Western Washington University
Woodring College of Education
DEPARTMENT OF HUMAN SERVICES and REHABILITATION
Academic Directors Meeting, April 1, 2005, Bellingham Campus
Present: Jackie Baker-Sennett (department chair), Peggy Anderson, Sandra Cross,
Judy Deiro, Trula Nicholas, Beth Swett, Jane Verner and Tom
Topics Covered: Assignments:
1. Approval of minutes 1. Directors: Complete two year matrix of
2. Updates: course offerings by May 15.
a. Summer course offering from 2. Submit 1-2 page annual report for
University of Oregon site/program electronically to Jackie by
b. Senior survey May 15, 2005.
c. Kitsap Faculty hire 3. Submit recommendations for HS Advisory
d. EESP Librarian Board members to Jackie by May 15th,
e. Dishonesty and Grievance Policy 2005.
f. Collective Bargaining 4. Notify all adjuncts to “harden” their
g. HS Advisory Board passwords when you receive notification.
h. Chair Transition Plan 5. All sites: Directors will work designing a
i. Outstanding Human Service marketing plan- program coordinators
students will work with Tom to implement during
3. Departmental business 2006.
a. Seattle closing 6. Judy: Investigate and arrange rubric
b. Waiting List for Cyber courses training in Seattle for Adjunct mentoring
c. Student Site Transfers this summer.
d. Two year matrix of site course 7. Jackie & Tom: will discuss and finalize
e. Password hardening
revisions to Senior Survey. To be
f. Courses taken by ‘dropped students implemented with Program Coordinators in
during summer session May.
g. Internship paperwork 8. Tom: Will work with Garry regarding
h. Contact hours EESP plans for physical moving out
i. Graduation receptions material and equipment at Seattle Site.
4. For discussion 9. Send reminder to staff about updating
a. Site Annual report Provisional admissions contract to reflect
b. Adjunct mentoring changes.
c. Adjuncts on the HS website
10. Sonia: Make 30 packets of HS brochures
d. Provisional admissions contracts
e. Staff performance reviews and Kitsap position to be distributed
f. Grade entry among the directors who will be attending
g. Marketing NWHSE in Oregon on April 9, 2005.
Summer course from University of Oregon :
It was confirmed that X437 migrant issues will be offered as a WWU HS summer course
(offered through the international studies office, with a HS designation). The course will
involve cyber work and travel to Morelia, Mexico.
After a successful winter quarter pilot, Jackie noted that we will begin using the student
survey this spring after some minor revisions are made. Surveys will be bubble scanned
for quick dissemination of information.
Task: Jackie discuss desired changes with Tom. Implement with Program Coordinators
Kitsap Faculty Hire
Closing date is April 23rd.
Task: Sonia put together 30 packets of HS tri-fold brochure, Kitsap job
description/announcement. Distribute 5 to each Director to pass out at NWHSE
conference in Oregon.
Jackie discussed the EESP librarian’s proposal to catalogue HS library acquisitions.
Directors were encouraged to be sure to keep track of state purchased vs. program
purchased text/books. Catalogue such program purchased books as “non specific
materials vs. general inventory. We will retain the same process for 2005 and then the
system may change in 2006. Order deadline is May 1st. Trula remains the faculty
contact. Jackie appreciates Directors exercising discretion with their purchases.
Emphasis should be placed on assuring that textbook purchases are tied to curriculum and
Dishonesty and Grievance Policy
Tri-fold brochures were distributed to Directors for the purpose of making them
available to students at their site. Several Directors mentioned the usefulness of
www.dogpile.com and www.google.com to identify plagiarism.
The department is working on identifying the processes and workflow of over 80 tasks
within the department. When completed, it is hoped that this will be a useful tool for
staff, faculty and the new department chair.
The university is challenging chairs and directors as members of the union. The union
and Asst. AG are interviewing chairs. The union vote will likely occur in Fall.
HS Advisory Board
Call for nominees. Please nominate alumni, influential community members, adjuncts.
May 15th is the deadline. Please send your nominees via email to Jackie with a cc to
Task: Directors make recommendations for HS advisory Board to Jackie by May 15th.
Chair Transition Plan
Jackie is working on a Chair Transition Plan of projects that she would like to accomplish
prior to stepping out of the position next year. This plan will be reviewed and discussed
at the next meeting.
Outstanding Human Service students
Congratulations to Mike Clyburn, Everett Site; Cynthia Fabian, Seattle Site; Michelle
Ford, Kitsap Site; and Aurora Hueta, Cyber Site. Michelle Ford was chosen through a
random draw to represent the group of outstanding seniors at graduation.
Judy reports site closure is going quite well. There already is an inventory list that should
Task: Tom will touch base with Garry regarding EESP plans for the physical moving out
of material and equipment.
Waiting List for cyber courses
Directors decided not to require the Cyber Coordinator to copy Coordinators from other
sites whose students are on cyber waiting list when sending out Cyber waiting list
Student Site Transfers
Directors agreed that the site transfer paperwork currently being used will continue to be
used but will terminate in the students file. Directors from both sites involved in the
transfer still required to sign the form. Only after an AA is issued will the form be routed
on to EESP.
Two year matrix of site course offerings
Due May 15th : Please send electronically to the Program Manager. Matrices will be
posted on the HS website. Task: Directors complete 2 year Matrix of course offerings
by May 15th Faculty names should be listed as staff.
ATUS will be soon begin implementing a new "hard password" protocol in a campus-
wide effort to improve network security. Each person with WWU network access will be
asked to go to a special website where they will follow an easy-to-use procedure to
harden their password according to the new guidelines. Check out the Winter 2005
Edition of the Academic Technology News for more information.
Extended Education and Summer Programs has been selected to be the first group to
participate in this process. You should receive an email in the near future from ATUS
containing instructions on how to proceed. We expect to participate in this process
between April 6 - 8, during which time you will have as many chances you need to create
your hardened password. Network users who do not harden their passwords will still be
able to access the WWU network until approximately June 1st, 2005..
Task: Directors are strongly encouraged to attempt to communicate to adjuncts the need
to “harden” their passwords.
Courses taken by “dropped students during Summer Session
Consistent with University policy, non reinstated students ARE eligible to take HS
classes in Bellingham, during summer session. This does not apply to other sites.
Instructor’s files for internship should be collected by the site at the end of the quarter.
Files for juniors should be retained during the summer and passed on to the senior
internship instructor at your site at the beginning of fall quarter. Files for seniors should
remain in the office. Please include all paperwork with formal signatures (schedules,
evaluations, learning objectives in each students files).
Directors are to be congratulated for their efforts and compliance to state regulations
around student contact hours. The department has worked hard to insure that students are
receiving all of the contact hours that they have paid for.
Due to the success of the HS and R receptions, the college will begin hosting a college-
wide reception following spring and summer graduation.
Site Annual Report
The group discussed the idea of sites submitting a brief annual report each spring that
describes students served, accomplishments during 2004-05, goals for 2005-06, and
necessary institutional supports. These reports will be incorporated into the departmental
report that goes on to the Dean at the end of the academic year.
Task: Directors submit 1-2 page annual summary electronically to Jackie by May 15th ?
Jackie and Sandi have been working on an adjunct training manual. It is hoped that a
finalized version will be up on the website in time for Fall quarter. Discussion about the
need for adjunct training in rubrics resulted in Judy agreeing to follow up with the
individual who recently provided a workshop at the Seattle site on same.
Task: Judy contact and investigate possibilities for rubric training in Seattle this summer.
Adjuncts on the HS website
Directors approved a proposal brought forward by Jackie that would have adjuncts who
have taught five or more quarters listed on the website. It is hoped that this will add more
dimension and flavor to the faculty. Included would be a picture, name and title and any
agency affiliation. This is voluntary on the part of adjuncts.
Provisional admissions contracts
Provisional admissions contracts were discussed. It was suggested that the contract
should cover 24 credits instead of the two quarters traditionally used, although no
decision was ultimately made on this item. It was agreed that the contract has a 3.0 GPA
requirement (not 2.75) with no grade less than a B-. The Program Manager was asked to
send a reminder to staff including the most up to date version of the contract. Jackie
reiterated that we want our provisional admits to be successful. It is not a good idea to
bring in an unqualified student or a student who is likely not to succeed during the
Staff performance reviews
The group discussed the importance of soliciting input from the Chair and Program
Manager when beginning to compile a performance review. All reviews should then be
routed to the Chair for signature as the ultimate departmental hiring authority. This topic
will be placed on the next Directors agenda for further discussion.
The group discussed ways to insure that all grades are being submitted to the university
without error. It was determined that in instances where faculty are not entering their
grades in Web for Faculty, faculty will write their grades on the provided grade sheet .
They will then print out the grade report and sign it and give to the Program Coordinator
at the site where the class is taught. Program Coordinators will input into Banner; staff
will then print out the grade sheet and ask the instructors to verify and then secure their
signature. Coordinators will batch all this material together and send it in one package to
the department for archiving.
Beth Swett distributed the targeted marketing plan that has been developed by
Rehabilitation Counseling. The group discussed ways that marketing plans could be
developed by directors and then implemented by program coordinators. It was
determined that directors will work on specifict site marketing plans. These plans will be
used to determine an overall program/department plan in conjunction with EESP. HS
staff and EESP will then work with the Program Manager on meeting the targeted annual
goals. Directors indicated that they liked the idea of a brochure that emphasizes the
various systems taught in the curriculum in a symbolic and representative way
(individual, dyad, community and global systems). It was recommended that
representations of Chaos theory be included. Directors were unanimous in their
preference for continued use of the “blue” HS brochure folders. It was agreed that they
would only be used for face to face meetings with advisors and prospective students
including walk ins. They will not be mailed out with brochures/applications.
Review Upcoming Meetings:
HS Staff-April 13-Everett Transit Center
HS&R Academic Programs – April 15 – Everett (AM)
WCE Diversity Training – April 15 – Everett (early PM)
WCE unit plan for specialty faculty – April 15 – Everett (late PM)
The meeting was adjourned at 12:30 p.m.