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									                      A


 REQUEST FOR INFORMATION (RFI)


                    For:




  Time Collection and Reporting and/or
             Staff Scheduling


           RFI # DES1633-JS



              Issued Jointly by:


         THE STATE of WISCONSIN


DEPARTMENT of HEALTH and FAMILY SERVICES
      DEPARTMENT of CORRECTIONS
                     and
    DEPARTMENT of VETERANS AFFAIRS




                April 11, 2008


          Responses are requested by


                May 16, 2008
                                                                  TABLE OF CONTENTS

1.   INTRODUCTION and PURPOSE ........................................................................................................................ 3
  1.1     Purpose of the Request for Information ......................................................................................................... 3
  1.2     Scope ............................................................................................................................................................. 3
2. PROCEDURE and INSTRUCTIONS ................................................................................................................... 5
  2.1     Method and Response.................................................................................................................................... 5
  2.2     Calendar of Events ......................................................................................................................................... 5
  2.3     Format of Response ....................................................................................................................................... 6
  2.4     Demonstrations .............................................................................................................................................. 7
  2.5     Incurring Costs ............................................................................................................................................... 7
  2.6     Questions ....................................................................................................................................................... 7
3. BACKGROUND ................................................................................................................................................... 8
4. VISION .................................................................................................................................................................. 9
5. REQUIREMENTS............................................................................................................................................... 10
  5.1     Functional Requirements ............................................................................................................................. 10
     5.1.1      General ................................................................................................................................................. 10
     5.1.2      Time Collection/Reporting .................................................................................................................. 10
     5.1.3      Scheduling ........................................................................................................................................... 11
  5.2     Security/Administrative Requirements ......................................................................................................... 11
  5.3     Interfaces Requirements ............................................................................................................................... 12
  5.4     Technical Requirements ............................................................................................................................... 13
  5.5     System Requirements ................................................................................................................................... 13
6. COST INFORMATION....................................................................................................................................... 14
Appendix 1: Agency Site and Census Information ..................................................................................................... 15
Appendix 2: Agency Information ................................................................................................................................ 18
ATTACHMENT A....................................................................................................................................................... 19
ATTACHMENT B ....................................................................................................................................................... 20
ATTACHMENT C ....................................................................................................................................................... 21




WISCONSIN                                                                                                                             Page 2 of 21
Department of Health and Family Services,                                                                                             RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
INTRODUCTION and PURPOSE

Purpose of the Request for Information

This is not a request for bid. No purchases will be made on the basis of responses to this Request for
Information (RFI).
A consortium of Wisconsin state agencies is participating in the development of this Request for Information (RFI)
and includes the Department of Health and Family Services (DHFS), the Department of Corrections (DOC), and the
Department of Veteran Affairs (DVA). These agencies operate geographically dispersed central offices, regional
offices and facilities located across the state of Wisconsin. The facilities include nursing homes, assisted living
facilities, mental health treatment facilities, disability centers and juvenile and adult correctional facilities that
operate 24 hours a day, 365 days a year. (Refer to Appendix A – Agency Sites and Census Information for more
details.)
The purpose of this document is to gather information about commercial off-the-shelf (COTS) software with the
following functionality: staff scheduling, time collection/reporting. Functionality for both stand-alone and integrated
staff scheduling and time collection/reporting applications will be considered.
DHFS, DOC and DVA have identified immediate functional needs for staff scheduling, time collection/reporting.
These agencies are investigating the implementation of solutions to address these needs within their current
administrative system environments. It is envisioned that these solutions will also be used in the future PeopleSoft
environment and will be developed in coordination with the overall state IBIS project. (Refer to page 7 – Background
- for additional information about the IBIS project.)
The State of Wisconsin, as represented by DHFS, DOC and DVA intends to use the results of this process to assist
in the design of a staff scheduling and time collection/reporting system or systems and to develop specifications and
requirements for COTS software to support that system or systems. The results of this information gathering process
may also be used by the State to create and issue a Request for Bid or Request for Proposal that may result in the
issuance of State contract(s).

Scope

The scope of this RFI is to establish a base of information to determine the options available for staff scheduling and
time collection/reporting. This information may be used to determine the feasibility and practicality of using a front-
end staff scheduling and/or time collection/time reporting software application with existing and future human
resources and payroll applications. It may also be used to determine that other staff scheduling and/or time
collection/time reporting solution alternatives are preferable.
DHFS, DOC and DVA are seeking information and cost estimates prior to preparing detailed system designs or
specifications for a request for bid or proposal. There is no intent to purchase any equipment and/or software at this
time as a result of this RFI, but only to review and make recommendations to DHFS, DOC and DVA management as
to the future direction of the Departments and whether such a system(s) is cost effective.
The agencies have documented high-level requirements as the first step in finding a solution to staff scheduling and
time collection/reporting needs. Features deemed as highly desirable include but are not limited to:
   Secure Web-based solution;
   Modular design that allows for flexibility in implementation planning;
   Provides 24 x 7, online access;
   Analysis, visualization and reporting capabilities;

WISCONSIN                                                                                   Page 3 of 21
Department of Health and Family Services,                                                   RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
   Document and file management;




WISCONSIN                                   Page 4 of 21
Department of Health and Family Services,   RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
PROCEDURE and INSTRUCTIONS

Method and Response

Vendors should submit one (1) original copy of all materials by date specified in 2.2 to:

                  Jacqueline Sommers Smith
                  Procurement Manager
                  Department of Health & Family Services
                  1 W. Wilson Street, Room 750
                  P.O. Box 7850
                  Madison, WI 53703

                  Phone: 608-266-0509
                  Fax:   608-264-9874
                  Email: SommeJS@dhfs.state.wi.us


DHFS recognizes that vendors may include proprietary information and trade secrets in their responses. The
Department will treat all responses with the same level of content security as afforded bid documents. Therefore, all
documents must be packaged, sealed and show the following information on the outside of the package:

                  Vendor's Name and Address
                  Request For Information Title
                  Request For Information Number
                  Request For Information Due Date

Calendar of Events

Listed below are important dates, and times by which actions related to this RFI must be completed. In the event that
the State finds it necessary to change any of these dates and times it will do so by issuing a supplement to this RFI.



EVENT                                                DATE
RFI Published                                        April 11, 2008

Written questions due from vendors                   April 18, 2008

Questions and answers posted to VendorNet           April 28, 2008

Responses requested from vendors due by:            May 16, 2008




WISCONSIN                                                                                   Page 5 of 21
Department of Health and Family Services,                                                   RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
Format of Response

Vendors responding to this RFI should comply with the following requirements:


(a) TAB 1 - VENDOR DATA SHEET/REFERENCE DATA SHEET:
Include here the Vendor Data Sheet (Attachment A) and the Reference Data Sheet (Attachment B) that have been
included in this RFI. Each vendor is asked to furnish a list of a minimum of one (1) reference that will be capable of
verifying information supplied by the vendor in his or her response. Vendors may submit additional Reference Data
Sheet forms. Include here the Designation of Confidential and Proprietary information if vendor chooses to
complete the form.
The State reserves the right to contact and/or visit any party listed as a reference, which has previously utilized or is
presently utilizing products(s) and/or services(s) identical or similar to those being proposed by the vendor. It may
also utilize other sources of information about the product(s) and/or service(s) proposed by the vendor where these
sources are publicly available and are equally available for all competing vendors.


(b) Tab 2 - MANAGEMENT SUMMARY:
Provide a narrative summary of the information being submitted. This summary should identify all product(s) and/or
service(s) that are being discussed in the response. A brief description of the vendor's organization and its history
may also be included.


(c) Tab 3 - RESPONSE TO REQUIREMENTS:
Provide a point-by-point response to each and every requirement specified in “Section 5.Requirements.” Responses
must indicate that either a vendor’s response complies with specifications (i.e. “Yes”) or that it does not (i.e., “No”).
 Responses that comply (i.e. “Yes”) must include functionality that is available as a standard part of vendor’s system
and is currently in use at a production site. The response must differentiate between requested functionality that is
available as a standard part of vendor’s system and is currently in production at some site, and functionality that
could be added to the vendor’s system.
Responses must be in the same sequence with the same numbering as each appears in this RFI.


(d) Tab 4 - ADDITIONAL INFORMATION:
Include additional information, which will be essential to an understanding of the response. This might include
diagrams, excerpts from manuals or other explanatory documentation, which would clarify and/or substantiate the
response. Any material included here should be referenced elsewhere in the document.


(e) Tab 5 - COST INFORMATION:
Provide cost information on the product(s) and/or service(s) included in this RFI. The purpose of this cost
information is to provide the State with an idea of how much return on investment a Scheduling and/or Time
Collection/Reporting system or systems could deliver. List prices and estimated State discounts (if available) are
satisfactory. Include costs related to software licensing, maintenance, hardware, implementation, conversion,
documentation and training. Refer to section 6 for more detail.



WISCONSIN                                                                                    Page 6 of 21
Department of Health and Family Services,                                                    RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
Demonstrations

DHFS, DOC and DVA recognize the cost and time commitment incurred by vendors in providing demonstrations of
their products. Demonstrations are not specifically requested as a response to this RFI. The agencies may determine
that it is desirable to view a demonstration of some products and may contact vendors at a later date to request a
demonstration. Recognizing this is a Request for Information, vendors will not be penalized if demonstrations
cannot be provided.

Incurring Costs

The State of Wisconsin is not liable for any cost incurred by the vendor in response to this RFI.

Questions

All questions must be in writing and directed to:


                   Jacqueline Sommers Smith
                  Procurement Manager
                  Department of Health & Family Services
                  1 W. Wilson Street, Room 750
                  P.O. Box 7850
                  Madison, WI 53703

                  Phone: 608-266-0509
                  Fax:   608-264-9874
                  Email: SommeJS@dhfs.state.wi.us



Note: e-mail is the preferred method of submitting questions. In the event that it becomes necessary to provide
additional clarifying data or information, or to revise any part of this RFI, supplements or revisions will be provided
to all recipients of this initial RFI.




WISCONSIN                                                                                  Page 7 of 21
Department of Health and Family Services,                                                  RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
BACKGROUND
Scheduling: The State of Wisconsin operates offices, prisons, nursing homes, assisted living facilities, schools,
disability centers and other facilities that are staffed by multiple shifts of employees where employees require
specific job skills, classifications and certifications. Frequently, employees are covered by complex and varied union
agreements and labor laws that impact how scheduling can be performed. Additionally, the specific business process
requirements of each facility often create unique scheduling requirements. Schedulers at Wisconsin facilities
schedule hundreds of employees over many time periods with many constraints and multiple variables.
Scheduling is a time consuming, error prone activity that has been specifically identified as a process that will benefit
from automation. Currently schedulers use a spectrum of methods that include: paper and pencil, spreadsheets and
an assortment of purchased scheduling systems.
Time Collection/ Reporting: Likewise, time collection/reporting is being performed with systems that are not
standardized or automated. In many areas time is collected on multi-part paper time sheets that are manually adjusted
for leave taken and schedule changes. These time sheets are manually routed for review and approval and changes are
manually entered into one of the existing payroll systems for further processing.
Background: The State of Wisconsin is integrating key administrative systems and standardizing business
processes with the implementation of an integrated Enterprise Resource Planning (ERP) software package. IBIS, the
Integrated Business Information System project, will take advantage of ERP functionality for critical State of
Wisconsin information system needs.

The choice of (ERP) software for the IBIS project is Oracle's PeopleSoft Enterprise Financial Management
Solutions. This application is a commercial off-the-shelf (COTS) software package that will be configured to meet
the unique requirements of the state and its agencies.

The state IBIS project will be implemented in multiple phases. The first Phase of the project began in the fall of
2007 and is expected to be completed in June, 2009. The scope of Phase I of the IBIS project includes:

     Shadow General Ledger/Chart of Accounts development
     Asset Management implementation
     Procurement implementation
     Accounts Payable (Non-travel) implementation
Subsequent IBIS project phases are expected to include the implementation of full financial, human resources and
payroll functionality. The timeline for future phases has not been determined.
A consortium of Wisconsin state agencies including DHFS, DOC & DVA are interested in standardizing and
replacing current processes with separate or combined staff scheduling and time recording and time reporting
solutions through an ancillary IBIS project. In addition to improving the process of staff scheduling and time
recording and time reporting, state-wide automation and process standardization could provide significant cost
control, more efficient training and the uniform application of attendance requirements.
DHFS, DOC and DVA have identified immediate functional needs for staff scheduling, time collection/reporting.
These agencies are investigating the implementation of solutions to address these needs within their current
administrative system environments. It is envisioned that these solutions will also be used in the future PeopleSoft
environment and will be developed in coordination with the overall state IBIS project.




WISCONSIN                                                                                    Page 8 of 21
Department of Health and Family Services,                                                    RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
VISION
The vision for this solution is to automate agency staff scheduling and time collection/reporting processes – either
discretely or in an integrated manner. DHFS, DOC and DVA understand that this automation will be part of a long-
term administrative automation project. The immediate objective is to automate and standardize staff scheduling,
time collection/reporting processes within existing system environments. A subsequent objective is to align the
agencies and their processes with best practices that are identified during the PeopleSoft implementation. The
eventual strategic objective is to perform staff scheduling and time collection/reporting in the most efficient,
productive and cost effective manner possible within the PeopleSoft environment.




WISCONSIN                                                                                 Page 9 of 21
Department of Health and Family Services,                                                 RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
REQUIREMENTS
The Requirements portion of this RFI has been divided into several sections. While each section is intended to cover
a specific and related set of required and optional functions, there may be some duplication. The order of the sections
and the order of requirements within sections does not in any way imply priority of need or desirability. The use of
the words “must” and “should” is deliberate and reflects current thinking regarding which functions may be required
and which may be optional. This thinking may change depending on vendor responses, other state systems already
acquired or planned for acquisition and the funding available for this system initially and over time. In some cases,
there will be no specific requirement but just a broad request for information regarding a given function. These
requests will generally be in the following form: Please describe any ability to do one thing or another.

Functional Requirements

1.1.1 General

1) Secure web-based solution run as a centralized application with a single version supporting all Departments.
2) Database can be partitioned so each department’s data is separate from the others and access is restricted to each
   department.
3) Modular design that allows for flexibility in implementation planning and integration with current and future
   human resource (HR), timekeeping, payroll, and financial management systems.
4) Separate or integrated solutions that support the scheduling, time collection/reporting needs of DHFS, DOC and
   DVA.
5) Includes capability for data exchange interfaces / routines between the system and the agencies’ existing and
   future human resource (HR), timekeeping, payroll, and financial management systems (see Section 1.3).
6) Minimizes duplicative work by incorporating work-flow functionality and single point of data entry.
7) Provides 24 x 7 online system access.

1.1.2 Time Collection/Reporting
1) Allow each location to apply Department-wide and union local agreement rules.
2) Generate both electronic and printable time sheets.
3) Interface with timekeeping devices (preferred).
4) Allow online data entry.
5) Be capable of interfacing with existing HR, timekeeping, payroll, and financial systems.
6) Be capable of interfacing with future PeopleSoft HR, timekeeping, payroll, and financial systems.
7) Contain cost accounting functionality.
8) Contain activity tracking functionality.
9) Capable of tracking a variety of time and leave types.
10) Support workflow approval process.
11) Robust query and report capability.


WISCONSIN                                                                                  Page 10 of 21
Department of Health and Family Services,                                                  RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
12) Describe any online help available through the application.
13) Describe any training modules or other training options provided with system.
14) Describe any user-groups or SIGs or user meetings that may be occurring.
15) Describe any additional time collection/reporting capability.

1.1.3 Scheduling
1) Provide robust staff scheduling functionality with the ability to accommodate multiple and complex scheduling
   and staff, post, position, skill resource and requirement rules.
2) Generate master schedules at any organizational level (accommodating multiple types of schedule
   schemes/shifts).
3) Print and display rosters in various views and by various user defined criteria.
4) Allow staff to view schedules and shift opportunities.
5) Record absenteeism (e.g., overtime, shift-trades, time off) regardless of leave type used.
6) Accurately account for leave (based on position [FTE / budget]).
7) Eliminate redundancy (i.e., one database shared across multiple users).
8) Generate both online and printable reports (allow user to generate reports based on anything contained in the
   database).
9) Accurately reflect reality (i.e., who worked, when, and where) with real-time capability to record "clock in /
   clock out" time.
10) Track history.
11) Allow each facility to apply Department-wide and union local agreement rules.
12) Provide system alerts for scheduling rule noncompliance (e.g., overbooking personal leave, overtime eligibility).
13) Perform activity tracking.
14) Robust query and report capability.
15) Describe any workflow capability.
16) Describe any employee training or credential tracking.
17) Describe schedule modification and update capability.
18) Describe any online help available through the application.
19) Describe any training modules or other training options provided with system.
20) Describe any user-groups or SIGs or user meetings that may be occurring.
21) Describe any additional scheduling capability.

Security/Administrative Requirements

1) System must allow for multiple security levels tied to end-user role, location and entity.
2) Authentication and access control are to be independent of the application.
3) System must allow the creation of roles with specific rights and privileges.

WISCONSIN                                                                                  Page 11 of 21
Department of Health and Family Services,                                                  RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
4) System must have lockout capability to allow quick response when needed at individual user or system level.
5) Define any data encryption functionality system incorporates.
6) Security must provide support for multiple levels of system administration. The system must provide for role-
   based access -- Access to functions and data must be governed by role and jurisdiction. Administrative functions
   must be available at the local (organization) level.
7) The system must allow administrative rights and responsibilities to be distributed to the local level, e.g. an
   organization must be able to grant access to its own users without the intervention of a higher level
   administrator. The system must provide routine auditing (who updated what when) and an audit information
   retrieval function. Audit capabilities that can be used for read and update access that include capture of:
             a.   System user.
             b.   Process ID.
             c.   Time/date stamp of change.
             d.   Field-level identification of data.
             e.   Snapshot of old and new data.
             f.   Record action (read, insert, and update).

Interfaces Requirements
In addition to meeting IT architecture and security standards, the system may be required to interface with existing
and future HR, payroll, timekeeping and financial management systems to reduce data entry and storage redundancy,
to facilitate payroll functions, and to accommodate cost accounting and reporting needs. Integration with existing
and future systems may involve direct import/export of data from/to the staff scheduling and/or time
collection/reporting system. The following list identifies some of the existing systems:

1) State of Wisconsin - WISPAY payroll system, Wisconsin Department of Administration (DOA) Leave System
   and other position control or payroll systems.


2) DHFS and DOC - Payroll / Personnel Input Verification System (PIVS) is an internally developed
   application built with a PowerBuilder front-end. The back-end database is SQL Server. This system is used to
   capture and validate payroll and personnel information. Specific PIVS data elements are required for input into
   the automated staff scheduling and timekeeping system.


3) DHFS Time and Task Reporting System (T&T) is an internally developed application built with a
   PowerBuilder front-end. The back-end database is SQL Server. This system is used to provide one point of
   input for both time and task data. Information in this system is provided as input for various billing, payroll, and
   cost allocation systems. Specific automated staff scheduling and timekeeping system data elements are required
   for input into the T&T system.


4) DHFS Automated Personnel System (APS) and DOC Consolidated Automated Personnel System
   (CAPS) are mainframe systems that generate paper timesheets and preprocess time and attendance data for
   payroll processing by the State of Wisconsin payroll and leave systems.


5) DHFS and DOC Financial Management Systems (FMS) is a mainframe system, written in COBOL, which
   accesses both DB2 and IMS databases. The original system was purchased from a vendor; the current system


WISCONSIN                                                                                  Page 12 of 21
Department of Health and Family Services,                                                  RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
    has been modified to meet internal needs. This system generates reports for cost accounting purposes, tying
    work-related costs back to Responsibility Areas (RA), Projects, and Appropriations.
6) Describe system functionality and vendor expertise in interfacing with other systems. Please describe consistent
   with the requirements for documents and files elsewhere in this RFI.

Technical Requirements

The system should be entirely Web-based. The state strongly prefers a system where all functions are available
through a standard browser interface. No special software installation on the local machine should be required with
the possible rare exception of supporting functions that would be used by a subset of the user base due to high-level
security requirements (i.e. correctional facilities). There should be no requirement that one specific browser is
required for use -- multiple browsers should be supported.
1) Describe your system’s technical architecture.
2) Please describe your system’s modularity and how/if the system can be purchased and implemented modularly.
3) Please describe your plans and release schedules for new or major system changes in the next 12 - 24 months
   and the long-term “road map” for this system.
4) System must utilize an ODBC compliant database and allow user access to databases for the generation of ad-
   hoc queries and reports.
5) End-user interface must be ADA compliant.
6) Please describe any disaster recovery functionality provided by system.

System Requirements

1) Displays should refresh dynamically.
2) System should provide search capability including multiple field searches, wild card, etc
3) Describe any functionality provided that allows for customization of screen layouts.
4) Describe whether posting of data occurs in real-time.
5) The system must be intuitive and simple to use. The casual user must not be put off by system complexity. The
   screens must be clear and uncluttered. Navigation must be simple and obvious.
6) The system must reuse data whenever possible. Data should be entered only once. To the extent possible, there
   should not be duplicate data entry. This takes two forms: (1) There should be a robust import capability (manual
   or automated) so that information can be shared across systems and (2) fields should be pre-filled whenever the
   information is available to the system.
7) Drop-down lists and other commonly entered information must be populated from user administered tables.




WISCONSIN                                                                                 Page 13 of 21
Department of Health and Family Services,                                                 RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
COST INFORMATION
     Vendors are asked to submit current cost and licensing information for systems and components referenced in
     their response to this RFI. Response should include but not be limited to:
     1) Approximate up-front licensing costs.
     2) Licensing options available.
     3) Approximate implementation cost.
     4) Costs and plan associated with phased implementation (if modules purchased over time).
     5) Approximate training costs.
     6) Annual support / maintenance cost.
     7) Up-front hardware costs.
     8) Cost structure for future expansion and enhancements.
     9) Cost structure for customization.
     10) Describe any customization process.
     11) Other necessary costs.




WISCONSIN                                                                             Page 14 of 21
Department of Health and Family Services,                                             RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
Appendix 1: Agency Site and Census Information
The following is a list of the locations and approximate census information. A time collection and reporting system
would be required for all employees and contractors. A scheduling system would be required for staff being
scheduled and available to staff who require access to the scheduling application.


                                                                                                        Number of
                                                                                                         Staff who
                                                                                                          Require
                                                                         Number       Number of          Access to    Number of
                                                                        of Staff at   Contractors       Scheduling    Staff being
Name of Site                               Agency      Location         Location      at Location       Application   Scheduled
Wilson St. State Office Bldg.              DHFS     Madison                  1,323            660                 3                 0
Northeastern Regional Office               DHFS     Green Bay                   88                  8
Northern Regional Office                   DHFS     Rhinelander                 49             17
Western Regional Office                    DHFS     Eau Claire                  71
Southern Regional Office                   DHFS     Madison                     31
Southeastern Regional Office               DHFS     Waukesha                    48             11
Southeastern Regional Office               DHFS     Milwaukee                   83                  7
Mendota Mental Health Institute            DHFS     Madison                    798                               35            785
Mendota Mental Health Inst. - PACT         DHFS     Madison                     24
Winnebago Mental Health Inst.              DHFS     Winnebago                  787                               36            750
Wisconsin Resource Center                  DHFS     Winnebago                  491                               75            470
Sand Ridge Secure Treatment Center         DHFS     Mauston                    424                               50            415
Southern Wisconsin Center                  DHFS     Union Grove                649                               63            680
Northern Wisconsin Center                  DHFS     Chippewa Falls             137                  2            22            132
Central Wisconsin Center                   DHFS     Madison                    893                               36            950
Wisconsin Council on Developmental
Disabilities                               DHFS     Madison                      8
Disability Determination Bureau            DHFS     Madison                    222            150
Bureau of Milwaukee Child Welfare –
Rivercenter                                DHFS     Milwaukee                   47             19
Bureau of Milwaukee Child Welfare -
Region 1                                   DHFS     Milwaukee                   41            116
Bureau of Milwaukee Child Welfare -
Region 2                                   DHFS     Milwaukee                   26             74
Bureau of Milwaukee Child Welfare -
La Causa Region 3                          DHFS     West Allis                  25             44
Bureau of Milwaukee Child Welfare -
Region 3                                   DHFS     Milwaukee                    5            187
Total Department of Health and
Family Services                                                              6,270           1,295              320          4,182
Management Services                        DOC      Madison                    192

                                                    Madison, with
Adult Institutions (Central Office, BHS,            several out-state
BSI)                                       DOC      locations                  442                               86            356
Waupun Correctional Institution            DOC      Waupun                     445                               42            403

WISCONSIN                                                                                                 Page 15 of 21
Department of Health and Family Services,                                                                 RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
                                                                                                    Number of
                                                                                                     Staff who
                                                                                                      Require
                                                                         Number       Number of      Access to     Number of
                                                                        of Staff at   Contractors   Scheduling     Staff being
Name of Site                                Agency      Location        Location      at Location   Application    Scheduled
                                                                                                              37
Green Bay Correctional Institution          DOC      Green Bay                 373                                          336

Taycheedah Correctional Institution         DOC      Fond du Lac               441                           50             392

Fox Lake Correctional Institution           DOC      Fox Lake                  362                           37             325

Columbia Correctional Institution           DOC      Portage                   336                           37             299

Kettle Moraine Correctional Institution     DOC      Plymouth                  347                           36             311

Oakhill Correctional Institution            DOC      Oregon                    252                           33             219

Dodge Correctional Institution              DOC      Waupun                    567                           44             523

Racine Correctional Institution             DOC      Racine                    511                           47             464
Wisconsin Resource Center                   DOC      Oshkosh                    95                            7              88

Oshkosh Correctional Institution            DOC      Oshkosh                   500                           51             450
                                                     Black River
Jackson Correctional Institution                     Falls                     297                           37             260

Wisconsin Secure Protection Facility                 Boscobel                  254                           37             217
Racine Youthful Offender Correctional
Facility                                             Racine                    209                           28             181

Redgranite Correctional Institution                  Redgranite                298                           37             261

New Lisbon Correctional Institution                  New Lisbon                301                           37             264

WI Correctional Center System                        Madison                   423                           51             372

Stanley Correctional Institution                     Stanley                   166                           22             144

Prairie du Chien Correctional Institution            Prairie du Chien          186                           27             159

Chippewa Valley Correctional Institution             Chippewa Falls            384                           39             345
Milwaukee Secure Detention Facility                  Milwaukee                 388                           41             347
Division of Community Corrections                    Statewide               1,843
Parole Commission                                    Madison                    15
Secretary's Office                                   Madison                    37

Division of Juvenile Corrections                     Madison                    95                           20              75

Ethan Allen School                                   Delafield                 269                           31             238

Lincoln Hills School                                 Irma                      218                           27             191

Southern Oaks Girls School                           Union Grove               109                           19              90
Total Department of Corrections                                            10,355                           960           7,310

WISCONSIN                                                                                              Page 16 of 21
Department of Health and Family Services,                                                              RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
                                                                                            Number of
                                                                                             Staff who
                                                                                              Require
                                                                Number       Number of       Access to    Number of
                                                               of Staff at   Contractors    Scheduling    Staff being
Name of Site                           Agency      Location    Location      at Location    Application   Scheduled
Central Office /Claims                 DVA      Madison/Milw          176                            23            176
Wisconsin Veterans Home                DVA      King                  903                           160            903
Wisconsin Veterans Home                DVA      Union Grove           229                            30            229
Total Department of Veterans Affairs                                1,308                           213          1,308



Total DHFS, DOC and DVA                                           17,933            1,295         1,493         12,800




WISCONSIN                                                                                     Page 17 of 21
Department of Health and Family Services,                                                     RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
Appendix 2: Agency Information

Wisconsin Department of Health and Family Services
The Department of Health and Family Services administers a wide range of services to clients in the community and
at state institutions, regulates certain care providers, and supervises and consults with local public and voluntary
agencies. Its responsibilities span public health, mental health, substance abuse, long-term care, services to people
who have a disability, medical assistance, and children’s services.

Additional information about the Department of Corrections is available on pages 429 – 440 of the WISCONSIN
BLUE BOOK 2005 – 2006 at: http://www.legis.wisconsin.gov/lrb/bb/05bb/368-448.pdf


Wisconsin Department of Corrections
The Department of Corrections administers Wisconsin’s state prisons, community correctional centers, and juvenile
corrections programs. It supervises the custody and discipline of all prisoners in order to protect the public and seeks
to rehabilitate offenders and reintegrate them into society. The department currently operates 19 correctional
facilities and 16 community correctional centers for adults, and 3 facilities for juveniles. It also supervises prisoners
on probation and parole; monitors compliance with deferred prosecution programs; and may make recommendations
for pardons or commutations of sentence when requested by the governor. The department maintains a register of sex
offenders who are required to report by law.

Additional information about the Department of Corrections is available on pages 406 – 413 of the WISCONSIN
BLUE BOOK 2005 – 2006 at: http://www.legis.wisconsin.gov/lrb/bb/05bb/368-448.pdf


Wisconsin Department of Veterans Affairs
The Department of Veterans Affairs provides educational and economic assistance to eligible veterans of the U.S.
Armed Forces and their dependents through loan and grant programs. It also operates the Wisconsin veterans homes
at King and Union Grove, the Wisconsin Veterans Museum in Madison, the Southern Wisconsin Veterans Memorial
Cemetery at Union Grove, the Northern Wisconsin Veterans Memorial Cemetery near Spooner, and the Central
Wisconsin Veterans Memorial Cemetery at King.
The department currently serves an estimated 470,000 veterans living in Wisconsin, including approximately 76,200
veterans of the World War II era, 65,200 from the Korean War era, 150,000 from the Vietnam War era, and 66,000
from the Gulf War era.
Additional information about the Department of Corrections is available on pages 537 - 543 of the WISCONSIN
BLUE BOOK 2005 – 2006 at: http://www.legis.wisconsin.gov/lrb/bb/05bb/504-574.pdf




WISCONSIN                                                                                    Page 18 of 21
Department of Health and Family Services,                                                    RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
ATTACHMENT A

RFI # DES1633-JS
VENDOR DATA SHEET


This form must be completed and submitted with each response to this solicitation document. This form is intended
to provide the State with information on the vendor's name and address, and the specific persons who are responsible
for preparation of the vendor's response. Each vendor must also designate a specific contact person who will be
responsible for responding to the State if any clarification of the vendor’s response should become necessary.




 Vendor Name: _________________________________________________________


      Address: _________________________________________________________


                 _________________________________________________________


                 _________________________________________________________


                 _________________________________________________________




  Prepared By: __________________________________________________________


        Title:   __________________________________________________________


Contact Person: _________________________________________________________


        Title:    __________________________________________________________
Phone Number: __________________________________________________________


e-mail Address: __________________________________________________________
WISCONSIN                                                                                Page 19 of 21
Department of Health and Family Services,                                                RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
ATTACHMENT B

RFI # DES1633-JS
REFERENCE DATA SHEET


FOR VENDOR: __________________________________________________________________


Provide at least one (1) reference including company name, address, contact person, telephone number, and
appropriate information on the product(s) and/or service(s) used for client installation with usage and requirements
similar to those included in this solicitation document. If vendor is proposing any arrangement involving a third
party, the named references should also be involved in a similar arrangement.




Company Name: ______________________________________________________________________


City: _______________________________________ State: ___________ Zip+4: __________________


Contact Person: ________________________________________ Phone No.: ____________________


Product(s) and/or Service(s) Used: ________________________________________________________________


____________________________________________________________________________________________


____________________________________________________________________________________________


____________________________________________________________________________________________


____________________________________________________________________________________________




STATE OF WISCONSIN


WISCONSIN                                                                                Page 20 of 21
Department of Health and Family Services,                                                RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
DOA-3027 N(R05/94)
(Amended by DHFS for RFI)


ATTACHMENT C

RFI # DES1633-JS
DESIGNATION OF
CONFIDENTIAL AND PROPRIETARY
INFORMATION


The attached material submitted in response to Request for Information (RFI) includes proprietary and confidential
information which qualifies as a trade secret, as provided in Section 19.36(5), Wis. Statues, or is otherwise material
that can be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as
indicated below, of this RFI response be treated as confidential material and not be released without our written
approval.


Prices always become public information when RFIs are opened and, therefore, cannot be
kept confidential.

Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in Section
134.90(1)(c), Wis. Statues. as follows: "Trade secret" means information, including a formula, pattern, compilation,
program, device, method, technique or process to which all of the following apply: 1. The information derives
independent economic value, actual or potential, from not being generally known to, and not being readily
ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. 2. The
information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.


We request that the following pages not be released:


Section                                          Page #               Topic
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________


WISCONSIN                                                                                 Page 21 of 21
Department of Health and Family Services,                                                 RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs
IN THE EVENT THE DESIGNATION OF CONFIDENTIALITY OF THIS INFORMATION IS CHALLENGED,
THE UNDERSIGNED HEREBY AGREES TO PROVIDE LEGAL COUNSEL OR OTHER NECESSARY
ASSISTANCE TO DEFEND THE DESIGNATION OF CONFIDENTIALITY.


Failure to include this form in the RFI response may mean that all information provided as part of the RFI response
will be open to examination and copying. The state considers other markings of confidential in the RFI document to
be insufficient. The undersigned agrees to hold the state harmless for any damages arising out of the release of any
materials unless they are specifically identified above.


                                       Company Name:       ___________________________________________




                            Authorized Representative:     ___________________________________________
                                                           Signature



                             Authorized Representative:    ___________________________________________

                                                           Printed


                                                   Date:   ___________________________________________




WISCONSIN                                                                                Page 22 of 21
Department of Health and Family Services,                                                RFI # DES1633-JS
Department of Corrections and
Department of Veterans Affairs

								
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