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http://www.humanresources.hrvinet.com HR management and career development Administrative assistant job description I/ Types of Administrative assistant job description 1. Administrative vice president 2. Administrative director 3. Administrative manager 4. Administrative assistant manager 5. Administrative assistant 6. Administrative officer 7. Administrative coordinator 8. Administrative clerk 9. Administrative associate 10. Administrative executive 11. Administrative supervisor 12. Administrative specialist 13. Administrative consultant 14. Administrative agent 15. Administrative leader 16. Administrative analyst 17. Administrative controller II/ Key job tasks of administrative assistant 1. Receive and file incoming letters, documents 2. Supply and manage office equipments, machines or properties to office and manufactures, kitchen utilities. 3. Schedule meeting if any 4. Welcome/Receive visitors relating to work 5. Meal, water for Employees 6. Manage administrative department, maintain a safe and secure work environment, 7. Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities. 8. Maintain office efficiency, plan and implement office systems, layouts, and equipment procurement. 9. Ensure rules and procedures in place regarding working hours, lunch, office closure and communications about security 10. Create, control, and monitor all administrative requirements of other departments. 11. Prepare financial plans, budgets and forecasts 12. Record, monitor expenses, raise monthly invoices http://www.humanresources.hrvinet.com HR management and career development 13. Monitor on-going activities and revise contracts 14. Maintain stationary supplies and co-ordinating deliveries. 15. Manage supply chain and resource requirements 16. Telephone operator, guest receiving... 17. Agenda management: booking, travels, meeting, arrange hotel for VIP, morning assembly... 18. Supplier managements: photo, printing, furniture, mail & post... 19. Office management: stationery, cleaning services, taxi card, telephone, mobile phone... 20. Office expense: water, electricity, logistic support for experts. 21. Settle visa, work permit, residence card, etc... 22. Other task assignment. III / Job specification of administrative assistant 1. University graduation. 2. At least 1 years working experience in related field. 3. Good communication skill, English skills. 4. Good command of PC skills incl. MS Word, Excel and PowerPoint 5. Be flexible and eager to learn new things 6. Possessing good teamwork spirit Source: http://www.humanresources.hrvinet.com Free all samples of job descriptions, interview questions, KPIs, resumes of Administrative assistant.
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