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Basic PowerPoint Tutorial _PPT file_ - Microsoft PowerPoint

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Basic PowerPoint Tutorial _PPT file_ - Microsoft PowerPoint Powered By Docstoc
					Microsoft PowerPoint
JQ Johnson
Director, Center for Educational Technologies
University of Oregon Libraries
jqj@uoregon.edu



PowerPoint Basics, 9 August 2005
http://darkwing.uoregon.edu/~jqj/pptout.ppt
                                                1
Overview: What is
PowerPoint?
   PowerPoint
      presentation software that makes it easy to
        communicate using techniques such as
        slides, computer projections, overhead
        transparencies, handouts, outlines, and speaker
        notes.
   Presentation
      a set of “slides” stored in a computer file (usually
        something.PPT)
   Slides
      can contain text, pictures, graphs, etc.

      can be made into transparencies, 35mm
        slides, on-screen images, or printed handouts 2
Opening an Existing
Presentation
             Start PowerPoint: some options:
                Double click on existing
                  presentation
                Launch program and select
                  “open an existing
                  presentation”
                Launch program then
                  File  Open
             Open dialog box may include a
              reduced preview image of the
              first (title) slide

                                           3
Getting Out of Trouble
   Help when you need it
       Help Menu options
       F1 (Win) or Help Key (Mac)
       Tool Tips
   Undo/Redo (Ctrl-Z for Win; Command-Z for Mac)
   Esc Key to get out of dialog boxes or menus
   Tip! Prevent trouble: always make a copy of
    important files

                                                    4
Anatomy of the PowerPoint
Screen
   Title bars, windows
   Menus: access by mouse or keyboard
      Windows: Ctrl key + letter

      Mac: Command key + letter

     (we’ll use Menu  Item notation)
   Toolbars: Standard, Formatting, etc.
   Buttons (View, Slide), Status Bar, Scroll Bars
   Dialog boxes. Tip! Use Tab to move in dialog boxes



                                                     5
Viewing the Presentation
   3 different views:          Change with View
    Normal, Slide                menu, or use View and
    Sorter, and Slide Show       Slide buttons at bottom
    (plus others in some         left of window
    versions of PPT)




                                                      6
Normal View
   PowerPoint
    2000/2001 and
    later
   3 resizeable
    panes
      Slide

      Outline

      Notes



                    7
Normal View: top right pane
   Shows 1 slide WYSIWYG, allowing editing
   Handy viewing shortcuts:
      Move between slides:

            Use Previous/Next buttons (bottom right)
            Click below/above the box in scroll channel
       Click and hold on scroll box to see number
        of current slide, or click and drag until you
        see the number of the slide you want.

                                                           8
Normal View: left pane
              Displays all titles and text in
               outline format
              Allows easy editing of text
              Outline toolbar:
               promote/demote, move, collap
               se/expand outline, “show
               formatting”
              Tip! Text entered in Outline
               view shows up in Slide view.
               Text added in Slide view will
               appear in Outline only if it’s in
               main text box of slide.
                                             9
Slide Sorter View
   Views all
    slides in
    presentation
    at once.
   Can edit order
    by drag and
    drop.



                     10
Slide Show View
   Full screen view of your slides
   Use to give a presentation
   Switch slides with:
      Spacebar or left mouse button – next slide

      Backspace -- previous slide

      Home key -- first slide

      End key -- last slide

      Esc key -- quits out of slide show

   Tip! Press F1/Help during slide show to see
    keyboard shortcuts.

                                                    11
Viewing the Master
   Choose master from View menu.
      Elements on a “slide master” will display on
       every slide in presentation
      Change default fonts, colors, text
       layout, background, etc.
   Other presentation settings:
      Format  Slide Color Scheme

      File  Page Setup and File  Properties

      Etc.


                                                12
Printing
   Choose File  Print: can print
    slides, notes, handouts or outlines.
   Handouts: contain 2, 3 or 6 reduced images
    of slides for audience handouts.
   Print options such as: # copies, hidden
    slides, scale to fit, pure black & white, etc.
   Additional printer-dependent options: portrait
    or landscape, paper source, etc.

                                                     13
Closing Presentations or
Quitting PowerPoint
   Closing a document (presentation):
      Choose File  Close, or click the close box on

       presentation window (not program window).
      This just closes the current presentation window

       but leaves PowerPoint still running.
   Quitting PowerPoint:
      Choose File  Exit (Win) or File  Quit (Mac), or

       (Win) click on program close box.
      This quits the PowerPoint program itself.




                                                     14
Creating a New Presentation
      Launching PPT gives various options
      File  New… -- similar options
         Blank presentation (also “New”
          button)
         Design Template

              Sets slide master, slide color scheme, etc.
          AutoContent wizard
              Generates sample presentation, with
               sample content you can replace


                                                      15
Creating Slides
   “New Slide” button adds a slide
   Select an AutoLayout, enter slide title, and then add
    text and/or graphics into the “add text” area
   Editing:
      Any of the text and/or graphics can be
        edited, moved, or deleted at any time.
      Change AutoLayout using Format  Slide Layout

      Use Edit  Delete Slide or Del key to delete a
        slide.
   Tip! Use Ctrl + Enter to move to the next section of a
    slide, or to create a new slide

                                                      16
Working With Text

   Formatting toolbar: promote and demote
    items, change
    font, format, alignment, color, size etc...
   Format menu: can use Font dialog box or
    toolbar
   Moving text: cut/copy/paste; move up/down
   Modifying Bullets: toolbar buttons or
    Format  Bullets and Numbering…
                                             17
Editing text
   Too much text? PPT automatically reduces font size
    to fit text box
   Proof your presentation
      AutoCorrect (as you type)

      Tools  Spelling

   Global text changes
      Edit  Find and Edit  Replace

      Format  Change Case

      Format  Replace Fonts




                                                    18
Working With Color
   Format  Apply Design Template
   Format  Slide Color Scheme to pick from
    predefined color schemes
   Can change to Black and White (use button)
   Double click on boxes in the Custom Scheme
    Colors dialog box to change color of any
    element or background on the slide.
   Format  Custom Background

                                            19
Inserting Pictures
   Many options:
      Use Insert  Picture  From File

      Paste to insert an image from the clipboard

      Choose an autolayout that includes a

       picture placeholder
   After inserting:
      Drag to more or resize

      Format  Picture to change properties



                                               20
Presentation Design Tips
   Keep it simple; when in doubt, do without.
   Keep it consistent.
   Omit needless words; distill your message.
    Rule of 6: no more than 6 lines, 6 words per
    line.
   Use simple, easy-to-read typefaces; only 2 or
    3 typefaces and sizes throughout.
   Consider color psychology, effective
    foreground/background contrast, color-blind
    viewers.
                                              21
       Presentation Graphics Tips
100                                 A picture is worth 1K
80
                                     words, but
                       With
60
                       graph        Graphics should not be
                       Without       simply decoration –
40                     graph
                                     enhance the text.
20
                                    Charts and graphs are
 0
      Time to absorb                 particularly easy to
       quantitative                  create, and may help
        information
                                     comprehension
                                                        22
Presentation Delivery Tips
   Fit the type size to your format and size of
    room. Make sure the back row can see it.
   Fit the colors to your delivery medium: dark
    on light for transparencies, light on dark for
    video, etc.
   Don’t read visual aids; your audience can.
    Elaborate, supplement, expand, enrich.
   Coordinate audio and visual. Don’t leave
    slide on after you’ve finished talking about it.

                                                  23
Additional resources
   Online program help
   Books - buy from your favorite bookstore, borrow
    from Library or Computing Center Documents Room
   Microsoft (http://support.microsoft.com/support/)
   UO faculty/GTFs:
       CET Consulting (http://libweb.uoregon.edu/cet/)
       Teaching Effectiveness Program
        (http://darkwing.uoregon.edu/~tep)




                                                          24

				
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