engineering resignation letter - DOC by localh

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									TO:        Mayor and Board of Trustees

FROM:      Village Administrator Steve Stricker and Staff

SUBJECT: Regular Meeting of August 14, 2006

DATE:      February 27, 2009


PLEDGE OF ALLEGIANCE –           Brittany Robinson
                                 Pleasantdale Elementary School

PUBLIC MEETING – Proposed Referendum to Increase Sales Tax by ½%

6.    ORDINANCES

7.    RESOLUTIONS

      A.   Participation in the Clean Air Counts Campaign

           Attached please find a letter from the Environmental Quality Commission
           (EQC) recommending that the Village Board pass a resolution to join the
           Clean Air Counts (CAC) campaign and commit to implementing emission-
           reducing strategies and improving air quality.

           Participation in the Clean Air Counts campaign makes the Village eligible for
           grants to conduct events such as a gas can replacement program, a lawn
           care buyback program or a diesel engine retrofit program. In order to
           become eligible, the Village must be recognized as a bronze, silver, gold or
           platinum level participant in the campaign. The EQC’s goal is to obtain
           bronze level designation this year and silver level designation within the next
           two years.

           As part of the bronze level application, the Village must provide evidence that
           it has implemented at least four of the twelve criteria promoting clean air
           initiatives. By the end of September, the Village will have satisfied five of the
           criteria by taking the following actions:

              Publish an article on CAC, energy efficiency and emission reduction
               strategies in the September edition Burr Ridge Briefs newsletter. The
               EQC hopes to include information in newsletters throughout the year.
               Also, articles will also be featured in the upcoming editions of the Burr
               Ridge Business Briefs newsletter.
              Add information on CAC, energy efficiency and emission reduction
               strategies to the Village website with links to the CAC website.
              Utilize the Commission’s annual display booth at the Burr Ridge Park
               District Harvest Fest in September to provide information to residents
               about CAC, energy efficiency and emission reduction strategies.
              Provide residents with information on emission reduction and energy
               efficiency strategies with vehicle sticker purchase.
              Other: The EQC would like to attach a flyer to all zoning certificate of
               occupancy applications, new construction applications, and new business


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             checklists. Also, as part of its annual essay contest, the Commission has
             created questions relating to the CAC and pollution reduction.

          It is my recommendation:                   that the Resolution be adopted.

     B.   Accept Subdivision Improvements; Extend Subdivision Improvement
          Deadline - Landscaping Veterans Boulevard (Fair Oaks Subdivision)

          Attached is a Resolution accepting the subdivision improvements for the Fair
          Oaks Subdivision except for the final landscaping of Veterans
          Boulevard. Fair Oaks Subdivision is the Planned Unit Development that
          includes the former Case computer building located near County Line Road
          and North Frontage Road. The deadline for completing the improvements is
          August 23, 2006. The Village Engineer has inspected the improvements and
          determined that they are satisfactorily completed.

          The improvements being accepted include the re-construction and extension
          of Veterans Boulevard, sidewalks, utility extensions and stormwater
          management facilities. All of the required landscaping has been completed
          except for a portion of Veterans Boulevard. That landscaping is scheduled to
          be completed in the fall. The Subdivision Ordinance permits an automatic
          extension of the deadline for landscaping without payment of an extension
          fee.

          It is our recommendation:                  that the Resolution be adopted.

     C.   Approve Final Plat (Stone Creek Subdivision)

          Attached is the final plat for the Stone Creek Subdivision. Stone Creek is
          located at the intersection of County Line Road and 91 st Street and is a 5 lot
          subdivision of 5.5 acres. Access to each lot is via 91st Street. The final plat
          is consistent with the preliminary plat and the Annexation Agreement which
          was approved by the Board of Trustees on October 24, 2005

          It is our recommendation:                  that the Resolution be adopted.

     D.   Second Amendment - Incremental Sales Tax Rebate Agreement (Opus
          North Corporation – Burr Ridge Village Center)
     E.   Third Amendment - Development Agreement (Opus North Corporation –
          Burr Ridge Village Center)

          In order for Opus North to close on the Village Center property, a corrected
          legal description will need to be added to both the Development Agreement
          and the Incremental Sales Tax Agreement. The attached Resolutions
          incorporate the new legal description and include the property swap between
          Life Time Fitness and Opus North.

          It is our recommendation:                  that the Resolutions be adopted.

8.   CONSIDERATIONS

     A.   Possible Referendum to Increase the Sales Tax by ½%

          Notices were sent to all businesses in Burr Ridge, as well as the Chamber of
          Commerce and Homeowners' Association Presidents, informing them of the

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     August 14 public meeting to discuss a possible referendum to initiate a non-
     home-rule sales tax in the amount of ½%. Attached please find a PowerPoint
     presentation that has been prepared for this meeting. Also attached please
     find mail I received from Merle B. Smith Company, a manufacturer of
     hardwood flooring, expressing concerns regarding the proposed referendum
     and an email from Bill Stone, President of the Arrowhead Farm Subdivision,
     stating his support for the referendum.

     Once again, if the Board decides to move forward with the proposed
     referendum, it must pass the necessary Ordinance at the August 28 Board
     meeting. Board direction is requested.

B.   Plan Commission Recommendation - Special Use (16W050 83rd Street –
     T-Mobile)

     Attached is the Plan Commission’s recommendation to approve a request for
     special use approval as per Section IV.V.1 of the Burr Ridge Zoning
     Ordinance to allow a proposed wireless communications facility to be
     installed on the Village of Burr Ridge Water Tower and to permit the
     expansion of the existing fence area in order to enclose the proposed ground
     equipment. The property is located at 16W050 83rd Street.

     At the meeting, Ms. Joanne Brennan, acting on behalf of T-Mobile, indicated
     that the proposed equipment will be located on the Village water tower at the
     80 foot elevation. Mr. Kevin Mize, T-Mobile Radio Frequency Engineer,
     explained that the need for this site is to fill in a coverage gap and stated that
     the coverage area will be approximately ½ mile.

     The Plan Commission discussed the proposed equipment cabinets versus
     the masonry facade shelter and the expansion of the fenced in area. The
     Plan Commission concluded that the proposed equipment cabinets are
     satisfactory given the characteristics of the property and the proposed fence
     addition will match the existing fence.

     It is our recommendation:                that the Board direct staff to prepare
     an Ordinance granting the special use to allow a proposed wireless
     communications facility to be installed on the Village of Burr Ridge Water
     Tower and to permit the expansion of the existing fence area in order to
     enclose the proposed ground equipment at 16W050 83 rd Street.

C.   Plan Commission Recommendation - Variation (7075 Veterans Blvd. –
     North American Spine Society)

     Attached is the Plan Commission’s consideration regarding the variation from
     Section XI.C.13 of the Burr Ridge Zoning Ordinance to permit 112 parking
     spaces rather than the required 146 parking spaces, provided sufficient area
     is reserved for future accommodation of the required parking spaces located
     at 7075 Veterans Boulevard.

     After due notice, as required by law, the Zoning Board of Appeals held a
     public hearing on August 7, 2006. Mr. Eric Muehlbauer testified under oath
     on behalf of the petition. Mr. Muehlbauer explained that the North American
     Spine Society is in the process of occupying the existing office building at
     7075 Veterans Boulevard to locate as their headquarters. Mr. Muehlbauer
     indicated that they will have approximately 40 employees and they will also

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     have training seminars at the facility. Mr. Muehlbauer explained that the
     training will take place on Fridays and Saturdays with the majority of
     attendees staying in the hotel adjacent to the property. Mr. Muehlbauer
     indicated that they do not feel that they will need the required number of
     parking spaces because the existing parking area has 112 parking spaces
     which will be more than adequate for their 40 employees. Mr. Muehlbauer
     added that visitors to the facility will likely walk from the adjacent hotel where
     they will be staying via a sidewalk connecting the two parking lots. Mr.
     Muehlbauer added that they would rather preserve the open/green space on
     their property than devote the areas to unnecessary parking.

     The Zoning Board of Appeals generally agreed with the findings presented
     by the petitioner. However, the Board did discuss the overall project including
     the remodeling of the existing building and the landscaping of the area
     adjacent to the cooling pond. The Board was generally pleased with the
     overall project and did not object to the proposal to land-bank parking at
     7075 Veterans Boulevard.

     It is our recommendation:                 that the Board direct staff to prepare
     an Ordinance granting the variation for the land banking of parking at 7075
     Veterans Boulevard.

D.   Pathway Commission Recommendation – Sidewalk on 60th Street

     Attached is the Pathway Commission’s recommendation to direct Village
     staff to proceed with plans for the construction of the missing section of
     sidewalk on 60th Street in front of Elm School extending to Elm Street.

     The Pathway Commission held meetings on January 19, 2006 and on July
     13, 2006 to discuss a request by Elm School to construct a missing section
     of sidewalk on 60th Street. Mr. Kevin Karzc, Principal of Elm School, stated at
     the July 13, 2006 meeting that the traffic patterns at Elm School have
     changed significantly since the construction of the building addition. He said
     that teachers are always present to direct traffic during morning and evening
     rush periods. He said that during snow times, kids are walking in the street
     where there is no sidewalk. Mr. Karzc stated that he has a petition signed by
     60 to 80 parents asking that the sidewalk be added.

     After much discussion and confusion regarding the location of existing
     sidewalks, it was determined that there is an existing sidewalk adjacent to
     the school on Elm Street and on 60 th Street with the exception of the area
     extending along 60th Street from Elm Street to the first driveway from 60 th
     Street. The requested sidewalk construction is the only location surrounding
     the school which does not already have a sidewalk.

     The Pathway Commission agreed with the request by Elm School. The
     recommendation was subject to final engineering review and review by the
     Police Department. Since the recommendation, the Director of Public Works
     and the Police Chief have reviewed the proposal and approve the installation
     of the sidewalk. As a result of this recommendation, included on this Board
     Agenda is the recommendation to hire an engineering firm for the project.

     It is our recommendation:                  that the Board direct staff to proceed
     with plans for construction of the missing section of sidewalk on 60th Street in
     front of Elm School extending to Elm Street.

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E.   Consulting Engineer for 60th Street Sidewalk Project

     Included in this year’s Pathway Fund Budget is $9,000 for the engineering
     and construction inspection of the County Line Road sidewalk extension from
     Ashton Drive to 91st Street. As recommended by the Village Street Policy
     Committee, Village staff has secured a contract (see attached) for
     engineering services on this project with Bollinger, Lach & Associates of Oak
     Brook.

     In accordance with a recent Pathway Commission recommendation, Staff
     has also included engineering of the 60th Street sidewalk next to Elm School
     to expedite this work. The total contract with Bollinger, Lach & Associates is
     a not to exceed fee of $13,600.00. This exceeds the budgeted amount but
     includes the 60th Street work which was not included in the budget. Adequate
     funds exist in the Pathway fund for this additional expenditure and the
     contract is in line with staff’s expectations for engineering services for a
     project of this size and scope. It is anticipated that engineering will be
     completed this winter with construction in the spring.

     It is our recommendation:               that a contract be awarded to
     Bollinger, Lach & Associates for a not to exceed fee of $13,600 for the
     engineering and construction inspection of the County Line Road and 60 th
     Street sidewalk project.

F.   Consulting Engineer for 83rd Street Sidewalk Project

     Included in this year’s Pathway Fund Budget is $27,000 for the engineering
     design of the 83rd Street sidewalk from County Line Road to South Frontage
     Road along the south side of 83rd Street. This past year the Village was
     awarded a federal grant for the sidewalk project. The estimated construction
     cost of the project is $300,000.00 with 75% ($225,000) of the construction
     cost paid by the grant and 25% ($75,000) paid by the Village. As
     recommended by the Village Street Policy Committee, Village staff has
     secured a contract (enclosed separately) for engineering services on this
     project with Burns & McDonnell of Downers Grove.

     The engineering design phase of the contract with Burns & McDonnell is a
     not to exceed fee of $26,972.00 which meets the Village budget. In addition,
     the contract includes $24,431.00 for Phase III Engineering (Construction
     Inspection). Total engineering costs for this project amount to $51,403 which
     is 17.1% of the total construction costs. Note that Phase III Engineering
     (Construction Inspection) was not included in this year’s budget as
     construction of the project will not begin until the next fiscal year at the
     earliest due to grant fund availability and IDOT review. This amount will be
     included in the next year’s budget when construction is anticipated to begin.

     It is our recommendation:               that a contract be awarded to Burns
     & McDonnell, of Downers Grove, for a total not to exceed fee of $51,403 for
     the engineering and construction inspection of the 83 rd Street sidewalk
     project.

G.   Dental Insurance Contract

     The Village’s dental insurance plan renewal is September 1, 2006. Our

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     current carrier, Principal, proposed a 5% rate increase. With this in mind, we
     asked our broker, Gallagher Benefits Services, to provide optional quotes.
     GBS provided optional quotes from Delta Dental, Met Life and United
     Healthcare Dental. The best quote was from Delta Dental, not only because
     of the lower price, but because of the fact that they offered a better plan.

      Monthly                                                           United
       Rates         Principal        Delta Dental      Met Life      Healthcare
      Single          $37.40            $35.44          $36.33          $36.44
      Family         $102.90            $96.09          $99.96         $113.69

     For more detailed information, see attached Proposal and Dental Rate
     Benefit Comparison chart.

     Delta Dental provides for a $1,500 lifetime maximum for orthodontia, which
     includes adults, and it also covers implants. The Delta Dental plan is a
     passive PPO, which allows employees to go either in-network or out-of-
     network and provides lower costs to those who stay within the network. Delta
     Dental also has provided a 24-month rate guarantee, with a guarantee that
     the 3rd year would not increase by more than 7.5%. With this in mind, it is
     my recommendation that the Village change dental insurance carriers from
     Principal to Delta Dental beginning September 1, 2006.

H.   Appoint Rosemary McTigue to the 50th Anniversary Committee

     Mayor Grasso is recommending the appointment of Rosemary McTigue,
     8460 Dolfor Cove, to the Ad Hoc 50th Anniversary Committee. Mrs. McTigue
     has been a resident of the Village for 30 years.

     It is our recommendation:           that the recommendation to appoint
                               th
     Rosemary McTigue to the 50 Anniversary Committee be approved.

I.   Reappoint Dave Stevenson to Pathway Commission

     Mayor Grasso is recommending the reappointment of Dave Stevenson to the
     Pathway Commission for a 3-year term expiring September 10, 2009. Mr.
     Stevenson has been a member of the Pathway Commission since
     September 1990.

     It is our recommendation:             that the recommendation                  to
     reappoint Dave Stevenson to the Pathway Commission be approved.

J.   Reappoint Elmer Rothrock to Pathway Commission

     Mayor Grasso is recommending the reappointment of Elmer Rothrock to the
     Pathway Commission for a 3-year term expiring September 10, 2009. Mr.
     Rothrock has been a member of the Pathway Commission since April 2004.

     It is our recommendation:             that the recommendation                  to
     reappoint Elmer Rothrock to the Pathway Commission be approved.

K.   Reappoint John Pacocha to Pathway Commission

     Mayor Grasso is recommending the reappointment of John Pacocha to the
     Pathway Commission for a 3-year term expiring September 10, 2009. Mr.

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     Pacocha has been a member of the Pathway Commission since November
     1998.

     It is our recommendation:             that the recommendation                       to
     reappoint John Pacocha to the Pathway Commission be approved.

L.   Resignation Letter/Recommendation to Hire Interim Assistant Engineer

     Assistant Village Engineer Amy Wagner has tendered her resignation,
     effective August 25, 2006. Ms. Wagner has accepted a position with the City
     of Lockport, where she is a resident. Ms. Wagner has done an excellent job
     for the Village and will be missed.

     Enclosed please find a memo from Public Works Director Lance Calvert
     requesting that the Village hire temporary help using our consultant Burns &
     McDonnell for three days per week to fill the position while staff evaluates the
     needs of Engineering Division staffing. A recommendation regarding filling
     the position will be presented at the next Village Board meeting.

     It is our recommendation:                    that the Village Board authorize staff
     to hire temporary consulting help to fill the position and study the engineering
     staff needs of the Village.

M.   Vendor List

     Enclosed is the Vendor List in the amount of $501,587.69 for all funds, plus
     $176,798.43 for payroll, for a grand total of $678,386.12. The Vendor List
     includes the following special amounts:

        $41,458.00 – Landmark Ford for 2 Ford Crown Victoria vehicles (squad
         cars)
        $26,311.40 – Burns & McDonnell for 83rd Street Resurfacing
        $65,559.16 – Fiala Paving for final payment on the 2005 Road Program

     It is our recommendation:                    that the Vendor List be approved.




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