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					                        Tips for Writing Thank You Letters & Examples
        Writing thank you letters have seemed to be a lost art of business etiquette as many individuals
overlook this matter of courtesy. So, when should you send a thank you note? There are several
situations in which a thank you letter is appropriate:

        1. After an employment interview.
        2. When an individual assists you in your job search with a lead, with a network contact, or by
           speaking on your behalf to a prospective employer.
        3. After an informational interview, company visit, or other career exploration activity such as
           a job fair.

          Sending a thank you letter can set you apart from all the other applicants competing for a job.
To be effective, the thank you note should be sent prior to the employer making a hiring decision. So it is
best to send a thank you note immediately after an interview or at least within 24 hours of the
interview. Sending a thank you note will give you the opportunity to mention any important information
you may have forgot to discuss during the interview and/or allow the interviewer to remember who you
are. It also allows you to explain, restate, or clear up any potential misunderstandings. In addition, a well
written thank you note shows that you are a professional and gives you the ability to re-emphasize your
qualifications, skills, accomplishments and organizational fit.

        A thank you letter should be no more than one page in length and follow the below
outline/format.

FIRST PARAGRAPH

        The first paragraph should be used to thank the interviewer for taking the time to meet with
you. Remind him/her of the position for which you interviewed for. Be sure to reiterate your interest in
the job/company.

SECOND PARAGRAPH

         The second paragraph should include the reasoning as to why you are an excellent choice for
the position. List specific skills or qualifications that relate to the job and your fit for the position. It is
also good to mention something you learned during the interview or comment on the most important
qualifications or skills discussed.

THIRD PARGRAPH/FINAL PARAGRAPH

        A third paragraph can be used to mention anything you may have forgotten to discuss during
the interview. If you did not forget anything, this then would be become your closing paragraph. In the
closing paragraph, again reiterate your appreciation for being considered for the opportunity and for
his/her time. Be sure to inform the interviewer that you are looking forward to hearing from him/her
soon or if appropriate, close with a suggestion for a future follow up.
                                                     EXAMPLES

                                  Thank You Letter for after a Job Interview

                                                    1234 Cherry St.
                                                  Vermillion, SD 57069
                                                     605-624-1234

Mr. Job Interviewer
ABC Company
555 Industrial Blvd.
Minneapolis, MN 55416

Dear Mr. Job Interviewer,

I wanted to take this opportunity to thank you for interviewing me for the current Marketing Manager opening. I
certainly appreciated meeting with you and I was able to gain valuable insight about your organization (or ABC
Company).

After meeting with you, I am further convinced that my experience, skills, and education coincide with what you
are looking for to fill this role. In addition to my enthusiasm, I will bring strong supervisory skills, effective client
management, and an ability to multi-task in a fast paced environment. I also appreciated the opportunity to tour
the company and found the forecasted growth of ABC to be very exciting.

I am excited about the prospect of working with such a prestigious organization as ABC Company. Once gain, thank
you for your time and consideration. Please do not hesitate to contact me if you should need any additional
information. I look forward to hearing from you soon about this opportunity.


Regards,

Your Signature

Your Typed Name
                                   Thank You Letter for a Career/Job Fair

                                                  1234 Cherry St.
                                                Vermillion, SD 57069
                                                   605-624-1234


Mr. Ned Working
XYZ Organization
5665 Career Way
Omaha, NE 68124

Dear Mr. Ned Working:

Thank you for taking the time to meet and talk with me at the BIG Job Fair in Sioux Falls today. I definitely
appreciated learning more about XYZ Organization and the opportunities that your organization can offer.

Your thorough explanation of the Management Rotation Program that XYZ offers confirmed my belief that this
program is a great fit with my prior experience, skills, and education. Now I am even more certain that I would be
an asset to your team and to XYZ Organization.

Both my solid education from the University of South Dakota’s accredited business program and my experience as
the Assistant Manager at U.Brew display my excellent work ethic, time management skills, and determination.
Three qualities you mentioned were necessary to be successful in XYZ’s Management Rotation Program.

I have enclosed a copy of my resume along with a cover letter to highlight my skills and accomplishments. I look
forward to speaking with you further about the Management Rotation Program and an opportunity to tour XYZ
Organization. I will contact you within the next week to arrange an appointment.

Thank you again for your time and consideration.


Regards,

Your Signature


Your Typed Name


Enclosure