Army Pay Scale NSPS Pay Retention June 2008 Background CRT by ofm18586

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									                                       NSPS Pay Retention
                                             June 2008

Background

CRT 08-76820-DoD modifies DCPDS to:
   Allow use of pay rate determinant (PRD) 2 for specific categories of NSPS employees
   Maintain PRD 4 as a valid option for NSPS
   Modify NSPS pay retention business rules
   Modify NSPS Mass Conversion process to update employee‟s PRD to 2 when employee is
     entitled to pay retention
   Modifies Nature of Action (NOA) 890 to allow termination of multiple NSPS retained pay
     entitlement(s)
   NSPS Pay Retention NTE is a multi-row DDF in the employee record, similar to US
     Federal Retained Grade

Employees who exceed the maximum rate range for their pay schedule and pay band at the time
of conversion are entitled to „grandfathered‟ pay retention. There is no time limit to the period of
pay retention. The appropriate PRD for these employees is 2.

Employees, who become subject to pay retention while already in a NSPS position, and remaining
in a NSPS position, are subject to the 104 week time limitation for pay retention. The appropriate
PRD for these employees is 4. An employee whose PRD is 4 is considered to be entitled to “NSPS
Pay Retention NTE”.

Purpose
The following guidance provides an overview of this new functionality.


Line
       A new data element, Subsequent NSPS 2-Year Pay Retention Entitlement, has been added to
 1     the Request for Personnel Action (RPA) NSPS Pay Retention NTE DDF. These three data
       elements are updated only if the employee’s PRD is 4. They are never coded if the employee’s
       PRD is 2 or R. Note: The label refers to “NSPS 2-Year Pay Retention Entitlement”, however
       remember that the NSPS pay retention entitlement is actually 104-weeks.




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Line




       There are two valid values for the new data element Subsequent NSPS 2-Year Pay Retention
 2     Entitlement.

        Code                                When to Use
        N                                   This code is appropriate if the PRD is 4 and the personnel
                                            action does not grant the employee a new entitlement to a
                                            104-week period of pay retention.
        T                                   This code is appropriate if the PRD is 4 and the personnel
                                            action does grant the employee a new entitlement to a 104-
                                            week period of pay retention.

 3     When and how to code Subsequent NSPS 2-Year Pay Retention Entitlement
          The NOA is 1XX, 5XX, 611, 613, 702, 703, 713, 721, 894 corresponding PXXX, TXXX,
            CXXX
          The employee’s PRD was 4 prior to the personnel action and will be 4 after the personnel
            action
          Update Subsequent NSPS 2-Year Pay Retention Entitlement with “N” if the personnel
            action does not change employee’s current pay retention entitlement. Make no further
            update to this DDF.
          If the personnel action entitles the employee to an additional/subsequent 104-week pay
            retention period the update Subsequent NSPS 2-Year Pay Retention Entitlement with “T”,
            as well as Date From and Date To.

       Example of when an employee is entitled to a subsequent entitlement to a 104-week period
 4     of pay retention.

               Employee is a YA-03, basic salary is $95, 211.
                  o A Change to Lower Grade, Level or Band, effective 21 Jan 07, is processed
                      because the employee accepted a position in a lower pay band that was designated in
                      advance by the activity as being hard-to-fill. The new position is YA-02 and the PRD
                      is coded as 4. This is the employee’s first entitlement to NSPS Pay Retention NTE.
                      NSPS Pay Retention DDF should be coded:
                              Date From: 21-Jan-2007

                                                                                                         2
Line
                             Date To: 17-Jan-2009
                             Subsequent NSPS 2-Year Pay Retention Entitlement: N
                  o A Change to Lower Grade, Level or Band, effective 3 Feb 08, is processed because
                    the employee accepted a position in a lower pay band offered to accommodate a
                    disabling medical condition. The new position is YA-01 and the PRD is coded as 4.
                    This is the employee’s second entitlement to NSPS Pay Retention NTE; employee is
                    entitled to a subsequent 104-week period of pay retention. NSPS Pay Retention DDF
                    should be coded:
                             Date From: 03-Feb-2007
                             Date To: 30-Jan-2010
                             Subsequent NSPS 2-Year Pay Retention Entitlement: T

       Terminating a period of NSPS Pay Retention NTE:
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              Create a RPA for the employee, Nature of Action 890, legal authority code Z6H.
              Click on the Extra Information button and scroll to the Termination of NSPS Pay
               Retention NTE DDF.
              This is a new DDF with three data elements.




                  o Date From and Date to will populate with the dates applicable to each period of
                    NSPS Pay Retention NTE the employee is entitled to.
                  o Terminate has two values. This data element allows you to update each
                    entitlement and identify entitlement(s) to be retained and entitlement(s) to be
                    terminated.
        Code                            Description
        N                               No
        Y                               Yes




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  6  An example of how the Termination of NSPS Pay Retention NTE DDF in the RPA would
     populate for the employee identified in the example on line 4 above:




 7   Terminating all entitlements:
         If you wanted to terminate the entitlement beginning 3 Feb 2008 then you would update
           Terminate to “Y”.
         If you wanted to terminate the entitlement beginning 21 Jan 2007 then you would
           update Terminate to “Y”.
         The DDF is now coded:




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Line
       Terminating only one entitlement:
 8         Remember; only update the entries you want to terminate with “Y”. If the employee is
             still eligible for the 21 Jan 2007 entitlement, then you would update it with “N”.
           If you are processing the NOA 890 to terminate pay retention, and the employee is
             entitled to NSPS Pay Retention NTE (PRD = 4) then at least one of those entitlements
             must be updated to “Y”, in other words, at least one entry must be terminated.
           The DDF is now coded:




       Mass Conversion into NSPS
 9          If the employee’s base salary exceeds the rate range for the assigned pay band, the
              employee shall be granted pay retention.
       The appropriate PRD is “2” or “R”.
       In most cases, employees will be coded with “2”.
                  o PRD “R” is used to identify a former career Senior Executive Service (SES)
                      employee is receiving a retained rate of pay under 5 U.S.C. 3594 and 5 CFR
                      359.705 following removal from the SES.
            The mass conversion process and the manual conversion have been modified
              accordingly.




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