Oklahoma Campus Compact by benbenzhou

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									                   Oklahoma Campus Compact
                       VISTA PROGRAM
                              Monthly Project Site Report


PURPOSE
The purpose of the Project Site Report is to:
    Document progress toward achieving project goals and objectives;
    Provide a self-assessment tool to projects to promote continuous improvement;
    Identify technical assistance needs; and
    Collect information for distribution to the public

COMPLETION AND SUBMISSION GUIDELINES
   A report is due on the 5th of every month.
   All reports are to be send by email to Risa Johnson – Rjohnson@osrhe.edu.
   No faxes will be accepted.
   If a section of the report is missing, an explanation is required.

REPORTING PERIODS

September 1 -30, 2008………………………………………………………October 5, 2008
October 1 – 31, 2008………………………………………………………...November 5, 2008
November 1 – 30, 2008……………………………………………………...December 5, 2008
December 1 – 31, 2008………………………………………………………January 5, 2009
January 1 – 31, 2009………………………………………………………....February 5, 2009
February 1 – 28, 2009………………………………………………………..March 5, 2009
March 1 – 31, 2009…………………………………………………………..April 5, 2009
April 1 – 30, 2009…………………………………………………………….May 5, 2009
May 1 – 31, 2009……………………………………………………………..June 5, 2009
June 1 – 30, 2009……………………………………………………………..July 5, 2009
July 1 – 31, 2009……………………………………………………………...August 5, 2009
August 1 – 31, 2009…………………………………………………………..September 5, 2009
September 1 – 30, 2009………………………………………………………October 5, 2009
                     Oklahoma Campus Compact
                         VISTA PROGRAM

                               Monthly Project Site Report
                                      Check List

PURPOSE
The purpose of the check list is to assure all documents are submitted in a timely and uniformed
manner.
    All reports are to be send by email to Risa Johnson – Rjohnson@osrhe.edu.
    No faxes will be accepted.
    If a section of the report is missing, please use the space below to provide reasoning.

                Site                                             Month

                VISTA                                         Supervisor


   □ Progress Report
     ________________________________________________________________________

   □ Narratives
     ________________________________________________________________________

   □ Goals
     ________________________________________________________________________

   □ Daily Log
     ________________________________________________________________________

   □ Timesheet
     ________________________________________________________________________

   □ Leave Forms
     ________________________________________________________________________

   □ Mileage Form
     ________________________________________________________________________

   □ Updated VAD (if changes have been made)
     ________________________________________________________________________
                                Oklahoma Campus Compact
                                    VISTA PROGRAM
                                             Monthly Project Site Report
                                                 Progress Report
                           Site                                       Month

                          VISTA                                                   Supervisor

I. Data Updates

     # of AmeriCorps*VISTA Members at your site this quarter                                                             _________
     # of Community Volunteers† serving (please note # of new volunteers only for this quarter)                          _________
     # of Community Volunteers serving this quarter who are Baby Boomers†                                                _________
     # of Service Hours performed by Community Volunteers (this quarter only)                                            _________
     Total Dollar value in-kind donated goods, services and grants for items (e.g. books, supplies given, etc)
      procured by AmeriCorps*VISTA Members this quarter                                                                   _________
     Total Dollar value of monetary grants, donations and fundraising collected by AmeriCorps*VISTA
       members this quarter                                                                                               _________
     Number of new community partnerships created this quarter                                                           _________
     Number of (poverty-related) service projects conducted this quarter                                                 _________
† See definitions of terms on page 3


II. Member and Sponsor Development
Please indicate the subject areas addressed in orientations, trainings or other technical assistance provided to AmeriCorps*VISTA
members or Sponsors/Supervisors during this reporting period. Indicate the number of Members or Supervisors who were trained in
each subject. In columns 4 & 5, check the box to indicate whether the training was funded by the Corporation or by other entities.

                                                         AmeriCorps*VISTA         Supervisors    CNCS             Funded by Other
                                                             Members                             Funded               Source
    On-Site Orientation
    Community Outreach
    Community Volunteer Generation/Recruitment
    Effective Volunteer Management
    Resource Mapping
    Resource Development/Fundraising
    Grant Writing
    Organizational Development
    Performance Measures
    Tracking Systems
    Information Technology
    Developing On-Site Orientations & Training Plans
    Other (Please Specify below)
                         Oklahoma Campus Compact
                             VISTA PROGRAM
                                     Monthly Project Site Report
                                            Narratives
                    Site                                      Month

                  VISTA                                                   Supervisor

Challenges
Describe any challenges encountered during this reporting period. Be sure to include whether challenges have been
resolved, or, if they remain unresolved, the plans to address them.




Recruitment
Please describe efforts made toward recruitment of AmeriCorps*VISTA members. Include any best practices
developed, or specific challenges faced. Please describe steps you are taking to ensure a smooth transition between
outgoing and incoming AmeriCorps*VISTA members if applicable.




Training/Technical Assistance Needs
What type of assistance can Oklahoma Campus Compact provide to you and your organization at this time? If there
is a need to make revisions to the current Project Plan, please contact Risa Johnson at OkCC.




Partnership/Collaboration Development
Are other Corporation and non-Corporation programs collaborating with the AmeriCorps*VISTA project on your
campus? If so, please list the programs or organizations and briefly describe the collaborative activities.




                                                                                                    Narratives Page 1
Resource Development
Describe the resources recorded in the Data updates section for this reporting period. The description should include
the source and the use of each cash or non-cash donation. In addition, the description should include the activities of
community volunteers and the strategies used to leverage community volunteers. In addition, please identify the
AmeriCorps*VISTA member(s) responsible for obtaining the resource.




Sustainability
Describe specific organizational strategies that are in place to sustain the results of the project. What is your plan for
transitioning your project away from AmeriCorps*VISTA resources?




Other Accomplishments
Describe in detail any additional project or member accomplishments that are not reported within the work plan.
Include any awards received.




Stories
Include stories that would best communicate to the public how AmeriCorps*VISTA members get things done in
your community. Particularly helpful are stories that include numerical results and sustainable solutions.




Attachments and Links
List the attachments, or links to documents, that will be submitted as part of the Progress Report. Examples of
attachments include copies of press clippings, flyers, letters or other documents that relate to the members’ activities
and accomplishments.




                                                                                                          Narratives Page 2
                      Oklahoma Campus Compact
                          VISTA PROGRAM
                                Monthly Project Site Report
                                           Goals
                                 Directions for Completion
In addition to the standard data requested by AmeriCorps*VISTA from state projects for the
quarterly progress report, performance data must be given for compliance with the designated
state project goals. This data is entered at the state level into the online Corporation for National
and Community Service egrants system.

Oklahoma Campus Compact AmeriCorps*VISTA State Goals

I. Service-Learning
II. Volunteerism

Performance Measures

A. Output (Service-Learning)
       1. Community Needs
       2. Campus Resources
B. Intermediate Outcome (Service-Learning)
       1. Community Needs
       2. Campus Resources
C. End Outcome (Volunteerism)
       1. Community Needs
       2. Campus Resources

Please use the following information to complete the attached State Goal Performance Measures

   Use the attached forms, of which there are six – one for each Performance Measure
   The Performance Measure is a number, or percentage (%) as appropriate, to be entered in the
    blank labeled ACTUAL under Indicator, in the third box on each page.
   It is not required to enter data for every Performance Measure every month, but at least three
    or four Performance Measures should be given each month.
   Please enter 0 for any Performance Measure not undertaken, and submit a total of six
    forms.

Questions

Debbie Terlip, Project Supervisor                     Risa Johnson, Project Coordinator
dterlip@osrhe.edu                                     rjohnson@osrhe.edu
405-225-9128                                          405-225-9228
           Goal           I.     Service-Learning                                     Project: Oklahoma Campus Compact
                          A.     Output                                               Site: ____________________________
                          1.     Community Needs                                      Month/Year: _________________________

                               Directions:            fill in ‘ACTUAL’ under ‘INDICATOR’


Goal #I.A.1:                   OkCC VISTA members will support the development of a system to assess community needs and related
service-learning course availability, to address the community needs for those in poverty.




Activity: Develop a survey to be used as an assessment tool for measuring the needs of community agencies, conduct on-site visits
or phone contacts with the appropriate community agencies, and orient them toward collaboration with service-learning sites.




Result Type:           OUTPUT                       INTERMEDIATE OUTCOME                               END OUTCOME

Result:      Community agencies will receive a letter or phone call explaining the program and requesting an on-site meeting to receive
orientation toward potential for service-learning involvement and needs assessment.


Indicator: Number of community agencies approached.                               Target: 10            Actual: ________________


How Measured: Activity log

Description of Data Collection: The VISTA member will use a tracking system to log all contacts with community agencies, and will build
an on-going database.
             Goal          I.      Service-Learning                                  Project: Oklahoma Campus Compact
                           A.      Output                                            Site: ____________________________
                           2.      Campus Resources                                  Month/Year: _________________________

                                 Directions:             fill in ‘ACTUAL’ under ‘INDICATOR’

Goal #I.A.2:                   OkCC VISTA members will support the development of a system to assess community needs and related
service-learning course availability, to address the community needs for those in poverty.




Activity: Work in cooperation with host campus staff to develop service-learning and increase the knowledge of service-learning
related to community needs among faculty, staff, and students.




Result Type:           OUTPUT                      INTERMEDIATE OUTCOME                              END OUTCOME

Result:    Campus will be surveyed for service-learning courses, which will be promoted. Efforts tracked in database.


Indicator: Number of service-learning courses tracked.                          Target: 10            Actual: _______________


How Measured: Activity log

Description of Data Collection: The VISTA member will use a tracking system to log all service-learning courses, and all development and
promotional efforts, and will build an on-going database.
            Goal           I.     Service-Learning                                     Project: Oklahoma Campus Compact
                           B.     Intermediate Outcome                                 Site: ____________________________
                           1.     Community Needs                                      Month/Year: _________________________

                                Directions:            fill in ‘ACTUAL’ under ‘INDICATOR’


Goal #I.B.1:                   OkCC VISTA members will support the development of a system to assess community needs and related
service-learning course availability, to address the community needs for those in poverty.




Activity: Orient interested community agencies toward service-learning potential and opportunities and assist with assessment for
need.




Result Type:           OUTPUT                       INTERMEDIATE OUTCOME                               END OUTCOME

Result:     Community agencies that responded to initial outreach receive orientation and respond to assessment for potential participation
with service-learning.


Indicator: Number of the community agencies contacted that complete the assessment tool.         Target: 7             Actual:____

How Measured: Activity log

Description of Data Collection: Assessment forms disseminated versus completed by community agency. Information entered into
database.
            Goal           I.     Service-Learning                                     Project: Oklahoma Campus Compact
                           B.     Intermediate Outcome                                 Site: ____________________________
                           2.     Campus Resources                                     Month/Year: _________________________

                                Directions:            fill in ‘ACTUAL’ under ‘INDICATOR’

Goal #I.B.2:                   OkCC VISTA members will support the development of a system to assess community needs and related
service-learning course availability, to address the community needs for those in poverty.




Activity:             Collect information on available service-learning courses and activities and enter into database. Promote service-
learning courses on campus.




Result Type:          OUTPUT                       INTERMEDIATE OUTCOME                               END OUTCOME

Result:    Information on all service-learning courses developed and disseminated on campus. Efforts tracked in database.


Indicator: Number of service-learning courses offered that are advertised on campus.    Target: 7              Actual: _____

How Measured: Activity log

Description of Data Collection: Service-learning course information developed and disseminated electronically, by paper, and through
meetings. Comparative information on courses available versus courses promoted entered into database.
           Goal          II. Volunteerism                                             Project: Oklahoma Campus Compact
                         C. End Outcome                                               Site: ____________________________
                         1. Community Needs                                           Month/Year: _________________________

                               Directions:            fill in ‘ACTUAL’ under ‘INDICATOR’


Goal #II.C.1:                    OkCC VISTA members will promote productive collaboration between colleges and communities through
volunteerism to increase the quality and level of support for community-based organizations, while reducing costs.




Activity:            Identify community non-curricular needs, and develop a database to provide the campus with the information to better
locate community and general humanitarian needs.



Result Type:          OUTPUT                       INTERMEDIATE OUTCOME                                END OUTCOME

Result:    Students, faculty and other campus entities able to access non-curricular service needs and opportunities for volunteerism.


Indicator: Number of community needs assessed for volunteers that are entered into database.     Target: 10            Actual: ____


How Measured: Activity log

Description of Data Collection: Assessments made versus needs entered into database.
             Goal           II. Volunteerism                                              Project: Oklahoma Campus Compact
                            C. End Outcome                                                Site: ____________________________
                            2. Campus Resources                                           Month/Year: _________________________

                                 Directions:            fill in ‘ACTUAL’ under ‘INDICATOR’

Goal #II.C.2:                    OkCC VISTA members will promote productive collaboration between colleges and communities through
volunteerism to increase the quality and level of support for community-based organizations, while reducing costs.




Activity:             Identify campus resources for non-curricular volunteerism and enter in database.




Result Type:           OUTPUT                       INTERMEDIATE OUTCOME                                END OUTCOME

Result:    Community agencies able to access campus resources for non-curricular needs and volunteers.


Indicator: Percentage of campus entities contacted that are available for volunteerism.    Target: 10        Actual: _____


How Measured: Activity log

Description of Data Collection: Campus contacts made versus resources entered into database.
   Oklahoma Campus Compact
       VISTA PROGRAM

        Monthly Project Site Report
                Daily Log
Site                              Month

VISTA                          Supervisor
                                   OK Campus Compact VISTA Timesheet

           VISTA Name:                                                                   Abbreviation Key
                                                                                     V = Vacation
                                                                                     S = Sick
           Site:
                                                                                     H = Holiday

           Month/Year:
              Date        Hours   Date       Hours   Date       Hours   Date       Hours    Date            Hours
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

               Total              Total              Total              Total               Total

               Vacation           Vacation           Vacation           Vacation            Vacation
               Sick               Sick               Sick               Sick                Sick
                     Oklahoma Campus Compact
                         VISTA PROGRAM

                              Member Leave Request Form
MEMBER: Whenever possible, leave requests should be completed at least a week in advance
of your first day of leave. For sick leave, complete this form following your return from any sick
days. Keep a copy for your records and send originals with your timesheet on the appropriate
date. Attach a copy to the monthly report.


Member Name

Service Site

 Date(s) of Leave (with month/day/year)

 Time of Leave to begin                                             am/pm

 Date of Return

 Time of Return to begin                                            am/pm

 Total Number of Leave Days

 Description of Reason for Leaving
Sick Vacation Emergency Other:                                   _____




Member Signature                                                     Date

Supervisor Signature                                                 Date
OkCC VISTA                                         STATEMENT OF MILEAGE
1. Name of VISTA Member                     2. Project Site                     3. Report for (Month/Year)

                        Odometer Reading
     Date                                                     Purpose of Trip                     Total Miles
                    Beginning        End                                                           Traveled




                                                                                         TOTAL

VISTA’S Signature                                                                                Date

                                           Site APPROVAL
Supervisor                                     Signature                                         Date

								
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