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ARCTIC FLYING CLUB P.O. Box 72772 Fairbanks, Alaska 99707 OPERATING RULES Updated July, 2004 ARTICLE I - MEMBERSHIP, DUES, BILLING, FEES Section 1. Membership in the Arctic Flying Club, Inc. ("the Club") is $200.00. Not more than twenty-five memberships may be sold for each aircraft. Section 2. Dues are $50.00 per month, or $500.00 per year (twelve months) if paid in advance. Section 3. Billing rates are as follows: C-172 N5375R at $70.00 per tach hour plus a fuel surcharge based on $3.00 per gallon fuel at 10 gallons per hour consumption (i.e., $1.00/hour surcharge for every $.10/gallon increment in average fuel price, determined monthly). Section 4. Statements will be mailed to each member by the tenth of each month, and are due by the end of each month. Section 5. A member must surrender aircraft keys and other material belonging to the Club to the Secretary-Treasurer when: a. resigning his/her membership. b. requested by action of the Board of Directors. c. requested by the President when any violation of these regulations or applicable FARs is noted. d. requested by the Secretary-Treasurer for being in arrears on dues or flying time payments. ARTICLE II - SCHEDULING Section 1. All flights shall be scheduled in advance via the Club’s website or as designated by the Board of Directors. Section 2. A member may not hold more than three future aircraft reservations at any time in any calendar month. Section 3. Members may be charged $20.00 per hour for aircraft time reserved if they are unable to fly and do not cancel the reservation(s) at least one hour before the scheduled flight time. Section 4. Members may sign up as an alternate in the event that a reservation is cancelled. There is no charge if the aircraft becomes available and the alternate does not use or cancel the reservation. ARTICLE III - RESTRICTION OF USE Section 1. Only Club members in good standing, Certified Flight Instructors (“CFIs”) approved by the Chief Pilot giving dual instruction to a member, and qualified examiners giving flight tests shall be permitted to fly any Club aircraft. All flights are to be made within the limits of the FAA certificate of the pilot in command as well as all applicable FAA, Club and airport rules and regulations. Section 2. All members except pre-solo student pilots must provide the Secretary-Treasurer with photocopy documentation, as applicable, of a medical/student certificate, pilot certificate, a current medical certificate and a current BFR. Members shall be prohibited from operating Club aircraft until such documentation as been received and found to be without deficiencies by the Secretary- Treasurer. Section 3. Student pilots shall not initiate a flight when surface winds are above 15 knots and private pilots shall not fly when surface winds are above one-half the stalling speed of the aircraft. Section 4. All members must be checked out in the Club aircraft by a Club-authorized CFI before soloing the aircraft. Section 5. Only Club-authorized instructors who have been checked out by the Club's Chief Pilot may provide checkouts and dual instruction in the Club's aircraft. Section 6. A student pilot must fly one hour per month and a private pilot must fly at least one hour every three months in the same category, class, and type of aircraft (or other aircraft approved by the Chief Pilot) or be checked out again in a Club aircraft. Section 7. Every flight by a student pilot must be approved by and under the supervision of a Club- authorized flight instructor. Section 8. All local solo training flights shall be flown in a practice area designated by the student pilot’s flight instructor. Section 9. Any member who demonstrates a lack of ability to fly Club aircraft, by poor piloting technique or careless or abusive handling of the aircraft, may be required by a majority vote of the Board of Directors to take a check ride with a Club-certified instructor designated by the Board. This instructor will then determine whether or not further dual instruction with an approved instructor is required before solo flight is again permitted. Any member who is required by the instructor to take additional dual instruction may appeal the instructor's decision to the Board of Directors, whose decision will be final. The cost of the check ride with the instructor will be borne by the Club. Dual instruction will be at the member's own expense. Section 10. No member shall make landings with Club aircraft at any landing field, except in case of an emergency, which is not at least 1,500 feet in length or at least 125% of the calculated take-off distance for the density altitude and airfield conditions, whichever is greater, and is maintained in safe condition as an aircraft landing field. Section 11. Club aircraft may not be operated when the outside air temperature at the departure airport is minus thirty degrees Fahrenheit or colder. Touch-and-goes, stalls, and other maneuvers that may cause unnecessary thermal shock to the engine are prohibited when the outside air temperature is minus fifteen degrees Fahrenheit or colder. ARTICLE IV - CROSS COUNTRY FLIGHTS Section 1. For Club purposes a cross country flight is defined per FAA regulations. Section 2. A flight plan must be filed with FAA Flight Service for all cross country flights. Section 3. Student pilots' cross country flights must be signed off in advance by a Club-authorized Certified Flight Instructor. Section 4. All bookings of Club aircraft are subject to the following minimum billings: a. from May through September, inclusive, 0.8 tach hours for every twelve hours for which the aircraft has been booked; and b. from October through April, inclusive, 0.8 tach hours for every twenty-four hours for which the aircraft has been booked. Section 5. The maximum continuous booking of a Club aircraft shall be limited to twelve days. Authorization for longer time or any flight outside of Alaska or the Yukon must be applied for and approved in advance by the Board of Directors. Section 6. In landing at fields other than Fairbanks, the pilot is responsible for any landing fees incurred and is responsible to see that the aircraft is properly secured and parked in approved areas. Section 7. The pilot in command is responsible for the aircraft until it is returned to Fairbanks. If the Club has to return the aircraft to Fairbanks, all costs incurred will be paid by the member who failed to return the aircraft. ARTICLE V - SECURING CLUB AIRCRAFT Section 1. Every pilot who flies any Club aircraft is responsible for: a. refueling according to established procedures when returning to FAI; b. ensuring that the oil level is between 1 and 1 1/2 quarts below the full mark; c. noting discrepancies on the aircraft log sheets and contacting the Maintenance Officer; d. tying and securing the aircraft properly; and e. during winter months, putting covers on the plane and plugging the heaters in. ARTICLE VI - MAINTENANCE Section 1. No member shall attach any object to the aircraft in any manner, or make adjustments or repairs except under the supervision of the Club's Maintenance Officer or at the direction of the Board of Directors. Section 2. When away from Fairbanks the pilot in command may authorize emergency maintenance up to $500.00; out-of-town emergency maintenance expenditures in excess of $500.00 require the verbal concurrence of the Maintenance Officer or any two Board members. The member obtaining emergency maintenance services shall secure a receipt indicating the amount and nature of the charge, the name of the firm that performed the service, and the aircraft number. The member will be reimbursed upon presentation of the receipt within 30 days of returning to Fairbanks. Section 3. Maintenance at Fairbanks is as follows: a. routine: to be scheduled and authorized by the Maintenance Officer or by the Board. b. unusual: 1. minor maintenance limited to $500.00 may be authorized by the Maintenance Officer. 2. major maintenance must be authorized by the Board of Directors. ARTICLE VII - INSURANCE AND DAMAGE Section 1. The Club will maintain both hull and liability insurance coverage on the aircraft to the extent determined by the Board to be in the Club's best interests. Section 2. In the event of any damage to the equipment belonging to the Club, except where provided for elsewhere in the Club's regulations, the following rule shall apply: the member involved shall be responsible up to the amount of deductible regardless of fault, fair wear and tear excepted. Fair wear and tear shall include accidents caused as a result of wear and tear. The member is also responsible for further costs incurred not covered by the insurance on that accident. Section 3. The Club’s insurance policies are available for inspection from the Secretary-Treasurer and it shall be the individual members’ responsibility to familiarize themselves with the provisions thereof. ARTICLE VIII - AIRCRAFT CONDITION Section 1. It shall be the responsibility of each member prior to each flight to see that the aircraft is airworthy and that all accessories are complete and in good working order, and that fuel and oil supplies are sufficient for the intended flight with a suitable reserve for use in the event of unforeseen difficulties. Section 2. Any defects found in the aircraft structure or accessories shall be recorded in the flight log. The member reporting such a defect shall also notify the Maintenance Officer or other Board member to determine if further flights may be made. ARTICLE IX - UNATTENDED AIRCRAFT Section 1. Unattended aircraft must be properly secured with the switches off, keys removed, gust lock in place, properly tied down, and with cowl and wing covers on in season. Section 2. After each flight, the aircraft shall be left in a clean and orderly condition. ARTICLE X - FLIGHT LOG Section 1. A flight log will be maintained in the aircraft. The member will enter time flown at the completion of each flight and any other information called for. Section 2. Flight time will be determined by tachometer time. ARTICLE XI - COMMERCIAL FLYING Section 1. Club aircraft shall not be used for commercial purposes. No member may provide transportation in a Club aircraft for monetary or other compensation. Section 2. A member may share the cost of a flight. A member may use Club aircraft for personal transportation, for pleasure, in their business, or for their employer. ARTICLE XII - DRINKING AND DRUGS Section 1. Operating a Club aircraft while drinking or impaired by intoxicants or drugs will be grounds for expulsion. ARTICLE XIII - ENFORCEMENT Section 1. The above regulations and rules shall be policed by the entire membership. All possible violations and any suggestions shall be communicated to the President. Any violation of the FARs or Club rules shall constitute cause for immediate grounding and any member so grounded shall remain as such until further action is taken by the Board. ARTICLE XIV - ADOPTION AND AMENDMENTS Section 1. These Operating Rules shall become effective upon their adoption by the Board of Directors, and shall supersede all previous Operating Rules of the Club. Should there be any conflict between the Operating Rules and the Bylaws, the Bylaws will prevail. Section 2. The operating rules may be amended by a majority vote of the Board of Directors. Section 3. Any amendment of these operating rules shall be distributed by postal mail and/or email to each member of the Club.
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