Sample Legal Secretary Resume - PowerPoint

							A step by step guide to
recruiting vacancies
Completing a recruitment request-
position descriptions:


   All requests for recruitment begin with an
    appropriate action processed through the
    People Admin system
   Using your account access, log into
    https://jobs.fau.edu/hr and select the
    appropriate action under Begin New Action
NOTE: Every vacancy must begin with an updated/ reclassed/
established position description
Begin new action on People Admin:
In order to recruit a position, select one of
the following options:


  Establish a new position to post
  Reclassify/Update a position description in the system to post
  Reclassify/Update a position not in the system to post
________________________________________________________
Complete the information in steps one (1) through five (5) on the position
  description

Every ‘to post’ action has a sixth tab called ‘Posting/Requisition Form.’ This
   tab is the recruitment request, which is sent to the Employment
   department for posting once the position description is approved by
   Classification & Compensation

If you have any questions regarding steps one (1) through five (5), contact
    Classification & Compensation at 561-297-1389. For assistance with the
    posting/requisition tab, contact Employment at 561-297-3058
Position description tabs:
Tips to Completing the Recruitment
            Request:



                An overview of the
                required fields
Position Summary:


   The summary should be a brief overview of the
    position’s duties and responsibilities
   Try to include the essential function statement or
    essential duties that are listed in the position
    description
   The language included in the recruitment request
    must be job related, nondiscriminatory and should
    match the requirements in the position description
Posted minimum qualifications:

   The posted minimum qualifications are the
    education/experience/skills/training necessary for this position

   The University has official minimum qualifications for each
    classification title. The posted minimum qualifications can require more
    education and/or experience than the minimum qualifications but never
    less than the official minimum

    Example: Official minimum qualification- Bachelor’s degree and two
    years of experience

    The Hiring Department can ask for a Bachelor’s degree and three years of
    experience but can not ask for a High School diploma and five years of
    experience or a Bachelor’s degree and one year of experience
Posted minimum qualifications (cont):


   This section allows the hiring department to specify the exact type of
    education, experience and/or skills desired for the position. Preferred
    experience may also be added in this section

   Applicants can be better tailored to your position by being more
    specific on your posted qualifications


Education example- Bachelor’s Degree in Business Administration,
   Accounting or related field
Experience example- High School diploma and four years of office or clerical
   experience. Previous University experience is preferred
Skills example- Knowledge of Microsoft Office products and Banner is
    required. Excellent interpersonal, organizational, and problem-solving
    skills desired. The candidate should be customer-service oriented
Recruitment request layout on
People Admin:
Posted fixed annual salary or
salary range:

   The posted salary range must be within the
    classification title’s pay grade for SP or pay range for
    AMP) but cannot exceed the approved budget
    amount for the position

   A candidate can only be offered an amount that falls
    within the posted salary range
    Example: If a posted salary range is $25,000- 30,000. The
    candidate cannot be offered $32,000 because it is outside
    the posted salary range
Posted fixed annual salary or
salary range:

   The entire pay range should not be posted because
    applicants may apply expecting to be paid the top
    figure
    Example: the salary range for a Clerk is $16,564-38,946.
    Only a portion of the range should be posted so a range of
    $17,500-21,000 would be acceptable but the entire range
    would not be)


   The posted range should be no more than the
    department is able to pay an employee and no more
    than what is budgeted for the position
Posted fixed annual salary or
salary range (cont):

   For SP positions, keep in mind that any new hire can be paid
    up to 20% above the minimum and current employees can be
    paid the greater of up to 15% above their current salary or 20%
    above the minimum of the new pay grade (if moving to a higher
    pay grade) without a justification letter
    Example: Clerk pay range is $16,564-38,946, if paying a
    new employee over $19,876.80 (20% above the minimum) a
    justification memo would be required

   For SP positions, the low end of the posted salary range should
    not exceed 20% above the minimum of the classification’s pay
    grade. This is because the salary is based upon the selected
    candidate’s education and experience, and not on the position
    itself
Posted salary range:
New/reclassified/replacing field:

   Select the appropriate radial button in
    regards to whether the position is new,
    reclassified or replacing an employee
   If an employee is being replaced, enter the
    name of the employee that is leaving and
    his/her date of separation
   Also enter the anticipated start date of the
    new employee
Recruitment request overview:
Desired application/recruitment
deadline:


   Complete the ‘Desired application/recruitment
    deadline’ field in a mm/dd/yyyy format

   The minimum posting period is two weeks

   There is no longer the option of ‘Open Until Filled’

   Keep in mind, applications will not be available for
    review until after the recruitment has closed
Recruitment deadline field:
Special instructions to the candidates:


If there are any special instructions for the
applicants, they may be entered in this field
  Example: Please attach a writing sample in
  addition to your resume and cover letter or
  include a minimum of three references on your
  application/resume
Hiring authority’s contact information:


   Enter the hiring authority’s name, title, phone extension,
    email and fax number
   This information does not display to the applicants, it is
    solely for the Employment department’s usage
   If there is a second point of contact (ex. business
    manager or secretary) enter his/her name, extension,
    email and fax number after the hiring authority’s
    information
Contact information & special
instructions to applicants:
Outside advertising:

   Outside advertising is not mandatory; however, if interested in
    placing outside ads the external requisition section should be
    completed
   The Employment department works with Graystone Advertising to
    place FAU’s external ads
   When completing the external requisition section enter
    advertising sources you would like quoted, the ad verbiage, and
    the Index number that should be charged
   If a desired source is not in the list of advertising sources, write
    the preferred source’s name in the box below the list of sources
Outside advertising (cont):

   Hiring departments may choose to approve advertising up to a
    specific dollar amount or they may choose to know the exact cost
    of the advertising prior to the ad being placed. The Employment
    department will contact the hiring authority after a quote is received
    from Graystone Advertising
   Outside advertising dates should coincide with the internal
    requisition
   Hiring departments may place their own advertising if they desire,
    but the advertisements should be run by the Employment
    department for review to ensure the appropriate legal information is
    included in the ad
   If a hiring department is placing their own advertisement, it should
    include the position number and refer applicants to the FAU
    website to apply for the position
Outside advertising fields:
Review:



After the posting/requisition form tab has
been completed, review the information to
ensure it is correct and coincides with the
information in the position description.
Review (cont):

Verify:

   Is the posted salary range within the position’s pay
    grade/range?
   Is the posted salary range a portion of the pay grade and not
    the entire range?
   Do the posted minimum qualifications match the position
    descriptions qualifications?
   Do your posted minimum qualifications meet or exceed the
    official minimum qualifications for the classification?
   Is the position close date a minimum of two weeks in the
    future?
PEOPLE ADMIN HINTS:

   People Admin times out after 60 minutes. If you are going to be
    away from your desk for a period of time, press ‘Save and Stay
    on this Page’ to save your work
   Fields with an asterisk (*) are required and must be completed
    in order to save any work or continue to the next page
   People Admin does not have spell check. Write your job
    description in Microsoft Word, complete spell check and then
    copy the information to People Admin
   Date formats throughout the system require a MM/DD/YYYY
    format. Remember to input all digits including a 4-digit year or
    you will receive an error