About Tommy's Pregnancy Accreditation Programme by hcj

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									Pregnancy in the workplace needn’t
        be a bumpy ride!
About Tommy’s Pregnancy Accreditation Programme

Tommy's Pregnancy Accreditation Programme delivers all the help you need to guide
your employees and their managers through healthier, happy working pregnancies.

Employers can become an accredited member of the programme and be recognised
as a leader in workplace pregnancy management.

Supported by the Equal Opportunities Commission, Department of Trade and
Industry and Health and Safety Executive, the scheme is the only one of its kind in
the UK. Since its launch in 1999, the programme has attracted members from a wide
range of industries including Barclays, EDS, Pershing, Lloyds TSB and Scottish
Power.

Why Join?
A productive and healthy working pregnancy is a team effort, taking into account the
needs of both the employee and her employer. A safe and positive environment is
essential in safe-guarding the best possible outcome of a pregnancy: a healthy, full-
term baby.

Ensuring that a working pregnancy is managed correctly can also have enormous
benefits for the employer: increasing the return-to-work rate following maternity
leave, reinforcing staff loyalty to the organisation, and creating a supportive working
atmosphere. Good pregnancy management will also help to avoid the possibility of
legal action brought about by the occurrence of pregnancy related discrimination.

Benefits
Member organisations receive the following benefits:

      Use of Tommy’s Pregnancy Accreditation Programme logo;
      Every pregnant employee receives a copy of Tommy’s Guide to a Working
       Pregnancy, an extremely comprehensive guide on all aspects of pregnancy at
       work from risk assessment and maternity leave, to pregnancy health and
       bodily changes;
      Every line manager will also receive a copy of Tommy’s Guide to a Working
       Pregnancy: For Managers, giving advice on rights and responsibilities, and
       how to give their pregnant employee all the support she needs;
           o Member organisations can access both of the above guides online, via
                password access;
      Invitation to Tommy’s annual Pregnancy Accreditation seminar given by
       experts from the fields of human resources, occupational health, obstetrics
       and gynaecology and midwifery as well as representatives from the DTI, HSE
       and EOC; and
      Access to advice from Tommy’s information line for any pregnancy related
       queries.

                               About Tommy’s

What does Tommy’s, the baby charity, do?


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Tommy’s was established 10 years ago to help reduce the number of babies who die
during pregnancy and at birth. Currently, each year in the UK, 250,000 babies are
lost through miscarriage, premature birth and stillbirth.

       1 in 5 women will lose their babies through miscarriage
       10 babies a day will be stillborn
       50,000 babies will be born premature each year

We are the only national organisation in the UK focussed on finding the causes and
prevention of problems in pregnancy. This is realised through our medical research
programme, overseen by leading scientists and clinicians.

We know that medical research provides the best hope of finding answers related to
the problems in pregnancy. However, Tommy’s can begin to make an impact on the
outcome of pregnancy through information that educates parent-to-be on how to
maximise their chances for a healthy pregnancy and the birth of a healthy baby.

                     About the Accreditation Process

What are the criteria for becoming accredited?
Each organisation seeking accreditation must meet the following criteria established
by the steering committee.

Each company must meet the following criteria established by the steering committee.
   a) Provide all legally required information to their pregnant employees and
      undertake all legally required duties, in accordance with current UK maternity law.
   b) All pregnant employees must be encouraged to attend their antenatal
      appointments.
   c) Risk assessments must be carried out for every pregnant employee upon
      notification of their pregnancy.
   d) A smoke free working environment must be provided.
   e) Rest and relaxation places for pregnant women must be provided.                          (Please note it is
        not necessary to provide a separate room. Existing staff rooms, canteens or other areas can be used as
        long as the area is smoke free. What is important is that pregnant women have a place they can rest away
        from their desk).

   f)   All pregnant employees must be provided with a copy of Tommy's Guide to a
        working pregnancy: for employees.
   g) All line managers of pregnant employees must be provided with a copy of
        Tommy's guide to a working pregnancy: for managers.

What if my organisation doesn’t fulfil these criteria?
It is important that your organisation has the correct provisions in place for pregnant
women in its employment.

Large organisations which have employees based at more than one site may choose
to implement the Pregnancy Accreditation Programme gradually, for example, one
site at a time.

For more information on employers’ and employees’ rights and responsibilities,
please see the following resources:

       Health and safety executive: www.hse.gov.uk/mothers
       Equal Opportunities commission:
        http://www.eoc.org.uk/EOCeng/dynpages/Pregnancy_Maternity3.asp
        Free, confidential helpline: 0845 601 5901

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      Department of Trade and Industry: www.dti.co.uk/workingparents

If you cannot find the information you are looking for, please call Tommy’s
Information Line on 08707 77 30 60 for further guidance.

How much does it cost?
Your membership fee is comprised of two parts. The number of women of child-
bearing age in your employment plus a small fee per the number of women who took
maternity leave in the last calendar year (or an average over the last 3 years if no
one took maternity leave in the last year). The fee is payable annually and every
year we ask for these figures so we can calculate your fee for the current year. For a
quote, please contact Tommy’s as per the details below, or visit
www.workingpregnancy.org, where the fee scale is outlined.

Are discounts available?
Yes, we give registered charities and the NHS a 10% discount. Charities will need to
list their registered charity number on the application form.

How often do I need to renew my company’s
accreditation?
Accreditation is renewed annually – each year you will need to inform us of any
changes to your companies working environment(s) and any changes or additions to
policy related to working pregnancy. You will also need to confirm the number of
women of child-bearing age in your employment and the number of women taking
maternity leave per annum so we can calculate your accreditation fee for that year.

How long does the process take?
Once you have submitted your application, it will be reviewed by members of our
accreditation panel, and we will contact you within 28 days to let you know if your
application has been approved or if additional documentation will be required, and
confirm the total accreditation fee.

What if one of my staff has a pregnancy related
problem?
You can get in touch with Tommy’s Information Line on 08707 77 30 60, to speak in
confidence to one of our qualified advisors.

Which companies are currently accredited?
Current members include:

Rolls-Royce                          Nestle
Plymouth Hospitals NHS Trust         Department for Education and Skills
BG Group                             Barclays
Central Science Laboratory (CSL)     Harvey Nichols
Lloyds TSB                           Walsall MBC

Interested?
You can apply for accreditation now by completing the enclosed application form.
Alternatively, you can email us at corporate@tommys.org or call on 08707 70 70 70
to speak to a corporate account manager.




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                                      Appendix
The Guides
                        All members of Tommy’s Pregnancy Accreditation Programme
                        receive Tommy's guide to a working pregnancy: for employees
                        and for managers to circulate to their pregnant employees and
                        their line managers.

                        The guides are available online to members. Members can
                        access using a password or alternatively, can set up a direct link
                        from their Intranet.




Publication of these guides followed extensive research into the needs of pregnant
women and their managers across job roles and industries. Our research overwhelmingly
confirmed that good communication between pregnant employees and their line
managers is key. The guides emphasise the need to consider each pregnancy in the
workplace individually, to ensure the best possible health and well-being of pregnant
employees, the best management of their time and productivity throughout their
pregnancy and the smoothest return to work after pregnancy.




Aims
The guides aim to:

      provide an accessible, readable guide to pregnancy in the workplace which is
       relevant across industries to pregnant employees and their managers
      include accurate, up-to-date information endorsed by professionals in the fields of
       obstetrics and gynaecology, human resources and occupational health


Content
The guides offer tips and information designed to help make working pregnancies healthy
and fulfilling, including:

      risk assessments - what they are and how to complete them

      legal rights and obligations

      physical changes throughout pregnancy and their impact on the workplace

      eating well for a working pregnancy

      managing workload

      dealing with stress


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Advisory panel
Both guides were developed with the expert advice of our advisory panel, the HSE, the
EOC and the dti; and of our accreditation panel of scientists, doctors, midwives and
human resource professionals.


Our author
The author of both guides, Sarah Levete, is a writer and editor with vast publishing
experience. She writes in an accessible, easy-to-read, yet authoritative style which our
market research tells us is ideal for our audience.

Sarah wrote with the expert support of professionals in the medical, occupational health
and human resource management industries.

Example illustration from the For Employees Guide:




Format
Both guides have been designed so readers can easily access information relevant to
them. They are both convenient, A5 portrait sized. The employee guide is 96 pages, and
is in a tabbed folder format for easy navigation. The guide for managers is a more
succinct 40 page booklet which summarises key issues including maternity law, risk
assessment guidance, and important health issues.

A productive working pregnancy is a team effort. These guides have been
designed to help employees and their managers adopt behaviours which will help
make pregnancy a productive and fulfilling period for all, and to help give the best
chance of a healthy pregnancy and a healthy baby.




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Advisory Panel
Tommy’s Pregnancy Accreditation Programme is guided by an advisory panel consisting
of organisations with goals closely aligned to ours at Tommy’s. The advice of the
Department of Trade and industry, the Health and Safety executive and the Equal
Opportunities Commission is vital in helping us ensure a relevant, up-to-date and
comprehensive programme.




Accreditation Panel
Our accreditation panel reviews Pregnancy Accreditation Applications prepared by
employers. Our expert panel consists of professionals in the fields of fetal and maternal
health research, midwifery, obstetrics and human resource management. Each member
is personally dedicated to helping further our common goal of saving babies’ lives.

Vivette Glover
Vivette Glover MA, PhD, DSc has been Director of the Fetal and Neonatal Stress
Research Centre, Queen Charlotte's Hospital since 1997. The centre researches topics
including the effects of a mother's anxiety on her baby's development in the womb, the
effects of different modes of delivery of the baby and stress in premature babies. Dr
Glover trained as a biochemist and has a long-term interest in biological psychiatry
including post-natal depression.

Lucilla Poston
Lucilla Poston is Tommy's Professor of Fetal and Maternal Health. She established and
leads the dedicated team of scientists and doctors forming the Fetal and Maternal Health
Research Unit at St. Thomas' Hospital, London (part of the Guys, Kings and St. Thomas'
medical school). Prof Poston and her team carry out pioneering research to discover
ways to prevent pre-term birth. Most recently the team has been working on a major

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multi-centre research trial looking at whether vitamins C and E could reduce the
incidence of Pre-eclampsia in women at high risk of the condition.

Sue Jacob
Midwife, Sue Jacob, works as Student Services Advisor at the Royal College of Midwives
(RCM) where she develops and co-ordinates the RCM service for midwifery students.
She recently completed her MA in Industrial Relations and Human resource management
where she developed a keen interest in women and work issues. Prior to joining the
RCM, Sue was a midwifery lecturer at Nightingale Institute - King's College, London
University.

Nigel Simpson
Mr Nigel Simpson is a Consultant Obstetrician and Gynaecologist at the Leeds Teaching
Hospital NHS Trust, a Director of Medical undergraduate training and clinical Senior
Lecturer at the University of Leeds. Mr Simpson has a particular clinical and research
interest in the disorders of early pregnancy and the causes and prevention of premature
birth. He is married to Sally, a former nurse and midwife, and they have four young and
lively children.

Lesley Regan
Lesley Regan is Professor of Obstetrics and Gynaecology at Imperial College School of
Medicine and St. Mary's Hospital, Paddington, and director of the largest clinic in Europe
for women who have had recurrent miscarriages. She is a medical advisor to the
Miscarriage Association and to TAMBA (the Twins and Multiple Birth Association), a
trustee of Save the Baby and expert adviser to the Industrial Relations Society
(pregnancy and the workplace) and is mother of twin girls.

Teresa Isaacs
In her role as Manager, Occupational Health, with the Lloyds TSB Group, Teresa Isaacs
develops strategy and policy advice relating to Occupational Health. A Registered
General nurse since 1978, Teresa then trained and practised as a Midwife for three
years, before studying for her Diploma in Occupational Health and NEBOSH Certificate in
Occupational Safety. For the last 18 years Teresa has worked for a variety of public and
private sector employers in her capacity as Occupational Health Advisor/Manager,
including the NHS, Cadbury Schweppes, Smith and Nephew, and Orange PCS. She has
also worked as Senior Occupational Health Nurse at the University of Birmingham where
she is regularly invited back to lecture. Teresa has a firm belief in health promotion and
the prevention of work-related ill-health. She is especially interested in stress
management and the monitoring and development of Occupational Health related
internal codes of practice, health strategies, and risk assessment practices, including the
recent introduction of the New and Expectant Nursing Mothers Code of Practice.


Professional Advisors
      Mr Ian Fergusson, FRCS, FOCOG, Consultant of Obstetrics, and Founder and
       Trustee of Tommy's
      Professor Lucilla Poston, Tommy's Professor of Maternal & Fetal Health, St
       Thomas's Hospital, London
      Claire Harvey, Midwife at St Thomas's Hospital, London
      Colleen Bowen, Head of Better Working Environment Division, Occupational
       Health Support Unit, at the Health and Safety Executive
      Angela Wearne, Policy Advisor, Occupational Health Support Unit, at the Health
       and Safety Executive
      Dr Anne Price, Head of Occupational Health and Safety at Marks and Spencer
      Val Thorpe and Joanne Gordon, Equal Opportunities Group, Human Resource
       department at Lloyds TSB




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How to Apply

Thank you for your interest in Tommy’s Pregnancy Accreditation Programme. The
application process involves a number of easy steps: you will need to complete one
application form and collect documentary evidence of your company’s adherence to a
number of criteria.

1. The criteria for accreditation are as follows:

Each company must meet the following criteria established by the steering committee.
   h) Provide all legally required information to their pregnant employees and
      undertake all legally required duties, in accordance with current UK maternity law.
   i)   All pregnant employees must be encouraged to attend their antenatal
        appointments.
   j)   Risk assessments must be carried out for every pregnant employee upon
        notification of their pregnancy.
   k) A smoke free working environment must be provided.
   l)   Rest and relaxation places for pregnant women must be provided.                        (Please note it is
        not necessary to provide a separate room. Existing staff rooms, canteens or other areas can be used as
        long as the area is smoke free. What is important is that pregnant women have a place they can rest away
        from their desk).

   m) All pregnant employees must be provided with a copy of Tommy's Guide to a
      working pregnancy: for employees.
   n) All line managers of pregnant employees must be provided with a copy of
      Tommy's guide to a working pregnancy: for managers.


2. You will need to provide us with the following information:
   a) Current Maternity Policy.
   b) Managers Handbook / copies of literature given to line managers to explain
      maternity policy.
   c) Copies of any leaflets regarding pregnancy, pregnancy health and maternity
      provisions that your company distributes to pregnant employees.
   d) Any relevant induction materials given to new employees.

3) Once it is completed, please return your signed application form and supporting
documentation to:

Pregnancy Accreditation Programme, Tommy’s, the baby charity, Nicholas House, 3
Laurence Pountney Hill, London, EC2R 0BB

Your application will then be put forward to our application panel and we will respond to
you within 28 days to let you know if your application has been approved, and confirm
your total accreditation fee.

If you have any questions regarding your application or the Pregnancy Accreditation
Programme, please email Karen at corporate@tommys.org or call on 020 7398 3420.




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