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									                                     Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                        Question / Issue                                   Answer/ Solution            Status

  7/8/2002      8-11am Becky needs voicemail!!!                                       Now has voicemail. Ext. 6689          Closed
                                                                                        Yes, in order to create the
  7/8/2002      8-11am   TTF all applicants entered?                                         applicant flow log             Closed
                                                                                            This field does not
                         Position Number (reports to) are to the Instructor faculty      appropriately reflect the
                         position, not chair ...Concurrent positions (both the chair     Reports To Position. Dan
  7/8/2002      8-11am   and inst fac position (i.e. D10100, D09000))                  Burns is aware of this issue.        Closed
  7/8/2002      8-11am   EmplID of “1” and no “0”?? (i.e. 000015029)                     Dan is checking for these          Closed
                                                                                      Maybe called something else,
                                                                                     if not Mary is the owner of that
                                                                                      table. She will need to update
  7/8/2002      8-11am   Major Table: no degree code for Social Work                                  it                    Closed
                                                                                       Nothing in the out of Country
                                                                                      table for schools. Will need to
                                                                                        be maintained or go up to
                                                                                     SOSS? Talking to Mary about
  7/8/2002      8-11am   How do we enter out of country education?                                   this                   Open
                                                                                     Mary to add years 1996-2020
  7/8/2002      1-4pm    CSU Year Table: only lists 2001, 2002                                  Mary owns it!               Closed

                                                                                              No, contracts are only
                                                                                            updated when time base
                                                                                          changes. Eventually Contract
                                                                                           Data will have to be updated
                                                                                           because you will be creating
                                                                                            the ACF through CMS by
                                                                                          doing a Update to an existing
                                                                                          contract. Anything that effects
                         Time base changes (ACF) to be submitted to payroll               job data will need to changed
  7/8/2002      1-4pm    even if they match the contract?                                        on the contract.           Closed


                                                   Last Updated: 7/7/2010
                                     Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                        Question / Issue                                  Answer/ Solution          Status
                       Recruiting Dept Chair (Director)…it is an elected
                       position, not recruited unless someone from campus
                       does not want the job, then we recruit externally.                  Note needs to added to the
                       Usually just a ACF is submitted and a concurrent job is              BPG regarding this. Mary
 7/10/2002      8-11am added to the elected applicant                                            updated BPG             Closed

                                                                                              Dates have to be in the
                                                                                             correct order. We cannot
                                                                                            attached an applicant to a
                                                                                           requisition that has not been
                       Requisition Summaries: Not displaying the attached                 opened yet. Check and make
 7/11/2002      8-11am applicant to the requisition                                       sure dates are in correct order Closed
                                                                                             Add note to BPG if this is
                         After we create a requisition are we supposed to be              needed and users need to be
                         contacting Tami with that requisition number? If so, we                 trained to do this
 7/10/2002      1-4pm    need to train users to do this                                              Yes…Done             Closed

                                                                                   Anything they want. Does not
                                                                                   control anything. Have page
                         Posting Type: System Required ..What is the importance removed from BPG. Gave to
 7/11/2002      1-4pm    of what users enter here?                                     Mary 8/1/02 to update.            Closed
                                                                                    Highest Education level field
                                                                                      should be completed by
                         Education Information: Temp Fac Cannot change it is        department. The Education
                         grayed out!!! Does this have to be put in before or after  pages will be completed by
 7/12/2002      1-4pm    disposition is entered?                                               payroll.                  Closed
                         PS position number, not CMS position number? All
                         letters are being updated to reflect that by Jenny           OK…will explain during
 7/13/2002      1-4pm    Robison…just clarification.                                           training                  Closed




                                                   Last Updated: 7/7/2010
                                     Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                        Question / Issue                                     Answer/ Solution          Status
                                                                                              Do not enter SSN, it will
                                                                                              default to 999-99-9999.
                                                                                          Applicants are not required to
                                                                                          give a SSN when applying for
                       What if there is no SSN given to enter at time of job              the job. Payroll will enter SSN
 7/15/2002      8-11am offer?                                                                       at time of hire.        Closed
                                                                                           Contracts entered like Temp
                                                                                            faculty. User should know
                                                                                            how many hours/week. Will
                                                                                              need to convert this into
                       How are counselor's contracts entered? They don't have              WTU's and enter the info not
 7/24/2002      8-11am WTU's                                                                     as teaching a class.       Closed
                                                                                              All employees who were
                         If an employee is separated from system prior to going               separated on or before
                         live, is the system maintained (how long do we keep                7/1/2001 will be in the CMS
 7/29/2002      1-3pm    records of separated employees)?                                               system.             Closed
                                                                                            Emailed Doug. Webpage is
                         Can we make links on the HR-CMS page bigger and                      being updated and this
 7/29/2002      1-3pm    bolder (easier to see)?                                              concern has been noted        Closed
                                                                                           See issues log for resolution.
                                                                                                     NP 8/23/02
                                                                                             Note: Process does NOT
                                                                                          accurately reflect correct data
                                                                                             due to Maintain Applicant
                                                                                            attachment issue. Remedt
                                                                                              ticket has already been
                                                                                           submitted. Doug to create a
                                                                                              Report that will be used
                       How can we search and get an entire list of all the                    temporarily until a fix is
 7/30/2002      8-11am applicants attached to a specific job requisition?                   created and can be applied.     Open



                                                   Last Updated: 7/7/2010
                                     Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                          Question / Issue                                Answer/ Solution         Status
                         Can we add the date the BPG was last updated in ()
                         after the name of the BPG on the CMS - HR Production
                         link website (http://www.csuchico.edu/pers/cms-                        Done by Rebecca
 7/31/2002       1-3pm   bpg.shtml)?                                                             Douglass12-02           Closed
                                                                                           BPGs have been updated to
                       CSU TF Contract Data: Late/Early start not calculating               not change the default of
                       correctly when 'E' or 'L' are selected. Only when 'N' is              these fields. And will be
                       selected are the WTU's calculated correctly and the                updated when the functionality
  8/1/2002      8-11am monthly rate is reflected correctly.                                          is working          Closed
                                                                                   Departments are entering
                                                                                recruit data into CMS, but they
                                                                                do not have to resubmit ACFs
                                                                                  or AAFs if they have already
                                                                                  done so. Department do not
                                                                                  have to redo everything they
                                                                                    did in the spring. Payroll
                                                                                doesn't want everything again.
                                                                                  They are trying to work out a
                                                                                  way that they can gather the
                                                                                  appropriate data without the
                        Do Departments have to resubmit all of their ACFs and      departments resubmitting
  8/2/2002        none  AAFs if they have already done so?                       forms. per Andi 8-2-02 (email) Closed
                                                                                 Yes, it expires every 90 days.
                                                                                 Must have 1 number, and be
  8/5/2002       9-11am Does a person's password expire? If so, after how long?        at least 8 digits long     Closed
                                                                                Yes, the time limit is set for 20
  8/6/2002      10-11am Can we check on Time Limit?                                  minutes (its maximum)        Closed




                                                   Last Updated: 7/7/2010
                                      Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                         Question / Issue                                   Answer/ Solution           Status
                                                                                             The YTD$ section of the
                                                                                           Student Timesheet tool is not
                                                                                            funtioning correctly. Do not
                                                                                              use it. You will have to
                                                                                           manually total the information
                                                                                             as it is maintained on the
                                                                                           CD048 right hand side of the
  8/6/2002      10-11am How do we total out work-study?                                                 page.               Closed
                        Is a flow chart of terms available, if not, can one be              See Glossary on CMS-HR
  8/7/2002       1-4pm created?                                                                        website              Open
                        Some applicants (finalists) will not be identified by Aug
                        30 dead line (GA's TA's). Sometimes it happens as late              Enter them when you have
  8/7/2002       1-4pm as 2nd week of classes (labs etc). Ann                                  the info. NP 8/23/02         Closed

                                                                                           Date opened set in future. Job
                                                                                            Req will not show unless the
                          Where did job req # 99 in TRN go? It saved and                    date opened is in the current
  8/7/2002       1-4pm    disappeared (date opened?)                                          date or a historical date.  Closed




                                                    Last Updated: 7/7/2010
                                     Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                        Question / Issue                                  Answer/ Solution         Status

                       When Job Requisitions are entered into CMS the
                       Full/Part Time field is defaulting to "Part time" for all job
                       code that are 2358. Does Payroll care if a employee is
                       hired into a 2358 position and is working 40 hours a
                       week. Although they are actually working in a Part Time
                       position, they work full time (40 hours a week). Does
                       Payroll need to see the position they are hired into as a
                       "full time" position if they are going to be working 40
                       hours a week rather than only 30 hours per week.
                       Budget has stated that the Full/Part Time status does
                       not effect the funding info because it will not effect the
                       WTU/FTE info. Is this also true for Payroll? Or will you
                       need to see the 40 hour a week temp faculty member as
                       a "Full Time" Temporary faculty employee rather than a
                       "Part Time" temporary faculty employee working 40                 This field is not used for
                       hours per week? Therefore needing two different CMS            reporting. It is defaulted from
                       Position numbers. What does full time and part time           the job code by budget. It has
                       mean to Payroll when it comes from CMS? This issue             to do with funding behind the
                       came up because some departments have Temp faculty position. This field should not Closed
 8/14/2002      8-11am employees who work both full time and part time.                         be changed.

                                                                                          FERPS Go through the tenure
                                                                                          track recruitment process just
                         FERPS- They are required to work a full 1.0 FTE for at               like GAs go through it.
                         least one semester in a academic year. What if the split            Because neither of these
                         that up to 2 semesters and work .5 FTE in each                     employee types need WTU
                         semester? Do we still use the tenure track faculty                 accumulation, they can go
                         recruitment process or do they then go through the                  through the tenure track
 8/15/2002      1-4pm    temp. fac. recruitment process?                                        recruitment process.     Closed



                                                   Last Updated: 7/7/2010
                                      Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                         Question / Issue                            Answer/ Solution                 Status
                                                                                    PS does not keep a memory
                                                                                     of the passwords you have
                                                                                    used. For security purposes,
                        Can passwords be re-used (can a person switch              you should maintain a unique
                        between two passwords instead of creating a new one         password that is not shared
 8/19/2002      10-12pm every 90 days) If so, how often?                                     with others.                  Closed
                        Originator ID: We have a Fall 2002 recruitment for a new Keep the original info in that
                        Dept Chair (starting 8/21/2002), however the recruitment field. The originator ID should
                        started in May for a different person i.e., the contact     be the emplID of the person
                        person (Originator ID) is different now then when the      (dept chair) who was the dept
                        requisition was originated. What should we put in for the     chair at the beginning of
 8/20/2002       8-11am originator ID, the old or new?                                       recruitment.                  Closed
                                                                                     Do Not manually enter job
                                                                                  requisition numbers, empl id's,
                                                                                    or applIDs. The system will
                        Assigned 6 people in class to job req # 000145 and            assign on after you have
 8/22/2002       8-11am none higher.                                                      saved the process                Closed

                                                                                           Such a link does exist on the
                                                                                           CMS - HR page. It is located
                          Can we create a link on the CMS-HR website to the HR             on the right hand side under
                          Classification/Description page (which provides a                  'Quick links' and is titled
  9/9/2002       1-3pm    description of each individual position)                          "Classification Standards"     Closed




                                                    Last Updated: 7/7/2010
                                     Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                        Question / Issue                                   Answer/ Solution          Status

                                                                                              The Add Applicant and
                                                                                          Applicant Activity pages have
                                                                                            the option for the "Highest
                                                                                          Education Level". You would
                                                                                          select "Doctorate Level" from
                       The education drop down menu in the Add Applicant                     the drop down list. When
                       and Applicant Activity pages do not have a field for a                  entering the education
                       Juris Doctorate degree. Should this field be added to              information on the education
                       accommodate faculty members who have a Juris                       pages you can select "JD" in
 11/20/2002     9-11am Doctorate? If not, what should we list their degrees as?                 the Major Code field.     Closed

                                                                                           95% of the time, Department
                                                                                             Chairs are appointed from
                                                                                            existing faculty and an ACF
                                                                                           (Academic Change Form) is
                                                                                          used and there is boiler plate
                                                                                          for that. When a department
                                                                                             chair comes on board from
                                                                                            the outside as a FT chair or
                                                                                             has a split appointment as
                                                                                            faculty & chair, they use the
                                                                                          standard T-T letter and tweak
                                                                                          it a bit to include the pertinent
                                                                                             data on the chair portion of
 12/5/2002       1-3pm What is the letter code used for Dept. Chair AAFs?                            appointment.           Closed
12/10/2003      10-12pm Can symbols be used in Passwords?                                                  Yes              Closed




                                                   Last Updated: 7/7/2010
                                   Parking Lot Questions from CMS-HR Training Classes


Date of class    Time                      Question / Issue                                   Answer/ Solution          Status


                                                                                        FICA Status not maintained
                                                                                        in CMS- HR database for
                                                                                        the CSU. FLSA Status is field
                                                                                        of info needed by
                                                                                        Graduate Programs. The
                                                                                        FLSA Status is used to
                                                                                        indicate whether a job is
                                                                                        exempt or nonexempt
                                                                                        according to the Fair Labor
12/11/2003      10-12pm FICA status values?                                             Standards Act.                  Closed




                                                 Last Updated: 7/7/2010

								
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