The COLLEGE NAME HERE Technology Plan for the Fiscal Year 2010 Technology Plan Completion Coordinator Name: Jacque Larsen Title: Technology Services Support Manager Email: firstname.lastname@example.org Telephone: (540) 423-9050 Facsimile: (540) 727-3207 Website: www.germanna.edu Instructional Expectations Completed by Name: Dr. Yang Yong Title: Dean of Academic Technology and Learning Support Email: email@example.com Telephone: (540) 891-3084 President: Dr. David Sam Date of Plan: July 1, 2009 FY09 Technology Funding ETF: $210,598 Technology Fee: $568,458 General Funds: $260,782 President's Choice: $210,598 Rev. 2/2007 7/7/2010 1 Germanna Community College Technology Plan 2009-2010 The mission and guiding principles of the college are listed below. Mission: As a public, comprehensive community college, Germanna provides accessible, quality educational and training opportunities that meet our communities’ changing learning needs.opportunities and related services to the community. The college vision for the future is described below. Vision: Germanna Community College is recognized as the region’s leader and preferred partner providing excellence in accessible educational opportunities and related services to our communities. Our quality learning experiences enable students to participate effectively in the social, economic, Executive progress report During the Fiscal year 2009 Germanna was able to accomplish the following projects with items from the Technology plan. The lighting for two of our Interactive Video rooms was upgraded making it easier on the students to see from the opposite campus locations. Carpet was also installed for sound proofing these rooms which is also to reduce the noise levels. IPods were purchased and loaded with reviews and handbooks. The Nursing department bought a 3G simulator is used for nursing Instruction. Video Streaming capabilities was added from a Nursing lab to the lecture hall at our Locust Grove campus. Sightmax was purchased which gace Germanna the capabilities to offer online advising through our counseling department and hope to expand in the 2010 budget. Wimba was purchased for online callaboration for our Engineering program which is also in partnership with VCU using the same technologies. Servers were purchased for establishing the college Intranet using Key college goals and associated technology projects are listed below. Enrollment Goal 1: Increase annual headcount enrollment by at least 7% over the AY 2008-2009 headcount enrollment. Goal 2: Develop at least one new career/technical certificate or degree program that responds to academic and workforce needs in Germanna’s engineering and industrial technology service area, especially in allied health, hospitality management; early childhood; Goal 3: Increase under-represented populations by at least 1% over the AY 2008-2009 headcount enrollment. Goal 4: Increase headcount enrollment in Middle College by at least 2% over the program’s AY 2008-2009 enrollment. Goal 5: Provide additional support for veterans by: 7/7/2010 2 Facilitating the Germanna Veterans Association’s efforts to advocate for the needs of Veterans returning to school and the needs of their families. Offering a special section of SDV 101 for Veterans transitioning to College taught by Counselor who is a Veteran. Training A & R staff for implementation of new G.I. Bill provisions. Ensuring that the Department of Veteran Affairs application is linked from GCC homepage to make it easier for returning Veterans to apply for benefits Enrolling 7% more veterans than 2008-09. Goal 6: Enhance Online Learning by improving the quality of online teaching and learning in meeting the college’s QEP goals, including improving student preparation for online learning Goal 7: Enhance the use of electronic library services by: Increasing by 15% the number of students receiving library instruction at both on- and off-campus sites by encouraging faculty members to include library instruction in their curricula. Improving the quality of the online library instruction tutorial by updating it and adding interactive capabilities. Workforce Training Goal 1: By April 1, 2010, report on any funds received from local workforce investment board ARRA funds to provide training in high-demand occupations or to support high-demand programs, including Middle College and Career Coaches. Goal 2: Increase the number of employers served through workforce open enrollment or customized training by 5 percent. Goal 3: Establish the means by which to measure “repeat business” from customized training courses and programs for employers. Goal 4: Increase the number of recent high school graduates entering postsecondary Tech Prep programs by at least 5% over 2008-09 levels. Goal 5: Increase by 3 percent the revenue, including grants, received from customized training, open enrollment, and other workforce development programs and services. Goal 6: Work to improve support and cooperation from area high schools, chambers, and major employers by establishing and piloting a 7/7/2010 3 Germanna Community College 2010-2010 Action Plan to Achieve the Chancellor's Technology Expectations for the 2009-2010 Biennium Action Plan Chancellor's Technology Expectations Technology Goal I I. Virginia's Community Colleges will continue to improve reliability, scalability, usability, functionality, and support for a comprehensive suite of enterprise applications providing the Related Strategies A. To meet the administrative and student information system needs of the colleges and system office, ITS will maintain the latest releases for student information and administrative information systems. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements Action Met Item Name Person Start Date End Date Costs 1. ITS will operate the Enterprise systems (such as SIS and AIS), YES GCC Tech Council representative shall VCCS 1-Jul-09 30-Jun-10 keep patches up to date, and add increased functionality as work with ITS and college IT Department approved by the VCCS Governance structure. to provide college input and suggestions for deployment. 2. ITS will maintain an online application for admission to meet the YES GCC Tech Council representative will VCCS 1-Jul-09 30-Jun-10 needs of credit and non-credit students that is integrated with the continue to work with ITS for feedback Student Information System. and changes needed to the Online application. 3. Colleges will use the Student Information System to provide YES SIS GCC will provide access to students Dean of 1-Jul-09 30-Jun-10 students with online admissions, online enrollment, and online through the college website to the Student Student transcripts. Information System. Services 4. Colleges will follow the procedures outlined in the VCCS SIS YES SIS Procedures GCC will monitor the procedures outlined Dean of Arts 1-Jul-09 30-Jun-10 library for scheduling and coding campus, distance and hybrid in the VCCS SIS library to ensure that we and Science courses. are following any changed procedures. of Professional Studies \ Dean of Distance Learning and Academic Support 5. Colleges will develop and implement business processes to use Yes SIS Processes Business processes have been established Business 1-Jul-09 30-Jun-10 the functionality of the online application, Student Information for Germanna and will continue to be used Office System, and Administrative Information System. or modified and business practices change Manager for the SIS. Business Processes for AIS are being reviewed. 6. Colleges will provide training opportunities for faculty and staff YES SIS Training GCC will continue to offer workshops and Dean of 1-Jul-09 30-Jun-10 so that they can utilize Enterprise systems tools, develop training, create manuals and provide one- Student appropriate business practices to improve services to students, on-one assistance for Faculty and Staff. Services/Appl increase college efficiency, and meet management requirements. ication Support Manager 7. Colleges will improve facilities scheduling, usage, and reporting IN Active Data Active Data was the solution that was Application 1-Jul-09 1-Mar-10 through appropriate software. PROGRESS reviewed, tested and chosen as a college to Support implement for this. Manager 7/7/2010 4 of 38 8. N/A College deploying GCC will work with ITS to test new GCC/VCCS 1-Jul-09 30-Jun-10 Colleges will participate in testing of new Enterprise system Active Data scheduling systems approved. functionality. Related Strategies B. ITS will support the approved enterprise scheduling software. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 9. IN Scheduling Active Data Calendaring software was the Application 1-Jul-09 1-Mar-10 PROGRESS Software solution chosen by the college for Room & Support Event Scheduling. This solution will Manager ITS and the Colleges will approve an enterprise scheduling require SIS Data Extraction, as there is no software with the Student Information System (SIS) direct connectivity. Related Strategies C. ITS in coordination with the colleges, will maintain online documentation on enterprise systems including business practices, setup, and coding. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 10. YES Documentation GCC IT Director will facilitate periodic IT Director 1-Jul-09 30-Jun-10 reviews of online documentation with ITS, in conjunction with AS&R and the colleges will regularly various department managers and conduct review and update online documentation. quarterly audits. Technology Goal II II Virginia's Community Colleges will provide full functionality, reliability and performance for the colleges and system office through a robust, world class network infrastructure utilizing the Related Strategies A. ITS, in cooperation with the colleges, will develop and maintain technology models, standards, and guidelines that clearly delineate the VCCS technology direction and related expectations for the colleges. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 11. ITS will provide for the review and updating of all VCCS YES Review through GCC IT Director continue to review VCCS / IT 1-Jul-09 30-Jun-10 technology models, standards, and guidelines. Tech Council and documentation that is on the VCCS Director implement at website for Models, standards and Colleges guidelines that are approved by ACOP. 12. Colleges will participate in the Enterprise System Workgroups YES Review through GCC IT Director and Tech Council Rep IT Director 1-Jul-09 30-Jun-10 and Advisory Groups. Tech Council and will continue to participate in Enterprise implement at workshops and advisory groups. Colleges Related Strategies B. To meet the instructional and administrative needs of faculty, staff, and students, colleges and will maintain a robust voice, video, and data network in accordance with the approved technology models, standards Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 13. All faculty and staff personal computers will be connected to the YES Faculty & Staff All Faculty & Staff Computers are IT Director 1-Jul-09 30-Jun-10 campus network. Computers connected to GCC's segmented Faculty & Staff Domain 14. All classroom and lab personal computers will be connected to the YES Student All Classroom and Student Use Computers IT Director 1-Jul-09 30-Jun-10 campus network. Colleges will document exceptions for bona fide Computers are connected to GCC's segmented instructional purposes, such as personal computer repair Students Domain programs. 7/7/2010 5 of 38 15. The campus network will be accessible in all campus locations YES College Network Along with Wired Connections, Wireless IT Director 1-Jul-09 30-Jun-10 (office, labs, classrooms, auditoria, etc). Guest Services were made available in 2008 and additional upgrades have occurred to increase access points to cover all areas of each GCC Location. 16. Networks will be accessible through remote access that meets YES College Network Remote Access is established through the IT Director 1-Jul-09 30-Jun-10 VCCS and VITA Guidelines and Standards. Remote Access use of Cisco VPN Concentrator & Client, VCCS - while maintaining and upholding all COV- http://system.vccs.edu/its/InformationSecurityProgram/RemoteAc ITRM SEC501-01 Standards. cess.htm Vita - http://www.vita.virginia.gov/uploadedFiles/Library/PSGs/ITRMS EC501-01ITSecStd.pdf 17. Colleges and ITS will deploy a connection to the Internet/VCCS YES Internet / VCCS GCC continues to maintain Internet / IT Director 1-Jul-09 30-Jun-10 intranet following VCCS models, standards, and guidelines. Intranet VCCS Intranet connectivity through the http://system.vccs.edu/its/models/NetworkInfrastureSecurityMode Connectivity use of VCCS Sanctioned Verizon MPLS l.htm Network. 18. Colleges will deploy a wireless network secured in accordance YES Wireless Germanna Plans to continue expansion of IT Director 1-Jul-09 30-Jun-10 with the approved COV ITRM Standard SEC501-01 technology the wireless and deploy system that help to models, standards, and guidelines so that faculty, staff, and balance the load on the Access Points students will have access to wireless network services from on- (AP's) and manage the AP's remotely campus locations. especially where 20ft ceiling are in place. http://www.vita.virginia.gov/uploadedFiles/Library/PSGs/ITRMS EC501-01ITSecStd.pdf 19. YES College is working on expanding to Blade IT Director 1-Jul-09 30-Dec-09 College campus and ITS network and servers will meet the Servers and using more Virtual Servers following models, standards, and guidelines: a. Servers will have appropriate security precautions as defined by YES Server Security GCC maintains a Server Log Book for IT Director 1-Jul-09 30-Jun-10 http://www.vccs.edu/its/security/index.htm each college network server consisting of: Setup & Configuration, Installed Software, Patches, Software Vendor Updates, Hardware Maintenance and Internal Security Audits as a means of compliancy to the VCCS ITS Security and COV-ITRM SEC501-01 Guidelines b. Staff will annually conduct the following risk assessment survey YES Risk Assessments VCCS Annual Risk Assessment Surveys IT Director 1-Jun-09 1-Aug-09 for each server. are completed for each college server http://www.vccs.edu/its/models/System_Server_Questionnarie.do while logging documentation into each c Server Log Book. c. Staff will implement network security guidelines to secure the YES Network Security College IT Staff follows a Server Setup IT Director 1-Jul-09 30-Jun-10 college IT infrastructure following the following Sheet, that is designed to comply with http://www.vccs.edu/its/security/Security_Guideline_for_LAN.ht COV-ITRM SEC501-01 and VCCS m The Technology Council will develop and recommend best Guidelines. This sheet is logged into a practices for network security. Server Log Book for retention. 7/7/2010 6 of 38 d. The network will meet guidelines for cabling and service levels. YES Network GCC IT Staff utilize the VCCS Guidelines IT Director 1-Jul-09 30-Jun-10 Retrofit of existing wire closets may require exceptions to the Guidelines while configuring and maintaining all guidelines due to current wall, etc. structures. telecom and network wiring closets. http://www.vccs.edu/its/guidelines/telcomxx.htm e. Servers which have reached their end of lifecycle support will not YES Life Cycle GCC Network Servers follow the VCCS IT Director 1-Jul-09 30-Jun-10 be used on the network, except where the server is not running Rotations Guidelines of Product Support Services critical processes or being held for disaster recovery and the Lifecycle Rotation exceptions must be documented. 20. Colleges will provide a campus network to accommodate video to YES Desktop Video Video to the desktop is being used for IT Director 1-Jul-09 30-Jun-10 the desktop and/or VoIP services as prescribed in VCCS approved Podcasting through various personnel and models and guidelines. will be expanding for College Wide meetings. 21. Colleges will provide the necessary facilities and resources to YES VOIP GCC achieves VOIP through the VCCS IT Director 1-Jul-09 30-Jun-10 achieve system level connectivity standards established for the facilitated network connections and system-wide voice over IP network and related services utilizing Cisco Call Manager Technology. http://www.vccs.edu/its/models/VoIP_model.htm 22. Colleges and ITS will monitor network traffic to ensure the Yes - In Network GCC currently utilizes SolarWinds IT Director 1-Jul-09 30-Jun-10 Colleges and the VCCS System Office have adequate bandwidth. progress Monitoring Network Monitoring Software and is preparing to implement Cisco MARS. 23. Colleges will ensure that ITS has access to the college’s edge Yes Edge Router VCCS ITS currently has access to GCC's IT Director 1-Jul-09 30-Jun-10 router, and colleges and ITS will log any changes to the college’s Edge Router and changes are recorded edge router in a change management application. through the VCCS IssueTrak System. Related Strategies C. To satisfy the administrative and instructional needs of faculty, staff, and students, Colleges and ITS will maintain a computer infrastructure in accordance with the approved technology models, standards, and Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 24. Colleges will maintain adequate personal computers that meet Yes Life Cycle GCC utilizes the VCCS Guidelines for IT Director 1-Jul-09 30-Jun-10 hardware and software technical or useful life definitions as Rotations Desktop, Laptop and Server Lifecycle defined by VCCS models, standards, and guidelines which rotations. Asset Tracking Databases are provide for a five year replacement cycle for desktop computers reviewed annually and rotation is and a four-year replacement cycle for laptop computers. preformed as needed. (http://www.vccs.edu/its/guidelines/DesktopGuidleLine.htm) for the following: a. Each full-time faculty member, full-time staff member, and part- Yes Desktop GCC provides Desktop Workstations for IT Director 1-Jul-09 30-Jun-10 time FTE will have their own personal computer at their Workstations stationary positions and Laptops for All workstation with the most appropriate configuration for their use Fulltime Faculty & Mobile Staff Users. level. http://system.vccs.edu/its/InformationSecurityProgram/Personnel SecurityStandard.htm b. Colleges will provide personal computers and access to Yes Adjunct GCC provides an adequate number of IT Director 1-Jul-09 30-Jun-10 appropriate software on campus for adjunct faculty in a ratio of 1 Computers Desktop Workstations for designated personal computer for every 20 full-time equivalent adjunct Adjunct Offices at each Germanna faculty. Location. 7/7/2010 7 of 38 c. Computers for student use in classrooms, labs, or other student Yes Lab Computers Germanna provides an adequate number of IT Director 1-Jul-09 30-Jun-10 accessible locations (including libraries and student information Student Use computers in Classrooms, kiosks) equal to 10% of the annual full-time equivalent students Library, Academic Computing Centers, (FTES). Testing Centers and Tutoring at each of its locations. d. Colleges will use the currently supported Operating System for Yes Supported OS GCC utilizes no later than 1 release prior IT Director 1-Jul-09 30-Jun-10 their Windows and Macintosh computers. Operating systems and/or current release of all Operating which have reached the end of their life cycle should be upgraded Systems as set forth by VCCS Guidelines. to a current version. 1. All Windows computers will use Windows XP or Vista for the Yes Windows OS GCC currently uses Windows XP & Vista IT Director 1-Jul-09 30-Jun-10 operating system. for all of its Windows Operating Systems 2. Macintosh computers will use Mac OS X as its operating system. Yes Mac OS Current Mac OS X Release is utilized on IT Director 1-Jul-09 30-Jun-10 all GCC Macintosh Machines. 3. Computers running unsupported Operating Systems in order to Yes Unsupported OS Unsupported Operating Systems, such as IT Director 1-Jul-09 30-Jun-10 run obsolete instructional software will not be connected to the Cisco Academy Labs, are held on isolated college network. segmented networks with zero access to COV Networks. . e. General office software will be kept current. All college Windows Yes Office Upgrade GCC is currently utilizing Microsoft IT Director 1-May-09 30-Sep-10 computers for students, faculty and staff will have MS Office Office 2007 for Windows and Microsoft 2003 or 2007. College Mac computers should have either Mac Office 2004 for Mac OS X. Office 2004 or Mac Office X. Colleges will develop and implement a plan to upgrade to Office 2007 or the most current MAC version by the end of the first year of the 2009-2010 Biennium. 25. Colleges will maintain at least one Commonwealth Classroom and Yes Interactive Video GCC currently has one (1) Polycom IT Director 1-Jul-09 30-Jun-10 one Commonwealth Conference Room per campus following the System and Multiple Tanberg Interactive VCCS models, standards, and guidelines. (See definition in Video Classrooms per location as set forth Appendix A.) by the VCCS Guidelines. http://www.vccs.edu/its/models/commclas.htm http://www.vccs.edu/Portals/0/ContentAreas/ITS/Appendix_A_D efinitions2.pdf http://www.vccs.edu/its/models/Commonwealth_Conference_Roo m.htm Related Strategies D. Colleges and ITS will maintain Help Desk services for faculty, staff, and students to support at least the network, email, SIS, AIS, Blackboard, and Directory Services. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 26. Colleges will ensure that all students, faculty, and staff will have YES Help Desk GCC currently utilizes Schooldude Hosted Application 1-Jul-09 30-Jun-10 access to tier one help desk service provided by the college that Helpdesk for both Students and Faculty & Support directly supports the tier 2 and 3 services provided by VCCS for Staff for Tier One Support. Escalation to Manager/Dist shared services. The Technology Council will define the Tier Two or Tier Three Support is ance delineations between support tiers, however, pending that work controlled by the Technical Services Learning product, tier 1 is defined as college-provided help, tier 2 is Department and Student Helpdesk defined as the VCCS Client Services Help Desk function, and tier Personnel. 3 is defined as VCCS Information Technology Services staff assistance or ITS provided vendor assistance to resolve an outstanding issue. 7/7/2010 8 of 38 Related Strategies E. To provide the Colleges and the system office with the necessary information that will aid in technology decisions, the VCCS Information Technology Services Office (ITS), in conjunction with AS&R, will Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 27. ITS will maintain and publish a list of applicable technologies, YES VCCS 1-Jul-09 30-Jun-10 hardware and software products under active review for potential deployment to ensure the effective delivery of enterprise services as part of its leadership responsibility. 28. Colleges will participate in the pilot testing of new technologies, YES Pilot Program The Technical Services Department of GCC/VCCS 1-Jul-09 30-Jun=10 hardware and software through collaboration between technical, Germanna works closely with Academics academic and administrative staff. and Administrative Staff for Piloting new hardware / software. Related Strategies F. ITS, in conjunction with the colleges, will establish security plans and procedures in accordance with the approved COV and VCCS technology models, standards, and guidelines. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 29. ITS and Colleges will define, implement and maintain an YES Security Program GCC meets this goal by assigning IT Network 1-Jul-09 30-Jun-10 information technology security organization necessary to comply Plan responsibility of security requirements to Manager/ISO with all federal, state, and local IT security policies and standards. appropriate personnel throughout the organization. The Security Plan is reviewed yearly and updated when necessary. 30. Colleges and ITS will have a complete and comprehensive IT In Security Planning Continue to make necessary changes to the IT Network 1-Jul-09 30-Jun-10 security program in place that defines how they are fulfilling the PROGRESS standards based on new revisions and Manager/ISO security personnel staffing requirements and appropriate role Audit recommendations. access for the enterprise and campuses as it relates to The GCC President designates ISO and Commonwealth ITRM Standard SEC501-01. backup ISO responsibility each year. Individual security responsibilities are include in employees EWP as appropriate. Supervisors / data owners must request access to data. The roles / access are reviewed yearly. 31. Colleges and ITS will implement the enterprise patch YES Patch Symantec Altiris Solution deployed to All IT Director 1-Apr-09 30-Jun-10 management solution and to help mitigate malicious attacks on Management Faculty & Staff computers, Students servers and personal computers. Domain deployment waiting on WOL, Servers Updated manually. Related Strategies G. To provide reliable communication with faculty, staff, students, alumni, and interested constituents, Colleges and ITS will develop and maintain a readily accessible and comprehensive communication Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 32. Colleges will make e-mail service, including directory services YES College Email GCC currently utilizes Microsoft Operations 1-Jul-09 30-Jun-10 and distribution lists, available for all faculty and staff. Exchange for its Faculty & Staff Email Manager for System. Directory Services & Distribution LGC List are provided therein. 7/7/2010 9 of 38 33. Colleges will maintain and regularly test an emergency YES Emergency GCC regularly conducts emergency Safety and 1-Jul-09 30-Jun-10 communications plan for communicating with faculty, staff, and Notification drills such as fire and tornado. Security students. Emergency Table top exercises are Manager also conducted with varying scenarios. The Emergency Coordinator conducts yearly training for personnel on the Emergency Preparedness Team. 34. Colleges will maintain a college website that provides current and YES Website GCC currently maintains its website: Webmaster 1-Jul-09 30-Jun-10 prospective students and the public with information about the www.germanna.edu as sanctioned by college’s programs, news, and upcoming events; access to class VCCS Guidelines. schedule; information for both in-person and online registration; and tuition and fees. 35. College web homepages will include links to My VCCS and the YES Web Homepage Germanna's Web Homepage Webmaster 1-Jul-09 30-Jun-10 VCCS website. (www.germanna.edu) has links to MyGCC (sub-site of MyVCCS) and a link to VCCS Website 36. College websites will include links to VCCS Online or YES Web Links Textbook Information & Pricing is linked Dean of 1-Jul-09 30-Jun-10 replacement course/program finder; VIVA; and to textbook titles, under the GCC Class Schedule, along with Academic ISBN codes, and purchasing information for required textbooks. links to MyGCC. Technology (http://www.germanna.edu/class_schedule & Learning s/) Support 37. ITS, in collaboration with the Colleges, will maintain a web page YES Web Design GCC currently maintains its website: Webmaster / 1-Jul-09 30-Jun-10 model, standard and guideline to ensure compliance with the www.germanna.edu as sanctioned by Marketing Commonwealth IT Accessibility Standard VCCS Guidelines. Director http://www.vita.virginia.gov/docs/psg/AccessibilityStandard_GO V103-00_Eff_11-04-05.pdf Related Strategies H. To protect the privacy and security of faculty, staff, and student data ITS will develop and standardize business practices. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 38. Colleges will implement a program to ensure compliance with all YES Data Security GCC has implemented a security program IT Network 1-Jul-09 30-Jun-10 VCCS standards applicable to security and privacy of faculty, to ensure compliance with VCCS Manager/ISO staff, and student data. standards. GCC prohibits the posting of /IT Director http://www.vccs.edu/its/standards/secpol2.htm sensitive information to the web. http://www.vccs.edu/its/standards/PersonnelSecurityStandard.htm Sensitive data is prohibited from being http://www.vccs.edu/its/standards/SecPolStudents.htm stored on mobile media unless encryption http://www.vccs.edu/its/standards/Technology_Standard_VCCS% is in place. 20Acceptable%20Use.doc Related Strategies I. Colleges and ITS will update emergency preparedness and continuity of operations plans for technology services. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 39. Colleges and ITS will maintain and test appropriate backup YES DRP Testing College continue to test through Coop IT Director / 1-Jul-09 30-Jun-10 strategies to protect mission critical systems. Drills. Planning on implementing data VCCS replications and Disk to Disk backup solutions using Data Domain & ESI 7/7/2010 10 of 38 Related Strategies J. Colleges and ITS will develop and publish Service Level Agreements (SLA) for the delivery of technology services. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 40. Colleges and ITS will update and publish SLAs for technology IN Service Level SLA for Helpdesk is posted, SLA for IT Director 1-Jul-09 30-Jun-10 services, including the Help Desk, on the Web. PROGRESS Agreements Software management is completed but not posted. http://www.germanna.edu/helpdesk Related Strategies K. Colleges and ITS will participate in national surveys designed to measure IT staffing, budget, planning, and spending and gather comparison data with peer institutions. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 41. Colleges and ITS will maintain a membership to Educause and YES Educause GCC currently maintains an annual IT Director 1-Jul-09 1-Jul-09 annually complete the Educause Core Data Service survey by the subscription to Educause as directed by Educause’s deadline. http://www.educause.edu/apps/coredata/ VCCS Guidelines. 42. Web sites shall conform to accessibility standards and be coded YES Web Accessibility All GCC's Websites maintain compliancy Webmaster / 1-Jul-09 30-Jun-10 using technical web standards, so that they are accessible both for Standards regarding technical standards as directed Marketing section 509 reasons, but also technically appropriate for as wide by VCCS Guidelines Director an audience as possible. Related Strategies L. The VCCS will achieve national recognition among community colleges for its technology platforms, connectivity, data security, and information assurance. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 43. Colleges will participate in an annual ranking survey, such as the YES Technology Technology Surveys are completed IT Director / 1-Jul-09 29-Aug-09 Center for Digital Education Surveys annually, along with participation / Dean of (http://www.centerdigitaled.com/comcolleges.php), to achieve a submissions to competitions such as the Distance national ranking for its information technology and/or an annual Governor's Technology Awards Learning and innovation in technology competition, such as the Governor’s Academic Technology Awards http://www.covits.org/awards.html Support Technology Goal III III Faculty and students will have access to electronic teaching, learning and student services resources and opportunities. Related Strategies A. To support a variety of instructional approaches, Colleges, with support from the VCCS System Office (ITS, AS&R, and Workforce Development Services), will provide access, training, and support to students, Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 44. Colleges will maintain 75% of their classroom space as an YES Electronic GCC maintains Podium Computers, IT Director 1-Jul-09 30-Jun-10 Electronic Classroom. Classrooms Projectors & Screens in 95% of all http://www.vccs.edu/Portals/0/ContentAreas/ITS/Appendix_A_D classrooms at each location. efinitions2.pdf 45. Colleges will equip at least one Mobile Electronic Classroom per YES Mobile GCC maintains Mobile Projector Carts for IT Director 1-Jul-09 30-Jun-10 campus or off-campus center if all classrooms are not configured Classrooms use on-site, while preserving additional as electronic classrooms. computers, projectors & screens for check- out use off-site at each of its locations. http://www.vccs.edu/Portals/0/ContentAreas/ITS/Appendix_A_D efinitions2.pdf 7/7/2010 11 of 38 46. Colleges will plan for a state-of-the art teaching environment in YES State-of-Art GCC purchases & deploys newest state-of- IT Director 1-Jul-09 30-Jun-10 new and renovated buildings as part of the capital development the art equipment during each new plan. Colleges will develop and implement Electronic Classrooms construction or renovation. as a part of new classroom construction and renovation. 47. Colleges will upgrade existing Electronic Classrooms on a five- YES Lifecycle Rotation GCC upgrades Electronic Classrooms by IT Director 1-Jul-09 30-Jun-10 year replacement cycle. following the VCCS Lifecycle Rotation Guidelines 48. AS&R, in conjunction with the Colleges will create and maintain YES Electronic GCC maintains state-of-the art classrooms VCCS/Dean 1-Jul-09 30-Jun-10 a model for state of the art Electronic Classrooms on the Web. Classroom Model by following VCCS Guidelines of Student Services/IT Director 49. Colleges will provide a professional development program using YES Professional Distance Learning Department provides Dean of 1-Jul-09 30-Jun-10 workshops, seminars, web tutorials, and/or college Development Professional Devlopment Programs to all Distance training/certification process that maximizes faculty and staff Faculty & Staff through Web Tutorials & Learning and competency in the following areas: Workshops Academic (http://www.germanna.edu/dl/faculty/) Support a. General office tools & techniques. YES Professional Germanna will continue to offer the DL 1-Jul-09 30-Jun-10 Development on training to Faculty and staff along with General Office added information on the college web site tools & (http://www.germanna.edu/dl/faculty/). Techniques Will expand as new applications are added. b. Instructional tools & techniques YES Professional Germanna will continue to offer the DL 1-Jul-09 30-Jun-10 Development on training to Faculty and staff along with Instructional added information on the college web site Office tools & (http://www.germanna.edu/dl/faculty/). Techniques Will expand as new applications are added. 1. Learning management software YES Professional Germanna will continue to offer the DL 1-Jul-09 30-Jun-10 Development on training to Faculty and staff along with BB & other added added information on the college web site third party (http://www.germanna.edu/dl/faculty/). applications Will expand as new applications are withing BB. added. 2. Multimedia software and hardware used in the Commonwealth YES AV Training and Technical Services will continue to offer Technical 1-Jul-09 30-Jun-10 classrooms, conference rooms and Electronic classrooms. Support training to all Staff and Faculty using the Services equipment and software in the Commonwealth classrooms and electronic classrooms. Additional training material is added on the college web site at http://www.germanna.edu/technology_serv ices/audio_visual.asp 7/7/2010 12 of 38 3. Incorporating available online content into courses, how to YES On-line Content Germanna Distance Learning staff will DL 1-Jul-09 30-Jun-10 develop web based content, best practices, pedagogy, and continue to provided training and support formative course evaluation. for the development of online content to include the best practices, pedagogy , standards and formative course evaluations. added information on the college web site (http://www.germanna.edu/dl/faculty/). Will expand as new applications are added. 4. Web conferencing/collaboration software. YES Web GCC is currently utilizing Adobe Connect Technical 1-Jul-09 22-Aug-09 Conferencing and is purchasing Wimba in June to Services implement for the Engineering program as a pilot 5. Using and incorporating College, VCCS, and State (VIVA) YES VIVA Support Germanna's Librians will continue to DL 1-Jul-09 30-Jun-10 supported electronic research resources. improve and move with VCCS and the State in the use of VIVA electronic research.resources. (http://www.germanna.edu/dl/faculty/) 6. Incorporating information literacy skills into courses. YES Information Germanna will continue to improve on the Dean of Arts 1-Jul-09 30-Jun-10 literacy Skills usage of our local information Literacy and Science development and skills as well as the use of the VCCS of improvements. information literacy skills in our course Professional offerings. Studies \ Dean of Distance Learning and Academic Support 7. Other instructional applications licensed by the VCCS or YES Autodesk/Survey Germanna will continue the use of Survey Dean of Arts 1-Jul-09 30-Jun-10 individual college: MERLOT, AutoDesk, GIS, Online Survey Monkey Monkey as out main source of conducting and Science Software, etc. surveys for the college. The Deans of continue to incorporate the use of autodesk Professional application into our programs alog with Studies \ some applications for Administrative Dean of support such as RIVIT for our capital Distance Outlay projects for Architecture design. Learning and Academic Support Related Strategies B. Virginia’s Community Colleges will achieve national recognition among community colleges for its use of technology. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 7/7/2010 13 of 38 50. Colleges, AS&R and ITS staff will each submit a minimum of YES Technology Each year several Germanna staff and GCC 1-Jul-09 30-Jun-10 three proposals each biennium on college and enterprise-level Achievements faculty present for New Horizons and other technology achievements to major state-wide, regional, and events. national conferences, such as New Horizons, the Association of College Computing Services of Virginia (http://accs.virginia.edu/), HEUG, Blackboard Users Group, Educause, or the League of Innovation. Related Strategies C. Colleges will keep Instructional software current. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 51. Colleges will insure that software is not more than one generation YES Software As part of the SEC501 Germanna will IT Director 1-Jul-09 30-Jun-10 behind the current version. Colleges will document exceptions for Management continue to use Altiris to monitor all bona fide instructional purposes, such as personal computer repair applications being used on Germanna programs. systems, collect licensing information and verify the application lifecycle rotation. Exception will be made for those applications that may be unique to a program and may be tied to a sole source but critical for teaching. Related Strategies D. Colleges will provide instructional design support for faculty using technology for teaching and learning. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 52. Colleges will provide access to an instructional technologist YES Faculty Training Distance Learning staff provided formal DL 1-Jul-09 30-Jun-10 and/or instructional designer to assist faculty use technology for training along, Brown bag training and one teaching and learning. on one instructional training to faculty through any DL staff and the Instruction designer. Related Strategies E. Colleges will update and maintain a plan to address college, and system wide, educational program needs through distance learning. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 53. Colleges will list distance learning courses with the "VCCS YES VCCS online Germanna will continue to provide the DL 1-Jul-09 30-Jun-10 Online" course directory or replacement course/program finder. Course VCCS online course offered through collabration Germanna. Related Strategies F. Colleges will update and maintain a plan to utilize instructional technology to increase access and enhance student success in the traditional classroom and distance learning. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 54. Colleges will provide learning management administrator(s) and YES BlackBoard Distance Learning staff will continue to DL 1-Jul-09 30-Jun-10 training for end users to provide faculty and students with access Training provide training on BlackBoard use along to courses on the learning management system. with new applications. Students will be trained through online support along with through our STD courses for new students. Related Strategies G. To support teaching and learning using multiple coordinated technologies that improve communication with students, ITS will develop and maintain a comprehensive communication infrastructure which is 7/7/2010 14 of 38 Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 55. ITS, in conjunction with the Colleges will provide adequate new YES VCCS/GCC 1-Jul-09 30-Jun-10 network capacity to support Blackboard, H.323 Video, Video Streaming, and Web Conferencing in accord with the Technology Funding Model. 56. ITS will maintain video conference bridging for connections YES VCCS 1-Jul-09 30-Jun-10 among VCCS colleges and the System Office in accord with existing guidelines and standards. Related Strategies H. Colleges will identify in their technology plan how the college will provide electronic access to student and instructional support services to reach all students (http://www.vccs.edu/vccsit/Electronic Services.doc) Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 57. Colleges will provide an on-line orientation that informs students YES Online orientation Online orientation is provided and will DL/Coordinat 1-Jul-09 30-Jun-10 about e-learning expectations and the skills that promote continue to be reviewed and modified as or of successful outcomes in distance learning. Such orientation must needed. This orientation is offered at Counseling include information concerning where students can obtain http://www.germanna.edu/dl/orientation/? Services & technology support and academic support if they experience menuchoice=DL Orientation challenges with on-line learning. 58. Colleges will develop online tutorials and synchronous chat YES Smarthinking Student continue to use Smarthinking for Coordinator 1-Jul-09 30-Jun-10 22,198 opportunities or other mechanisms for mentoring services. their online tutorials. Sightmax is being of Tutoring used in counseling and will be expanded to Services all areas of student support for the college to add better chat services. 59. Colleges will provide online testing, accessible online proctor YES Online DL Germanna has made this mandatory for at Dean of Arts 1-Jul-09 30-Jun-10 forms, and online library resources. Resources least two proctor events. They will and Science continue to make the proctor forms of available along with the online library Professional resources. Studies \ www.germanna.edu/dl/documents/Proctor Dean of Request.doc Distance Learning and Academic Support 60. Colleges will provide access to pertinent websites and online YES Financial Aid web Germanna will continue to post online Financial Aid 1-Jul-09 30-Jun-10 financial aid forms. page with link to form to Financial Aid information and Coordinator FAFSA on-line update as changes are made. http://www.germanna.edu/financial_aid/fo rms.asp?menuchoice=Forms 7/7/2010 15 of 38 61. Colleges will provide students with electronic access to course YES Online Germanna has just started offering online Dean of Arts 1-Jul-09 30-Jun-10 advisors. Chat/Advising chat using a product called SightMax do and Science provide Virtual advising. of http://chat.germanna.edu/ Professional Studies \ Dean of Distance Learning and Academic Support 62. Colleges will provide technology support services in the form of YES Online system Online system requirement are provided IT Director 1-Jul-09 30-Jun-10 guidance for computer requirements for an online course. requirements on our class schedules both on paper and online for all online classes. 63. AS&R, in conjunction with ITS and the Colleges, will develop Yes GCC On-line Germanna has just started offering online Coordinator 1-Jul-09 30-Jun-10 models and provide technology to expand virtual advising so that Coordinator of chat using a product called SightMax do of Counseling all colleges are in compliance with the Academic and Student Counseling provide Virtual advising. Services Affairs Council (ASAC) guidelines to improve services for Services & - all http://chat.germanna.edu/ community college students –especially evening and distance students learning students. (Note: no web link exist, this Chancellor’s automatically Expectation is an internal ASAC document shared to the colleges enrolled at the discretion of the Academic Vice Presidents). Technology Goal IV IV. Workforce Development will be integrated with the enterprise student data, and administrative systems. Related Strategies A. ITS will work with the System Office Workforce Development Office to integrate Workforce students and courses into the learning management system, student email, a student information system, data Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 64. Colleges will participate in the development and testing of YES Workforce GCC Workforce Department maintains VP of 1-Jul-09 30-Jun-10 common business processes, student data management, and compliancy with guidelines set forth by the Workforce reporting tools. System Office Workforce Development Office Technology Goal V V. Technology Goal: Virginia’s Community Colleges will maintain and update emergency preparedness, disaster recovery, and continuity of operations plans for technology services. Related Strategies A. Colleges and ITS will maintain on the shared VCCS website electronic copies of plans, checklists, agreements, and other documents in accordance with VCCS and VITA Standards and Guidelines. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 65. Colleges will complete and maintain all planning documents YES COOP GCC holds annual COOP Exercises along Safety and 1-Jul-09 30-Jun-10 outlined in the VCCS Contingency Planning and Business with submitting COOP Plan Security Recovery Program. http://www.vccs.edu/its/models/secpl.htm and Documentation anually to the Office of Manager IT the VITA Continuity of Operations Plan (COOP) Commonwealth Prepareness. Director http://www.vita.virginia.gov/security/coop/coop.cfm Related Strategies B. Colleges and ITS will update emergency preparedness and continuity of operations plans for technology services. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 7/7/2010 16 of 38 66. Colleges and ITS will maintain and test appropriate backup YES COOP Technical Services Department conducts Safety and 1-Jul-09 30-Jun-10 strategies to protect mission critical systems. annual testing of Backup Stratagies during Security its COOP Exersises. Manager IT Director Related Strategies C. ITS and Colleges will develop, implement and maintain information security models, standards, guidelines and supporting programs that are appropriate to its business and technology environment. Requirement Project Name/ Responsible Time Line Time Line Expected Operational Requirements: Action Met Item Name Person Start Date End Date Costs 67. Colleges and ITS will review and update information security YES Security Program The GCC Security Program is reviewed on GCC/VCCS 1-Jul-09 30-Jun-10 plans in accordance with the appropriate VCCS and VITA Plan a yearly basis or sooner if major changes Standards and Guidelines. are made to implement new systems. 7/7/2010 17 of 38 providing the mation systems. Priority 7/7/2010 18 of 38 Priority Priority structure utilizing the ions for the colleges. Priority hnology models, standards Priority 7/7/2010 19 of 38 7/7/2010 20 of 38 y models, standards, and Priority 7/7/2010 21 of 38 Priority 7/7/2010 22 of 38 tion with AS&R, will Priority Priority communication Priority 7/7/2010 23 of 38 Priority Priority 7/7/2010 24 of 38 Priority Priority Priority g, and support to students, Priority 7/7/2010 25 of 38 7/7/2010 26 of 38 Priority 7/7/2010 27 of 38 Priority Priority Priority Priority nfrastructure which is 7/7/2010 28 of 38 Priority sit/Electronic Services.doc) Priority 7/7/2010 29 of 38 mation system, data Priority ogy services. d Guidelines. Priority Priority 7/7/2010 30 of 38 environment. Priority 7/7/2010 31 of 38 GERMANNA COMMUNITY COLLEGE TECHNOLOGY SPENDING PLAN 2009-10 Revenue Sources Amount Equipment Trust Fund - Technology $ 210,598 Technology Fees $ 568,458 Technology Plan General Funds $ 260,782 College Funds (Operating Budget) $ 46,200 Other Equipment Trust Fund - President's Choice $ 210,598 Total Budget: $ 1,296,636 GERMANNA COMMUNITY COLLEGE TECHNOLOGY SPENDING PLAN 2009-10 REVENUE SOURCES TECHNOLOGY FUNDS 2009 - 10 COLLEGE OTHER CODE TFM OBJECT LOCATION ITEM/PROJECT DESCRIPTION QTY UNIT UNIT PRICE AMOUNT ETF TECH FEE GENERAL FUNDS ETF 1141-1 S Wages - IT Support 1141-2 S Wages - Inst. Support 1217 Telecom Services EX Network VA/MPLS FAC/LGC/DTC 1 Each $167,955.00 $167,955.00 Network T4 line for Stafford Stafford 1 Each $45,000.00 $45,000.00 T1 for Auotmotive Culvert 12 Each $1,200.00 $14,400.00 $14,400.00 1221 Organization Memberships O Educause 1 Year $550.00 $550.00 $550.00 1226 Emp. Training Consulting Services EX Security Awareness Training 20 Each $100.00 $2,000.00 $2,000.00 1228 IT Training/Workshops/Courses EX College IT Staff Training Professional Development 15 Each $2,500.00 $37,500.00 $37,500.00 EX IT Training for non-IT employees 1 Each $0.00 1274-1 Computer HW Maint. Svcs EX CISCO Maintenance College All Maint for entire College 1 Year $60,691.64 $60,691.64 $60,691.64 EX CISCO Maintenance Academy FAC/DTC Maint for Cisco Academy 1 Each $12,700.00 $12,700.00 $12,700.00 EX Voice Mail/ Unity Maintenance Support is at VCCS 1 Year $0.00 $0.00 EX Call Manager Maintenance FAC Maint for Call Manager 1 Year $4,308.36 $4,308.36 $4,308.36 EX Polycom VC Maintenance 1 Year $0.00 EX Scantron FAC/LGC 1-LGC/2-FAC/ 1 Year $3,266.00 $3,266.00 $3,266.00 EX Tandberg AV systems (conference) All 1 Year $6,562.50 $6,562.50 $6,562.50 EX Tandberg AV systems (Classrooms)All 1 Year $9,240.00 $9,240.00 $9,240.00 7/7/2010 32 1275-1 Computer SW Maint Serv - Admin Barracuda LGC Spam Server SW Maint 1 Year $4,564.49 $4,564.49 $4,564.49 SSL for Barracuda LGC Encryption SW Maint 1 Year $200.00 $200.00 $200.00 SSL for Exchange LGC Encryption SW Maint 1 Year $200.00 $200.00 $200.00 SSL for Sightmax LGC Encryption SW Maint 1 Year $200.00 $200.00 $200.00 Adobe Connect FAC Collaboration SW for Staff 1 Year $2,586.00 $2,586.00 $2,586.00 PowerTime All Use to manage Timesheets -HR 1 Year Scanton SW Maint LGC SW Maint for LSL 2010 1 Year $1,690.00 $1,690.00 $1,690.00 1275-2 Computer SW Maint Serv - Inst DNS Naming FAC DNS for www.germanna.edu 1 Year $0.00 Deep Freeze All 1 Each Software to freeze computers in the classrooms $888.33 $888.33 $888.33 PA Monitoring All Server monitoring tool 4 Each $499.00 $1,996.00 $1,996.00 Solarwinds All Infrastructure Monitoring tool 1 Each $2,390.00 $2,390.00 Camtasia Maint All 1 DL instructional development (30 Licenses) Each $1,196.50 Sightmax FAC/LGC Used in Counseling - Online advising 2 Each $1,000.00 2211-1 Computers-Desktop (Admin) HW Desktops - faculty & staff FAC Life Cycle Rotation 46 Each $1,750.00 $80,500.00 $80,500.00 Desktops - faculty & staff LGC Life Cycle Rotation 25 Each $1,750.00 $43,750.00 $43,750.00 $43,750.00 HW Desktops - adjunct FAC 4 at FAC 4 Each $1,750.00 $7,000.00 HW Desktops - wage (P14) Covered with Staff Desktop for DL Faculty Usage FAC/LGC 5 Each $1,750.00 $8,750.00 2211-2 Computers-Desktop (Instr) HW Desktops - students LGC Library Comouters 15 Each $1,650.00 $24,750.00 $24,750.00 Desktops - Classroom FAC Podium Computers 18 Each $1,650.00 $29,700.00 $29,700.00 Desktops - Classroom LGC Podium Computers 22 Each $1,650.00 $36,300.00 $36,300.00 2212 Computers-Notebook (Admin) HW Laptops - faculty & staff All Spares bought EOY HW Tablets - faculty & staff All Laptops for ACC FAC 10 for the ACC 10 Each $1,700.00 $17,000.00 $17,000.00 2215 Network Servers-General HW LAN (DNS/DHCP) Blade Server for LGC/FAC 2 Each $24,000.00 $48,000.00 $48,000.00 HW Database HW Web (Internet & Intranet) HW ID Server (directory) HW Spares/cold stand-by 7/7/2010 33 HW Antivirus/Patch Management HW Remote Access HW Network Management 2215 HW Network Servers -Instruct HW Application HW File (students) HW Print 2215 HW Network Servers - Admin HW Application HW File (faculty and staff) HW Email (faculty and staff) 2216 Network Components NT Wireless controller - primary NT Wireless controller - secondary NT Wireless antenna (built-in) All Expand Wireless Networks 10 Each $900.00 $9,000.00 $9,000.00 NT Wireless antenna (external) LGC LGC building to Warehouse 2 Each $1,450.00 $2,900.00 $2,900.00 NT IP Router NT Switches - core All Cisco 3570 Core Switches 11 Each $4,500.00 $49,500.00 $49,500.00 NT Switches for 202 Upgrade LGC Cisco 3560 24 port switches 7 Each $3,876.00 $27,132.00 $27,132.00 NT Firewall/IDS NT CISCO/MARS (monitoring) NT 10 Gigabit Ethernet modules NT Server connection NT Network ports 2217 Other Computer Equipment HW Printers - Academic FAC Library Duplex Printer 1 Each $3,000.00 $3,000.00 $3,000.00 HW Printers - Administrative All Staff Printer upgrades/Spares 25 Each $800.00 $20,000.00 $20,000.00 HW Printers - special purpose 1 Each $0.00 HW Electronic classroom FAC/LGC Workforce/Nursing 2 Each $11,500.00 $23,000.00 $23,000.00 HW Commonwealth Conf Room 1 Each $0.00 HW Commonwealth Classroom LGC/Offsite Easternview High & Germanna 2 Each $23,650.00 $47,300.00 $47,300.00 Sympodiums All 5 Each $2,000.00 $10,000.00 $10,000.00 Document Camera All Classroom usage 5 Each $1,750.00 $8,750.00 $8,750.00 AV Misc Supplies All Bulbs, CD's etc…. 1 Each $5,000.00 $5,000.00 $5,000.00 Projectors All Classroom Projectors 10 Each $3,500.00 $35,000.00 $28,000.00 $7,000.00 MOBI FAC & LGC 10 Each $300.00 $3,000.00 $3,000.00 Laptop Cart FAC ACC Laptop Cart 1 Each $2,000.00 $2,000.00 $2,000.00 Laptop Cart FAC Instruction 4 Each $2,100.00 $8,400.00 $8,400.00 7/7/2010 34 XAP 800 8 Channel Mixer DTC Auditorium Mixer 1 Each $4,900.50 $4,900.50 $4,900.50 Portable PA System DTC 1 Each $3,000.00 $3,000.00 $3,000.00 Digital Recorder LGC/DTC/FAC 3 Each $952.00 $2,856.00 $2,856.00 Sony HD/HDD Camcorder LGC/DTC AV-Instruction 2 Each $1,289.00 $2,578.00 $2,578.00 Data Cabling All Cabling project for the college 1 Each $15,000.00 $15,000.00 $26,166.00 $12,000.00 2218-1 Admin Software SW LAN Operating System SW Back-up Exec SW Symantec Anti-Virus Good for 3 years as of 2008 SW Email faculty/staff SW Email licences SW Symantec Ghost Licence All Imaging Software 1 Each $1,474.00 $1,474.00 $1,474.00 SW Voicemail SW Oracle database SW Oracle applations SW Patch Mangement All Good for 3 years as of 2008 WeaveOnline All Yearly Strategic Planing Software 1 Each $4,800.00 $4,800.00 $4,800.00 Image Now LGC/FAC Document retention A&R/FA 1 Each $6,688.00 $6,688.00 $6,688.00 SQL Svr License LGC SQL used to support SIS reports 1 Each $717.45 $717.45 $717.45 MS Campus Agreement All Students, Faculty and Staff 1 Each $12,914.00 $12,914.00 $12,914.00 SW Usablenet All Web ADA tool 1 Each $2,800.00 $2,800.00 $2,800.00 CyberSource 1 Each $288.94 $288.94 $288.94 Parscore LGC Nursing Department (Testing) 1 Each $1,200.00 $1,200.00 $1,200.00 PDS Quizzdom FAC Used for Math 1 Each $1,500.00 $1,500.00 $1,500.00 Active Data All Event/Facilities planning 1 Each $4,088.00 $4,088.00 $4,088.00 Vmware Upgrade All Upgrade for IT Staff 5 Each $150.00 $750.00 $750.00 HR Powertime All TimeSheet online Database 1 Each $2,000.00 $2,000.00 $2,000.00 2218-2 Inst. Software 1 Each $0.00 SW Blackboard Content Management fo Germanna 1 Each $11,962.29 $11,962.29 $11,962.29 SW Respondus Licence Lock Down browser & other 1 Each $690.00 $690.00 $690.00 SW Desktop restore software SW Other (please itemize other SW) SW Smarthinking All Tutoring online Services 1 Each $22,572.00 $22,572.00 $22,572.00 Wimba - Non Pilot FAC Used for Engineering 1 Each $14,424.00 $14,424.00 $14,424.00 Camtasia - Additional Licenses All Faculty 20 Each $0.00 $0.00 AutoDesk All College teaching/B&G 1 Each $5,090.00 $5,090.00 $5,090.00 Key Train FAC Middle College 1 Each $770.00 $770.00 Sightmax All 1 Each Online Advising - Counseling (10 more Operators) $1,613.74 $1,613.74 SSL additions All Secure Socket Layer Certificates 10 Each $200.00 $2,000.00 $2,000.00 Kiwi Sys Log All 4 Each $300.00 $1,200.00 $1,200.00 7/7/2010 35 Nitrosecurity VCCS Security Support using NitroSecurity 1 Each $11,500.00 $11,500.00 VOIP Support VCCS VOIP Support at VCCS 1 Each $24,127.00 $24,127.00 $4,000.00 $20,127.00 2231 Electronic Equipment KIOSK LGC 1 Each Counseling - Pilot Agreement to set the standard $10,000.00 $10,000.00 $10,000.00 2233 Voice & Data Equipment NT Call Manager NT Voice Mail Server NT Telephones NT Conference room phones NT Analog - VG248 All 10 Each $350.00 $3,500.00 $3,500.00 NT E911 Servers NT Call Center (dist and forwarding) NT School Messenger/Call back Misc./Special/College Projects UBS drives ALL College Issued USB drives 600 Each $11.00 $6,600.00 $6,600.00 Wireless Central Control/Load Bal ALL WLC 4402-25 3 Each $10,108.00 $30,324.00 $30,324.00 Wireless Central Control/Load Bal DTC WLC 4402-50 1 Each $14,486.00 $14,486.00 $14,486.00 Wireless Central Control/Load Bal ALL WCS for 250 AP's 1 Each $14,886.20 $14,886.20 $14,886.20 Climate Control Racks LGC AC Server Racks 3 Each $25,000.00 $75,000.00 $75,000.00 Total: $ 210,401 $ 568,458 $ 260,782 $ 46,350 $ 209,706 Funding: $ 210,598 $ 568,458 $ 260,782 $ 46,200 $ 210,598 Balance: 7/7/2010 36 ETF FUNDS 110007 Funds Approved by Sheve 1/2 Approved by VCCS & 1/2 A TECHNOLOGY FEES Collected each Semester Instruction 110101 Academic Support 140011 Institutional Support 160067 GENERAL FUNDS Used for Major Expenses such as MPLS, T1 lines etc. Info Tech Acad Support 143008 Info Tech Institutional Support 162026 COLLEGE FUNDS IT Department funds Administrative ADP Expense 162012 Instructional Computing 143000 heve 1/2 Approved by VCCS & 1/2 Approved by College Presidents ses such as MPLS, T1 lines etc.
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