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Personal Letter of Recommendation Example Module 3 Résumés and Cover Letters Introduction and Learning Objectives

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Personal Letter of Recommendation Example Module 3 Résumés and Cover Letters Introduction and Learning Objectives Powered By Docstoc
					Module 3:
Résumés and Cover
Letters
    Introduction and Learning
           Objectives
• Compare résumé styles – advantages and
  disadvantages of each and how to format
  them properly
• Review the major elements of a résumé
• Develop outlines for a quality cover letter
  and personal résumé
• Learn the importance and proper use of
  references and letters of recommendation
 Résumé Format: The Basics

• How much time on average does a
  recruiter spend reading a résumé?
• Make sure your résumé catches the
  reader‟s eye by addressing these
  standard formatting guidelines…
         Résumé Content:
        Focus and Heading

• Ensure that your résumé focuses on the
  employer and how your qualifications
  match the job
• CAUTION! Take care not to use an e-mail
  address that is too personal or
  inappropriate
• CAUTION! Make sure the greeting on
  your cell or home phone is professional
              The Objective
• Does anyone know what the term „thesis
  statement” means?
   – Objective = thesis statement for a term paper
   – “Topic of the paper” – your qualifications for
     the job
   – Résumé must “prove” qualifications with
     factual information
   – Four elements of a good
     objective
   Summary of Qualifications

What do you usually find at the beginning of
 a textbook, before the first chapter or at the
     beginning of a term paper?

• “Summary” or “table of contents” of your
  qualifications for the job
• Must be supported in résumé
• See Competencies, Skills, and
  Attributes handouts
      Education and Training
• Training and course work that helps
  qualify you for the job
• CAUTION! Only include education and
  training that is relevant to the job
  qualifications
 Where should you place this section
     of the résumé?
     How to List Experiences

• Chronological or date sequence as
  follows:
  – Job title in bold, underline, or italics
  – Company or organization worked for
  – City and state where the work was performed
  – Month and year started/ended (or “Present”)
           Experience:
    How to Gather Information
• For each job held:
  – What was the most important duty, task, or
    responsibility you performed?
  – What duty, task, or responsibility did you
    spend the most time on?
• Write sentences to answer each question
• See Action Words Used for Résumé
  Writing handout
    Information Resources for
        Marines and Sailors
• VMET (Verification of Military Experience
  and Training), DD Form 2586
• Mil-Skills Translator™
• Military Occupational Classification (MOC)
  Skills Translator
• Copies of fitness reports
• Citations/Summaries of action for medals
• Résumé examples for different MOSs
    Information Resources for
         Family Members
• Books and resources with sample entries
  by job type
• Job descriptions and evaluations
• See Homemaker and Volunteer
  Sample Résumé Entries
  handout
  Quantifying Your Experience
• Make your résumé stand out – add “flavor”
  or “spice” as follows:
  – Add measures of your contributions to the job
  – Use numbers to make your résumé even
    more impressive
    Qualifying Your Experience

• Demonstrates work performance
  – Awards, promotions, or advancements
  – Increased responsibility
  – Bonuses or raises
  – Customer comments
  – When you saved time, money, or resources
  – When you increased sales or profit
  – When you made things faster or more efficient
    Personal and Professional

• Achievements not related to work
• Civic activities or volunteer work
• Membership or participation in groups that
  show good character
• Membership in professional associations
• Special qualifications required to work in
  the profession
  CAUTION! DO NOT include
  personal or family information
            Advantages of
        Chronological Résumés
•   Most familiar to professional interviewers
•   Easiest to prepare
•   Shows a stable work history
•   Shows increased responsibility
•   Demonstrates qualifications for
    next career step
         Disadvantages of
      Chronological Résumés
• Draws attention to employment gaps
• May put undesired emphasis on job areas
  you want to minimize
• Difficult to spotlight skill areas not reflected
  in most recent jobs
          Advantages of
       Combination Résumés
• Shows experiences in order of preference
• Emphasizes relevant skills and abilities
• Provides flexibility to emphasize the
  qualifications most relevant to the position
• De-emphasizes gaps in employment
• Highlights steady work history
• Combines similar experiences from jobs
  with the same title or duties
        Disadvantages of
      Combination Résumés
• Can be confusing if not well organized
• Requires more effort and creativity to
  prepare
• De-emphasizes job tasks if not organized
  and written carefully
         Functional Blocks

• Group work-related experiences into
  categories, such as:
  – Administrative
  – Supervision
  – Training
  – Customer service
• See Chronological Résumé Female
  handout for an example
        Final Check for Errors
• Absolutely no errors of any kind
   – Spelling
   – Grammar
   – Punctuation
   – Capitalization
• Have a CRMC staff member review it for errors
• Remember, your résumé is the first impression
  an employer has of you and your work
             Cover Letters

• Should not send a document without a
  letter to introduce it
• Cover letter serves the same purpose
  – Part of the screening process
  – Provides “cover” for an enclosure (the
    résumé)
  – Demonstrates written communications skills
  – Targets résumé to the position
           Cover Letter Format
•   NO ERRORS
•   Proper English and sentence structure
•   Clear, logical, and concise presentation
•   One page with three or four paragraphs
•   Same font, pitch, and margins as résumé
•   Consistent and conservative when using
    bold face, italics, and special characters
• See Cover Letter for Job-Seeking Family
  Member and Cover Letter for Infantry Marine
  handouts
     Cover Letter Content:
  Address, Date, and Salutation
• Address and date
  – Complete address, with date immediately
    below
  – Recipient‟s name and address
• Salutation
  – Address to a specific individual
  – Use generic title or “To Whom It May
    Concern” if title not known
      Cover Letter Content:
  First and Second Paragraphs
• First paragraph
  – Provides introduction and states position applied for
  – States how you found out about the position
  – Identifies the résumé as an enclosure
• Second paragraph
  –   Summarizes what you have to offer the employer
  –   Provides value you can bring to the organization
  –   Does not repeat the résumé
  –   Summarizes key qualifications
      Cover Letter Content:
   Final Paragraph and Closing
• Final paragraph
  – Motivates reader to read the résumé and
    bring you in for an interview
• Closing
  – Put the word “enclosure(s)” two lines down
    from your name, with a colon at the end
  – Lists in alphabetical order the documents that
    the employer requires you to send
         References and
   Letters of Recommendation
• Why are references and letters of
  recommendation important?
• How many should you provide?
• What are the types of references you
  should provide to an employer?
• Tips for making the most of your
  references
• Formatting the reference page
 Summary and Lessons Learned
• Today, we have:
  – Reviewed different types of résumés and how
    to select the best one for you
  – Learned how to format a résumé properly;
    what the various sections are and how to
    develop effective content for each section
  – Learned how to construct a quality cover letter
  – Discovered the importance and proper use of
    references and letters of recommendation
  – Outlined resources available for assistance
 Creating Your Own Résumé



• Those who would like to remain are
  welcome to begin working on their
  résumé, with assistance from myself
  and other CRMC staff members

				
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