on isolated
     college network.                                                                                    segmented networks with zero access to
                                                                                                         COV Networks. .
  e. General office software will be kept current. All college Windows Yes            Office Upgrade     GCC is currently utilizing Microsoft     IT Director      1-May-09     30-Sep-10
     computers for students, faculty and staff will have MS Office                                       Office 2007 for Windows and Microsoft
     2003 or 2007. College Mac computers should have either Mac                                          Office 2004 for Mac OS X.
     Office 2004 or Mac Office X. Colleges will develop and
     implement a plan to upgrade to Office 2007 or the most current
     MAC version by the end of the first year of the 2009-2010
     Biennium.
25. Colleges will maintain at least one Commonwealth Classroom and Yes                Interactive Video GCC currently has one (1) Polycom          IT Director     1-Jul-09     30-Jun-10
     one Commonwealth Conference Room per campus following the                                          System and Multiple Tanberg Interactive
     VCCS models, standards, and guidelines. (See definition in                                         Video Classrooms per location as set forth
     Appendix A.)                                                                                       by the VCCS Guidelines.
     http://www.vccs.edu/its/models/commclas.htm
     http://www.vccs.edu/Portals/0/ContentAreas/ITS/Appendix_A_D
     efinitions2.pdf
     http://www.vccs.edu/its/models/Commonwealth_Conference_Roo
     m.htm

Related Strategies
 D. Colleges and ITS will maintain Help Desk services for faculty, staff, and students to support at least the network, email, SIS, AIS, Blackboard, and Directory Services.
                                                                         Requirement Project Name/                                                        Responsible Time Line Time Line      Expected
Operational Requirements:                                                                                     Action
                                                                              Met           Item Name                                                       Person      Start Date End Date     Costs
26. Colleges will ensure that all students, faculty, and staff will have YES             Help Desk            GCC currently utilizes Schooldude Hosted Application 1-Jul-09        30-Jun-10
    access to tier one help desk service provided by the college that                                         Helpdesk for both Students and Faculty & Support
    directly supports the tier 2 and 3 services provided by VCCS for                                          Staff for Tier One Support. Escalation to Manager/Dist
    shared services. The Technology Council will define the                                                   Tier Two or Tier Three Support is          ance
    delineations between support tiers, however, pending that work                                            controlled by the Technical Services       Learning
    product, tier 1 is defined as college-provided help, tier 2 is                                            Department and Student Helpdesk
    defined as the VCCS Client Services Help Desk function, and tier                                          Personnel.
    3 is defined as VCCS Information Technology Services staff
    assistance or ITS provided vendor assistance to resolve an
    outstanding issue.




7/7/2010                                                                                                                                                                                                  8 of 38
Related Strategies
E. To provide the Colleges and the system office with the necessary information that will aid in technology decisions, the VCCS Information Technology Services Office (ITS), in conjunction with AS&R, will
                                                                            Requirement Project Name/                                                  Responsible Time Line Time Line Expected
Operational Requirements:                                                                                  Action
                                                                               Met          Item Name                                                    Person    Start Date End Date          Costs
27. ITS will maintain and publish a list of applicable technologies,       YES                                                                        VCCS         1-Jul-09     30-Jun-10
    hardware and software products under active review for potential
    deployment to ensure the effective delivery of enterprise services
    as part of its leadership responsibility.
28. Colleges will participate in the pilot testing of new technologies, YES             Pilot Program      The Technical Services Department of       GCC/VCCS 1-Jul-09         30-Jun=10
    hardware and software through collaboration between technical,                                         Germanna works closely with Academics
    academic and administrative staff.                                                                     and Administrative Staff for Piloting new
                                                                                                           hardware / software.
Related Strategies
F. ITS, in conjunction with the colleges, will establish security plans and procedures in accordance with the approved COV and VCCS technology models, standards, and guidelines.
                                                                            Requirement Project Name/                                                  Responsible Time Line Time Line Expected
Operational Requirements:                                                                                  Action
                                                                               Met          Item Name                                                    Person    Start Date End Date          Costs
29. ITS and Colleges will define, implement and maintain an                YES          Security Program GCC meets this goal by assigning             IT Network 1-Jul-09       30-Jun-10
    information technology security organization necessary to comply                    Plan               responsibility of security requirements to Manager/ISO
    with all federal, state, and local IT security policies and standards.                                 appropriate personnel throughout the
                                                                                                           organization. The Security Plan is
                                                                                                           reviewed yearly and updated when
                                                                                                           necessary.
30. Colleges and ITS will have a complete and comprehensive IT             In           Security Planning Continue to make necessary changes to the IT Network         1-Jul-09 30-Jun-10
    security program in place that defines how they are fulfilling the PROGRESS                            standards based on new revisions and       Manager/ISO
    security personnel staffing requirements and appropriate role                                          Audit recommendations.
    access for the enterprise and campuses as it relates to                                                The GCC President designates ISO and
    Commonwealth ITRM Standard SEC501-01.                                                                  backup ISO responsibility each year.
                                                                                                           Individual security responsibilities are
                                                                                                           include in employees EWP as appropriate.
                                                                                                           Supervisors / data owners must request
                                                                                                           access to data. The roles / access are
                                                                                                           reviewed yearly.

31. Colleges and ITS will implement the enterprise patch              YES             Patch              Symantec Altiris Solution deployed to All IT Director       1-Apr-09    30-Jun-10
    management solution and to help mitigate malicious attacks on                     Management         Faculty & Staff computers, Students
    servers and personal computers.                                                                      Domain deployment waiting on WOL,
                                                                                                         Servers Updated manually.
Related Strategies
G. To provide reliable communication with faculty, staff, students, alumni, and interested constituents, Colleges and ITS will develop and maintain a readily accessible and comprehensive communication
                                                                       Requirement Project Name/                                                       Responsible Time Line Time Line Expected
Operational Requirements:                                                                                  Action
                                                                            Met            Item Name                                                      Person       Start Date End Date      Costs
32. Colleges will make e-mail service, including directory services    YES             College Email       GCC currently utilizes Microsoft            Operations         1-Jul-09 30-Jun-10
    and distribution lists, available for all faculty and staff.                                           Exchange for its Faculty & Staff Email      Manager for
                                                                                                           System. Directory Services & Distribution LGC
                                                                                                           List are provided therein.




7/7/2010                                                                                                                                                                                                       9 of 38
33. Colleges will maintain and regularly test an emergency           YES            Emergency          GCC regularly conducts emergency       Safety and          1-Jul-09 30-Jun-10
    communications plan for communicating with faculty, staff, and                  Notification       drills such as fire and tornado.       Security
    students.                                                                                           Emergency Table top exercises are     Manager
                                                                                                       also conducted with varying scenarios.
                                                                                                       The Emergency Coordinator conducts
                                                                                                       yearly training for personnel on the
                                                                                                       Emergency Preparedness Team.

34. Colleges will maintain a college website that provides current and YES          Website           GCC currently maintains its website:       Webmaster        1-Jul-09   30-Jun-10
    prospective students and the public with information about the                                    www.germanna.edu as sanctioned by
    college’s programs, news, and upcoming events; access to class                                    VCCS Guidelines.
    schedule; information for both in-person and online registration;
    and tuition and fees.
35. College web homepages will include links to My VCCS and the YES                 Web Homepage      Germanna's Web Homepage                    Webmaster        1-Jul-09   30-Jun-10
    VCCS website.                                                                                     (www.germanna.edu) has links to MyGCC
                                                                                                      (sub-site of MyVCCS) and a link to VCCS
                                                                                                      Website
36. College websites will include links to VCCS Online or            YES            Web Links         Textbook Information & Pricing is linked   Dean of          1-Jul-09   30-Jun-10
    replacement course/program finder; VIVA; and to textbook titles,                                  under the GCC Class Schedule, along with   Academic
    ISBN codes, and purchasing information for required textbooks.                                    links to MyGCC.                            Technology
                                                                                                      (http://www.germanna.edu/class_schedule    & Learning
                                                                                                      s/)                                        Support
37. ITS, in collaboration with the Colleges, will maintain a web page YES                Web Design   GCC currently maintains its website:       Webmaster /         1-Jul-09 30-Jun-10
    model, standard and guideline to ensure compliance with the                                       www.germanna.edu as sanctioned by          Marketing
    Commonwealth IT Accessibility Standard                                                            VCCS Guidelines.                           Director
    http://www.vita.virginia.gov/docs/psg/AccessibilityStandard_GO
    V103-00_Eff_11-04-05.pdf
Related Strategies
H. To protect the privacy and security of faculty, staff, and student data ITS will develop and standardize business practices.
                                                                          Requirement Project Name/                                                   Responsible Time Line Time Line     Expected
Operational Requirements:                                                                                   Action
                                                                               Met           Item Name                                                   Person   Start Date End Date      Costs
38. Colleges will implement a program to ensure compliance with all YES                  Data Security      GCC has implemented a security program IT Network        1-Jul-09 30-Jun-10
    VCCS standards applicable to security and privacy of faculty,                                           to ensure compliance with VCCS           Manager/ISO
    staff, and student data.                                                                                standards. GCC prohibits the posting of  /IT Director
    http://www.vccs.edu/its/standards/secpol2.htm                                                           sensitive information to the web.
    http://www.vccs.edu/its/standards/PersonnelSecurityStandard.htm                                          Sensitive data is prohibited from being
    http://www.vccs.edu/its/standards/SecPolStudents.htm                                                    stored on mobile media unless encryption
    http://www.vccs.edu/its/standards/Technology_Standard_VCCS%                                             is in place.
    20Acceptable%20Use.doc


Related Strategies
I. Colleges and ITS will update emergency preparedness and continuity of operations plans for technology services.
                                                                    Requirement Project Name/                                                     Responsible Time Line Time Line         Expected
Operational Requirements:                                                                              Action
                                                                         Met           Item Name                                                    Person     Start Date End Date         Costs
 39. Colleges and ITS will maintain and test appropriate backup    YES              DRP Testing        College continue to test through Coop     IT Director / 1-Jul-09   30-Jun-10
     strategies to protect mission critical systems.                                                   Drills. Planning on implementing data     VCCS
                                                                                                       replications and Disk to Disk backup
                                                                                                       solutions using Data Domain & ESI




7/7/2010                                                                                                                                                                                             10 of 38
Related Strategies
J. Colleges and ITS will develop and publish Service Level Agreements (SLA) for the delivery of technology services.
                                                                       Requirement Project Name/                                                      Responsible Time Line         Time Line    Expected
Operational Requirements:                                                                                  Action
                                                                            Met            Item Name                                                    Person       Start Date     End Date      Costs
40. Colleges and ITS will update and publish SLAs for technology      IN               Service Level       SLA for Helpdesk is posted, SLA for       IT Director         1-Jul-09    30-Jun-10
    services, including the Help Desk, on the Web.                    PROGRESS Agreements                  Software management is completed but
                                                                                                           not posted.
                                                                                                           http://www.germanna.edu/helpdesk
Related Strategies
K. Colleges and ITS will participate in national surveys designed to measure IT staffing, budget, planning, and spending and gather comparison data with peer institutions.
                                                                       Requirement Project Name/                                                      Responsible Time Line         Time Line    Expected
Operational Requirements:                                                                                  Action
                                                                            Met            Item Name                                                    Person       Start Date     End Date      Costs
41. Colleges and ITS will maintain a membership to Educause and       YES              Educause            GCC currently maintains an annual         IT Director         1-Jul-09     1-Jul-09
    annually complete the Educause Core Data Service survey by the                                         subscription to Educause as directed by
    Educause’s deadline. http://www.educause.edu/apps/coredata/                                            VCCS Guidelines.

42. Web sites shall conform to accessibility standards and be coded     YES        Web Accessibility All GCC's Websites maintain compliancy Webmaster /             1-Jul-09 30-Jun-10
    using technical web standards, so that they are accessible both for            Standards          regarding technical standards as directed Marketing
    section 509 reasons, but also technically appropriate for as wide                                 by VCCS Guidelines                           Director
    an audience as possible.
Related Strategies
L. The VCCS will achieve national recognition among community colleges for its technology platforms, connectivity, data security, and information assurance.
                                                                        Requirement Project Name/                                                   Responsible Time Line Time Line              Expected
Operational Requirements:                                                                             Action
                                                                            Met       Item Name                                                       Person     Start Date End Date              Costs
43. Colleges will participate in an annual ranking survey, such as the YES         Technology         Technology Surveys are completed             IT Director /    1-Jul-09 29-Aug-09
    Center for Digital Education                                                   Surveys            annually, along with participation /         Dean of
    (http://www.centerdigitaled.com/comcolleges.php), to achieve a                                    submissions to competitions such as the      Distance
    national ranking for its information technology and/or an annual                                  Governor's Technology Awards                 Learning and
    innovation in technology competition, such as the Governor’s                                                                                   Academic
    Technology Awards http://www.covits.org/awards.html                                                                                            Support


Technology Goal III
III Faculty and students will have access to electronic teaching, learning and student services resources and opportunities.
Related Strategies
A. To support a variety of instructional approaches, Colleges, with support from the VCCS System Office (ITS, AS&R, and Workforce Development Services), will provide access, training, and support to students,
                                                                       Requirement Project Name/                                                    Responsible Time Line Time Line Expected
Operational Requirements:                                                                               Action
                                                                             Met         Item Name                                                    Person    Start Date End Date          Costs
44. Colleges will maintain 75% of their classroom space as an          YES            Electronic        GCC maintains Podium Computers,            IT Director     1-Jul-09 30-Jun-10
    Electronic Classroom.                                                             Classrooms        Projectors & Screens in 95% of all
    http://www.vccs.edu/Portals/0/ContentAreas/ITS/Appendix_A_D                                         classrooms at each location.
    efinitions2.pdf
45. Colleges will equip at least one Mobile Electronic Classroom per YES              Mobile            GCC maintains Mobile Projector Carts for IT Director       1-Jul-09 30-Jun-10
    campus or off-campus center if all classrooms are not configured                  Classrooms        use on-site, while preserving additional
    as electronic classrooms.                                                                           computers, projectors & screens for check-
                                                                                                        out use off-site at each of its locations.
    http://www.vccs.edu/Portals/0/ContentAreas/ITS/Appendix_A_D
    efinitions2.pdf




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46. Colleges will plan for a state-of-the art teaching environment in YES   State-of-Art       GCC purchases & deploys newest state-of- IT Director    1-Jul-09   30-Jun-10
    new and renovated buildings as part of the capital development                             the art equipment during each new
    plan. Colleges will develop and implement Electronic Classrooms                            construction or renovation.
    as a part of new classroom construction and renovation.

47. Colleges will upgrade existing Electronic Classrooms on a five-   YES   Lifecycle Rotation GCC upgrades Electronic Classrooms by IT Director       1-Jul-09   30-Jun-10
    year replacement cycle.                                                                    following the VCCS Lifecycle Rotation
                                                                                               Guidelines
48. AS&R, in conjunction with the Colleges will create and maintain YES     Electronic         GCC maintains state-of-the art classrooms VCCS/Dean     1-Jul-09   30-Jun-10
    a model for state of the art Electronic Classrooms on the Web.          Classroom Model by following VCCS Guidelines                 of Student
                                                                                                                                         Services/IT
                                                                                                                                         Director
49. Colleges will provide a professional development program using    YES   Professional       Distance Learning Department provides     Dean of       1-Jul-09   30-Jun-10
    workshops, seminars, web tutorials, and/or college                      Development        Professional Devlopment Programs to all Distance
    training/certification process that maximizes faculty and staff                            Faculty & Staff through Web Tutorials & Learning and
    competency in the following areas:                                                         Workshops                                 Academic
                                                                                               (http://www.germanna.edu/dl/faculty/)     Support
  a. General office tools & techniques.                               YES   Professional       Germanna will continue to offer the       DL            1-Jul-09   30-Jun-10
                                                                            Development on training to Faculty and staff along with
                                                                            General Office     added information on the college web site
                                                                            tools &            (http://www.germanna.edu/dl/faculty/).
                                                                            Techniques         Will expand as new applications are
                                                                                               added.

  b. Instructional tools & techniques                                 YES   Professional       Germanna will continue to offer the       DL            1-Jul-09   30-Jun-10
                                                                            Development on     training to Faculty and staff along with
                                                                            Instructional      added information on the college web site
                                                                            Office tools &     (http://www.germanna.edu/dl/faculty/).
                                                                            Techniques         Will expand as new applications are
                                                                                               added.

  1. Learning management software                                     YES   Professional       Germanna will continue to offer the       DL            1-Jul-09   30-Jun-10
                                                                            Development on     training to Faculty and staff along with
                                                                            BB & other added   added information on the college web site
                                                                            third party        (http://www.germanna.edu/dl/faculty/).
                                                                            applications       Will expand as new applications are
                                                                            withing BB.        added.

  2. Multimedia software and hardware used in the Commonwealth        YES   AV Training and Technical Services will continue to offer Technical        1-Jul-09   30-Jun-10
     classrooms, conference rooms and Electronic classrooms.                Support         training to all Staff and Faculty using the Services
                                                                                            equipment and software in the
                                                                                            Commonwealth classrooms and electronic
                                                                                            classrooms. Additional training material is
                                                                                            added on the college web site at
                                                                                            http://www.germanna.edu/technology_serv
                                                                                            ices/audio_visual.asp




7/7/2010                                                                                                                                                                      12 of 38
  3. Incorporating available online content into courses, how to     YES            On-line Content Germanna Distance Learning staff will       DL             1-Jul-09   30-Jun-10
     develop web based content, best practices, pedagogy, and                                       continue to provided training and support
     formative course evaluation.                                                                   for the development of online content to
                                                                                                    include the best practices, pedagogy ,
                                                                                                    standards and formative course
                                                                                                    evaluations. added information on the
                                                                                                    college web site
                                                                                                    (http://www.germanna.edu/dl/faculty/).
                                                                                                    Will expand as new applications are
                                                                                                    added.
  4. Web conferencing/collaboration software.                        YES            Web             GCC is currently utilizing Adobe Connect    Technical      1-Jul-09 22-Aug-09
                                                                                    Conferencing    and is purchasing Wimba in June to          Services
                                                                                                    implement for the Engineering program as
                                                                                                    a pilot
  5. Using and incorporating College, VCCS, and State (VIVA)         YES            VIVA Support     Germanna's Librians will continue to       DL             1-Jul-09   30-Jun-10
     supported electronic research resources.                                                       improve and move with VCCS and the
                                                                                                    State in the use of VIVA electronic
                                                                                                    research.resources.
                                                                                                    (http://www.germanna.edu/dl/faculty/)
  6. Incorporating information literacy skills into courses.         YES            Information     Germanna will continue to improve on the    Dean of Arts   1-Jul-09   30-Jun-10
                                                                                    literacy Skills usage of our local information Literacy     and Science
                                                                                    development and skills as well as the use of the VCCS       of
                                                                                    improvements.   information literacy skills in our course   Professional
                                                                                                    offerings.                                  Studies \
                                                                                                                                                Dean of
                                                                                                                                                Distance
                                                                                                                                                Learning and
                                                                                                                                                Academic
                                                                                                                                                Support
  7. Other instructional applications licensed by the VCCS or        YES            Autodesk/Survey Germanna will continue the use of Survey Dean of Arts      1-Jul-09   30-Jun-10
     individual college: MERLOT, AutoDesk, GIS, Online Survey                       Monkey          Monkey as out main source of conducting and Science
     Software, etc.                                                                                 surveys for the college. The Deans          of
                                                                                                    continue to incorporate the use of autodesk Professional
                                                                                                    application into our programs alog with     Studies \
                                                                                                    some applications for Administrative        Dean of
                                                                                                    support such as RIVIT for our capital       Distance
                                                                                                    Outlay projects for Architecture design.    Learning and
                                                                                                                                                Academic
                                                                                                                                                Support
Related Strategies
B. Virginia’s Community Colleges will achieve national recognition among community colleges for its use of technology.
                                                                     Requirement Project Name/                                                  Responsible Time Line Time Line       Expected
Operational Requirements:                                                                             Action
                                                                        Met         Item Name                                                     Person    Start Date End Date        Costs




7/7/2010                                                                                                                                                                                         13 of 38
50. Colleges, AS&R and ITS staff will each submit a minimum of          YES             Technology         Each year several Germanna staff and       GCC                 1-Jul-09     30-Jun-10
    three proposals each biennium on college and enterprise-level                       Achievements       faculty present for New Horizons and other
    technology achievements to major state-wide, regional, and                                             events.
    national conferences, such as New Horizons, the Association of
    College Computing Services of Virginia
    (http://accs.virginia.edu/), HEUG, Blackboard Users Group,
    Educause, or the League of Innovation.
Related Strategies
C. Colleges will keep Instructional software current.
                                                                       Requirement Project Name/                                                         Responsible Time Line Time Line           Expected
Operational Requirements:                                                                                  Action
                                                                           Met       Item Name                                                             Person    Start Date End Date            Costs
51. Colleges will insure that software is not more than one generation YES        Software                 As part of the SEC501 Germanna will          IT Director     1-Jul-09 30-Jun-10
    behind the current version. Colleges will document exceptions for             Management               continue to use Altiris to monitor all
    bona fide instructional purposes, such as personal computer repair                                     applications being used on Germanna
    programs.                                                                                              systems, collect licensing information and
                                                                                                           verify the application lifecycle rotation.
                                                                                                           Exception will be made for those
                                                                                                           applications that may be unique to a
                                                                                                           program and may be tied to a sole source
                                                                                                           but critical for teaching.
Related Strategies
D. Colleges will provide instructional design support for faculty using technology for teaching and learning.
                                                                         Requirement Project Name/                                                       Responsible Time Line        Time Line    Expected
Operational Requirements:                                                                                  Action
                                                                             Met            Item Name                                                       Person     Start Date     End Date      Costs
52. Colleges will provide access to an instructional technologist       YES             Faculty Training Distance Learning staff provided formal         DL                1-Jul-09    30-Jun-10
    and/or instructional designer to assist faculty use technology for                                     training along, Brown bag training and one
    teaching and learning.                                                                                 on one instructional training to faculty
                                                                                                           through any DL staff and the Instruction
                                                                                                           designer.
Related Strategies
E. Colleges will update and maintain a plan to address college, and system wide, educational program needs through distance learning.
                                                                         Requirement Project Name/                                                       Responsible Time Line        Time Line    Expected
Operational Requirements:                                                                                  Action
                                                                             Met            Item Name                                                       Person     Start Date     End Date      Costs
53. Colleges will list distance learning courses with the "VCCS         YES             VCCS online        Germanna will continue to provide the         DL                1-Jul-09    30-Jun-10
    Online" course directory or replacement course/program finder.                      Course             VCCS online course offered through
                                                                                        collabration       Germanna.
Related Strategies
F. Colleges will update and maintain a plan to utilize instructional technology to increase access and enhance student success in the traditional classroom and distance learning.
                                                                         Requirement Project Name/                                                       Responsible Time Line        Time Line    Expected
Operational Requirements:                                                                                  Action
                                                                             Met            Item Name                                                       Person     Start Date     End Date      Costs
54. Colleges will provide learning management administrator(s) and YES                  BlackBoard         Distance Learning staff will continue to      DL                1-Jul-09    30-Jun-10
    training for end users to provide faculty and students with access                  Training           provide training on BlackBoard use along
    to courses on the learning management system.                                                          with new applications. Students will be
                                                                                                           trained through online support along with
                                                                                                           through our STD courses for new students.

Related Strategies
G. To support teaching and learning using multiple coordinated technologies that improve communication with students, ITS will develop and maintain a comprehensive communication infrastructure which is




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                                                                         Requirement      Project Name/                                                  Responsible Time Line Time Line            Expected
Operational Requirements:                                                                                   Action
                                                                             Met           Item Name                                                       Person    Start Date End Date             Costs
55. ITS, in conjunction with the Colleges will provide adequate new      YES                                                                             VCCS/GCC       1-Jul-09 30-Jun-10
    network capacity to support Blackboard, H.323 Video, Video
    Streaming, and Web Conferencing in accord with the Technology
    Funding Model.
56. ITS will maintain video conference bridging for connections         YES                                                                               VCCS                1-Jul-09 30-Jun-10
    among VCCS colleges and the System Office in accord with
    existing guidelines and standards.
Related Strategies
H. Colleges will identify in their technology plan how the college will provide electronic access to student and instructional support services to reach all students (http://www.vccs.edu/vccsit/Electronic Services.doc)
                                                                         Requirement Project Name/                                                         Responsible Time Line Time Line Expected
Operational Requirements:                                                                                   Action
                                                                             Met            Item Name                                                         Person       Start Date End Date         Costs
57. Colleges will provide an on-line orientation that informs students YES              Online orientation Online orientation is provided and will        DL/Coordinat        1-Jul-09 30-Jun-10
    about e-learning expectations and the skills that promote                                               continue to be reviewed and modified as or of
    successful outcomes in distance learning. Such orientation must                                         needed. This orientation is offered at        Counseling
    include information concerning where students can obtain                                                http://www.germanna.edu/dl/orientation/? Services &
    technology support and academic support if they experience                                              menuchoice=DL Orientation
    challenges with on-line learning.
58. Colleges will develop online tutorials and synchronous chat         YES             Smarthinking        Student continue to use Smarthinking for Coordinator              1-Jul-09 30-Jun-10         22,198
    opportunities or other mechanisms for mentoring services.                                               their online tutorials. Sightmax is being     of Tutoring
                                                                                                            used in counseling and will be expanded to Services
                                                                                                            all areas of student support for the college
                                                                                                            to add better chat services.

59. Colleges will provide online testing, accessible online proctor      YES             Online DL          Germanna has made this mandatory for at      Dean of Arts       1-Jul-09   30-Jun-10
    forms, and online library resources.                                                 Resources          least two proctor events. They will          and Science
                                                                                                            continue to make the proctor forms           of
                                                                                                            available along with the online library      Professional
                                                                                                            resources.                                   Studies \
                                                                                                            www.germanna.edu/dl/documents/Proctor        Dean of
                                                                                                            Request.doc                                  Distance
                                                                                                                                                         Learning and
                                                                                                                                                         Academic
                                                                                                                                                         Support
60. Colleges will provide access to pertinent websites and online        YES             Financial Aid web Germanna will continue to post online         Financial Aid      1-Jul-09   30-Jun-10
    financial aid forms.                                                                 page with link to form to Financial Aid information and         Coordinator
                                                                                         FAFSA on-line     update as changes are made.
                                                                                                           http://www.germanna.edu/financial_aid/fo
                                                                                                           rms.asp?menuchoice=Forms




7/7/2010                                                                                                                                                                                                                15 of 38
61. Colleges will provide students with electronic access to course    YES          Online             Germanna has just started offering online   Dean of Arts     1-Jul-09   30-Jun-10
    advisors.                                                                       Chat/Advising      chat using a product called SightMax do     and Science
                                                                                                       provide Virtual advising.                   of
                                                                                                       http://chat.germanna.edu/                   Professional
                                                                                                                                                   Studies \
                                                                                                                                                   Dean of
                                                                                                                                                   Distance
                                                                                                                                                   Learning and
                                                                                                                                                   Academic
                                                                                                                                                   Support
62. Colleges will provide technology support services in the form of   YES          Online system      Online system requirement are provided      IT Director      1-Jul-09   30-Jun-10
    guidance for computer requirements for an online course.                        requirements       on our class schedules both on paper and
                                                                                                       online for all online classes.
63. AS&R, in conjunction with ITS and the Colleges, will develop     Yes            GCC On-line        Germanna has just started offering online   Coordinator      1-Jul-09   30-Jun-10
    models and provide technology to expand virtual advising so that                Coordinator of     chat using a product called SightMax do     of Counseling
    all colleges are in compliance with the Academic and Student                    Counseling         provide Virtual advising.                   Services
    Affairs Council (ASAC) guidelines to improve services for                       Services & - all   http://chat.germanna.edu/
    community college students –especially evening and distance                     students
    learning students. (Note: no web link exist, this Chancellor’s                  automatically
    Expectation is an internal ASAC document shared to the colleges                 enrolled
    at the discretion of the Academic Vice Presidents).


Technology Goal IV
IV. Workforce Development will be integrated with the enterprise student data, and administrative systems.
Related Strategies
A. ITS will work with the System Office Workforce Development Office to integrate Workforce students and courses into the learning management system, student email, a student information system, data
                                                                   Requirement Project Name/                                                     Responsible Time Line Time Line Expected
Operational Requirements:                                                                            Action
                                                                        Met          Item Name                                                     Person      Start Date End Date           Costs
64. Colleges will participate in the development and testing of   YES              Workforce         GCC Workforce Department maintains          VP of            1-Jul-09 30-Jun-10
    common business processes, student data management, and                                          compliancy with guidelines set forth by the Workforce
    reporting tools.                                                                                 System Office Workforce Development
                                                                                                     Office

Technology Goal V
 V. Technology Goal: Virginia’s Community Colleges will maintain and update emergency preparedness, disaster recovery, and continuity of operations plans for technology services.
Related Strategies
A. Colleges and ITS will maintain on the shared VCCS website electronic copies of plans, checklists, agreements, and other documents in accordance with VCCS and VITA Standards and Guidelines.
                                                                    Requirement Project Name/                                                      Responsible Time Line Time Line Expected
Operational Requirements:                                                                                Action
                                                                         Met            Item Name                                                     Person    Start Date End Date       Costs
65. Colleges will complete and maintain all planning documents      YES             COOP                 GCC holds annual COOP Exercises along Safety and          1-Jul-09 30-Jun-10
    outlined in the VCCS Contingency Planning and Business                                               with submitting COOP Plan                 Security
    Recovery Program. http://www.vccs.edu/its/models/secpl.htm and                                       Documentation anually to the Office of    Manager IT
    the VITA Continuity of Operations Plan (COOP)                                                        Commonwealth Prepareness.                 Director
    http://www.vita.virginia.gov/security/coop/coop.cfm
Related Strategies
B. Colleges and ITS will update emergency preparedness and continuity of operations plans for technology services.
                                                                    Requirement Project Name/                                                      Responsible Time Line Time Line Expected
Operational Requirements:                                                                                Action
                                                                         Met            Item Name                                                     Person    Start Date End Date       Costs




7/7/2010                                                                                                                                                                                                  16 of 38
66. Colleges and ITS will maintain and test appropriate backup       YES            COOP               Technical Services Department conducts Safety and           1-Jul-09   30-Jun-10
    strategies to protect mission critical systems.                                                    annual testing of Backup Stratagies during Security
                                                                                                       its COOP Exersises.                        Manager IT
                                                                                                                                                  Director
Related Strategies
C. ITS and Colleges will develop, implement and maintain information security models, standards, guidelines and supporting programs that are appropriate to its business and technology environment.
                                                                    Requirement Project Name/                                                      Responsible Time Line Time Line Expected
Operational Requirements:                                                                              Action
                                                                         Met           Item Name                                                      Person        Start Date End Date        Costs
67. Colleges and ITS will review and update information security    YES            Security Program The GCC Security Program is reviewed on GCC/VCCS                   1-Jul-09 30-Jun-10
    plans in accordance with the appropriate VCCS and VITA                         Plan                a yearly basis or sooner if major changes
    Standards and Guidelines.                                                                          are made to implement new systems.




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providing the

mation systems.
                  Priority




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                    Priority




                    Priority




structure utilizing the

ions for the colleges.
                    Priority




hnology models, standards
                    Priority




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y models, standards, and
                   Priority




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tion with AS&R, will
                 Priority




                 Priority




communication
                 Priority




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                   Priority




                   Priority




                   Priority




g, and support to students,
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                   Priority




                   Priority




                   Priority




                   Priority




nfrastructure which is




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                   Priority




sit/Electronic Services.doc)
                   Priority




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mation system, data
                      Priority




ogy services.

d Guidelines.
                      Priority




                      Priority




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environment.
               Priority




               7/7/2010   31 of 38
                                                                     GERMANNA COMMUNITY COLLEGE TECHNOLOGY SPENDING PLAN 2009-10

Revenue Sources                                                                               Amount
Equipment Trust Fund - Technology                                $                            210,598
Technology Fees                                                  $                            568,458
Technology Plan General Funds                                    $                            260,782
College Funds (Operating Budget)                                 $                             46,200
Other Equipment Trust Fund - President's Choice                  $                            210,598
Total Budget:                                                    $                          1,296,636



GERMANNA COMMUNITY COLLEGE TECHNOLOGY SPENDING PLAN 2009-10                                                                                                       REVENUE SOURCES
                                                                                                                                                   TECHNOLOGY FUNDS 2009 - 10     COLLEGE   OTHER
CODE     TFM    OBJECT                             LOCATION      ITEM/PROJECT DESCRIPTION               QTY   UNIT   UNIT PRICE      AMOUNT        ETF     TECH FEE   GENERAL      FUNDS     ETF

1141-1 S        Wages - IT Support
1141-2 S        Wages - Inst. Support
  1217          Telecom Services
       EX       Network VA/MPLS                    FAC/LGC/DTC                                           1    Each                   $167,955.00                         $167,955.00
                Network T4 line for Stafford       Stafford                                              1    Each                    $45,000.00                          $45,000.00
                T1 for Auotmotive                  Culvert                                              12    Each       $1,200.00    $14,400.00            $14,400.00
  1221          Organization Memberships
         O      Educause                                                                                 1    Year        $550.00       $550.00               $550.00

  1226          Emp. Training Consulting Services
         EX     Security Awareness Training                                                             20    Each        $100.00      $2,000.00             $2,000.00

  1228          IT Training/Workshops/Courses
         EX     College IT Staff Training                        Professional Development               15    Each       $2,500.00    $37,500.00            $37,500.00
         EX     IT Training for non-IT employees                                                         1    Each                         $0.00



1274-1          Computer HW Maint. Svcs
         EX     CISCO Maintenance College        All             Maint for entire College                1    Year      $60,691.64    $60,691.64            $60,691.64
         EX     CISCO Maintenance Academy        FAC/DTC         Maint for Cisco Academy                 1    Each      $12,700.00    $12,700.00            $12,700.00
         EX     Voice Mail/ Unity Maintenance                    Support is at VCCS                      1    Year           $0.00         $0.00
         EX     Call Manager Maintenance         FAC             Maint for Call Manager                  1    Year       $4,308.36     $4,308.36             $4,308.36
         EX     Polycom VC Maintenance                                                                   1    Year                         $0.00
         EX     Scantron                         FAC/LGC         1-LGC/2-FAC/                            1    Year       $3,266.00     $3,266.00             $3,266.00
         EX     Tandberg AV systems (conference) All                                                     1    Year       $6,562.50     $6,562.50             $6,562.50
         EX     Tandberg AV systems (Classrooms)All                                                      1    Year       $9,240.00     $9,240.00             $9,240.00




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1275-1        Computer SW Maint Serv - Admin
              Barracuda                      LGC       Spam Server SW Maint                  1     Year     $4,564.49    $4,564.49                 $4,564.49
              SSL for Barracuda              LGC       Encryption SW Maint                   1     Year       $200.00      $200.00                             $200.00
              SSL for Exchange               LGC       Encryption SW Maint                   1     Year       $200.00      $200.00                             $200.00
              SSL for Sightmax               LGC       Encryption SW Maint                   1     Year       $200.00      $200.00                             $200.00
              Adobe Connect                  FAC       Collaboration SW for Staff            1     Year     $2,586.00    $2,586.00                 $2,586.00
              PowerTime                      All       Use to manage Timesheets -HR          1     Year
              Scanton SW Maint               LGC       SW Maint for LSL 2010                 1     Year     $1,690.00    $1,690.00                 $1,690.00
1275-2        Computer SW Maint Serv - Inst
              DNS Naming                     FAC       DNS for www.germanna.edu                1    Year                     $0.00
              Deep Freeze                    All                                               1    Each
                                                       Software to freeze computers in the classrooms         $888.33      $888.33                   $888.33
              PA Monitoring                  All       Server monitoring tool                  4    Each      $499.00    $1,996.00                 $1,996.00
              Solarwinds                     All       Infrastructure Monitoring tool          1    Each    $2,390.00    $2,390.00
              Camtasia Maint                 All                                               1
                                                       DL instructional development (30 Licenses) Each      $1,196.50
              Sightmax                       FAC/LGC   Used in Counseling - Online advising    2    Each    $1,000.00

2211-1        Computers-Desktop (Admin)
         HW   Desktops - faculty & staff     FAC       Life Cycle Rotation                   46    Each     $1,750.00   $80,500.00                                       $80,500.00
              Desktops - faculty & staff     LGC       Life Cycle Rotation                   25    Each     $1,750.00   $43,750.00   $43,750.00                          $43,750.00
         HW   Desktops - adjunct             FAC       4 at FAC                               4    Each     $1,750.00    $7,000.00
         HW   Desktops - wage (P14)                    Covered with Staff
              Desktop for DL Faculty Usage   FAC/LGC                                         5     Each     $1,750.00    $8,750.00
2211-2        Computers-Desktop (Instr)
         HW   Desktops - students            LGC       Library Comouters                     15    Each     $1,650.00   $24,750.00   $24,750.00
              Desktops - Classroom           FAC       Podium Computers                      18    Each     $1,650.00   $29,700.00   $29,700.00
              Desktops - Classroom           LGC       Podium Computers                      22    Each     $1,650.00   $36,300.00   $36,300.00




  2212        Computers-Notebook (Admin)
         HW   Laptops - faculty & staff      All       Spares bought EOY
         HW   Tablets - faculty & staff      All
              Laptops for ACC                FAC       10 for the ACC                        10    Each     $1,700.00   $17,000.00                $17,000.00
  2215        Network Servers-General
         HW   LAN (DNS/DHCP)                           Blade Server for LGC/FAC              2     Each    $24,000.00   $48,000.00   $48,000.00
         HW   Database
         HW   Web (Internet & Intranet)
         HW   ID Server (directory)
         HW   Spares/cold stand-by




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         HW   Antivirus/Patch Management
         HW   Remote Access
         HW   Network Management

  2215 HW     Network Servers -Instruct
       HW     Application
       HW     File (students)
       HW     Print

  2215 HW     Network Servers - Admin
       HW     Application
       HW     File (faculty and staff)
       HW     Email (faculty and staff)

  2216        Network Components
         NT   Wireless controller - primary
         NT   Wireless controller - secondary
         NT   Wireless antenna (built-in)       All           Expand Wireless Networks        10   Each      $900.00    $9,000.00                                                        $9,000.00
         NT   Wireless antenna (external)       LGC           LGC building to Warehouse        2   Each    $1,450.00    $2,900.00                                                        $2,900.00
         NT   IP Router
         NT   Switches - core                   All           Cisco 3570 Core Switches        11   Each    $4,500.00   $49,500.00                $49,500.00
         NT   Switches for 202 Upgrade          LGC           Cisco 3560 24 port switches      7   Each    $3,876.00   $27,132.00                $27,132.00
         NT   Firewall/IDS
         NT   CISCO/MARS (monitoring)
         NT   10 Gigabit Ethernet modules
         NT   Server connection
         NT   Network ports

  2217        Other Computer Equipment
         HW   Printers - Academic               FAC           Library Duplex Printer           1   Each    $3,000.00    $3,000.00    $3,000.00
         HW   Printers - Administrative         All           Staff Printer upgrades/Spares   25   Each      $800.00   $20,000.00   $20,000.00
         HW   Printers - special purpose                                                       1   Each                     $0.00
         HW   Electronic classroom              FAC/LGC       Workforce/Nursing                2   Each   $11,500.00   $23,000.00                             $23,000.00
         HW   Commonwealth Conf Room                                                           1   Each                     $0.00
         HW   Commonwealth Classroom            LGC/Offsite   Easternview High & Germanna      2   Each   $23,650.00   $47,300.00                $47,300.00
              Sympodiums                        All                                            5   Each    $2,000.00   $10,000.00                                                       $10,000.00
              Document Camera                   All           Classroom usage                  5   Each    $1,750.00    $8,750.00                                                        $8,750.00
              AV Misc Supplies                  All           Bulbs, CD's etc….                1   Each    $5,000.00    $5,000.00                                           $5,000.00
              Projectors                        All           Classroom Projectors            10   Each    $3,500.00   $35,000.00                                          $28,000.00    $7,000.00
              MOBI                              FAC & LGC                                     10   Each      $300.00    $3,000.00                 $3,000.00
              Laptop Cart                       FAC           ACC Laptop Cart                  1   Each    $2,000.00    $2,000.00                 $2,000.00
              Laptop Cart                       FAC           Instruction                      4   Each    $2,100.00    $8,400.00                 $8,400.00




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              XAP 800 8 Channel Mixer           DTC         Auditorium Mixer                        1    Each     $4,900.50    $4,900.50   $4,900.50
              Portable PA System                DTC                                                 1    Each     $3,000.00    $3,000.00                                                     $3,000.00
              Digital Recorder                  LGC/DTC/FAC                                         3    Each       $952.00    $2,856.00                                                     $2,856.00
              Sony HD/HDD Camcorder             LGC/DTC     AV-Instruction                          2    Each     $1,289.00    $2,578.00                                                     $2,578.00
              Data Cabling                      All         Cabling project for the college         1    Each    $15,000.00   $15,000.00               $26,166.00               $12,000.00
2218-1        Admin Software
         SW   LAN Operating System
         SW   Back-up Exec
         SW   Symantec Anti-Virus                             Good for 3 years as of 2008
         SW   Email faculty/staff
         SW   Email licences
         SW   Symantec Ghost Licence            All           Imaging Software                      1    Each     $1,474.00    $1,474.00                $1,474.00
         SW   Voicemail
         SW   Oracle database
         SW   Oracle applations
         SW   Patch Mangement                   All           Good for 3 years as of 2008
              WeaveOnline                       All           Yearly Strategic Planing Software     1    Each     $4,800.00    $4,800.00                $4,800.00
              Image Now                         LGC/FAC       Document retention A&R/FA             1    Each     $6,688.00    $6,688.00                $6,688.00
              SQL Svr License                   LGC           SQL used to support SIS reports       1    Each       $717.45      $717.45                  $717.45
              MS Campus Agreement               All           Students, Faculty and Staff           1    Each    $12,914.00   $12,914.00               $12,914.00
         SW   Usablenet                         All           Web ADA tool                          1    Each     $2,800.00    $2,800.00                $2,800.00
              CyberSource                                                                           1    Each       $288.94      $288.94                  $288.94
              Parscore                          LGC           Nursing Department (Testing)          1    Each     $1,200.00    $1,200.00                            $1,200.00
              PDS
              Quizzdom                          FAC           Used for Math                         1    Each     $1,500.00    $1,500.00                $1,500.00
              Active Data                       All           Event/Facilities planning             1    Each     $4,088.00    $4,088.00                $4,088.00
              Vmware Upgrade                    All           Upgrade for IT Staff                  5    Each       $150.00      $750.00                                          $750.00
              HR Powertime                      All           TimeSheet online Database             1    Each     $2,000.00    $2,000.00                $2,000.00

2218-2        Inst. Software                                                                        1    Each                      $0.00
         SW   Blackboard                                      Content Management fo Germanna        1    Each    $11,962.29   $11,962.29               $11,962.29
         SW   Respondus Licence                               Lock Down browser & other             1    Each       $690.00      $690.00                  $690.00
         SW   Desktop restore software
         SW   Other (please itemize other SW)
         SW   Smarthinking                      All           Tutoring online Services               1    Each   $22,572.00   $22,572.00               $22,572.00
              Wimba - Non Pilot                 FAC           Used for Engineering                   1    Each   $14,424.00   $14,424.00               $14,424.00
              Camtasia - Additional Licenses    All           Faculty                               20    Each                     $0.00                    $0.00
              AutoDesk                          All           College teaching/B&G                   1    Each    $5,090.00    $5,090.00                $5,090.00
              Key Train                         FAC           Middle College                         1    Each      $770.00                               $770.00
              Sightmax                          All                                                  1    Each
                                                              Online Advising - Counseling (10 more Operators)    $1,613.74                             $1,613.74
              SSL additions                     All           Secure Socket Layer Certificates      10    Each      $200.00    $2,000.00                $2,000.00
              Kiwi Sys Log                      All                                                  4    Each      $300.00    $1,200.00                $1,200.00




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              Nitrosecurity                       VCCS   Security Support using NitroSecurity   1     Each       $11,500.00                                  $11,500.00
              VOIP Support                        VCCS   VOIP Support at VCCS                   1     Each       $24,127.00   $24,127.00                      $4,000.00       $20,127.00




  2231        Electronic Equipment
              KIOSK                               LGC                                             1   Each
                                                         Counseling - Pilot Agreement to set the standard        $10,000.00   $10,000.00                                                                $10,000.00

  2233        Voice & Data Equipment
         NT   Call Manager
         NT   Voice Mail Server
         NT   Telephones
         NT   Conference room phones
         NT   Analog - VG248                      All                                           10    Each          $350.00    $3,500.00                                       $3,500.00
         NT   E911 Servers
         NT   Call Center (dist and forwarding)
         NT   School Messenger/Call back

              Misc./Special/College Projects
              UBS drives                          ALL    College Issued USB drives              600   Each           $11.00    $6,600.00                      $6,600.00
              Wireless Central Control/Load Bal   ALL    WLC 4402-25                             3    Each       $10,108.00   $30,324.00                     $30,324.00
              Wireless Central Control/Load Bal   DTC    WLC 4402-50                             1    Each       $14,486.00   $14,486.00                                                                $14,486.00
              Wireless Central Control/Load Bal   ALL    WCS for 250 AP's                        1    Each       $14,886.20   $14,886.20                                                                $14,886.20
              Climate Control Racks               LGC    AC Server Racks                         3    Each       $25,000.00   $75,000.00                     $75,000.00

                                                                                                             Total:                        $   210,401   $     568,458    $     260,782    $   46,350   $ 209,706
                                                                                                             Funding:                      $   210,598   $     568,458    $     260,782    $   46,200   $ 210,598
                                                                                                             Balance:




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ETF FUNDS                          110007   Funds Approved by Sheve 1/2 Approved by VCCS & 1/2 A

TECHNOLOGY FEES                             Collected each Semester
 Instruction                       110101
 Academic Support                  140011
 Institutional Support             160067


GENERAL FUNDS                               Used for Major Expenses such as MPLS, T1 lines etc.
 Info Tech Acad Support            143008
 Info Tech Institutional Support   162026

COLLEGE FUNDS                               IT Department funds
 Administrative ADP Expense        162012
 Instructional Computing           143000
heve 1/2 Approved by VCCS & 1/2 Approved by College Presidents




ses such as MPLS, T1 lines etc.

				
DOCUMENT INFO
Description: Timesheet Database document sample