CITY OF MEDFORD
411 W. 8TH ST MEDFORD, OR 97501-3188 541-774-2025 (Fax) 541-774-2528
APPLICATION FOR BUSINESS AND REGULATORY LICENSES
NEW BUSINESS AND NEW LOCATIONS
The Medford Code requires annual licensing of each business operating in the city. Applicant must notify city within 30 days of any change in application information and keep all necessary county/state/federal licenses and permits current. Failure to do so will be treated as a misrepresentation and may result in revocation of license. Sign permits must be obtained from the Planning Department prior to any installation or painting of outdoor advertising. Business start date__________________________________________________ Is business based out of your home? ____________________
Name of Business ____________________________________________________________________________________________________________________ Owner of Business and Date of Birth _________________________________________________________________________________________________ Address of Business __________________________________________________________________________________________________________________
Street Address City State Zip Code
Mailing Address _____________________________________________________________________________________________________________________ Phone Number _______________________________
City State Zip Code Name of Business Manager _______________________________________________________________
Oregon Construction Contractor Number ________________________
Expiration _______________
Please describe the business activity and any accessory business activity._____________________________________________________________
______________________________________________________________________________________________________________________________________
Specify the products/services to be sold ______________________________________________________________________________________________ Will you require any age-based restrictions to customer access or sales? ______________________________________________________________ What was the prior use of the building (or tenant space): ______________________________________________________________________________ No. of Employees including Owners _____________ Area =______________sq. ft.
Describe any recent remodeling or planned remodeling to this tenant space. If none, write “none” in the space provided.”
_______________________________________________________________________________________________________________________________________
I have signed the Home Occupancy forms and agree to its terms (if business is located in your home) _____________.
Initial
The undersigned applicant attests that the facts stated herein are true as I reasonably believe. I understand that this is a “sworn statement” and that any material misrepresentation contained herein will be cause for denial or revocation of license. Signature: ____________________________________________________________Title: ____________________________________Date ________________ ______________________________________________________________________________________________________________________________ DO NOT WRITE BELOW THIS LINE – FOR OFFICE USE ONLY Business License Number _______________________________ Basic Fee $ __________ Penalty __________ TOTAL __________
Receipt No. Receipt Date Check No.
______________ ______________ ______________
BUSINESS LICENSE EXEMPTION FORM
I am exempt from the business license requirement because I am/my business qualifies under the following exemption: 8.080 Exemptions from License Requirements The following persons are exempt from the tax imposed under Section 8.060: (1) Any person who is exempt from taxation under Section 501(a) of the Internal Revenue Code of the United States and produces an IRS determination letter of proof thereof; (2) Government agencies and instrumentalities. (3) Persons whose only business transactions in the city consist of the following: (a) Sales, exchanges or involuntary conversions of real property not held for sale in the ordinary course of trade or business, unless the real property is used in the trade or business in connection with the production of income; (b) The sale of personal property acquired for household or other personal use by the seller; (c) Interest and dividends earned from investments which are not part of a trade or business and gains or losses incurred from the sale of investments which are not a part of a trade or business; (d) An hourly, daily, weekly, monthly or annual wage or salary or commissions paid by his employer. (4) Public utilities covered by franchise ordinances and paying taxes or fees to the city under the terms of the franchise. (5) Businesses located outside the city having no permanent or temporary place of business in the city, but service businesses that perform services within the city shall not be exempt. (6) Interstate common carriers licensed by the Interstate Commerce Commission, but their local agents shall not be exempt. (7) Businesses exclusively engaged in interstate commerce which have no activities in the city other than an office. (8) Businesses in which the field of taxing has been specifically preempted by the State of Oregon or the federal government, including but not limited to: (a) Insurance agents and insurers other than domestic insurers formed under the laws of the State of Oregon, and (b) Alcoholic liquor and beverage distributors. (9) Beggars. (10) Residential day care or child-caring facilities which are not required to have a Conditional Use Permit under Chapter 10 of this Code. (11) Foster homes as defined in ORS 418.625(2) and adult foster homes as defined in ORS 443.705(1). Other: ___________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________
The undersigned applicant attests that the facts stated herein are true as I reasonably believe. I understand that this is a “sworn statement” and that any material misrepresentation contained herein will be cause for denial or revocation of license.
Signature: ____________________________________________________________
Date ________________________________
CITY OF MEDFORD
Business License Dept. 411 W. 8TH St. Room 358 MEDFORD, OR 97501-3188 541-774-2025 (Fax) 541-774-2528
BUSINESS LICENSE APPEAL PROCESS
If you feel that you are exempt or should be exempt, you must complete the following steps: 1. Complete the business license application together with the exemption form and return it to the Finance Department within the required deadline. NOTE: Everyone must complete the business license application. If you do not return a completed business license application, we will act on our available information and begin enforcement proceedings for conducting business without a license under Medford Code 8.015. Failure to comply with Medford Code 8.015 may result in a citation and a $150 fine. 2. All business license applications received with a completed exemption form will be reviewed by the Finance Department, with a decision mailed to your last known address within 14 days. The decision shall explain the grounds supporting the proposed action and shall notify the applicant of the right to appeal the action and of the procedure for appeal. 3. The exemption denial shall be final 14 days after the notice is mailed unless a written notice of appeal is received by the City Recorder. The notice of appeal shall explain all the grounds for the appeal. The City Council shall not consider argument based on any ground not listed in the notice of appeal. 4. If a timely notice of appeal is filed, the City Recorder shall notify you of when you are to appear before the City Council for the appeal hearing. The hearing shall be scheduled not less than 10 nor more than 30 days after the notice is mailed. 5. If the City Council finds on the basis of the evidence submitted at the hearing that the City’s action was properly taken, it shall adopt an order affirming that action. If the Council finds that the action was not properly taken, it shall adopt an order modifying or reversing the action. The order shall include findings of fact and conclusions of law in support of the decision. The decision of the City Council shall be the final decision of the City on the matter. 6. The City Council’s decision can be appealed by filing a petition for writ of review in the Circuit Court.
HOME OCCUPATION AGREEMENT Name: ___________________________________________________________ Address: _________________________________________________________ Home Occupation License Required: The Finance Director, or designee, shall issue a home occupation permit if, and only if, all of the following criteria are and will be met by the individual applicant. 1. Home occupation activities conducted at the authorized residential property shall be restricted to the interior of the dwelling unit or enclosed accessory structure. Outdoor storage, including but not limited to trailers, inventory, supplies or equipment, visible from the public right-of-way or adjacent properties or common areas is prohibited. Inventory stored on the residential premises shall not include flammable liquids, explosives or any “hazardous materials” as defined in the Uniform Fire Code adopted by the City. Home occupation activities conducted at the authorized residential property must be conducted only by persons lawfully residing in the dwelling at the authorized residential property. The home occupation site shall not be used as a location for employees to assemble. Total residential and business motor vehicle traffic to and from the premises (deliveries or customers) shall not exceed an average of ten (10) trips per day during any five-day period. In no case shall the total residential and business motor vehicle traffic to and from the premises exceed sixteen (16) trips per day. Each departure from and each arrival at the premises shall be counted as a separate trip. Repair, reconditioning, dismantling or storage of motorized vehicles, boats, recreational vehicles, or large equipment on the premises is prohibited. Business signs shall not exceed six (6) square feet in area and an overall height of six (6) feet in the Single-Family Residential Zoning Districts. (SFR 2, 4, 6, 10) and the Multiple-Family Residential Districts - (MFR 15, MFR 20, MFR 30), shall not exceed two (2) signs per parcel. (See MMC 10.1022).
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Revocation: The home occupation business license may be revoked or denied by the Finance Director upon the discovery of: (a) (b) (c) Any misrepresentation and/or any violation of the above conditions; Any unlawful activity by the business; Any lack of license or permit required by the city or any other government agency, and the business fails to obtain the license or permit and present satisfactory proof of the same within fifteen (15) business days after notice of such deficiency is mailed to the business; or If the specified location, site and/or existing structure (if one is to be used) cannot lawfully be used for the conduct of the proposed activity.
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If the license is revoked or denied, the applicant could be barred from conducting business within the city for one year from the date of the discovery of the violation or misrepresentation. Appeal Pursuant to 8.004: In the event of a denial or revocation of a home occupation business license, the applicant will be notified in writing of the grounds supporting the proposed action. The applicant will then have fifteen days to file an appeal notice with the Finance Director after which time, the applicant will be notified of an appeal hearing. If the applicant would like to appeal the Finance Director’s decision, the applicant shall have the right to appeal to the City Council under the procedures outlined in Section 1.025 of the Medford Municipal Code.
I have read the above and agree to comply with the conditions stipulated.
__________________________________ Signature
__________________________ Date
FINANCE DEPARTMENT www.ci.medford.or.us
CITY OF MEDFORD
411 West 8th Street Medford, Oregon 97501
(541) 774-2025
CITY OF MEDFORD BUSINESS LICENSE WHO IS REQUIRED TO OBTAIN A BUSINESS LICENSE? Anyone transacting or soliciting business in the City of Medford including, but not limited to manufacturing, wholesale/retail and services, whether or not your business location is within the city limits. Effective July 1, 2007 $60 per year for home-based businesses and $100 per year for commercial locations. Renewed yearly based on the anniversary month. To generate revenue, and ensure compliance with city codes relating to Building, Planning, Fire and Engineering.
WHAT IS THE FEE?
WHAT IS THE PURPOSE OF A BUSINESS LICENSE?
HOW DO I GET MY LICENSE?
Complete an application at Room 358, City Hall, for review, then hand carry it through the Building, Planning, Fire, Police and Engineering Departments for their endorsements. (Applications received in the mail may require at least 3 weeks processing time).
WILL I RECEIVE A LICENSE IMMEDIATELY?
Occasionally, on-site inspections may be required prior to endorsement. Upon receiving these endorsements, and payment to the Finance Department of the business license and any other applicable fees, you will receive copies of your application and receipt. You are licensed at that point. In approximately 3 weeks a computer generated business license will be mailed to you. You would be in violation of Medford City Code and subject to a $150 citation, fines and penalties.
WHAT IF I OPERATE WITHOUT A LICENSE?
For additional information regarding the hotel/motel tax, liquor license endorsements, burglar alarm permits and regulatory licensing requirements, contact the Finance Department at 774-2025.
Winnie/Forms for New BL/ Business License Info Sheet
NEW BUSINESS INFORMATION SHEET
This information sheet is designed to answer some of your questions about doing business in Medford. Regulations vary for each business, so not all requirements are listed. 1. HOME OCCUPATION PERMIT: A business operating from a residence within the city limits of Medford must conform to certain restrictions, (541) 774-2380. 2. ENGINEERING REQUIREMENTS: Systems Development Charges may apply to your business location, (541) 774-2100. 3. ZONING REQUIREMENTS: Confirming property location appropriate for business use, (541) 774-2380. 4. FIRE CODE: Questions prior to lease, purchase, or setup of a commercial business regarding code requirements may save time and money, 774-2300. 5. OCCUPATIONS REGULATED BY THE STATE: For licensing and permit information for the State of Oregon for specific occupations contact the Business Information Center, (503) 986-2200. 6. CONSTRUCTION CONTRACTORS’ BOARD: Contractors working on residential/commercial properties need to register with the State of Oregon, (503) 378-4621. www.ccb.state.or.us 7. LANDSCAPE CONTRACTORS BOARD: Landscapers planning and installing irrigation systems, lawns, shrubs, vines trees and other decorative vegetation, (503) 986-6561. www.lcb.state.or.us 8. REGISTRATION OF BUSINESS NAME: You are required to register your assumed business name (a name that does not include your first and last name) with the State of Oregon, (503) 986-2200. www.filinginoregon.com 9. SMALL BUSINESS DEVELOPMENT CENTER: Provides free information packets and one-day seminars on establishing a new business. It is located at 673 Market St., Medford, 772-3478. www.bizcenter.org 10. RESTAURANTS, MOBILE UNITS AND FOOD SALES: Permanent and temporary food service operations also require licensing from either Jackson County, 774-8206 (restaurants), or State Agriculture Department, 776-0405 (home food preparation). 11. SOUTHERN OREGON TELECOMMUNICATIONS AND TECHNOLOGY COUNCIL: Provides a forum to assist businesses, governments, and community-based organizations in advancing their use of broadband communications and technology, PMB #202, 1314-B Center Drive, Medford, OR 97501. www.sottc.org
Finance/Info Sheet
12. BUSINESS INFORMATION CENTER: Provides customized business and economic information including spreadsheets, local economic trends, geographic profiles and human resource tools, 776-6060, ext 233. www.QualityInfo.org/BIC 13. EMPLOYMENT IDENTIFICATION NUMBERS (EIN): To contact the IRS to determine whether or not you will need an EIN number, call the Business and Specialty Tax Line at (800) 829-4933. www.irs.gov or see their EIN publication at http://www.irs.gov/pub/irs-pdf/p1635.pdf 14. INTERNAL REVENUE SERVICE: To download and print IRS publications, forms, and other tax information materials at www.irs.gov and you may call the IRS at (800) 829-3676 (800-TAX-FORM) to order free tax publications and forms. 15. OREGON DEPARTMENT OF REVENUE: To get information about tax, employment, labor, construction and workers’ compensation law, contact the Oregon Department of Revenue (503) 378-4988, (800) 356-4222 or www.oregon.gov
Finance/Info Sheet