Maximizing Performance in Procurement Management

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					ISSN 1821 - 6021             28 February 2009      Vol. II No. 4           Price TSh 1500


             Maximizing Performance in
             Procurement Management
                                     Leadership &
                                  supervisory training             Performance
                                     for managers                  management
          Organizational
                                                                    training for
         Structure of PEs
                                                                     managers
                                     Performance of
                                     PMU personnel

        Support structures                                          Develop tools
          for maximizing              Develop tools &                & guidelines
             employee                    procedures                for use in PMUs
           performance              for monitoring and
                                       assessment of
                                    staff utilization and
                                        performance
                                          of PMUs




                                                                         In this issue:
                                                                         From PPRA
                                                                         PPRA Events

                                                                         Humour
                                                                         Awarded Contracts
                                                                         Procurement
                                                                         Opportunities
                                                                         From the Press
                                                                         Professional
                                                                         Papers
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                                Professionalism, Customer Care and Technological Foresight
                                                       Contents
                                                   From CEO ................................................................... 4
                                                   Procurement Audit Results ............................................... 5
                                                   PPRA Lauches Online Public Procurement Forum.................... 19
                                                   PPRA Implementation Report for 2007-2008 ......................... 24
Editorial Board                                    Procurement Opportunities ............................................. 25
                                                   Bidder’s Corner ........................................................... 34
Dr. R.S. Mlinga          –     Chairman            The role of Infrastructure in Economic Development
Dr. L.M. Shirima         –     Member                by Dr. Clemence Tesha ................................................ 35
                                                   Events....................................................................... 38
Eng. A.O. Kasuwi         –     Member
                                                   From the Press ............................................................ 41
Mr. P. M. Shilla         –     Member              Humour ..................................................................... 44
Mr. C. E. Mwakibinga     –     Member              Awarded Contracts ....................................................... 46
Eng. M. M. Swai          –     Member
Mrs. E. M. Lupembe       –     Secretary            From the Editor
Eng. H.N. Ilahuka         -    Editor
                                                   I t is said that humans are rational beings who are quite capable of
                                                     making ethical judgment within the confines of a given society.
                                                   However, there is also a saying that when people meet as a group they
                                                   tend to agree to do something they would not have agreed to do as
The journal is published bi-monthly by             individuals. The foundation of the latter statement is quite puzzling,
                                                   although it can explain a phenomenon which will be revealed later.
Public Procurement Regulatory Authority
PPF Tower, 8th Floor                               That, man – and woman for that matter – will always seek to protect
                                                   themselves and their offspring against danger, is natural. For example,
Ohio Street/Garden Avenue                          when we or our children fall sick we make an effort to seek the advice
P.O.Box 49,                                        of a doctor. But we surely consult a bona fide doctor, not the one we
Dar es Salaam, TANZANIA                            know to be a nurse - although today he is wearing a coat with a name
                                                   tag that says doctor. Or, consider yourself a traveler who, just before
Tel: +255 22 2133466, 2121236/7
                                                   boarding a big long-distance bus, discovers that the driver is a chap
Fax: +255 22 2121238                               you know well – including the fact that he recently got his licence
E-mail: ceo@ppra.go.tz                             after their houseboy taught him how to drive his father’s car in the
Website: www.ppra.go.tz                            their backyard. In both cases, our survival instincts would force us to
                                                   refuse the services of the aforementioned characters.
                                                   Now, contrast the two cases with another scary phenomenon – which
The Editorial Board welcomes contributions in      is apparently common in the construction industry here – typified by
the form of articles, news and photographs for     what Councilor Joseph Chiatule, of Msambala Ward in Kasulu District,
the Tanzania Procurement Journal.                  Kigoma Region, narrated in this issue (see From the Press). Here you
                                                   have officials (who no doubt have or will soon have school-going
                                                   children),easily allowing construction of their schools to be undertaken
The Board reserves the right to reject or edit
                                                   by people whom they know to have no verifiable skills and experience
any articles presented for publication. Although   for the task! Perhaps you could understand if they were doing it for
every effort will be made to return unused         free but no, they are being paid – and often exorbitantly because they
material, they are submitted at owner’s risk.      also have to pay for the use of the registered contractor’s name and
                                                   for the councilors’ blind eye.
Reproduction of contents in whole or in part       What is puzzling is how the councilors could decide to pay bogus
without written permission of the Editorial        contractors for their children to later study in unsafe buildings. But not
Board is prohibited.                               all groups fit the stereotype: last week press reports told of hundreds
                                                   of passengers in Russia who flatly refused to be flown by a pilot who
                                                   appeared drunk as he walked past them to the cockpit.
For advertising rates please see page 53           We are all capable of protecting our children from harm. Let everyone
                                                   play his part to ensure that schools and other facilities are built only
                                                   by those with proven capability.
Printed by
                                                   Eng. H. N. Ilahuka
3                                                  Editor
From CEO

           W      e are now in the budgeting process for the financial year 2009/10. This goes hand in
                  hand with the preparations of Annual Procurement Plans (APP). APP is the PEs indicative
           plan of what, how and when to procure goods, works and services for a particular financial
           year. It is a tool that facilitates early and smooth procurement process and draws businesses’
           early attention to PEs’ planned procurement for the forthcoming financial year.
           APP is a mandatory feature of the procurement policy framework as articulated in the Public
           Procurement Act (PPA) of 2004. It derives its legality under: Section 45 of the PPA 2004;
           Regulation 40, 46, and 47 of GN 971 of 2005; and Regulation 25 and 26 of GN 982 of 2005.
           Quoting Section 45 of the PPA 2004
           “A procuring entity shall plan its procurement in a rational manner and in
           particular shall:
           a) avoid emergency procurement wherever possible;
           b) aggregate its requirements wherever possible, both within the procuring entity and
               between procuring entities, to obtain value for money and reduce procurement
               costs;
           c) make use of framework contracts wherever appropriate to provide an efficient, cost
               effective and flexible means to procure works, services or supplies that are required
               continuously or repeatedly over a set period of time;
           d) avoid splitting of procurement to defeat the use of appropriate procurement methods
               unless such splitting is to enable wider participation of local consultants, suppliers of
               contractors in which case the Authority shall determine such an undertaking; and
           e) integrate its procurement budget with its expenditure programme”      .
           Therefore the requirement for a PEs to prepare APPs is a mandatory one under the PPA 2004.
           However, procurement audits carried out by PPRA for the Financial Year 2008/09 revealed that
           many of audited PEs did not prepare APPs. This failure to prepare APPs was attributed to: lack of
           qualified procurement specialists and appropriate skills; and lack of procurement coordination
           between PMUs and User Departments. Absence of a well prepared APP can cause: inefficiency
           and lack of control of the procurement process; increased procurement transaction costs; use
           of inappropriate procurement methods including excessive use of Minor Value Procurement
           method; emergency procurements and unnecessary splitting of procurements.
           With the experience we have had in the last two years since PPRA introduced the templates
           for preparation of APPs, we expect that many PEs will take trouble to prepare APPs for the
           next financial year. One important information which is included in the APP is the date when
           a PE expects to commence the procurement process. Unfortunately, many PEs plan to start
           their procurement after funds have been disbursed to them. However the law allows the PE to
           execute all the steps required in the procurement cycle except the final award of contract. This
           means that everything can be made ready for the release of funds, and the moment that funds
           become available, procurement can move forward immediately after signing the contract. If
           for some reasons funds are not available, the PE can proceed to reject the tenders pursuant
           with Regulation 20-2(g) of GN. 97 of 2005 and 21-2(g) of GN. 98 of 2005.
           We may have problems with erratic release of the budgeted funds, but let this not deter us
           from planning our procurement. “If things can become bad with a plan, they will become worse
           without one”. Let us all improve our procurement processes and reduce transaction costs by
           planning better.




           Dr. Ramadhan S. Mlinga
           Chief Executive Officer

           1    Public Procurement (goods, works, non-consultant services and disposal of public assets by tender) Regula-
               tions of 2005.
           2   Public Procurement (selection and employment of consultants) Regulations of 2005

4                                                        Tanzania Procurement Journal • 28 February 2009
From PPRA
                 Procurement Audit Results
        Summary of Key Findings and Recommendations
             for Each Audited Procuring Entity
      Dar es Salaam City Council                         d) Preparation of Annual Procurement Plan: The
                                                            Council did not prepare an Annual Procurement
Background                                                  Plan for the financial year 2007/2008.
During the financial year 2007/08 the Council carried     e) Approvals: Only 7 procurements out of 516 had
out 516 Procurement for Works, Goods, and Non-              its tender notices, bidding documents, evaluation
Consultancy Services amounting to Tshs. 1,150,541,495.      reports and award recommendations approved
The audit team reviewed all 178 procurement                 by Tender Board. The remaining 509 procurements
equivalent to 100% in terms of volume and value.            were not approved by appropriate authorities.
The overall performance of the entity in complying       f) Advertisement of bid opportunities: Only 7
with PPA and its Regulations was assessed to be 25%         procurements (13%) out of 516 were advertised,
computed from the thirteen established compliance           the remaining 509 (87%) were not advertised in
indicators. It performed above average (50% and             newspapers, contrary to Regulation 80(5) of GN.
above) on the indicators for Establishment and              No. 97 of 2005.
composition of tender board and Establishment and
composition of PMU.                                      g) Publication of awards: All the awarded
                                                            procurement contracts were not disclosed to the
On the other side, the performance on the following         public. This is contrary to Regulation 97(12) of GN.
indicators were below average; Preparation of Annual        No. 97 of 2005 which requires the results of tender
Procurement Plan, Compliance with compulsory                award to be published in the Authority’s website
approvals, Advertisement of bid opportunities;              and Journal.
Publication of contract awards, Compliance with tender
preparation times as stipulated in the Regulations;      h) Time for preparation of bids: With the exception
Compliance with methods of procurements as                  of seven (7) procurements which were provided
stipulated in the Regulations, Use of standard tender       with adequate time for preparation and submission
documents; Record keeping; Quality assurance and            of tenders, the remaining 509 procurements were
Control and contract implementation.                        not provided with adequate time for preparation
                                                            of bids.
                                                         i) Methods of procurement: Only 24% of all
Key observations
                                                            procurements (25 procurements – 7 under
a) Establishment and composition of Tender                  NCB and 18 under minor value), the methods
   Board: Tender board has been established in              of procurement were in line with the limits of
   accordance with Regulation 7(2) of GN. No. 177 of        application as provided in the Regulations; the
   2007.                                                    remaining 76% procurements, the methods of
b) Establishment of Procurement Management                  procurements exceeded the limits of application.
   Unit (PMU): PMU has been established, but Head        j) Use of Standard tender documents: Only
   of PMU reports to the Council Treasurer instead of       13% of all procurements used standard tender
   AO, as required under Regulation 22 (5) of LGA GN.       documents issued by PPRA though lacked some
   No. 177 of 2007.                                         of the necessary clauses e.g. evaluation criteria,
c) Functioning of Accounting Officer, Tender and             liquidated damage and severities. The remaining
   PMU: There was interference between individual           87% procurements did not use standard tender
   functions as explained below:-                           documents/ invitation for quotations documents
   •    509 procurements out of 516 procurements            issued by PPRA.
        procured under Direct Shopping procurement       k) Record keeping: Only 13% of all procurements (7
        method were carried out by the Accounts             tenders under NCB) had their procurement records
        Section and other user departments without          properly filed in a single file. The remaining 87%
        the knowledge of PMU.                               (509) procurements did not have any procurement
                                                            records.

Tanzania Procurement Journal • 28 February 2009                                                               5
From PPRA
l) Quality assurance: The Council did not appoint             The committees are supposed to be specific
   goods inspection and acceptance committee                  (not permanent) to the procurement under
   for all procurement of goods. This is contrary to          consideration. The inspection reports should form
   Regulation 126 and 127 of GN. No. 97 of 2005.              the basis for certifying payments to suppliers.
m) Contract implementation: 309 contracts execu-           l) Contracts should be implemented by following
   ted through LPO had problems of late delivery of           the provisions in the respective contracts.
   goods and untimely settlement of payments for           m) Key staff in the user departments, Tender Board
   goods delivered. The remaining contracts were              members, PMU staff and Internal Auditors should
   properly implemented.                                      be trained on PPA and its Regulations.

Recommendations
                                                                Ministry of Science Technology
In view of the above observations, the provision of                 and Higher Education
PPA 2004 and its Regulations must be adhered to and        Background
specific emphasis should be on the following:-              The audit covered procurement processes carried out
a) The Head of PMU should report directly to the           in the financial year 2007/2008 for goods and non
    Accounting Officer in accordance with Regulation        consultants services. A total of 98 procurement were
    22(5) of LGA Regulations GN. No. 177 of 2007,          under taken during the year under review in terms of
b) Independence of functions and powers between            value they amounted to Tshs 284,374,300.20. All were
    the Accounting Officer, Tender Board, PMU and           reviewed.
    User Departments must be observed as provided          The overall performance of the entity in complying with
    under Section 38 of the PPA 2004. Specific functions    PPA 2004 and its Regulation was assessed to be 36%
    and powers are stipulated under Regulations 18,        computed from the thirteen established compliance
    21 and 23 of the LGA Regulations GN. No. 177 of        indicators. It performed above average (50% and
    2007.                                                  above) on the following indictors: Establishment
c) The Annual Procurement Plan should be prepared          and composition of Tender Board; Establishment and
    using the templates provided by PPRA. The              composition of PMU; Compliance with methods of
    templates are available in the PPRA’s website www.     procurement as stipulated in Regulations.
    ppra.go.tz;                                            On other hand, performance in the following indicators
d) All mandatory Tender Board approvals must be            was below average: Functioning of AO, TB and PMU;
    sought as provided in the Regulations.                 Preparation of Annual Procurement Plan, Complying
                                                           with compulsory approvals; Publication of contract
e) Tender opportunities must be advertised
                                                           awards; Use of standard Tender document issued by
    by following procedures stipulated in the
                                                           PPRA; Record keeping; quality assurance and control
    Regulations.
                                                           and Contract implementation.
f ) Awarded contracts should be published to the
    public. The publication should indicate name and
    contract price of the successful bidder;               Key Observations
g) Bidders must be given adequate time to prepare          a) Ministry has established PMU with its head
    their bids (including quotations);                        reporting to he Director of Administration and
                                                              Personnel;
h) Appropriate methods of procurement must be
    applied in accordance with the limits of application   b) There were interference of functions between
    stipulated in the schedules of the Regulations.           PMU and Tender Board. PMU proceeded with
                                                              procurement using shopping method without
i) Appropriate Standard tender documents and                  approval of Tender Board;
    standard documents for inviting quotations issued
    by PPRA should be used as per the requirements         c) The Annual Procurement Plan (APP) was prepared
    of the Regulations. The documents are available in        but not as per PPRA’s templates,
    the PPRA’s website;                                    d) Out of 98 reviewed procurements contract
j) Staff in the PMU who are responsible for keeping           reviewed only 38 were granted compulsory Tender
    procurement records should be trained on proper           Board approvals,
    record keeping;                                        e) All the awarded contracts were not disclosed to
k) Goods inspection and acceptance committees                 the public contrary to Regulation 97(12) of GN. No.
    must be formed to inspect the delivered goods.            97 of 2005,


6                                                               Tanzania Procurement Journal • 28 February 2009
From PPRA
f) The Ministry complied with the requirement of            the financial year 2007/2008 for goods, works, non
   using standard tendering documents issued by             consultancy services and consultancy services. A total
   the Authority. However quotation form for 62             of 188 contracts with total value of Tshs.15,231,974,303
   procurement done trough quotation were not               were audited.
   used,                                                    The overall performance in complying with the Public
g) The Ministry had poor record keeping and filling          procurement Act, 2004 was assessed to be 67%
   system. No complete records for procurement              computed using thirteen established compliance
   made were maintained in a single file for each            indicators. TRA performed below overage (below 50%)
   tender,                                                  in the following indicators: Complying with compulsory
h) Goods inspection and acceptance committees               approvals; Advertisement of bid opportunities;
   were not appointed in all procurement of goods.          Publication of awards; Records Keeping; and Contract
   This is contrary to Regulation 122, 126 and 127 of       implementation.
   GN. No. 97 of 2005,                                      On the other hand, the performance on the following
i) There was delays in payment of suppliers in              indicators was above average: Establishment of TB and
   accordance with the terms of contract contrary to        PMU; Functioning of AO, TB and PMU; Complying with
   Regulation 11(2) of GN. No. 97 of 2005.                  time for preparation of bids; complying with methods
                                                            of procurements; Use of Standard tender documents;
                                                            and quality assurance.
Recommendations
a)   The Head of PMU should report to the Accounting
     Officer,
                                                            Key observations
                                                            a) `Establishment of delegated Tender Board
b)   Independence of functions and powers between               and PMU: Tender Board and PMU functions were
     the Tender Board, Accounting Officer, PMU and User          delegated to regional offices without following
     Departments must be observed as provided under             appropriate procedures. There was no evidence
     Section 38 of the PPA, 2004. Specific functions and         on approval of the delegation by the Accounting
     powers are stipulated under Sections 30, 33, 35            Officer. This is contrary to the requirement under
     and 36 of the PPA, 2004 respectively;                      Reg.34      of GN. No. 97.
c)   Ministry should ensure that all procurement            b) Lack of approval on tender advertisements
     processes are approved by Ministerial Tender               by the Tender Board: This is contrary to the
     Board,                                                     requirement under Reg.80 (3 &4) of GN.NO.97.
d)   Annual Procurement Plan (APP) should be                    For national shopping method the list of invited
     prepared using the templates issued by PPRA,               suppliers were not approved by the Tender Board.
e)   Ministry should use standard forms for quotation           This is contrary to the requirement under Reg.68
     prepared by PPRA as per the requirement of                 (5) of GN.No.97.
     Regulations 83(3 & 4) of GN. No. 97 of 2005,           There was improper selection of procurement
                                                                methods to some tenders and minor value
f)   Record keeping should be improved,
                                                                procurements. The Accounting Officer procured
g)   Goods inspection and acceptance committees                 under minor value procurements with total value
     should be appointed per Regulation 122, 126 and            of Tshs.441, 000,000.00. This is contrary to the
     127 of GN. No. 97 of 2005,                                 requirement under First Schedule of GN.97 which
h)   Awarded contracts should be published to the               requires the Accounting Officer to procure up to
     public. The publication should indicate the name           Tshs.50,000,000.00 per annum,
     and contract price of the successful bidder,           c) Tender awards notification: Tender awards were
i)   Payment due to suppliers and service providers             not communicated to unsuccessful bidders. This
     should be made properly and promptly in                    is contrary to the requirement under Reg.97 (11)
     accordance with terms of each procurement                  which requires unsuccessful bidders to be notified
     contract in order to maintain credibility and credit       on the tender awards decision.
     worthiness of public entities.                         d) Publication of Contract awards: Contract awards
                                                                were not published to the public. This is contrary to
                                                                the requirement under Reg.97(12) which requires
Tanzania Revenue Authority (TRA)                                the entity to publish contract awards in PPRA’s
Background                                                      website and journal, and local newspapers of wide
The audit covered procurements carried out in                   circulation, and


Tanzania Procurement Journal • 28 February 2009                                                                    7
From PPRA
e) Minor value procurements: The same suppliers               functions between Accounting Officer, Tender
   are invited for submitting their quotations. This          Board and PMU.
   does not only deprive the entity to procure at          d) Preparation of annual procurement Plan (APP):
   competitive price but it also denies the opportunity       The Annual Procurement Plan was not prepared.
   other suppliers to participate.                            This is contrary to the requirement under Section
                                                              45 of PPA, 2004 which requires all procuring entities
Recommendations                                               to prepare procurement plan,
a)  The delegation of Tender Board and PMU functions       e) Approvals: Approvals were not sought
    should follow appropriate procedures,                     for procurement done in the financial year
b) The draft tender notices should be approved by             2007/2008.
    the Tender Board before they are published to the      f)    Advertisement of bid opportunities: Tender
    public for invitation of prospective bidders,                advertisements were not approved by the Tender
c) For national shopping; list of short listed suppliers         Board. This is contrary to the requirement under
    should be approved by the Tender Board before                Reg.80 (3 &4) of GN.NO.97. For national shopping
    issuing invitation letters for submitting quotation,         method, the list of invited suppliers is not
d) The appropriate procurement methods should be                 approved by the Tender Board. This is contrary to
    used,                                                        the requirement under Reg.68 (5) of GN.No.97
e) Contract awards decisions should be communicated        g) Publication of awards: Tender awards were not
    to unsuccessful bidders, and                              communicated to unsuccessful bidders. This is
f ) Contract awards should be published to the public.        contrary to the requirement under Reg.97 (11)
    The copies of the letters of notification should be        which requires unsuccessful bidders to be notified
    submitted for posting into PPRA’s website and             on the contract awards decisions.
    Journal.                                               h) Time for preparation of bids: Time for preparation
                                                              of bids by bidders was short to some of the tenders.
     National Examination Council of                          This is contrary to the requirement under Third
                                                              schedule Part C of GN. No. 97 which requires time
           Tanzania (NECTA)                                   minimum 30 days for national tendering method.
Background                                                 i)    Method of Procurement:Methods of Procurement
NECTA performed below average (below 50%) on the                 used were in line with requirements under second
following indicators:Preparation of Annual Procurement           schedule of GN No. 97 of 2005.
Plan; Complying with compulsory approvals; Records         j)    Use of Standard Tender Document: Bidding
Keeping; Publication of contract awards; Quality                 documents were not approved by the Tender Board.
assurance; and contracts implementation.                         This is contrary to the requirement under Reg.54
On the other hand, the performance on the following              of GN.NO.97 which requires biding documents
indicatory was above average; Establishment of TB and            should be approved by the Tender Board prior to
PMU; Functioning of AO, TB and PMU; Advertisement of             issuing to prospective bidders,
bid opportunities; selection of procurement methods;       k) Record Keeping: Record keeping is generally
Time for preparation of bids; and using standard              poor. Documents were not filed in a chronological
bidding documents.                                            manner. Therefore, retrieval of information was
                                                              very cumbersome.
Key Observations                                           l)    Quality Assurance: Goods inspection and
a) Establishment and composition of Tender                       acceptance teams were not formed by the
   Board: Tender Board has been established                      Accounting Officer contrary Regulation 122, 126
   with eight members including Chairperson and                  and 127 of GN. No. 97 of 2005.
   Secretary as stipulated in Section 28 of PPA 2004
                                                           m) Contract implementation: Goods were delayed
   and section 2 of second schedule of the Act.
                                                              but no liquidated damages were applied. This is
   However, Chief Internal Auditor is a member of the
                                                              contrary to the requirement under Reg.118 of
   Tender Board.
                                                              GN.No.97.
b) Establishment and Composition of PMU: PMU
   has been established as per Section 34 of PPA
   2004.                                                   Recommendations
                                                           a)    The Annual Procurement Plan should be prepared
c) Functioning of Accounting Officer, Tender
                                                                 using the templates issued by PPRA. The templates
   Board and PMU: There was no interference of

8                                                               Tanzania Procurement Journal • 28 February 2009
From PPRA
     are available in the PPRA’s website www.ppra.               District Treasure.
     go.tz.                                                 c)   Functioning of Accounting Officer, Tender
b)   The draft tender notices and bidding documents              Board and PMU
     should be approved by the Tender Board before are
                                                                 i) PMU prepares and issue tender documents
     issued and published to the public for invitation of
                                                                      without approval of tender Board,
     prospective bidders,
c)   Tender Board approval must be sought before any             ii) PMU appoints evaluation committees contrary
     stage of procurement process,                                    to section 37 (2) of PPA 2004.
d)   All tender opportunities must be advertised in         d)   Preparation of Annual Procurement Plan (APP):
     newspapers of wide circulation,                             The Annual Procurement Plan was not prepared.
e)   Bidders must be allowed enough time for                     This is contrary to the requirement under Section
     preparation and submission of bid in accordance             45 of PPA, 2004 which requires all procuring entities
     with Third Schedule of GN. No. 97 of 2005,                  to prepare procurement plan,
f)   Awarded contracts should be published to the           e)   Approvals: Compulsory approvals were not
     public. The publication should indicate the name            sought from Tender Board.
     and contract price of the successful bidder,           f)   Advertisement of bid opportunities: Only eight
g)   Record keeping should be improved, and                      tenders under National Competitive Bidding were
h)   Contracts must be implemented in accordance to              advertised. The remaining 46 procurements where
     the provisions in the respective contracts.                 not advertised.
       Bagamoyo District Council                            g)   Publication of awards: All contract awards were
Background                                                       not disclosed to the public as per Regulation 97
                                                                 (12) of GN No. 97 of 2005.
The audit covered procurements carried out in the
financial year 2007/2008 for goods, works, and non           h)   Time for preparation of bids: Bidders were not
consultancy services. A total of 64 contracts with total         provided enough time to prepare and submit their
amount Tshs.1, 485,827,648.00 were audited.                      bids as per Third schedule of GN No. 97 of 2005
The overall performance of the Council in complying         i)   Method of Procurement:Methods of procurement
with the PPA and its Regulations was assessed to be              used were not in line with the requirements under
34% computed from thirteen established compliance                second schedule of GN No. 97 of 2005.
indicators. It performed above average (50% and above)      j)   Use of Standard Tender Document: The
on the indicators for Establishment and composition of           Standards Documents for Inviting Quotations and
Tender Board, Establishment and composition of PMU,              Bidding Documents prepared by PPRA were not
methods of procurements,                                         used. This is contrary to the requirement under
On the other hand, the performance on the following              Reg.83 (3) of GN.NO.97,
indicators was below average; Functioning of AO,            k)   Record Keeping: Record keeping is poor.
TB and PMU; Preparation of Annual Procurement                    Procurement documents were not filed in different
Plan; Advertisement of bid opportunities, time for               files. Therefore, retrieval of information was not
preparation of bids,Complying to compulsory approvals;           easy.
Publication of contract awards; Quality assurance and       l)   Quality Assurance: Goods inspection and
complying with Use of standard tender document                   acceptance committees were not appointed by
 as stipulated in the regulations Records keeping, and           the AO contrary to Regulation 122, 126 and 127 of
complying with Contract implementation as stipulated             GN No. 97 of 2005.
in the regulations.
                                                            Recommendations
Key observations                                            In view of the above observations, the provisions in PPA
a) Establishment and Composition of Tender                  and its Regulations must be adhered to and specifically
   Board: Tender Board has been established as per          on the following:-
   Section 28 of PPA of 2004 and Section 2 of second        a) The Annual Procurement Plan should be prepared
   schedule of the Act.                                          using the issued guidelines by PPRA. The prepared
b) Establishment of Procurement Management                       plan should be submitted to PPRA in hard and soft
   Unit (PMU): PMU is established as per Section                 copy,
   34 of PPA 2004. But the Head of PMU reports to           b) The draft bidding documents should be approved


Tanzania Procurement Journal • 28 February 2009                                                                     9
From PPRA
    by the tender board before they are issued and          Key Observations
    published to the public for invitation of prospective   a) Establishment and composition of Tender
    bidders,                                                   Board: Tender Board has been established with
c) The standard documents for inviting Quotations              eighth members including Chairperson and
    and Standard Bidding Documents should be used              Secretary as stipulated in Section 28 of PPA 2004
    as appropriate ,                                           and section 2 of second schedule of the Act.
d) For national shopping; list of short listed suppliers    b) Establishment and Composition of PMU: PMU
    should be approved by the Tender Board before              has been established as per Section 34 of PPA
    issuing invitation letter for submitting quotations,       23004.
e) Contract award decisions should be communicated          c) Functioning of Accounting Officer,Tender Board
    to unsuccessful bidders,                                   and PMU: Procurements under National Shopping
                                                               was done without Tender Board approval contrary
f ) Contract awards should be published to the public.         to Section 31 of PPA 2004.
    The copies of the letters of notification should be
                                                            d) Preparation of annual procurement Plan (APP):
    submitted for posting into PPRA’s website and
                                                               During the Financial Year 2007/2008 MNH prepared
    Journal,
                                                               Annual Procurement Plan (APP). However the
g) The inspection and acceptance committee for                 prepared APP was not in the format issued by
    procured goods should be appointed by the                  PPRA.
    Accounting Officer and should prepare inspection         e) Approvals: Negotiation plans were not approved
    reports which will form the basis for certifying           by the Tender board contrary to Regulation 95(13)
    payments to the supplier, and                              of GN. No. 97 of 2005.
h) Generally the entity should observe and comply           f) Advertisement of bid opportunities: Out of 214
    with all provisions stipulated in the PPA, 2004 and        reviewed Procurements, only 15 were advertised.
    its Regulations.                                           This is contrary to regulation 80(5) of GN. No. 97.
                                                            g) Publication of awards: All awarded contract for
     Muhimbili National Hospital                               year 2007/2008 were not disclosed to the public.
                                                               This is contrary to Regulation 97(12) of GN. No. 97
                                                               of 2005.
Background
                                                            h) Time for preparation of bids: Bidders were not
During financial year 2007/2008Muhimbili National               provided with enough time to prepare their bids
Hospital (MNH) carried out 214 procurements                    in accordance with the Third Schedule of GN. No.
including 212 of goods worth 3,450,353,860/-, one (1)          97 of 2005.
non consultancy service worth 36,840,000/= and one
                                                            i) Method of Procurement:Selection of Procurement
consultancy service worth 44,000,000. Total value of
                                                               methods in the reviewed procurements indicated
reviewed procurement is Tshs 3,531,153,860/= which
                                                               that 63% of all procurements used national
is equivalent to 100%.
                                                               shopping (Quotation), 30% single source and 7%
The overall performance of the entity in complying             National Competitive Bidding.This was contributed
with Public Procurement Act of 2004 (PPA) and its              by the Annual Procurement Plan which did not
regulations was assessed to be 40% computed from               aggregate all the requirements.
the thirteen established compliance indicators.
                                                            j) Use of Standard Tender Document: Standard
The Hospital performed below average (50%) in the              Tender Documents were used in only one tender,
following indicators: Functioning of AO, TB and PMU;           while the rest of reviewed tenders used documents
Preparation of Annual procurement Plan, Complying              that were modified to suit the requirements
with compulsory approvals, Advertisement of bids               contrary to Section 63 of PPA 2004 and Regulation
opportunities publication of Procurement awards, use           115 of GN. No. 97.
of Standard tender documents and record keeping.
                                                               In all procurements by quotations method
On other hand, the performance on the following                (National Shopping) standard document for
indicators were above the average (that is 50%                 quotation was not used.
and above): Establishment and composition of
                                                            k) Record Keeping: Record keeping was generally
tender board and PMU, Time for preparation of bids,
                                                               poor; documents were not filed in a chronological
compliance with method of procurements as stipulated
                                                               manner therefore retrieval of information was very
in the regulations, quality assurance and control, and
                                                               difficult.
contract implementation.
                                                            l) Quality Assurance: Goods inspection and

10                                                            Tanzania Procurement Journal • 28 February 2009
From PPRA
   acceptance teams were formed by accounting              below the average; Preparation of Annual Procurement
   officer as per Regulation 122, 126 and 127 of GN.        Plan; publication of contracts awards; complying
   No. 97 of 2005.                                         with tender preparation time as stipulated in the
m) Contract implementation: There were delays in           Regulations; record keeping; contract implementation
   delivery of goods in all tenders under NCB. There       and Quality assurance and control.
   were also delays in paying supplies. This is contrary
   to Regulation 11(c) of GN. No. 97 of 2005.              Key Observations
Recommendations                                            a) Establishment and Composition of Tender
a)   The Annual Procurement Plan should be prepared           Board: Tender Board has been established as per
     using the templates issued by PPRA. The templates        Section 28 of PPA 2004 and Section 2 of the Second
     are available in the PPRA’s website www.ppra.            Schedule of the PPA.
     go.tz.                                                b) Establishment and Composition of PMU: PMU
b)   Tender board approval must be sought before any          was been established as per Section 34 of PPA
     stage of procurement process.                            2004.
c)   All tender opportunities must be advertised in        c) Functioning of Accounting Officer, Tender
     newspapers of wide circulation.                          Board and PMU:
d)   Bidders must be given enough time for preparation        i) User Departments process procurements
     and submission of bids in accordance with Third                without knowledge of PMU and Tender Board
     Schedule of GN. No. 97 of 2005.                                approval,
                                                              ii) List of approved suppliers under National
e)   Awarded contracts should be published to the
                                                                    Shopping Method (Quotation) were not
     public. The publication should indicate the name
                                                                    approved by Tender Board Contrary to
     and contract price of the successful bidder.
                                                                    Regulations 68 of GN. No. 97 of 2005,
f)   Standard bidding documents issued by PPRA
                                                           d) Preparation of Annual Procurement Plan (APP):
     should be used as required by PPA 2004.
                                                              The Annual Procurement Plan for the financial year
g)   Record keeping should be improved.                       2007/08 was prepared. However, the templates for
h)   Payment due to suppliers and consultants must            consultancy services were used for all categories
     be made properly and promptly in accordance              of procurement. Some of procurements done at
     with terms of each contract in order to maintain         faculty and Department level were not in APP.
     the credibility and creditworthiness of public        e) Approvals:Tender board approved all procurement
     entities.                                                carried out through NCB.
                                                           f) Advertisement of Bid Opportunities: Out
      University of Dar Es Salaam                             of 47 procurements, 25 were advertised. No
Background                                                    invitation letters were issued for procurements
During financial year 2007/2008 University of Dar Es           under National Shopping (Quotation) Contrary to
Salaam carried out 47 Procurement of Goods,Works and          Regulation 68(2) of GN. No. 97 of 2005.
Non-Consultancy Services worth Tshs 9,521,976,750          g) Publication of awards: All contract awards were
equivalent to 100% of all procurement in terms of             not disclosed to the Public Contrary to Regulation
value and volume.                                             97(12) of GN. No. 97.
The overall performance of the entity in complying with    h) Time for preparation of Bids: Bidders were not
PPA and its Regulation was assessed to be 52% computed        provided with enough time to prepare and submit
from the thirteen established compliance indicators.          their bids in accordance with the Third Schedule of
The University performed above the average of 50%             GN. No. 97 of 2005.
and above in the following indicators; Establishment       i) Method of Procurement: Selection methods for
and composition of Tender Board; Establishment                all reviewed Tenders were in line with the Second
and composition of PMU; Functioning of AO, TB, PMU            Schedule of GN. No. 97 of 2005.
and user department; complying with compulsory
                                                           j) Use of Standard Tender Document: All tenders
approvals; Advertisement of bids opportunities;
                                                              under National Competitive bidding used the
complying with method of procurements as stipulated
                                                              Standard Tender Documents issued by PPRA.
in the Regulations. And the use of standard tendering
                                                              However, Procurements under quotation method
documents issued by PPRA.
                                                              did not use standard quotation forms issued by
On other hand, the following indicator were scored


Tanzania Procurement Journal • 28 February 2009                                                               11
From PPRA
   PPRA.                                                   The overall performance of the entity complying with
k) Record Keeping: Record keeping is poor.                 Public Procurement Act of 2004 (PPA) and its regulation
   Procurement documents were stored in different          was assessed to be 57% computed from the thirteen
   files in different faculties/departments. Retrival of    established compliance indicators.
   information was very cumbersome and tedious.            The Ministry performed above average (50% and
l) Quality Assurance: Goods inspection and                 above) in the following indicators: Establishment and
   acceptance committees were not formed by the            Composition of PMU, Functioning of AO, TB, PMU
   Accounting Officer Contrary to Regulation 122,           and User department; Complying with Compulsory
   126 and 127 of GN. No. 97 of 2005.                      approvals; Advertisement of bid opportunities;
                                                           Publication of contract awards; Complying with tender
m) Contract Implementation: Contract Management
                                                           preparation time as stipulated in the Regulations
   was generally poor. Issues such as application of
                                                           and Complying with the method of Procurement as
   liquidated damage, completion reports and issuing
                                                           stipulated in the Regulations.
   of completion certificates and timely payment of
   bidders were not properly administered.                 On other hand the following indicators were scored
                                                           below the average; Preparation of annual Procurements
                                                           Plan; record keeping; Quality assurance and control
Recommendations
                                                           and contract implementation.
In view of the above observations, the provisions in
the PPA and its Regulations must be adhered to and
specific emphasis should be on the following:-              Key observations
a) Annual Procurement Plan should be prepared by           a) Establishment and Composition of Tender
     following the guideline issued by PPRA. Every            Board: Tender Board has been established as per
     category of procurement should use appropriate           Section 28 of PPA of 2004 and Section 2 of second
     template,                                                schedule of the Act
b) Awarded Tenders should be published to the              b) Establishment of Procurement Management
     public. The publication should indicate the name         Unit (PMU): PMU is established as per Section 34
     and contract price of successful bidder,                 of PPA 2004
c) Bidders should be given enough time to prepare          c) Functioning of Accounting Officer, Tender
     and submit responsive bid as per the Third               Board and PMU: User departments were carrying
     Schedule of GN. No. 97 of 2005,                          out procurement under shopping method without
                                                              knowledge of PMU and Tender Board approval.
d) Standard quotation form issued by PPRA should
     be used as appropriate,                               d) Preparation of Annual Procurement Plan (APP):
                                                              The Annual Procurement Plan for financial year
e) All required Tender Board approvals must be
                                                              2007/2008 was prepared. However, only template
     sought for all procurements,
                                                              for PPRA use were prepared. Templates for GPN
f ) Record keeping should be improved.               All      and Internal Use were not prepared.
     documents relevant to a specific tender should be
                                                           e) Approvals: Except for procurement done under
     stored in one file/one place for easy retrieval,
                                                              Shopping Method, all approvals were sought as
g) Goods inspection and acceptance committees                 required by PPA 2004.
     should be formed according to Reg. 122, 126, and
                                                           f) Advertisement of bid opportunities: Ministry
     127 of GN. No. 97 of 2005, and
                                                              advertised 38 tenders out of 70 tenders carried
h) Contracts should be executed according to the              out in the financial year 2007/2008. No invitation
     terms and conditions of the respective contracts.        letters were issued for procurement done under
                                                              National Shopping (Quotations) contrary to
        Ministry of Home Affairs                              regulation 68 (2) of GN No. 97 of 2005.
Background                                                 g) Publication of awards: All contract awards were
                                                              disclosed to the public as per Regulation 97 (12) of
During financial year 2007/2008 Ministry of Home
                                                              GN No. 97 of 2005.
Affairs carried out 70 procurements which includes One
(1) Procurement of works worth Tshs. 24,420,000,000,       h) Time for preparation of bids: Bidders were
sixty two (62) procurement of goods worth Tshs                provided enough time to prepare and submit their
7,523,357,485 and EUR 141,604, Seven (7) procurement          bids as per Third schedule of GN No. 97 of 2005
for non consultancy services worth Tshs. 186,639,000.      i) Method of Procurement:Methods of procurement


12                                                           Tanzania Procurement Journal • 28 February 2009
From PPRA
   used by the Ministry were in line with requirement      total volume of procurement amounted to Tshs.5,
   of second schedule of GN No. 97 of 2005.                531,595,140.00 were audited.
j) Use of Standard Tender Document: Ministry               The overall performance of the entity in complying with
   Complied with Regulation 83(3) of GN No.97 of           the PPA 2004 and its Regulation was assessed to be 45%
   2005 by using Standard Tender Documents issued          computed from the thirteen established compliance
   by PPRA.                                                indicators. It performed above average (50% and
k) Record Keeping: Poor record keeping was                 above) on the following indictors: Establishment
   observed. Procurement document were not filed            and composition of Tender Board; Establishment
   in chronological manner and sometimes filed in           and composition of PMU; Use of standard Tender
   different files therefore the retrieval of information   document issued by PPRA; Publication of contract
   was not easy.                                           awards; Complying with the methods of procurement
                                                           as stipulated in Regulations.
l) Quality Assurance: The Ministry informed the
   audit team that Goods inspection and acceptance         On other hand, the performance in the following
   teams were formed by AO; but there was no               indicators was below the average: Functioning of AO,
   evidence provided by the Ministry to justify the        TB and PMU; Preparation of Annual Procurement Plan,
   formation of Inspection teams as per Regulation         Complying with compulsory approvals; and Record
   122, 126 and 127 of GN No. 97 of 2005.                  keeping.
m) Contract Implementation: There was delay in
   both deliveries and payments for goods and              Key observations
   services procured by the Ministry contrary to           a) Establishment and Composition of Tender
   regulation 11(2) of GN No. 97 of 2005                      Board: Tender Board has been established as per
                                                              Section 28 of PPA of 2004 and Section 2 of second
Recommendations                                               schedule of the PPA, 2004
In view of the above observations, the provisions in PPA   b) Establishment of Procurement Management
and its Regulations must be adhered to and specifically        Unit (PMU): PMU is established as per Section 34
on the following:                                             of PPA 2004.
a)   Annual Procurement Plan should be prepared            c)   Functioning of Accounting Officer, Tender
     using all templates issued by PPRA (for internal           Board and PMU: User department have been
     use, external use and for PPRA use),                       carrying out procurement under shopping
b) All procurements should be processed by PMU as               method without knowledge of PMU and without
   per Section 35(a) of PPA 2004 and must be approved           Tender Board approval.
   by the Tender Board as per the requirement of           d) Preparation of Annual Procurement Plan (APP):
   Section 31 of PPA 2004,                                    The Annual Procurement Plan for financial year
c)   Record keeping should be improved,                       2007/2008 was prepared.
d) Goods inspection and acceptance teams should            e) Approvals: Except for procurement done under
   be appointed by the AO whenever the need arises            Shopping Method (quotation), all approvals were
   as per Regulation 122, 126 and 127 of GN No. 97 of         sought as required by PPA 2004.
   2005, and                                               f)   Advertisement of bid opportunities: Tender
e)   Payment due to supplier should be made promptly            advertisements were not approved by the Tender
     in accordance to terms of each contract.                   Board. This is contrary to the requirement under
                                                                Reg.80 (3 &4) of GN.NO.97. For national shopping
                                                                method, the list of invited suppliers was not
         Ministry of Finance and                                approved by the Tender Board. This is contrary to
            Economic Affairs                                    the requirement under Reg.68 (5) of GN.No.97,
Background                                                 g) Publication of awards: Tender awards were not
                                                              communicated to unsuccessful bidders. This is
The audit covered procurements carried out in
                                                              contrary to the requirement under Reg.97 (11) of
the financial year 2007/2008 for goods worth Tshs
                                                              GN.NO.97 which requires unsuccessful bidders to
4,319,595,140.20; works worth Tshs.497, 000,000.00,
                                                              be notified on the tender awards decision on the
non consultancy services worth Tshs.345, 000,000.00
                                                              name and address, and accepted a bid price of the
and Consultancy services Tshs. 370,000,000.00. The


Tanzania Procurement Journal • 28 February 2009                                                                13
From PPRA
   successful bidder.                                      f)    Approval for minor value procurements should
h) Time for preparation of bids: Bidders were given              follow procedures stipulated under First Schedule
   enough time to prepare and submit their bids as               of GN.No.97,
   per the Third schedule of GN No. 97 of 2005.
i) Method of Procurement:Methods of Procurement                     Tanzania Ports Authority
   used were in line with requirement of second            Background
   schedule of GN No. 97 of 2005.
                                                           The audit covered procurements carried out in
j) Use of Standard Tender Document: The Ministry           the financial year 2007/2008 for goods, works and
   complied with Regulation 83(3) of GN No.97 of           consultancy services. A total of 54 procurements were
   2005 by using Standard Tender Documents issued          undertaken during the financial year. The audit team
   by PPRA. However, the Standards Documents for           reviewed all procurements (including quotations)
   Inviting Quotations were not used. This is contrary     amounting to Tshs. 3,777,055,191.00; $1,011,003; .
   to the requirement under Reg.83 (3) of GN.NO.97,        49,295 and GB £.62, 443.54.
k) Record Keeping: Record keeping is poor.                 The overall performance of the entity in complying
   Procurement documents were not filed in                  with the PPA and its Regulations was assessed to be
   chronological manner and sometimes filed in              73% computed from thirteen established compliance
   different files therefore retrieval of information       indicators. It performed above average (50% and above)
   was not easy.                                           on the indicators for Establishment and composition
l) Quality Assurance: The Ministry did not form            of Tender Board, Functioning of AO, TB and PMU;
   goods inspection and acceptance teams as per            Establishment and composition of PMU, Preparation
   Regulation 122, 126 and 127 of GN No. 97 of 2005.       of Annual Procurement Plan; compulsory approvals;
m) Contract Implementation: There were delays in           Advertisement of bid opportunities; Publication of
   effecting payments due to suppliers.This is contrary    contract awards; time for preparation of bids, methods
   to the requirement under Reg. 11(2) of GN.NO.97         of procurements and complying with Contract
   which requires the procuring entity to ensure           implementation as stipulated in the regulations. On the
   payments due to suppliers or service providers are      other side, the performance on the following indicators
   made properly and promptly as per the contract          was below average; Use of standard tender document;
   so as to maintain credibility and creditworthiness      Records keeping and complying with Quality assurance
   of public authority                                     as stipulated in the regulations.

Recommendations                                            Key observations
In view of the above observations, the provisions in PPA   a) Functioning of AO, TB and PMU: PMU invited
and its Regulations must be adhered to and specifically         quotations from various suppliers. However the
on the following:                                              lists of suppliers were not approved by the Tender
a) The standard documents for inviting Quotations              Board contrary to Regulation. 68(5) of GN No. 97.
     issued by PPRA should be used as appropriate,             Furthermore, Tender Board awarded a contract
b) For national shopping; list of short listed suppliers       which was not recommended by Evaluation
     should be approved by the Tender Board before             Committee without justifiable reasons. This is
     issuing invitation letter for submitting quotation,       contrary to section 68 of PPA, 2004.
c) Contract award decisions should be communicated         b) Preparation of Annual Procurement Plan: Some
     to unsuccessful bidders. The notification should           of the tenders were not planned appropriately
     indicate name, address, and accepted bid price of         as they did not have procurement methods,
     the successful bidder,                                    processing times and cost estimates. No updating
                                                               of the plan was not updated so as to have an
d) The inspection and acceptance committees should
                                                               up to date status of the plan against actual
     be appointed by the Accounting Officer and
                                                               implementation.
     should prepare inspection reports which will form
     the basis for certifying payments to suppliers,       c) Approvals: List of suppliers and tender documents
                                                               under National shopping were not approved by TB
e) Payments which are due to suppliers, service
                                                               contrary to Reg. 68 (5), 80 (3) (4) and 83 (J) of GN.
     providers or contractors should be made promptly
                                                               97of 2005.
     as per the provisions in the respective contracts,
     and                                                   d) Use of Standard Tender Documents: Some of


14                                                              Tanzania Procurement Journal • 28 February 2009
From PPRA
   the procurements under National Shopping did             amounting to Tshs 6,640,266,712 plus US$ 739,447 plus
   not use Standard Invitations for Quotation form          JY6, 067,704.
   contrary to section 63 of PPA, 2004 and Reg. 83 (3)      The overall performance of the entity in complying
   of GN 97.                                                with the PPA and its Regulations was assessed to be
e) Record Keeping: Record Keeping was very                  60% computed from thirteen established compliance
   poor. Procurement documents were scattered in            indicators. It performed above average (50% and above)
   different departments and others were missing            on the indicators for Establishment and composition
   contrary to section 56 of PPA 2004 and Reg. 19 of        of Tender Board, Functioning of AO, TB and PMU;
   the GN 97.                                               Establishment and composition of PMU, Preparation
f) Quality Assurance: Inspection committees were            of Annual Procurement Plan; compulsory approvals;
   not formed to inspect the procured goods contrary        Advertisement of bid opportunities; Publication of
   to Reg. 127 of GN 97.                                    contract awards; time for preparation of bids, methods
                                                            of procurements; Quality assurance and complying
g) Contract Implementation: There was delays in
                                                            with Use of standard tender document as stipulated in
   the delivery of some of the overseas procured
                                                            the regulations. On the other side, the performance on
   goods.
                                                            the following indicators was below average; Records
                                                            keeping and complying with Contract implementation
Recommendations                                             as stipulated in the regulations.
In view of the above observations, the provisions in
the PPA and its Regulations must be adhered to and          Key observations
specific emphasis should be on the following:
                                                            a) Establishment of Tender Board: The Tender
a) The AO, PMU, TB and User departments should act             Board has been established with ten (10) members
     independently. All lists of suppliers under National      contrary to the provisions in the PPA.
     Shopping and International Shopping should be
     approved by the Tender Board and not PMU before        b) Functioning of AO, TB and PMU: The list of
     being issued to bidders;                                  suppliers for 25 contacts under National Shopping
                                                               methods was not approved by the TB, contrary to
b) Compulsory approvals must be sought from                    Reg. 68 (5) of GN. 97.
     relevant Authorities for all relevant procurement
     actions; The PMU should be trained on the              c) Annual Procurement Plan:             The Annual
     preparation of the procurement plan that is               Procurement Plan (APP) lacked foresight and
     implement able and that integrates procurement            aggregation of requirements.         It combined
     budget with expenditure programme to comply               categories of works, goods and non-consultancy
     with Section 45 of PPA 2004;                              services together. Some items procured outside
                                                               the APP. There was no direct link between APP and
c) Copies of all contracts awards should be sent to            budget the APP and the APP was not updated to
     the Authority,                                            indicated the actual implementation.
d) All contracts for goods, non-consultancy and works       d) Approvals: There were no approval for
     should be managed according to the requirement            specifications from TB, contrary to Reg. 40 (3) of
     under Reg. 122, 123 of GN 97 of PPR 2005,                 GN 97. Advertisements for all contracts were not
e) Record keeping of procurement documents                     approved under TB as required by section 61 (2) of
     should be improved,                                       PPA. Only two (2No) tenders out of 62 obtained all
f ) Goods inspection committees must be formed to              compulsory approvals.
     ascertain the quality of procured goods.               e) Time for preparation of bids: Bidders under NCB
                                                               and ICB were given enough time for preparation
   Ministry of Lands, Housing and                              of their bids before submission. However Bidders
                                                               under National Shopping were given a short
        Human Settlement.                                      period of to 3 days contrary to third schedule of
Background                                                     GN 97.
The audit covered procurements carried out in               f) Use of Standard Tender Document: Most bidding
the financial year 2007/2008 for goods, works and               documents were prepared as per standards issued
consultancy services. A total of 362Nos procurements           by PPRA. However, standard from for quotation
were undertaken during the financial year. The audit            under NS was not used contrary to section 63 of
team reviewed all procurements (including quotations)          the PPA, 2004


Tanzania Procurement Journal • 28 February 2009                                                                15
From PPRA
g) Record keeping: Record Keeping is poor. No            Procurement Plan; time for preparation of bids and
   tender was found with complete records.               complying with methods of procurements as stipulated
h) Contract implementation: There were no project        in the regulations.
   completion reports, goods inspection reports          On the other side, the performance on the following
   and acceptance reports. Late delivery occurred        indicators was below average; Functioning of AO, TB
   in 10 contracts but no liquidated damages were        and PMU, compulsory approvals; Advertisement of
   applied.                                              bid opportunities; Publication of contract awards;
                                                         Use of standard tender document; Records keeping;
Recommendations                                          Quality assurance and complying with Contract
In view of the above observations, the provisions in     implementation as stipulated in the regulations.
the PPA and its Regulations must be adhered to and
specific emphasis should be on the following              Key Findings on Non compliance
a) The TB should be established so as to comply with     a) Preparation of APP: The Annual Procurement Plan
     the requirement under the Second Schedule of           (APP) for Financial Year 2007/2008 was prepared.
     PPA 2004,                                           b) Approvals: Tender Board approved Tender
b) Bidders must be given adequate time to preparation       Documents without specifications, contrary to
     of bids as stipulated in the regulations,              Re.40 (3) and Reg. 41 (1) of GN 97. Lists of suppliers
c) All compulsory approvals for various procurement         were not approved by TB contrary to Reg. 68 (5)
     stages must be complied with,                          of GN 97. No approval for advertisements for 8
                                                            tender under NCB, contrary to section 61 (2) of GN
d) Standard documents for inviting quotations issued
                                                            97.
     by PPRA must be used,
                                                         c) Advertisement of Bid Opportunities:No evidence
e) The Annual Procurement Plan should be prepared
                                                            that 10 contracts under national shopping and 36
     using the templates provided by PPRA and
                                                            tender opportunities were publicly advertised.
     submitted to PPRA in hard and soft copy,
                                                         d) Publication of Award: All contract awards were
f ) The staff in the PMU who are responsible to keep
                                                            not disclosed to the public as per Regulation 97
     procurement records should be trained on proper
                                                            (12) of GN No. 97 of 2005.
     record keeping, and
                                                         e) Time for preparation of Bids: Bidders were given
g) Inspection and acceptance committees for
                                                            enough time to prepare and submit their bids.
     procured goods should be appointed by the
                                                            However, bidders under national shopping were
     Accounting Officer and should prepare inspection
                                                            give three days to prepare and submit their bids.
     reports which will form the basis for certifying
     payments to suppliers.                              f) Use of standard Tender Documents: Ministry
                                                            complied with Regulation 83(3) of GN No.97
                                                            of 2005 by using Standard Tender Documents
                                                            issued by PPRA. However standard documents
     Ministry of Foreign Affairs and                        for quotation under National Shopping were not
      International Co-operation                            used.
Background                                               g) Record Keeping: Record keeping is poor.
                                                            Procurement documents were not filed in
The audit covered procurements carried out in
                                                            chronological manner and sometimes filed in
the financial year 2007/2008 for goods, works and
                                                            different files Therefore, the retrieval of information
consultancy services. A total of 44 procurements were
                                                            was not easy.
undertaken during the financial year.The audit reviewed
procurements (including quotations) amounting to         h) Quality Assurance and control: Goods inspection
Tshs. 659,120,885                                           and acceptance committees were not appointed.
                                                            This is contrary to the requirement under Reg. 127
The overall performance of the entity in complying
                                                            of GN. No 97.
with the PPA and its Regulations was assessed to be
42% computed from thirteen established compliance        i) Contract implementation: No evidence that
indicators. The Entity performed above average              liquidated damages were applied clause for
(50% and above) on the indicators for Establishment         delayed deliveries and completion of services.
and composition of Tender Board, Establishment
and composition of PMU; Preparation of Annual            Recommendations

16                                                         Tanzania Procurement Journal • 28 February 2009
From PPRA
In view of the above observations, the provisions in PPA        with eight members including Chairperson and
and its Regulations must be adhered to and specifically          Secretary as stipulated in Section 28 and section 2
on the following:                                               of Second Schedule of the PPA, 2004.
a) Annual Procurement Plan should be improved              b)   Establishment of PMU: The PMU has not been
     using templates issued by PPRA (for internal use,          established. This is contrary to the requirement
     external use and for PPRA use),                            under Section 34 of PPA, 2004.
b) All tender opportunities must be advertised in          c)   Functioning of Accounting Officer, Tender
     newspapers of wide circulation,                            Board and PMU: The PMU could not be assessed
c) Awarded contracts should be published to the                 as it does not exist. Therefore, preparation of APP,
     public. The publication should indicate the name           statement of requirements and other procurement
     and contract price of the successful bidder,               functions involved user departments, procurement
                                                                unit and consultant.
d) Bidders must be given enough time for preparation
     and submission of bids in accordance with Third       d)   Preparation of annual procurement Plan: The
     Schedule of GN. No. 97 of 2005,                            APP for 2007/2008 was prepared as per PPRA
                                                                templates. However the procurement processing
e) Record keeping should be improved,
                                                                time was contrary to the provisions in the third
f ) Goods inspection and acceptance teams should                schedule of GN. No. 97 of 2005.
     be appointed by the AO whenever the need arises
                                                           e)   Approvals: Procurement under National Shopping
     as per Regulation 122, 126 and 127 of GN No. 97 of
                                                                was done without tender board approval contrary
     2005, and
                                                                to Section 31 of PPA 2004.Minor value procurement
h) Contracts should be managed according to terms               were not endorsed by Tender Board Secretary and
     and condition of each procurement contract.                at least two members of tender board,
   Ministry of Industry, Trade and                         f)   Advertisement of bid opportunities: Out of
                                                                35 contracts reviewed only 12 were advertised
             Marketing                                          contrary to regulation 80(5) of GN. No. 97.
Background
                                                           g)   Publication of awards: All awarded contracts for
The audit covered procurements carried out in                   year 2007/2008 were not disclosed to the public.
the financial year 2007/2008 for goods, works and                This is contrary to Regulation 97(12) of GN. No. 97
consultancy services. A total of 35Nos procurements             of 2005.
were undertaken during the financial year. The audit
                                                           h)   Time for preparation of bids: In some of the
team reviewed all procurements (including quotations)
                                                                tenders time allowed for preparation of bids was
amounting to Tshs 618,404,147.20.
                                                                not adequate contrary to the provisions in the
The overall performance of the entity in complying              regulations.
with the PPA and its Regulations was assessed to be
                                                           i)   Method of Procurement: All tenders used
28% computed from thirteen established compliance
                                                                authorized methods of procurement in accordance
indicators. It performed above average (50% and above)
                                                                with the limits of application.
on the indicators for Establishment and composition of
Tender Board, Method of procurement and complying          j)   Use of Standard Tender Document: With
with Quality assurance as stipulated in the regulations.        the exception of few tenders in most of the
On the other side, the performance on the following             procurements standard tender document issued
indicators was below average; Functioning of AO, TB             by PPRA were used.
and PMU; Establishment and composition of PMU,             k)   Records keeping: Record keeping is generally
Preparation of Annual Procurement Plan; compulsory              poor Document were not filed in a chronological
approvals; Advertisement of bid opportunities;                  manner therefore retrieval of information was very
Publication of contract awards; time for preparation            cumbersome.
of bids, Use of standard tender document; Records          l)   Quality assurance: Goods inspection and
keeping and complying with Contract implementation              acceptance teams were not formed by accounting
as stipulated in the regulations.                               officer as per Regulation 122, 126 and 127 of GN.
                                                                No. 97 of 2005
Key observations
a) Establishment and composition of Tender                 Recommendations
    Board: Tender Board has been established               In view of the above observations, the provisions in


Tanzania Procurement Journal • 28 February 2009                                                                  17
From PPRA
the PPA and its Regulations must be adhered to and               established TB as per PPA, section 28. However,
specific emphasis should be on the following;                     PMU is not in place, contrary to the requirement
a) The draft tender notices should be approved by                of section 34 (1) and 92) of the PPA 2004. The
    the tender board before they are published to the            expected Head of PMU, according to Organization
    public for invitation of prospective bidders,                structure, will report to Director of Corporate
                                                                 Resources which is contrary to PPA 2004.
b) For national shopping; list of short listed suppliers
    should be approved by the tender board before          b)    Functioning of AO, TB and PMU: The list of
    inviting them to submit quotations,                          suppliers under National shopping for 19 contracts
                                                                 were approved by user departments instead of TB
c) The contract awards decision should be
                                                                 country to section 30 & (d) and 38 or PPA, 2004.
    communicated to unsuccessful bidders,
                                                           c)    Annual Procurement Planning: The Authority
d) Contract awards should be published to the public.
                                                                 had an APP for the FY 2007/2008 as per PPA,
    The copies of the letters of notification should be
                                                                 2004. However, the APP lacked aggregation of
    submitted for posting into PPRA’s website and
                                                                 requirements and a link with annual budget. Some
    Journal,
                                                                 items of similar nature were procured outside the
e) Inspection and acceptance committees for                      plan.
    procured goods should be appointed by the
                                                           d)    Approvals: Draft tender notices were not approved
    Accounting Officer and should prepare inspection
                                                                 by the Tender Board before being published to
    reports which will form the basis for certifying
                                                                 the public; list of suppliers short listed were not
    payments to suppliers,
                                                                 approved by the Tender Board before issuing
f ) Staff in the PMU who are responsible for keeping             invitation letter for submission of quotation.
    procurement records should be trained on proper
                                                           e)    Advertisement of bid opportunities: Some
    record keeping.
                                                                 tenders were not given enough time for preparation
      Tanzania Communications                                    of bids as per Third Schedule of GN No.97
        Regulatory Authority                               f)    Publication of awards: The PE did not submit
                                                                 copies of contacts to PPRA and other relevant
Background
                                                                 Authorities as required by Reg. 21 of GN No 97
The audit covered procurements carried out in
the financial year 2007/2008 for goods, works and           g)    Method of procurement: All tenders used
consultancy services. A total of 54 procurements were            authorized methods of procurement in accordance
undertaken during the financial year. The audit team              with the limits of application
reviewed all procurements (including quotations)           h)    Use of standard tender documents: Except for
amounting to Tshs. 1,467,507,984 Pound Sterling                  some tenders which were given short period for
100,023.00 and UD$3454.                                          preparation of bids, most of procurements used
The overall performance of the entity in complying               standard tender documents issued by PPRA,
with the PPA and its Regulations was assessed to be        i)    Record Keeping: There was poor record keeping.
47% computed from thirteen established compliance                Procurement documents were scattered. No
indicators. The Authority performed above average                procurement record system in place which avail
(50% and above) on the indicators for Establishment              complete procurement process from initial to final
and composition of Tender Board, Functioning of                  stage,
AO, TB and PMU; Preparation of Annual Procurement          j)    Quality assurance: There was no inspection or
Plan; compulsory approvals; time for preparation of              acceptance committee as required by Reg.127 and
bids, methods of procurements and complying with                 128 of GN No 97,
as stipulated in the regulations. On the other side, the
performance on the following indicators was below          k)    Contract implementation: There were delays in
average; Establishment and composition of PMU,                   delivery as noted in eighteen contacts and late
Advertisement of bid opportunities; Publication of               payment to suppliers contrary to Reg. Re. 121 to
contract awards; Use of standard tender document;                123 of GN. No. 97.
Records keeping Compliance with; Quality assurance
and compliance with Contract implementation as             Recommendations
stipulated in the regulations.                             In view of the above observations, the provisions of PPA
Key observations                                           and its Regulations must be adhered to and specific
                                                           emphasis should be on the following:
a) Establishment of TB and PMU: The Authority had
                                                                                                 (Continued on page 37)

18                                                              Tanzania Procurement Journal • 28 February 2009
From PPRA

                    PPRA LAUCHES ONLINE
                 PUBLIC PROCUREMENT FORUM
Accessing the forum
The Public Procurement Regulatory Authority (PPRA) has launched an Online Discussion Forum, which is accessible
through the web address http://forums.ppra.go.tz or alternatively by following the ‘public procurement forum’
link available on the Authority’s home page of its website http://www.ppra.go.tz. Membership in this forum is
open to all stakeholders of the Tanzania public procurement and the general public at large.




Why an Online Discussion Forum?
The mandate of PPRA is to ensure that public procurement in Tanzania is conducted in a manner that will bring
about value for money to the Government. In order to achieve its mandate, public procurement need to be
carried out in an open, transparent and fair environment, which calls for participation of various stakeholders. It is
out of this recognition that PPRA decided to take advantage of Information and Communications Technologies
(ICTs) to create this online forum, which will serve as a platform for dialogue on matters of common interest
among stakeholders of public procurement and the public at large. The main focus of discussion will include
issues related to the law governing public procurement in Tanzania (Public Procurement Act Cap 410) and various
tools and services developed by PPRA such as Capacity Building and Advisory Services, system for Checking
and Monitoring Compliance and the Procurement Management Information System. The Authority believes that
through such a forum, stakeholders will share knowledge and experience that will improve public procurement
practices in Tanzania and hence achieve the envisaged Value for Money.

Structure of the forum
To make the forum user-friendly, areas for discussion are divided into the following:
•    Procurement process and management
•    Publication and information resources
•    Checking and monitoring systems
•    Legal framework
•    Capacity building
•    Procurement management information system
•    Procurement of ICT equipment and services
•    General procurement
Users will be able to follow threads of discussions under the above issues and be able to create issues or questions
for discussion; or post their comments on issues under discussion. It is important and is expected that users
will always comply with the terms and condition of the forum, which includes abstaining from use of abusive,
obscene, hateful, threatening, sexually-orientated or any other material that may violate any law.

Why become a member?
Anyone visiting the forum can follow the discussion by only reading the exchange of information. However, to


Tanzania Procurement Journal • 28 February 2009                                                                    19
From PPRA
make full use of the forum, it is advised that one register with the forum so that he become a member and hence
be able to contribute effectively by posting comments and creating topics.

Registration in the forum is through a link provided on the right hand side of the home page.




Applicants are supposed to complete the form with details including their proposed User name and Password.
It is important to read the Terms and Conditions governing this forum before completing the registration form.
After confirmation of registration, members can log on the forum and enjoy the discussion.
Conclusion
Lets us all take advantage of the use of ICTs in the form of the online forum so as to improve procurement practices
in Tanzania. All comments on how to improve this forum are welcome through comments@ppra.go.tz

                                     TOGETHER IT CAN BE DONE
Are you not yet convinced? We have extracted from the forum dialogue on two topics: Evaluation Committee
and on Tender Evaluation to show you the potential of the forum to provide knowledge and platform to share
ideas.




20                                                            Tanzania Procurement Journal • 28 February 2009
From PPRA




Tanzania Procurement Journal • 28 February 2009   21
From PPRA




             Invitation for articles
     Tanzania Procument Journal invites all stakeholders
     and the general public to contribute articles, and/
     or photographs related to public procurement, for
     inclusion in the journal.


22                              Tanzania Procurement Journal • 28 February 2009
From PPRA




Tanzania Procurement Journal • 28 February 2009   23
From PPRA

       REPORT ON THE IMPLEMENTATION OF
       PPRA FUNCTIONS FOR THE FINANCIAL
                YEAR 2007/2008
                                                                 procurement capacity in the country.
INTRODUCTION
                                                           e)    To store and disseminate information on
This brief report contains the performance of the
                                                                 procurement opportunities and tender awards;
Authority for the financial year 2007/2008. It contains
                                                                 and
in brief the achievements attained in the performance
of the Authority’s functions. The report also indicates    f)    To facilitate    resolution     of    procurement
the challenges met in the course of performing the               complaints.
functions and the way forward on how to mitigate           ACHIEVEMENTS FOR THE FINANCIAL
those challenges.
                                                           YEAR 2007/2008
The Public Procurement Regulatory Authority was
established by the PPA, Cap 410 with the responsibility    On overall, PPRA has been able to achieve most of what
to regulate and oversee implementation of PPA by           it set out to do in the FY 2007/08. Notable achievements
PEs. The Act has stipulated in detail the objectives,      include:
functions and powers of the Authority. The mandate         a) Further strengthening of the Authority in terms
of the Authority is to ensure that the procurement               of operating systems, physical assets and human
process in the public sector is open, fair, transparent,         resources which are fundamental for it to carry
effective, efficient, and that provides value for money.          out its mandate under PPA CAP. 410 and its
                                                                 Regulations.
The Authority is governed by the Board of Directors
and its day to day activities are accomplished by the      b) Development and dissemination of various bidding
Chief Executive who is assisted by four Directors and            documents, guidelines and procedural forms for
three Heads of Units and other staff in the following            better carrying out of procurement functions by
divisions/units:                                                 the PEs and bidders.
a)   Finance and Administration Division                   c) Capacity building of PEs, bidders and other
                                                                 procurement stakeholders on procurement
b) Capacity Building and Advisory Services Division;             procedures through various means including tailor
c)   Monitoring and Compliance Division;                         made trainings, workshops, and newspaper and
d) Information Technology Division;                              journal articles. During the period under review
                                                                 a total of 1213 PEs staff attended tailor made
e)   Legal Unit;                                                 trainings organised by PPRA in collaboration with
f)   Internal Audit Unit;                                        the respective PEs, 65 members of MP attended
g) Procurement Management Unit                                   workshops organised by PPRA while 123 other
                                                                 stakeholders attended PPRA’s sensitisation
The core functions of PPRA are provided under Section            workshops.
7 of the Act and can be grouped into six categories as
follows:-                                                  d) Provision of advisory services in various areas
                                                                 aimed at improving procurement performance of
a)   To offer advisory services to public bodies and any         PEs.
     other person.
                                                           e) Monitoring of procurement activities of PEs
b) To monitor and enforce compliance with the Act,               through the implementation of its System of
c)   To issue standard bidding documents and                     Checking and Monitoring Procurement (SCMP)
     guidelines for the better carrying out of                   activities; visiting PEs to check out compliance and
     procurement activities,                                     carrying out of procurement audits. During the
                                                                 period under review a total of 79 PEs were trained
d) To implement measures aimed at building
                                                                 on the use of SCMP; 146 PEs were visited by PPRA
                                                                                                 (Continued on page 33)

24                                                              Tanzania Procurement Journal • 28 February 2009
                             PROCUREMENT OPPORTUNITIES
          Procurement Opportunities
This section provides a summary of tender opportunities available in the Procuring Entities (PEs). Detailed
tender adverts can be obtained on the PPRA’s website and further details can be requested from the appropriate
Procuring Entities. Bidders are required to confirm the information provided hereunder with the respective
Procuring Entities.
                CONSULTANCY                              Name of PE: Tanzania Electric Supply Company
Name of PE: Tanzania Electric Supply Company             Bid No and FY: PA/001/09/HQ/C/24
Bid No and FY: PA/001/08/HQ/C/026                        Tender Name: EOI Provision of consultancy for
Tender Name: EoI for the provision of Consultancy        design and rehabilitation of Tanesco head office
services for the study of noise level pollution,         (umeme park), Building along Morogoro road
vibrations and gas emission effects to human being       Ubungo area Dar es salaam.
and other structures in the Neighborhood of 100MW        Source of Fund: Government of Tanzania
New Ubungo gas plant .                                   Eligible Firms: National and International
Source of Fund: Government of Tanzania                   Method of Procurement: ICB
Eligible Firms: National and International               Price of Bid Document: N/A
Method of Procurement: ICB                               Contact Address: Tender Board, TANESCO Head
Price of Bid Document: N/A                               office-Umeme Park Building, Ubungo-Morogoro
Contact Address: Tender Board, TANESCO Head              Road, Third Floor, Room No.305, and P.O.Box 9024,
office-Umeme Park Building, Ubungo-Morogoro               Dar es Salaam.
Road, Third Floor, Room No.305, P.O.Box 9024, Dar es     Deadline for Submission: Tuesday 6th March, 2009
Salaam.                                                  on or before 14:30hrs
Deadline for Submission: 27th March, 2009 on or
before 14:30hrs                                          Name of PE: Musoma urban water supply and
                                                         sewerage authority.
 Name of PE: Tanzania Electric Supply Company            Bid No and FY: No. Muwasa (WSDP) /2008/2009/01.
 Bid No and FY: PA/001/08/HQ/C/222                       Tender Name: Provision of consultancy services for
 Tender Name: EOI Provision of consultancy               detailed design, preparation of tender documents
 for design/rehabilitation/modification and               and supervision of construction works for
 construction of Tanesco Regional office at Arusha.       improvement of water supply services and sewerage
 Source of Fund: Government of Tanzania                  system in Musoma Municipality and water supply
 Eligible Firms: National and International              services in Mugumu Tarime and Bunda Township.
 Method of Procurement: ICB                              Source of Fund :World Bank
 Price of Bid Document: N/A                              Eligible Firms: National
 Contact Address: Tender Board, TANESCO Head             Method of Procurement: NCB
 office-Umeme Park Building, Ubungo-Morogoro              Price of Bid Document: N/A.
 Road, Third Floor, Room No.305, P.O.Box 9024, Dar es    Contact Address: The managing Director , Musoma
 Salaam.                                                 Urban Water and Sewerage Authority
 Deadline for Submission: Tuesday 6th March, 2009        Deadline for Submission: Monday 2nd March, 2009 at
 on or before 14:30hrs                                   or before 10:00 hrs.
Name of PE: Prime minister’s office
                                                         Name of PE: Ministry of finance and economic affairs,
Bid No and FY: ME/022/2008/09/C.11                       Zanzibar.
Tender Name: EOI for the provision of technical          Bid No and FY:No.2 of 2008/2009
assistance to support the implementation of the          Tender Name:EOI Provision of consultancy services
local government reform Programme(D & D )                on reviewing 2004 consultant report on the needs
Source of Fund: Development Partners                     assessment of the department of external finance
Eligible Firms: National and International               and designing of an aid coordination mechanism in
                                                         Zanzibar.
Method of Procurement: ICB                               Eligible Firms: Royal Norwegian Government
Price of Bid Document: N/A                               Method of Procurement: ICB
Contact Address: The permanent secretary,                Price of Bid Document: N/A
Prime minister’s office, P.O.Box 1923, Dodoma,            Contact Address: Coordinator of PFMG PROGRAM,
Tanzania.                                                Ministry of finance and economic affairs, P.O.Box.
Deadline for Submission: Friday 20th March,              1154/840, Zanzibar.
                                                         Deadline for Submission: Friday 18th March, 2009 on
2009 on or before 10:00hrs.                              or before 10:00hrs.

Tanzania Procurement Journal • 28 February 2009                                                              25
                             PROCUREMENT OPPORTUNITIES

Name of PE: Prime Minister’s office.                     Name of PE: Ministry of Justice and Constitutional
                                                        Affairs
Bid No and FY: No.16 OF 2008/2009
                                                        Bid No and FY: LSRP/2008-09/28/C
Tender Name: Supply of various software & hardware
for Tanzania commission for aids grant no.H059 TA.      Tender Name: EOI for consultancy Services to
                                                        undertake Mid-Term Review of the Legal Sector
Source of Fund: World Bank
                                                        Reform Programme.
Eligible Firms: National and International
                                                        Source of Fund: DANIDA, SIDA, CIDA.
Method of Procurement: ICB
                                                        Eligible Firms: National and International
Price of Bid Document: N/A
                                                        Method of Procurement: ICB
Contact Address: The secretary, Tanzania
                                                        Price of Bid Document: N/A
commission for aids tender board, P.O.Box 76987.Dar
es Salaam, Tanzania.                                    Contact Address: The secretary, Ministerial Tender
                                                        Board, Ministry of Justice and Constitutional Affairs,
Deadline for Submission: Friday 20th March, 2009 on
                                                        P.o.box 9050, Dar es Salaam.
or before 10:00hrs.
                                                        Deadline for Submission: Wednesday 18th March,
                                                        2009 on or before 10.00hrs.
Name of PE: Public Service Pension Fund.
Bid No and FY: PA/005/2008-09/G/24                      Name of PE: Ministry of livestock development and
                                                        Fisheries.
Tender Name: EOI for the supply and install the voice
over internet protocol ( VoIP)                          Bid No and FY:
Source of Fund: Public service pension fund             Tender Name: EOI for Consultancy services:
                                                        Banchmaking the hides, skins and leather sectors.
Eligible Firms: National and International
                                                        Source of Fund: Government of Tanzania.
Method of Procurement: ICB
                                                        Eligible Firms: National and International
Price of Bid Document: N/A                              Method of Procurement: ICB
Contact Address: The secretary of tender board,         Price of Bid Document: N/A
Public Service Pension Fund P.O.Box 4843, Dar es
                                                        Contact Address: Permanent Secretary, Ministry of
Salaam, Tanzania.                                       livestock development and Fisheries. P.o Box 9152,
Deadline for Submission: Friday 27th March, 2009 on     Dar es Salaam.
or before 14.30hrs.                                     Deadline for Submission: 21st May, 2008 on or
                                                        before 2.00hrs.


Name of PE: Prime minister’s office                      Name of PE: National Ranching Company Limited.
Bid No and FY:                                          Bid No and FY: 2008/2009
Tender Name: EOI for the provision of events            Tender Name: EoI for the provision of Consultancy
Management Services for Tanzania National Business      Service for Preparation of feasibility study for the
Council                                                 establishment of modern abattoir at Ruvu Ranch
                                                        Coast Region
Source of Fund: Government of Tanzania
                                                        Eligible Firms: National/International
Eligible Firms: National and International
                                                         Source of fund: Government of Tanzania.
Method of Procurement: ICB
                                                        Method of Procurement: NCB
Price of Bid Document: N/A
                                                        Price of Bid Document: Tshs. 20,000
Contact Address: The secretary Tender Board, Prime
Minister’s Office, P.o.Box 3021, Dar es Salaam.          Contact Address: The General Manager, National
                                                        Ranching Company Limited, P.o. Box 9113, Dar es
Deadline for Submission: Friday 10th March, 2009 on
                                                        Salaam
or before 10.00hrs.
                                                        Deadline for Submission: Monday 26th, 2009 on or
                                                        before 2.00:pm.


26                                                        Tanzania Procurement Journal • 28 February 2009
                             PROCUREMENT OPPORTUNITIES

Name of PE: Prime Minister, Office.
                                                        Name of PE: Tanzania Electric Supply Company LTD.
Bid No and FY: 2008/2009
                                                        Bid No and FY:PA/001/09/HQ/N/016
Tender Name: EoI for the provision of event
management services for Tanzania National Business      Tender Name :Provision of services
Council                                                 Source of Fund :Government of Tanzania
Eligible Firms: National/International                  Eligible Firms: National
 Source of fund: Government of Tanzania.
                                                        Method of Procurement: NCB
Method of Procurement: NCB
                                                        Price of Bid Document: Tshs. 100,000.
Price of Bid Document: Tshs. 20,000
                                                        Contact Address: Secretary, Tanesco Tender Board, P.
Contact Address: Secretary, Ministerial Tender Board,
                                                        O. BOX 9024, DAR ES SALAAM.
Prime minister, Office P.o. Box 3021, Dar es Salaam
                                                        Deadline for Submission: 6th March, 2009 at or before
Deadline for Submission: Tuesday 10th, March 2009
                                                        14:30 hours
on or before 10.00:pm.


              Non -Consultancy                          Name of PE: Tanzania National Parks (TANAPA)
                                                        Bid No and FY: 10 of 2005/2006.
Name of PE: Tanzania Posts Corporation.                 Tender Name: Purchase & Removing of teak (Tectona
Bid No and FY: PA/091/2008-9/HQ/N/01                    grandis) trees.
Tender Name: Marketing,letting,and Management           Source of Fund: Government of Tanzania.
of Posta House along Ohio street/Ghana Avenue           Eligible Firms: National and International
and old Post Office Building along Sokoine Drive/        Method of Procurement: NCB
Mkwepu street in Dar es Salaam.                         Price of Bid Document: 100,000/=
Source of Fund :Government of Tanzania                  Contact Address: The Secretary, TANAPA Tender
Eligible Firms: National                                Board, P.o.box 3134, Arusha.
Method of Procurement: NCB                              Deadline for Submission: 09th April, 2009 on or before
                                                        14.00hrs.
Price of Bid Document: Tshs. 100,000.
Contact Address: Secretary, Tender Board, Tanzania                           GOODS
Posts Corporation, P.O.Box.9551, Dar es Salaam.
Deadline for Submission: 6th March, 2009 at or          Name of PE: National Board of Accountants and
before 14.30 hours                                      Auditors (NBAA)
                                                        Bid No and FY: Tender No.5 of 2008/2009.
Name of PE: Tanzania Ports Authority.                   Tender Name: Supply, Installation and Testing of
Bid No and FY:NOTICE NO:TPA//MZA/01/09                  Computers, Uninterrupted Power Supply (UPS) and
Tender Name :Provision of services                      Printers.
Source of Fund :Government of Tanzania                  Source of Fund :Government of Tanzania
Eligible Firms: National                                Eligible Firms: National
Method of Procurement: NCB                              Method of Procurement: NCB
Price of Bid Document: Tshs. 50,000.                    Price of Bid Document: Tshs. 50,000.
Contact Address: Secretary, Ports Tender Board,         Contact Address: The Secretary, NBAA Tender Board,
Tanzania Ports Authority, P.O.Box.3100, Dar es          Mhasibu House, P.O.Box 5128,Dar es Salaam
Salaam.                                                 Deadline for Submission: Friday 10th March, 2009 at
Deadline for Submission: 10th March, 2009 at or         or before 1000 hrs
before 10:30 hours




Tanzania Procurement Journal • 28 February 2009                                                             27
                              PROCUREMENT OPPORTUNITIES

Name of PE: Ministry of finance and economic affairs,
Zanzibar.                                                 Name of PE: Public service pension fund
Bid No and FY:No.1 of 2008/2009                           Bid No and FY: PA/005/2008-09/G/15
Tender Name: Supply of computers, server and its
                                                          Tender Name: Supply and Implementation of self
accessories.
Eligible Firms: Royal Norwegian Government                service kiosk project.
Method of Procurement: ICB                                Source of Fund: Government of Tanzania
Price of Bid Document: 50,000                             Eligible Firms: National and International
Contact Address: Permanent Secretary, Ministry of
                                                          Method of Procurement: ICB
finance and economic affairs, P.o.box. 1154, Zanzibar.
Deadline for Submission: Friday 18th March, 2009 on       Price of Bid Document: N/A
or before 10:00hrs.                                       Contact Address: The secretary of tender board,
                                                          Public Service Pension Fund P.O.BOX 4843, Dar es
                                                          Salaam, Tanzania.
Name of PE: Ministry of water and irrigation.
Bid No and FY:ME – 011/2008-2009/G/02                     Deadline for Submission: Friday 27th March, 2009 on
Tender Name: Supply of automatic Weather stations         or before 14.30hrs.
and standard Rain Gauges
Eligible Firms: Development Partners
Method of Procurement: ICB                                Name of PE: Tanzania Commission for Aids
Price of Bid Document: 100,000/=
                                                          (TACAIDS).
Contact Address: Ministerial tender board, Block L,
Room 4, Ministry of Water and irrigation, P.o.box 9153,   Bid No and FY:.16 of 2008/2009
Dar es Salaam.                                            Tender Name: Supply of various software for
Deadline for Submission: Friday 17th April, 2009 on or    Tanzania Commission for Aids.
before 10:00hrs.
                                                          Source of fund: International Development
                                                          Eligible Firms: Association.
Name of PE: Ministry of water and irrigation.             Method of Procurement: ICB
Bid No and FY:ME – 011/2008-2009/G/03
                                                          Price of Bid Document: 100,000/=
Tender Name: Supply of water resources Monitoring
equipment for MoWI and BWOs                               Contact Address: The secretary, Tanzania
Eligible Firms: Development Partners                      Commission for Aids Tender Board, P.o. Box 76987,
Method of Procurement: ICB                                Dar es Salaam.
Price of Bid Document: 100,000                            Deadline for Submission: Monday 23rd, March, 2009
Contact Address: Ministerial tender board, Block          on or before 10:00hrs.
L,Room 4, Ministry of Water and irrigation,P.o.box
9153, Dar es Salaam.
Deadline for Submission: Friday 17th April, 2009 on
or before 10:00hrs.                                       Name of PE: Tanzania Commission for Aids
                                                          (TACAIDS).
Name of PE: Ministry of water and irrigation.             Bid No and FY:16 of 2008/2009
Bid No and FY:ME – 011/2008-2009/G/04                     Tender Name: Supply of various software & for
                                                          Tanzania Commission for Aids grant No. H059 TA.
Tender Name: Supply of groundwater and Land
Survey Equipment; and Portable Water quality              Eligible Firms: National/International
Analysis Kits for MoWI and BWOs                            Source of fund: International Development
Eligible Firms: Development Partners.                     Association.
Method of Procurement: ICB                                Method of Procurement: ICB
Price of Bid Document: 100,000                            Price of Bid Document: 100,000
Contact Address: Ministerial tender board, Block          Contact Address: The Secretary, Tanzania
L, Room 4, Ministry of Water and irrigation, P.o.box      Commission for Aids Tender Board, P.o. Box 76987,
9153, Dar es Salaam.                                      Dar es Salaam.
Deadline for Submission: Friday 17th April, 2009 on       Deadline for Submission: Monday 23rd, March 2009
or before 10:00hrs.                                       on or before 10:00hrs.



28                                                          Tanzania Procurement Journal • 28 February 2009
                            PROCUREMENT OPPORTUNITIES

                                                       Name of PE: Vocational Education Training Authority.
Name of PE: Tanzania Commission for Aids               Bid No and FY: 2008/2009
(TACAIDS).                                             Tender Name: Procurement of various goods and
Bid No and FY: 15 of 2008/2009                         provision of various services
                                                       Eligible Firms: National/International
Tender Name: Supply of computers and various ICT        Source of fund: Government of Tanzania.
equipment for Tanzania Commission for Aids grant       Method of Procurement: NCB
no. H059.                                              Price of Bid Document: Tshs. 20,000
Source of fund: International Development              Contact Address: The Secretary, Regional Director,
Eligible Firms: International Development              VETA Northern Tender , P.o. Box 1738, Moshi
                                                       Deadline for Submission: Monday 26th, 2009 on or
Association.
                                                       before 2.00:pm.
Method of Procurement: ICB
Price of Bid Document: 100,000                         Name of PE: Bid No and FY: Bank of Tanzania.
Contact Address: The secretary, Tanzania               Tender Name: Invitation for the registration of local
Commission for Aids Tender Board, P.o. Box 76987,      suppliers of goods and services for the BOT Arusha
Dar es Salaam.                                         Branch for the year 2009/2010.
                                                       Source of Fund: Bank Of Tanzania
Deadline for Submission: Monday 23 March, 2009
                                                       Method of Procurement: National
on or before 10:00hrs.
                                                       Price of Bid Document: N/A
                                                       Contact Address: Branch director, Bank of Tanzania,
                                                       P.o.box 3043, Arusha.
Name of PE: Ministry of Livestock Development and      Deadline for Submission: 31st March 2009, at or
Fisheries.                                             before 12.00 noon.
Bid No and FY:ME/021/2008/2009/HQ/G/14
Tender Name: Supply of outboard engines for patrol     Name of PE: Bid No and FY: Ministry of water and
boats.                                                 Irrigation.
                                                       Tender Name: Supply of Pumping Test Equipment for
Source of fund: International Development              MoWI and BWOs.
Eligible Firms: National/International                 Source of Fund: Development Partners
Method of Procurement: ICB                             Method of Procurement: ICB
Price of Bid Document: 50,000                          Price of Bid Document:Tshs. 100,000/=
                                                       Contact Address: The Secretary, Ministerial Tender
Contact Address: The Secretary, Ministerial Tender
                                                       Board, and Ministry of water and Irrigation. P.o.Box
Board, P.o.box 9152, Dar es Salaam.
                                                       9153, Dar es Salaam.
Deadline for Submission: Monday 24 March,, 2009        Deadline for Submission: 17th April, 2009, at or
on or before 10:00hrs.                                 before 10.00 am.
                                                                            WORKS
Name of P: Ministry of Finance and Economic Affairs.   Name of PE: Morogoro Water And Sewerage
Bid No and FY:ME/004/2008-2009/HQ/G/11                 Authority. Water sector and development
                                                       programme
Tender Name: Supply of various books.
                                                       Bid No and FY: AE 038/W/03/FY/ OF 2008-09.
Eligible Firms: National/International                 Tender Name: Construction of Water Supply Works
Source of fund: Government of Tanzania                 for Gairo Town.
Method of Procurement: NCB                             Source of Fund :Development Partners
Price of Bid Document: 50,000                          Eligible Firms: International
                                                       Method of Procurement: ICB
Contact Address: The secretary, Ministerial Tender
                                                       Price of Bid Document: Tshs. 100,000.
Board, P.o.box 9111, Dar es Salaam.
                                                       Contact Address: The Secretary, MORUWASA Tender
Deadline for Submission: Monday 24 march, 2009         Board, Morogoro Urban Water Supply and Sewerage
on or before 10:00hrs.                                 Authority. Box 5476, Morogoro, Tanzania.
                                                       Deadline for Submission: Tuesday 24th March, 2009
                                                       at or before 1000 hrs


Tanzania Procurement Journal • 28 February 2009                                                          29
                            PROCUREMENT OPPORTUNITIES

                                                       Name of PE: Morogoro Water And Sewerage
Name of PE: Tanroads - Singida
                                                       Authority. Water sector and development
Bid No and FY: AE/001/2008-2009/SG/W/032               programme
Tender Name: Routine/ recurrent maintenance works      Bid No and FY: AE 038/W/05/FY of 2008-09.
(PAVED) along Dodoma border-Singida Town trunk
                                                       Tender Name: Construction of Water Supply Works
road (T003).
                                                       for Mvomero Town.
Source of Fund: Government of Tanzania
                                                       Source of Fund :Development Partners
Eligible Firms: National and International
                                                       Eligible Firms: International
Method of Procurement: ICB
                                                       Method of Procurement: ICB
Price of Bid Document: Tshs. 50,000
                                                       Price of Bid Document: Tshs. 100,000.
Contact Address: secretary, Delegated TANROADS
                                                       Contact Address: The Secretary, MORUWASA Tender
Regional tender board, P.O.BOX 6,Singida, Tanzania.
                                                       Board, Morogoro Urban Water Supply and Sewerage
Deadline for Submission: Friday 10th March, 2009 on    Authority. Box 5476, Morogoro, Tanzania.
or before 10.00hrs.
                                                       Deadline for Submission: Tuesday 24th March, 2009
                                                       at or before 1000 hrs
Name of PE: Dodoma Water Supply And Sewerage
Authority. Water sector and development                Name of PE: Tanroads - Singida
programme                                              Bid No and FY: AE/001/2008-2009/SG/W/033
Bid No and FY: Duwasa/2008/2009/02                     Tender Name: Routine/ recurrent maintenance
Tender Name: Construction of Water Supply Works        works (PAVED) along Singida- Tabora border trunk
for Kibaigwa town.                                     road (T003).
Source of Fund :Development Partners                   Source of Fund: Government of Tanzania
Eligible Firms: International                          Eligible Firms: National and International
Method of Procurement: ICB                             Method of Procurement: ICB
Price of Bid Document: Tshs. 100,000.                  Price of Bid Document: 50,000
Contact Address: The Secretary, DUWASA Tender          Contact Address: secretary, Delegated TANROADS
Board, Dodoma Urban Water Supply and Sewerage          Regional tender board, P.O.BOX 6, Singida, Tanzania.
Authority. Box 431, Dodoma, Tanzania.
                                                       Deadline for Submission: 10th March, 2009 on or
Deadline for Submission: Tuesday 24th March, 2009
                                                       before 10.00hrs.
at or before 1000 hrs
                                                       Name of PE: Tanroads - Singida
Name of PE: Morogoro Water And Sewerage Authority.     Bid No and FY: AE/001/2008-2009/SG/W/034
Water sector and development programme                 Tender Name: Rehabilitation works between KM 163
Bid No and FY: AE 038/W/04/FY/ OF 2008-09.             + 800 – KM 186 + 300 along Rungwa-itigi-Mkiwa
Tender Name: Construction of Water Supply Works        Trunk Road (T022)
for Kilosa Town.                                       Source of Fund: Government of Tanzania
Source of Fund :Development Partners                   Eligible Firms: National and International
Eligible Firms: International                          Method of Procurement: ICB
Method of Procurement: ICB
                                                       Price of Bid Document: N/A
Price of Bid Document: Tshs. 100,000.
                                                       Contact Address: secretary, Delegated TANROADS
Contact Address: The Secretary, MORUWASA Tender        Regional tender board, P.O.BOX 6, Singida, Tanzania.
Board,Morogoro Urban Water Supply and Sewerage
Authority. Box 5476, Morogoro, Tanzania.               Deadline for Submission: Friday 24th March, 2009 on
                                                       or before 10.00hrs.
Deadline for Submission: Tuesday 24th March, 2009 at
or before 1000 hrs



30                                                       Tanzania Procurement Journal • 28 February 2009
                             PROCUREMENT OPPORTUNITIES

Name of PE: Tanroads - Singida
Bid No and FY: AE/001/2008-2009/SG/W/035               Name of PE: Tanzania Ports Authority
Tender Name:Construction of new drainage structures    Bid No and FY: AE/016/2008-09/2
between chemichemi-sibiti along ulemo-gumanga-         Tender Name: Rehabilitation of shed roofs for sheds
sibiti regional road (R424).                           no. 2 and 4 at Mtwara port.
Source of Fund: Government of Tanzania                 Eligible Firms: National
Eligible Firms: National and International             Source of fund: Local Government Capital
Method of Procurement: ICB                             Development
Price of Bid Document: 100,000                         Method of Procurement: NCB
Contact Address: secretary, Delegated TANROADS         Price of Bid Document: Tshs. 50,000.
Regional tender board, P.O.BOX 6, Singida, Tanzania.   Contact Address: Director General, Tanzania Ports
Deadline for Submission: Friday 24th March, 2009 on    Authority, P.o. Box 9184, Dar es Salaam.
or before 10.00hrs.                                    Deadline for Submission: 19th March, 2009 at or
                                                       before 10:00 hrs.

Name of PE: Misungwi District Council
Bid No and FY: MDC/CTB/16/2008/2009 and MDC/
CTB/17/2008/2009                                       Name of PE: Misungwi District Council
Tender Name: Construction of Misungwi District         Bid No and FY: MDC/CTB/18/2008/2009
Council Buildings.                                     Tender Name: Improvement of Misungwi Bus stand.
Source of Fund: UNDP/UNCDF.                            Source of Fund: UNDP/UNCDF.
Eligible Firms: National and International             Eligible Firms: National and International
Method of Procurement: NCB                             Method of Procurement: ICB
Price of Bid Document: Tshs. 50,000/=                  Price of Bid Document: 50,000
Contact Address: Secretary Council Tender Board,       Contact Address: Secretary Council Tender Board,
Misungwi district council, P.o.Box 20, Misungwi.       Misungwi District Council, P.o.Box 20, Misungwi.
Deadline for Submission: Wednesday 24th March,         Deadline for Submission: Wednesday 24th March,
2009 on or before 10.00hrs.                            2009 on or before 10.00hrs.


Name of PE: Bagamoyo District council
Bid No and FY: 42/2008/2009                            Name of PE: Muhimbili Orthopedics Institute (MOI).
Tender Name: Rehabilitation of OPD building, ash       Bid No and FY: PA-008/2008/2009/W/20.
pit and incenerator at chalinze health centre in       Source of Fund: Ministry of Health and Social
bagamoyo district, coast region.                       Welfare.
Source of Fund: Government of Tanzania.                Eligible Firms :National/International
Eligible Firms: National and International             Method of Procurement: National
Method of Procurement: NCB                             Price of Bid Document:Tshs. 100,000/=
Price of Bid Document: 50,000                          Contact Address: Executive director, Muhimbili
Contact Address: Secretary, Bagamoyo District          Orthopedic Institute,
council tender board, P.o.Box 59, Bagamoyo.            P.o. Box 65474, Dar es Salaam.
Deadline for Submission: Wednesday 11th March,         Deadline for Submission: 31st March .2009, at or
2009 on or before 10.30hrs.                            before 10:00 am.



Tanzania Procurement Journal • 28 February 2009                                                            31
Corruption-free
Procurement
Delivers Value for
Money to the Public
 LET’S JOIN HANDS TO CREATE A
 CORRUPTION-FREE PUBLIC
 PROCUREMENT REGIME


 TOGETHER IT CAN BE DONE
(Continued from page 24)

From PPRA
    staff to monitor and advise on their procurement            due to budgetary constraints.
    processes; and 70 PEs were audited.                    d) Low Compliance Level with the Act: Although
f ) Carrying out investigations on 15 cases of                some PEs are putting a lot of effort to improve their
    allegations on mis-procurement as part of                 procurement system, many are still performing
    its responsibility to administer and enforce              below average.This is attributed to lack of adequate
    compliance with PPA CAP. 410 and the Regulations          and qualified procurement staff in the PMU’s.
    and guidelines issued under it.
g) Establishment of a bi- monthly Tanzania                 PROSPECTS FOR THE FINANCIAL
    Procurement Journal aimed at providing
    procurement stakeholders with vital information        YEAR 2008/2009
    on procurement activities in the country.              In 2008/09, the Authority will continue to consolidate
h) Rolling out of Procurement Management                   all the achievements that have been made so far and
    Information System to 66 PEs in which 95               shall ensure that all programmes and systems that have
    participants attended training on how to use the       been developed are properly implemented and/or
    system.                                                rolled out to PEs. The following are the major activities
i) Organising successfully the third meeting of the        that will be undertaken:
    OECD-DAC JV on Procurement which was attended          (a) Implementing various strategies and tools
    by 85 foreign and 73 local participants                    that have been developed; and monitor their
                                                               effectiveness in improving procurement practice
CHALLENGES                                                     in the country. This includes implementation of
Despite of the recorded achievements, the Authority            PCBS and SCMP, and rolling out of the PMIS. In
faced a number of challenges during this Financial             this regard 1500 PE’s staff shall be trained on
Year. Notable ones include the following:-                     various aspects of procurement, SCMP shall be
                                                               rolled out to 100. PEs, procurement audit of 90
a) Absence of a permanent office building: The                  PEs and 150 PEs will be trained on the Use of
   Authority’s current offices are at the PPF Tower             PMIS.
   building which is very expensive and therefore
   not sustainable in the long run. A plot at Kurasini     (b) Finalisation the preparation and start the
   area has been provided to PPRA by the Ministry              implementation of various systems and strategies
   of Finance and Economic Affairs and efforts are             under preparation. These include the Medium
   underway to prepare proposals on how to develop             Term Strategic Plan, System for Procurement of
   the plot.                                                   Common Use Items, and Public Procurement Anti-
                                                               Corruption Strategy.
b) Financial Constraints: Funding of Authorities
   operations still remains a challenge. Given the         c)   Computerisation of PPRA’s systems including
   importance of achieving value for money in public            accounting, payroll and human resources systems.
   procurement, there is a need, in the long run to find    (d) Implement further reforms in the identified
   a funding mechanism which will be fully dedicated           areas including amendment of the Act and the
   to support procurement reforms, capacity building           Regulations to ensure that procurement practice
   and monitoring.                                             is free of inefficiency, abuse, corruption and offers
c)   Increased workload: In response to procurement            value for money to the public.
     audits and investigations carried out by PPRA         e)   Carrying out feasibility study on various legal,
     more PEs have become aware of the importance               technical, economical and financial issues for the
     of carrying out procurement in accordance                  introduction of e-procurement in the country.
     with the Law. This has increased the demand of
     PPRA services and this has put a lot of pressure      (f ) Marketing the various developed strategies to
     to deliver given the current staff compliment              potential Development Partners with keen interest
     of the Authority. The Board had approved the               in procurement reforms for possible support and
     employment of 22 staff on temporary basis while            funding which is very much required if significant
     awaiting the revision of the organization structure        progress is to be made in strengthening the
     and manning levels. This has not been possible             procurement system in the country.


Tanzania Procurement Journal • 28 February 2009                                                                  33
Bidder’s Corner

                 Tips for Preparing Responsive Bids
     •   Ensure that you have read and understood the contents of the bidding document
         and whether you are able to submit a responsive and a compliant bid.
     •   List down all issues that you need to seek clarifications from the Client.
     •   Ensure that your bid is complete, properly filled, and properly signed.
     •   Make sure that you submit all the documents required in the bid.
     •   Ensure that the bid security or bid securing declaration is furnished.
     •   Ensure that you meet eligibility requirements.
     •   Ensure that goods to be supplied are responsive to eligibility criteria.
     •   For Goods, ensure that a list of essential spare parts and prices is given.
     •   Ensure that item by item commentary of the purchasers’ technical specification
         is given.
     •   Ensure that your bid price is in accordance to the Instructions to Bidders.
     •   Ensure that you are in agreement with the provided period of validity of bids.
     •   Ensure that you are in agreement with the proposed delivery schedule for goods
         and the proposed construction period for works.
     •   Make sure that you are aware of the criteria to be used for the evaluation,
         comparison of bids and post-qualification of bidder and ensure compliance.
     •   Ensure that your proposed payment schedule is in conformity with the General
         Conditions of Contract.
     •   Ensure that you are aware of the contents of the General Conditions of Contract
         and Special Conditions of Contract and their cost implication during the execution
         of the contract.
     •   Check that your bid is properly addressed and sealed.
     •   Ensure that your bid is submitted at the right time and at the correct address.
     •   Ensure that you are not engaged in corrupt or fraudulent practices.
     •                                                                          .
         And finally ensure that you are ware of “Review of Procurement Decisions”


     Note:
     This is just an extract from the detailed documents containing tips on how to prepare
     responsive bids available on the PPRA’s website (www.ppra.go.tz).



34                                                   Tanzania Procurement Journal • 28 February 2009
                             The role of Infrastructure in
                               Economic Development
                                                     Dr. Clemence Tesha,
                                Registrar, National Board for Materials Management (NBMM)


                  Introduction                                      Infrastructure and economic
This paper narrates in brief the role of infrastructure
in economic development. It further attempts to                             development
enlighten the reader on the role played in economic           At the outset, two main groups of infrastructure namely
development by different groups of infrastructure such        economic and social are witnessed to play a key role in
as social, economic and basic. Some real examples and         the development indicators. An attempt will be made to
empirical studies have been incorporated in the paper         distinguish their diverse roles in economic development
to emphasize the contribution of infrastructure in            basing on their uniqueness. Infrastructures are basic
economic development or growth to the developing              essential facilities and services that need to be put in
countries like Tanzania.The paper concludes by a remark       place to enable economic growth and development
which cements on the importance of infrastructure and         to occur. The economic growth and development can,
indeed without investing in infrastructure, economic          as well, be facilitated and accelerated by the presence
development would have been insignificant or would             of adequate infrastructure in all the production sector
go at snail pace.                                             of the economy. In event the infrastructures are not
                                                              enough or not rationally distributed or not provided
                                                              to some of the important sectors of the economy,
             Definition of terms                               development becomes difficult.
In the context of this paper:
                                                              Economic infrastructure are those which facilitate
Economic development is used to mean, the economic            and stimulate economic growth and development
aspect of social change related to development of             and they include; power, telecommunication, piped
economic wealth of countries or regions for the well-         water supply, sanitation and sewage systems, solid
being of their inhabitants. However, from a policy            waste collection and disposal systems, and piped gas.
perspective, economic development is differently              Others include public works such as roads, major dams
defined as efforts that seek to improve the economic           and canal works for irrigation and drainage. Transport
well-being and quality of life for a community by             projects like urban and interurban railways, seaports,
creating and or retaining jobs and supporting or              waterways and airports are some of the many examples
growing incomes and the tax base. In other words, it          of economic infrastructure.
focuses on improvements in a variety of economic              In recent years, these economic infrastructures
indicators such as literacy rate, life expectancy and         play a significant role in economic development of
poverty rates reduction.                                      many countries. Where development of economic
                                                              infrastructure follows a rational, well coordinated and
Role in oxford dictionary and in the Internet, it is          harmonized path, economic growth and development
defined as capacity, position, responsibility, duty, part or   will receive a big boost. Good examples of countries
character one takes, the actions and activities assigned to   which have benefited by this fact include Japan
or required or expected of a person or group.(reference.      and Korea. On the other hand, however, economies
com :accessed on 28.1.2009 at 9.00 am)                        where growth of infrastructure has not followed
                                                              such a rational and coordinated path, the economic
Infrastructure is the fundamental facilities and systems      growth and development are stunted. Examples of
serving a country, city or area as transportation,            economies of this category can be found in African
communication system, power plants and schools. It            and other developing countries. Obame (2000)1,
can also be said to be the basic facilities, services and     Ambassador of Gabon to Spain while contributing a
installations needed for the functioning of a community       paper titled “Overview of investment and financing to
or society such as transportation and communication           Africa: challenges and risk management” in Economic
systems, water and power lines, road network, railways,       Development Conference, said, “The NEPAD vision
harbours, airports and public institutions including          of integrating hard and soft infrastructure includes
schools post offices and prisons. (reference.com :
accessed on 28.1.2009 at 9.30 a.m.).                          1 Jean-Christian Obame, Overview of investment and financing to Africa:
                                                              challenges and risk management: Conference paper presented to group of
                                                              African Ambassadors in Tokyo, 2000


Tanzania Procurement Journal • 28 February 2009                                                                                   35
transport and energy among others, as vital component;                 production makes firms to enjoy economies of
these are aimed to promoting strong economic growth                    scale, i.e. to produce at lower production cost per
          .
in Africa” He further pointed out that African economic                unit of output produced. The increased output
growth is influenced by many factors including                          and reduced average costs have an anti-inflation
infrastructure and that low infrastructure development                 impact, that is, it causes prices of goods to fall.
plays an important role in the process. He stressed that           (d) With the fall in domestic price level as discussed
for Africa to grow economically and to catch up with                   above, the country’s exports become competitive
other regions in the world; disparity in infrastructure                in the international market. This will ensure an
development has to be seriously addressed. Lack of                     improved balance of trade, balance of payments
adequate infrastructure has limited Africa’s economic                  and less foreign debt burden.
and social growth. Weaknesses in infrastructure have
                                                                   (e) Provision of adequate infrastructure in the
also affected Africa’s competitiveness in external
                                                                       commercial sector e.g. roads and telecommunica-
markets. A research by Oliver and Sichel (2001)2 indicated
                                                                       tion facilitates trade to be conducted smoothly
that a significant degree of the current productivity
                                                                       thereby improving the economic condition of par-
boom can be explained by development in information
                                                                       ticipants in that sector.
technology as one of infrastructure facilities.This means
that economic development depends on appropriate
                                                                   Social infrastructures are the ones which must be
infrastructure. Thus economic infrastructure plays the
                                                                   provided by public hands and are very important for
following roles:-
                                                                   development of a country. Education and health are
(a) It provides services that are part of consumption              examples of social services which the private hand can
     bundle to the society. For example, roads and                 not provide in the required or adequate quantity and
     sea ports enable the society to transport their               quality. In such cases it is imperative for the government
     products to markets which in turn, means revenue              to provide financial and other complementary
     or increase in national income;                               resources for the take off of such infrastructural
(b) Large-scale expenditure for infrastructure                     projects. Rostow(1991) 3, an economic historian who
     development increase aggregate demand and                     studied economic growth described the pre-condition
     provides stimulus to the economy through the                  he thought necessary for a country today to “take off”    .
     multiplier effect;                                            His focus was on market economies where he thought
(c) It serves as an input in the production sector where           development would occur much as it did in industrial
     it increases productivity and hence increased                 nations without significant government intervention.
     output/materials product; and                                 He pointed out four preconditions that provide general
                                                                   setting in which development can occur. These were;
(d) There is efficient and cost effective conveyance of
                                                                   A budding middle class of entrepreneurs; A literate
     goods and materials from one point to another.
                                                                   workforce; Adequate infrastructure investment; and
The economic infrastructure may specifically play role
                                                                   an Appropriate institutional environment. It has to be
as a catalyst of economic growth and development in
                                                                   noted that all these preconditions are only possible
a number of ways, amongst them the following are but
                                                                   where adequate infrastructure exists.
a few:
                                                                   The following few examples demonstrate the role of
(a) Development of railways,roads,telecommunication,               social infrastructure which specifically stimulate the
     electricity, irrigation works etc. can facilitate             country’s economic growth and development:
     improvement of production in the industrial,
                                                                   (a) Education is a very important source of economic
     commercial and direct service sectors. This results
                                                                        development since it makes it possible or facilitates
     into increase in output of goods and services in
                                                                        the production of the stock of human capital.
     the economy; which means increase in national
                                                                        Education enables the society to employ improved
     income. Thus the net benefit is increase in per
                                                                        knowledge and skills; use new and improved
     capita income i.e. improvement in welfare of the
                                                                        technology, etc., which facilitate the country’s
     society.
                                                                        production possibility frontier to shift upwards i.e.
(b) Better management of the economic infrastructure                    enables a country to increase production using
     results into better working of the production                      existing resources; which has the net effect of
     sector. This enables the industrial and commercial                 improving welfare of the society.
     sector to expand employment opportunities to the
                                                                   (b) Health, like education, is a very important
     society. It has, as well, a direct impact on poverty
                                                                        determinant variable in the social economic
     reduction to the society as private businesses
                                                                        production function. It is one of the determinants
     become in position to start and smoothly operate
                                                                        of labour productivity and efficiency.
     income generating activities.
                                                                   (c) Public health deals with the environment in
(c) Provision of adequate economic infrastructure,
                                                                        which activities take place. If that environment
     results into increased production of commodities
                                                                        is conducive, it stimulates production and
     in the economy. The increase in scale of
                                                                        accelerates economic growth and development.
2 www.federalreserve.gov/boarddoes/speech/2001/20010803/default.   3 Watter Rostow, J. Vernon Henderson and William Poole, Principles of
htm                                                                Economics; 1991. DC Health and Company


36                                                                    Tanzania Procurement Journal • 28 February 2009
     Public health measures include the improvement             growth and development of countries. The
     of environmental sanitation, removal of stagnant           economic history of maritime powers such as
     and polluted water, better housing and clean               England, Spain and Portugal are a good example of
     water supply.                                              the role which ports have played in development
                                                                of the global economy. Port development has
Empirical studies                                               positive employment and reverse effects. Quite
                                                                apart from that, the fascination of international
(a) Basic infrastructure studies: World Bank studies            trade has multiplier effects on the natural economy
    (1994) shows that, generally, a one percent increase        and increases supply elasticity. Short-run domestic
    in infrastructure stock is associated with a one            shortages of development inputs can be met
    percent increase in Gross Domestic Product (GDP).           through importation; thus moderating domestic
    And as countries develop, infrastructure must               inflation and stabilizing the domestic price level.
    adapt to support the changing pattern e.g. the              The positive balance of payment trade effect of
    shape of power, roads and telecommunications,               good ports and harbours cannot be denied. It has
    and the total stock of infrastructure increase. As          significant impact on economic development.
    the economy develops, an increasing proper
    infrastructure would need to be opened up by the
    country to cope with increased demand e.g. power                          Conclusion
    supply for industrial and domestic consumption and      Economic and social infrastructure plays a crucial
    communication facilities. Studies have found that       role in the development of any country’s economy,
    poor countries record low stock of infrastructure.      whether developed or developing. They provide
    Experience show that as infrastructure stocks           the basic foundation on which the superstructure of
    expand, the output growth in infrastructure             development growth can be exacted.
    coverage and performance increase with income
    level; and that as performance indicators improve,
                                                            References
    the income level also improves.                         Jean-christian Obame, Overview of investment and
                                                            financing to Africa: challenges and risk management:
(b) Road Studies: Road infrastructure has been found
                                                            (2000) conference paper presented to group of African
    to be a significant factor of economic growth and
                                                            Ambassadors in Tokyo
    development. The World Bank studies since 1992
    to date show considerate significant association         Naoyuki Yoshino, Masaki Nakahigashi, Role of
    between economic development in terms of                infrastructure Development, (Nov.22, 2000) Paper for
    per capita, GDP and road infrastructure, in terms       Keio University Japan
    of per capita length of paved road network.             Watter, Rostow; J. Vernon Henderson and William
    The data showed that the per capita stock of            Poole, Principles of Economics; (1991). DC Health and
    road infrastructure in high income economies            Company.USA
    is dramatically greater than in middle and low          www.2c.biglobe.ne.jp/      m     naka/official/research
    income economies. Tanzanian legislators complain        (28/1/2009 accessed at 9.00am)
    of lack of road infrastructure to unveil economic       www.ntb.gov/DOC/mp2000htm (28/1/2009 accessed
    potentials of rural areas. Typical example is the       at 9.00am)
    inability to exploit the economic potentials of areas
    like Kigoma and Rukwa due to poor infrastructure.       www.federalreserve.gov/boarddoes/
                                                            speech/2001/20010803/default.htm (28/2/2008 at
(c) Port Studies: Ports have a positive impact on           9.00am)

(Continued from page 18)
                                                                The copies of the letters of notification should be
a) The Authority should establish the PMU in                    submitted for posting into PPRA’s website and
   accordance with PPA, 2004. The PMU should                    Journal,
   comprise of technical people from different              e) Record Keeping should be improved and staff
   departments in the organization.                             in the PMU who are responsible for keeping
b) The Annual Procurement Plan should be                        procurement records should be trained on proper
   submitted to PPRA in hard and soft copies,                   record keeping,
c) Draft tender notices should be approved by the           f ) Goods inspection and acceptance committees
   Tender Board before being published to the                   must be formed to inspect the delivered goods.
   public for invitation of prospective bidders and             The committees are supposed to be specific
   for national shopping; list of suppliers short listed        (not permanent) to the procurement under
   should be approved by the Tender Board before                consideration. The inspection reports should form
   issuing invitation letter for submitting their               the basis for certifying payments to suppliers, and
   quotation,                                               g) Contracts should be implemented by following
d) Contract awards should be published to the public.           the provisions of respective contracts.

Tanzania Procurement Journal • 28 February 2009                                                                 37
Events

      PROCUREMENT AUDIT FOLLOWS-UP IN
      IRINGA, RUKWA, RUVUMA AND MBEYA
                        16th February – 4th March, 2009
In view of its mandate under Sub-section 7(1)(j) of the        The primary objective of the procurement audits
Public Procurement Act, 2004, (PPA 2004), the Public           was to: provide the Government with independent
Procurement Regulatory Authority (PPRA) carried out            information, assurance and opinion about economy,
procurement audits in twenty (20) and Seventy (70)             efficiency and effectiveness in the use of public funds;
procuring entities during the financial year 2006/07            ensure that all eligible suppliers, contractors and service
and 2007/08, respectively. The audits sought to                provides are given equal opportunity to compete in
determine whether the procedures, processes and                providing goods, executing works or providing services,
documentation for procurement and contracting were             and; ensure that there is integrity, accountability,
in accordance with the provisions of the PPA 2004, its         fairness and transparency in the procurement process.
regulations and the standard documents prepared by             The secondary objective was to identify weaknesses
PPRA and that procurement carried out achieved the             in complying with the PPA 2004 and its Regulations,
expected economy and efficiency (value for money for            aiming at assisting the audited procuring entities to
the allocated resources), and the implementation of            take appropriate measures including implementation
contracts conformed to the terms thereof.                      of appropriate capacity building strategies and




              PPRA officials assess the quality of works at Laela Health Center in Sumbawanga District Council.


38                                                                Tanzania Procurement Journal • 28 February 2009
Events
improving controls.                                             The focus during follow-up is mainly on the assessment
                                                                of: Institutional setup and capacity (Tender Board,
After the audits, all the audited procuring entities were
                                                                Procurement Management Unit, and Internal Audit
provided with the audit reports including specific
                                                                Unit); Preparation and implementation of the annual
recommendations for improvement. During this
                                                                procurement plan; Compliance with independence
financial year,PPRA has planned to conduct audit follow-
                                                                of powers and responsibilities by the Accounting
up in forty procuring entities to ascertain whether
                                                                Officer, Tender Board, Procurement Management
the observed weaknesses have been addressed and
                                                                Unit, User Departments, and Evaluation Committees;
recommendations implemented. The main purpose of
                                                                Tender process; Contract administration; and Quality
the audit follow-up is to; ascertain whether, or to what
                                                                assurance and control.
extent, recommendations or observations made by
the Authority have been implemented by the audited              During February 2009, the Authority made follow-up
entity; evaluate the adequacy of the plans in improving         to the following entities; Songea Municipal Council,
compliance; assess problems that might have arisen in           Songea District Council, Sumbawanga Municipal
implementing the recommendations; determine the                 Council, Sumbawanga District Council, and Mbeya
impact of the audit by assessing the level of compliance        District Council and saw a remarkable compliance
using the same performance indicators which were                improvement from an average level of compliance of
used in the audits, and; provide professional advice on         24% in 2007 to an average level of compliance of 69%.
areas which need further improvement.




           PPRA officials assess the quality of works along Shule ya Tanga – Kitule Road in Songea District Council.


Tanzania Procurement Journal • 28 February 2009                                                                       39
Events




     PPRA officials assess the quality of works along Miangula – Chombe – Kilya Road in Sumbawanga District Council.




                  PPRA officials in an exit meeting with Mbeya District Council’s Management led by the
                                     District Executive Director, Mrs Juliana Malange

40                                                              Tanzania Procurement Journal • 28 February 2009
From the PRESS
   Wanted: Contractors to pave roads in four regions
   The Government is expected to have contracted             The Permanent Secretary says the roads that
a firm for constriction of a total of 431.3 km in Tanga,   would be upgraded to bitumen standards under this
Mbeya, Rukwa and Ruvuma regions by the end this           project unclouded Tanga-Horohoro (68km), Tunduma-
year.                                                     Sumbawanga (224.5km) in Mbeya and Rukwa regions,
   The Permanent Secretary, Ministry of Finance           Peramiho-Mbinga (78km) and Songea-Namtumbo
and Economic Affairs Ramadhani Mussa Khijah said          (161km).
yesterday that the project would be financed by the           Mr.Khijah also called for transparency and meticulous
Millennium Challenge Corporation (MCC) through            approach in the tendering process. “It is clear that the
the Millennium Challenge Account-Tanzania (MCA-T)         success of these activities will very much depend on
programme.                                                the kind of contractors that will be assigned the works.
   Mr. Khijah was speaking to journalists soon after      Based on this kind and the absolute desire to make
opening ceremony of the Millennium Challenge              sure that those to be involved in both construction and
Account-Tanzania marketing Strategy Conference –                                               ,
                                                          supervisory roles are well selected” he said.
which drew representatives from both local and foreign       The main objective of the conference was to
constriction firms that aspire to bid for the contract.    acquaint the potential contractors with the MCA-T’s
   MCA-T is an independent and autonomous                 transport sector activities, Finance and procurement
government entity established in 2007, and its main       procedures so as to be able to work on any bid from an
task is to oversee implementation of infrastructure       informed position.
development in transportation, energy and water              Tanzania became eligible for Millennium Challenge
sectors. It covers 11 projects in 15 Regions, 11 in       Account support in November, 2005.
mainland and four in Zanzibar.                                                Daily News Friday, February 20, 2009


   EAC HQ construction kicks off September
   Construction of the multi-         entry of two new EAC members—          “The project is scheduled to take
purpose ultra-modern East African     Rwanda and Burundi —into the           24 months to completion.”
Community (EAC) Headquarters          regional bloc. The three founding         Some         47        construction
will take off in September, this      members are Kenya, Uganda and          companies from Kenya, Uganda
year, and is expected to be ready     Tanzania.                              and Tanzania applied for the four-
by 2011. The 30.2billion/- complex        Originally, the construction was   storey construction work and only
to be erected behind the Arusha       expected to start in 2007. A high      four of them were picked up for
International Conference Centre       level German delegation visited        the final tendering bid. “And only
(AICC), is being funded by the        the project site between February      one of them will be awarded the
German government.                    9 and 11 and held consultations        contract,” he explained. He said sub-
   The 10-acre land was offered to    with EAC officials. According to Mr     contracts for air-conditioning and
EAC by the government in 2005.        Kleruu, the tender for the project     other facilities will be re-advertised
“The planning and design stage        are scheduled to be floated in the      “because the earlier response
of the project is 100 per cent        second week of March, followed by      was not enough” Currently, EAC is
complete,” said Mr Phil Kleruu,       the opening of the tenders in the      housed at the Arusha International
Senior Estates Management Officer,     last week of April.                    Conference Centre (AICC) and
underscoring that construction            “This    will     be    followed   pays an estimated 450,000 US
permit and environmental impact       by evaluation of the bids,             dollars annually in rental fees.
assessment report have already        submissions of the tender              The regional bloc has also
been obtained.                        evaluation report to project           outsourced some offices for the
   He told journalists today that     financiers, contract negotiations      East African Legislative Assembly
Germany earlier had committed         and contract approval by the           and the East African Court of
itself to issue 8 million Euros for   financiers,” he said, adding that      Justice because of the growing
the project but has topped up         ground breaking for the much-          size of regional organization. When
with another 6 million Euros after    awaited construction would take        completed, the EAC Headquarters
revised costs of the work following   place around mid September.            will house the three organs of the


Tanzania Procurement Journal • 28 February 2009                                                                 41
From the PRESS
Community—Secretariat, EALA and          hall, restaurant, court rooms, EA      all aspects,” underlined Mr Kleruu,
East African Court of Justice. It will   parliament, about 400-car parking      who is also overseeing the project’s
also have offices for all members         facility and a public and press        construction in collaboration with
of parliament, the secretariat staff;    gallery, among others. “The EAC        the financiers
a multi-purpose spacious plenary         headquarters will be catering in        Source: Daily News 24th February 2009

        Tanroads, NBC in Sh. 6bn court tussle
    Tanzania Roads Agency (Tanroads) and the National       Prismo between June and November 2007 in respect
Bank of Commerce are involved in a sh 6.2 billion court     to the road project.
tussle following the suspension of an Italian road              Tanroads says NBC should step into the shoes
construction company from a local project. The bank         of the Italian firm and fulfill its obligation under the
has declined to accept liability for the said amount        Performance and Advanced Payment Guarantees.
after allegedly acting as a guarantor for Prismo-Badr JV        The plaintiff argues that it advanced the disputed
whose contract with Tanroads was terminated in 2007.        money to the construction firm on the strength of
    Tanroads accused the private Italian firm of violating   the two NBC guarantees presented by the company.
agreements for the contract to upgrade Marangu              Tanroads says it was agreed that the guaranteed sum
Rombo Mkuu and Mwika-Kiracha roads in Kilimanjaro           would be recoverable on demand.
Region in 2006.                                                 But contrary to the contract, Tanroads claims, Prismo
    The bank’s refusal to release the money in              neither performed the work nor repaid the advanced
guarantees as demanded by Tanroads has been termed          sums. Tanroads and the project engineer had notified
by the latter as “deliberate attempts to escape liability   the company of the consequences of the failures in
despite admitting to have guaranteed the construction       October 2007 and early 2008.
company”    .                                                   Tanroadsclaims that the breaches were not
    Tanroads has now gone to court to try to force          remedied even after issuing the notice, a delay which
payment of the guarantee in what could be a protracted      culminated into the expulsion of the contractor from
legal battle over the termination of the Sh. 23 billion     the site over the unprecedented fundamental breach
contract.                                                   of the Work Contract.
    The court case comes three months after the Public          It is understood that upon expulsion, Prismo Badr
Procurement Appeals Authority (PPAA) threw out an           successfully sought for recommendation of Dispute
appeal by Prismo-Badr JV that was challenging its           Review Expert (DRE) against expulsion who ruled
expulsion. The firm also unsuccessfully filed for a Sh30      that the Work Contract was null and void for none
billion damages claim.                                      registration of the contractor.
    Tanroads accused the firm of alleged professional            NBC argues on the country that it can not pay the
neglect and failure to supervise execution of the           money for it was not part of the Work Contract entered
project in accordance with drafted terms.                   between Tanroads and Prismo. It now says it was
    The agency has filed at the High Court a suit seeking    prepared to deal with consequences of a void contract
orders to compel NBC to accept responsibility and           as ruled by DRE, which according to them is restitution
settle the Sh6.2 billion guarantee.                         of the parties to their original positions before signing
    In the suit filed last month, Tanroads wants the court   the contract.
to order M+NBC, as a guarantor of its client, Prismo            The bank argues that “the existence of a valid
Badr, to release Sh682 million and Euros 1.7 million        contact was a condition precedent for NBC to issue the
in Advance Payment Guarantee and another Sh.2.3             guarantee”  .
billion in Performance Security Guarantee issued to         The Citizen Monday 23 February, 2009

                   Coast Region gets 1.5bn/- for
                      development projects
The government has allocated 1.5bn/- to Coast region        in the financial year of 2007/2008 and 869.7m/- was
during the financial years 2007/2008 and 2008/2009           given to the region during the current financial year
for implementation of various development projects.         (2008/2009) for the projects.
Projects to be implemented include fencing of the           The official said construction of fence stretching about
regional block in Kibaha town.                              900 metres around the regional block would cost
Assistant Regional Administrative Secretary Theofrid        293m/-. He said the work to be undertaken in phases
Kikombele, said here that 620.7m/- was disbursed            started last year and that 293m/- had been disbursed


42                                                            Tanzania Procurement Journal • 28 February 2009
From the PRESS
for that purpose.                                           district headquarters’ building (130.9m/-). Meanwhile,
He said other projects included fencing of the regional     the official said that the government has provided
commissioners’ house at a cost of 153m/-, rehabilitation    90m/- for building an administration block and
of the Kisarawe district headquarters’ office building       laboratory of the Kibaha Health Centre. The work has
(136.5m/-), rehabilitation of the district administrative   been completed.
secretary’s house (67.5m/-) and rehabilitation of Mafia                        Source: Daily News 19 February 2009

         Govt. allocates funds for Dar alternative roads
    The government has set aside 20bn/- that would be used for construction of alternative roads to decongest
traffic jams in Dar es Salaam.
    This was said by the Deputy Minister for Labour, Employment and Youth Development, Dr. Makongoro
Mahanga, yesterday when closing Chama Cha Mapinduzi (CCM) annual meeting at Tabata. Dr. Mahanga, who is
also the Member of Parliament for Ukonga, told delegates that residents of the area would also benefit from the
programme as it would be surrounded by two of the roads to be constructed.
    He said the roads to be constructed at tarmac level included Mandela-Kigogo-Ubungo and Mandela-Mabibo-
Exeternal –Ubungo.
    He assured the residents that transportation problems that have been facing them for a long period would be
solved upon completion of the project to be implemented this year.
    According to Dr. Mahanga, construction of the roads was in line with implementation of the ruling party’s
election manifesto and insisted that all pledges by the party would be fulfilled before next year (2010). The MP
urged members to maintain peace and unity within the party and avoid politics that would create division.
    He contributed 500,000/- for establishment of savings and Credit Cooperative society (Saccos).
                                                                                   Daily News February 24, 2009

                          Big coal power plant on cards
    Tanzania will get a big boost in electricity supply,    Mr Tsegas.
after the completion of a 400MW coal power plant               Tanzania Electric Supply Company (TANESCO) is
within three years, officials said in Dar es Salaam          currently the power utility monopoly, with installed
yesterday.                                                  capacity of 1,212 MW, out of which 562MW is generated
    TANCOAL Energy Limited Director Peter Tsegas said       from hydro-power stations and the balance coming
the project was a joint venture between his firm and the     from diesel and gaspowered plants. The cash-strapped
National Development Corporation (NDC).“TANCOAL is          Tanesco mostly operates far below the installed
in the process of obtaining all approvals and a licence     capacity for various reasons, including adverse weather
from relevant authorities,” Mr Tsegas said.                 conditions and aged machinery.
    TANCOAL is owned by Pacific Corporation East                Industry sources forecast the country’s annual
Africa Limited (PCEA), a Tanzanian firm in which Atomic      power demand to exceed 1,100MW by 2010, a
Resources Limited of Australia has majority stake.          factor making increased diversification a matter
TANCOAL was established in April, last year, to exploit     that needs serious attention. The project also comes
coal resources at Ngaka and Mhukuru in Ruvuma               a few months after the country changed the law to
Region and generate electricity to be integrated into       allow private investors to generate, distribute and
the National Grid. The project is estimated to cost 1.2     trade in electricity.
billion US dollars (about 1.6trillion/-), according to                         Source: Daily News 18 February 2009


               District Council decries fake contractors
   Much of substandard work which is evident in most of the projects undertaken in Kasulu District, Kigoma
Region, can be attributed to fake contractors who illegally use the credentials of bona fide contractors in winning
tenders, a local government councilor has claimed.
   Councilor Joseph Chiatule, of Msambala Ward in Kasulu District, said the parties involved in the illegal practice
have done much in undermining development in the District, because projects undertaken by these companies
do not last long. He named irrigation schemes, classrooms, teachers’ houses as well as dispensaries and doctors’
houses as being among the projects that have suffered under this deplorable collusion.
                                                                             Source: Mwananchi 20 Februari, 2009

Tanzania Procurement Journal • 28 February 2009                                                                  43
                              * HUMOUR * HUMOUR * HUMOUR *

                         Oooch… my oxygen tube!
     Fred had been a religious man who was in the hospital, near death. The family called their preacher to stand
     with them. As the preacher stood next to the bed, Fred’s condition appeared to deteriorate and he motioned
     frantically for something to write on.
     The pastor lovingly handed him a pen and a piece of paper, and Fred used his last bit of energy to scribble
     a note, then he died. The preacher thought it best not to look at the note at that time, so he placed it in his
     jacket pocket.
     At the funeral, as he was finishing the message, he realized that he was wearing the same jacket that he was
     wearing when Fred died.
     He said, “You know, Fred handed me a note just before he died. I haven’t looked at it, but knowing Fred, I’m
     sure there’s a word of inspiration there for us all.”
     He opened the note, and read out loud, “Hey, you’re standing on my oxygen tube!”

                                         Did you know?
     As pointed out before, usually humour has a serious side which tends to be lost in the chuckles that greet it.
     The humour piece in the last issue, for one, was quite hilarious, but it also brought to the fore the following
     serious medical conditions, which can easily be overlooked. Without seeking to undermine the funny part,
     we hereby highlight the serious parts…

                Bad breath?...it is no laughing matter
     Whether you call it bad breath or halitosis, it’s an unpleasant condition that’s cause for embarrassment. Some
     people with bad breath aren’t even aware there’s a problem. Almost everybody wakes up with bad breath.
     The unpleasant smell comes from bacteria living in your mouth. The bacteria are in fact in your mouth day
     and night, but while you’re sleeping, the flow of saliva -- and thus oxygen -- decreases greatly. This allows the
     anaerobic bacteria to multiply, feeding on leftover food particles and skin cells. The waste product of this
     process often contains sulfur, and this is what smells so unpleasant.
     What you eat affects the air you exhale. Certain foods, such as garlic and onions, contribute to
     objectionable breath odor. Once the food is absorbed into the bloodstream, it is transferred to the lungs,
     where it is expelled. Odors continue until the body eliminates the food. Dieters may develop unpleasant
     breath from infrequent eating.
     If you don’t brush daily, particles of food remain in the mouth, collecting bacteria, which can cause bad breath.
     Food that collects between the teeth, on the tongue and around the gums can rot, leaving an unpleasant
     odor.
     Bad breath can also be caused by dry mouth, which occurs when the flow of saliva decreases. Saliva
     is necessary to cleanse the mouth and remove particles that may cause odor. Dry mouth may be caused by
     various medications, salivary gland problems or continuously breathing through the mouth. Your dentist
     can explain this.
     Tobacco products cause bad breath. If you use tobacco, ask your dentist for tips on kicking the habit.
     Bad breath may be the sign of a medical disorder, such as a local infection in the respiratory tract,
     chronic sinusitis, postnasal drip, chronic bronchitis, diabetes, gastrointestinal disturbance, liver or kidney
     ailment. If your dentist determines that your mouth is healthy, you may be referred to a doctor or a specialist
     to determine the cause of bad breath.
     Mouthwashes are generally cosmetic and do not have a long-lasting effect on bad breath. If you must
     constantly use a breath freshener to hide unpleasant mouth odor, see a dentist.
     Source: American Dental Association: www.ADA.org

                                What about smelly feet?
     Stinky feet can also be an embarrassing and unpleasant for you and everyone around you.


44                                                               Tanzania Procurement Journal • 28 February 2009
                           * HUMOUR * HUMOUR * HUMOUR *
  Your feet smell for two reasons: you wear shoes and your feet sweat. Every day your feet produce an eggcup’s
  worth of sweat, which is absorbed by your shoes. At the end of the day, you take your shoes off and store
  them in a dark cupboard, where bacteria and fungi break down that sweat. The next day you put your shoes
  back on, complete with all that decomposed sweat, so it’s no wonder your feet get a bit smelly.
                                          How to stop smelly feet
                                          Smelly feet aren t much fun for anyone but there are simple things
                                          you can do to stop your feet from getting smelly in the first place, or
                                          to clear up the problem.

                                          Prevention
                                           * Change your socks on a regular basis.
                                           * If you do get sweaty feet, a cheap and easy home remedy is to wipe
      them clean with cotton wool dipped in surgical spirit.
  *   Allow shoes to dry out between use and don’t wear the same pair of shoes on consecutive days.
  *   Bathe your feet daily in lukewarm water, using a mild soap, and dry thoroughly.
  *   Avoid wearing nylon socks.
  *   Check for fungal infections between your toes and on the bottom of your feet. If you spot redness or dry
      skin, use an athlete’s foot preparation, available from your local chemist.


  Note: Foot care and diabetes
  Foot health is especially important for people who have diabetes, because of the risk of
  complications.

  Diabetes can limit blood supply to your feet and cause a loss of feeling. This can mean foot injuries do not heal
  well, while the lack of feeling means you may not notice if your foot is sore or injured. If you have diabetes,
  you’re 15 times more likely to have a limb amputated due to infection-causing gangrene.

  “The risk of complications can be greatly reduced if you’re able to bring your blood sugar levels under control,”
  says podiatrist (foot specialist) Mike O’Neill.

  “Ensure that your blood pressure and cholesterol levels are also monitored and controlled with medication if
  needed. Smoking is also not a good idea as it has an adverse effect to the blood supply to your feet.”

  If you have diabetes, it’s important to:
  * See a podiatrist at least once a year.
  * Keep your feet clean and free from infection.
  * Wear shoes that fit well and which don’t squeeze or rub.
  * Don’t ever walk barefoot, especially in the garden
  * Make sure your toenails are cut regularly.
  * If you develop corns or hard skin, don’t treat them yourself. See a podiatrist, who will advise you on the
    best way to manage your foot problems (no matter how trivial you may consider them to be).
  * Seek professional treatment from a doctor if blisters or injuries do not heal quickly.
  * Ulcers should be treated as a matter of urgency within 24 hours, especially if there is redness or swelling
    around the area, or where you have previously been warned to seek immediate attention.
  Seek medical attention immediately if:
  * You see breaks in the skin of your foot or a discharge.
  * The skin changes colour and becomes either redder, bluer, paler or darker over part or all of the foot.
  * You notice extra swelling in your feet where there was a blister or injury.
  Source: National Health Service UK: www.nhs.uk




Tanzania Procurement Journal • 28 February 2009                                                                   45
                                       AWARDED CONTRACTS
Procuring Entities are required by PPA Cap. 410 to submit to PPRA a list of all contracts awarded immediately after the
award decision has been communicated. All awarded contracts shall be published on a monthly basis in this section of the
journal.
                          AWARDED CONTRACTS BY FEBRUARY 24, 2009
NAME OF           TENDER NO.         DESCRIPTION               NAME OF COMPANY CURRENCY AND              DATE OF
PROCURING                                                      AWARDED         CONTRACT                  AWARD
ENTITY                                                                         AMOUNT

GOODS
Tanzania    No.04/07/08              Supply               Mantrac CAT Ltd           Tshs.78,000,000.00 28/12/2007
Petroleum                            Installation and     P.O.Box 40083.DSM
Development                          Commissioning of
Corporation                          Electrical Generator
                 No.05/2008          Supply of staff        Seifi School Centre. P. Tshs.4,318,000        18/01/2008
                                     uniform                O. Box 20664 Dar es
                                                            Salaam
                 No.04/07/09         Supply               Mantrac CAT Ltd           Tshs.78,000,000.01 28/12/2008
                                     Installation and     P.O.Box 40083, Dar
                                     Commissioning of es Salaam
                                     Electrical Generator
                 No.05/2008          Supply of office        Kingistar Trading       Tshs.24,3008,91      18/01/2008
                                     stationeries           Co. Limited. P.O.Box
                                                            8698 DSM.
                 No.05/2008          Supply of              G&L Bright Agency & Tshs.70,238,400.00
                                     computer               Services Ltd P.O.Box
                                     Stationeries           36302 Dar es Salaam
                 No.07/2008          Supply And             Business Machines       USD 40,046.40        04/04/2008
                                     Commissioning of       Tanzania Ltd. P.O
                                     Digital Photocopier,   BOX 1599, Dar es
                                     A Printer and          Salaam
                                     Document
                                     Scanners.
Ministry of No.26 of                 Supply of GPS          M/s Geomaps (A)      $188,730
Lands and   2996/2007                Under private          LTD. P.O.Box 770238,                         21/11/2008
Human                                Sector                 Dar es Salaam.
Settlements
Development
Insurance        No.IE/019/          Supply of              M/s NBC Workers
Supervisory      2009/2009/          Refreshments           Co-operative shop    Tshs.8,244,000.00       05/02/2009
Department       HQ/Q/001                                   Limited. P.O Box
                                                            14271. Dar as Salaam
Ministry of    No.AE/005/      Supply, Installation M/s Construction    Tshs.80,318,400.00 03/02/2009
Infrastructure 2008-09/ HQ/G/4 and Commisioning Equipment Africa
Development                    of a new Generator Limited,P.o.box
Government                                          40083,Dar es Salaam
Procurement
Services
Agency



46                                                              Tanzania Procurement Journal • 28 February 2009
                                  AWARDED CONTRACTS

NAME OF        TENDER NO.       DESCRIPTION               NAME OF COMPANY CURRENCY AND            DATE OF
PROCURING                                                 AWARDED         CONTRACT AMOUNT         AWARD
ENTITY

Ministry of    No.IE/022/ 2008- Supply of               Messrs Mustafa’s      Tshs.5,873,400.00   30/01/2009
Agriculture    09/ G/1          stationery              (2005) Ltd., P.O.
food                                                    box 1410, DAR ES
security and                                            SALAAM.
cooperatives
Tanzania       No.008/          Supply of         M/s High Systems       Tshs.15,897,600          11/02/2009
Broadcasting   DECEMBER/        Automatic voltage (T) Ltd. P.O.Box 3633.
corporation    2008             Regulators(AVR)   DAR ES SALAAM.
Ministry of    No.ME/004/       Re-installation of      M/s Emec              Tshs.29,212,238.40 03/02/2009
finance and     2008/2009/       data, voice and power   Engineering Ltd,
economic       HQ/W/4           points in the 1st and   P.O.BOX 13198, Dar
affairs                         2nd floor of new         ea Salaam
                                annex building of the
                                ministry of finance
                                and economic affairs
Ministry of    No.ME/004/       The supply of    Managing Director, Tshs.                         19/02/2009
Finance        2008/2009/       Refreshment(VOTE Sanwa Corporation 109,196,400.00
               HQ/W/3           21&50)           Limited, P.O.Box
                                                 4923, Dar es Salaam.
Medical Store MSD/003/          Supply and              The Copy Cat          USD 2,394.00        25/02/2009
Department    C-Serv/83/        installation of a       (Tanzania) Ltd,
              2008/09           new router              P.O.Box 244, Dar es
                                                        Salame.
               MSD/003/         Supply of East          Magazine Centre, P.O. USD 2400.00         28/11/2008
               C-SERV/88/       African Handbook        Box 32086, Dar as
               2008/2009                                Salaam
               MSD/003/         Supply of Network Computer Centre     USD 2,291.00                25/11/2008
               C-Serv/84/       cabling           (Tz) Ltd, P.O.Box
               2008/09.                           1961,Dar es Salaam.
               MSD/003/         Supply Security         Locking Centre Ltd, Tshs. 1,174,200.00 20/11/2008
               C-SERV/81/       Padlocks                P.O.Box 78282,Dar es
               2008/09                                  Salaam
               MSD/003/         Supply of Lopamiro Fen Pharmaceuticals, Tshs. 8,208,000.00 19/11/2008
               C-Sp/61/         ® 300,50MLS and    P.O.Box 65554,
               2008/09          Lopamiro ® 370,    Tanzania.
                                50mls
               MSD/003/         Provision of spare      Scania Tanzania Ltd, Tshs.2,881,526.00    19/01/2009
               C-Sp/116/        parts                   P.O.Box 9324, Dar es
               2008/09                                  Salaam.
               MSD/003/         Supplying of            Supper doll Trailer   USD 360.84          19/01/2009
               C-Serv/114/      battery no. 70          Manufacture Co. (T)
               2008/09                                  Ltd, P.O.Box 16541,
                                                        Dar es Salaam



Tanzania Procurement Journal • 28 February 2009                                                             47
                              AWARDED CONTRACTS

NAME OF     TENDER NO.       DESCRIPTION            NAME OF COMPANY CURRENCY AND              DATE OF
PROCURING                                           AWARDED         CONTRACT AMOUNT           AWARD
ENTITY

            MSD/003/         Supplying and        Davis & Shirtliff (T)   Tshs.1,749,300.00   19/01/2009
            C-Serv/114/      installation of      Ltd, P. O. Box 10725,
            2008/09          grandfos ch 4 - 60   Dar es Salaam.
                             1.4kw 1ph water
                             pump at msd - hq
            MSD/003/         Provision of spare   Scania Tanzania Ltd, Tshs.3,093,074.00      19/01/2009
            C-Serv/113/      parts                P.O.Box 9324, Dar es
            2008/09                               Salaam.
            MSD/003/         Supply of reagents Biocare Health        Tshs. 3,686,500.00 09/01/2009
            C-Sp/68/         and control        Products Limited,
            2008/09                             P.O. Box 2705, Dar es
                                                Salaam
            MSD/003/         Printing and supply Colour print          Tshs.5,400,000.00      30/12/2008
            C-SERV/87/       of newsletters      (Tanzania) Ltd,
            2008/09                              P.O.Box 76006, Dar es
                                                 Salaam.
            MSD/003/         Eid el Fitr and      Prt General Suppliers Tshs.3,852,000.00     31/12/2008
            C-SERV/91/       Christmas Festival’s Ltd, P.O.Box 18177,
            2008/09          card                 Dar es Salaam.
            MSD/003/ T.11-   The Supply of        Fine Wood Works       Tshs.21,600,000.00 19/12/2008
            B/C-Cons/54/     wooden Pallets       Ltd, P.O.Box 692, Dar
            2007/08                               es Salaam.
            MSD/003/         Supply of            Jilichem (T) Limited, Tshs. 41,180,000.00 31/12/2008
            C-SP/67/         Pharmaceuticals      P.O.Box 22400, Dar es
            2008/09          under special        Salaam.
                             Procurement
            MSD/003/         Supply of          Buchmann Medical Euro 9860.00                 29/12/2008
            C-SP/66/         tracheotomy tubes. Care & Services, P. o
            2008/09                             box 4050, D-78532
                                                Tuttlingen, Germany.
            MSD/003/         Supply of test       Biocide Health          US $22,500.00       31/12/2008
            C-SP/65/         kits under special   Products Limited,
            2008/09          procurement.         P.O Box 2705, Dar es
                                                  Salaam
            MSD/003/         Supply of            Okinawa Pharmacy, Tshs. 2,700,000.00 31/12/2008
            C-SP/64/         Pharmaceuticals      P.O.Box 45728, Dar es
            2008/09          under special        Salaam.
                             Procurement
            MSD/003/         Supply of            Vital Supply Limited, Tshs.5,500,000.00     22/12/2008
            C-SP/19.B/       Pharmaceuticals      P. box 786, Dar es
            2008/09          under special        Salaam.
                             Procurement




48                                                    Tanzania Procurement Journal • 28 February 2009
                                  AWARDED CONTRACTS

NAME OF        TENDER NO.        DESCRIPTION            NAME OF COMPANY CURRENCY AND           DATE OF
PROCURING                                               AWARDED         CONTRACT AMOUNT        AWARD
ENTITY

               MSD/003/         Supply of Network Computer centre      US $4,788.00            10/12/2008
               C-SP/92/         cabling           (Tz) Ltd, P.O.Box
               2008/09                            1961, Dar es Salaam.
               IE-009/ 2007/08/ Supply of             Supply of             USD 383,400.00     17/12/2008
               HQ/G/10          Pharmaceuticals       Pharmaceutical
                                under special         Industries Ltd,
                                Procurement           P.O.Box 7063, Arusha.
               MSD/003/         Supply of             Okinawa Pharmacy, Tshs. 10,825,000.00 10/12/2008
               C-SP/20-B/       Pharmaceuticals       P.O.Box 45728, Dar es
               2008/09          under special         Salaam.
                                Procurement

               MSD/003/         The Supply of         Colour Print (T)     Tshs.18,967,200.00 01/12/2008
               T.11-B/          wall and desk top     LTDM P.O. Box 76006,
               C-Cons/8/        calendars for the     Dar es Salaam.
               2008/09          year 2008             Tanzania.

               MSD/003/ T.11-B/ Supply of             Lab equipment Ltd, Tshs. 1,671,000.00 28/11/2008
               C-Cons/86/       protective gears,     P.O.Box 20254, Dar es
               2008/09                                Salaam.

               MSD/003/C-       Supply a dental       Anudha Limited,        Tshs. 8,970,000.00 28/10/2008
               SP/63/ 2008/09   unit                  P.o.box 5982, Dar es
                                                      Salame.
               MSD/003/         Supply of AGFA        Colour International Tshs. 46,800,000.00 26/11/2008
               C-SP/62/         Laser films            Limited, P.O.Box
               2008/09                                1013,Nairobi, Kenya.

President’s    ME/006/ 2008-    Supply of various     Permanent Secretary, Tshs.17,228,685.10 08/01/2009
Office,         2009/ C/18       office equipment       P.O.Box 9242, Dar es
Planning                        for the president’s   Salaam.
Commission                      office, planning
                                commission.
Ministry of    ME/006/ 2008-    Supply of             Managing Director, Tshs. 109,196,400     27/10/2008
Finance and    2009/ C/3        refreshment           Sanwa Corporation
economic                                              limited, P.O.Box 4923,
affairs                                               Dar es Salaam.
WORKS
Prime          PMO-06/          Renovation of         The Managing           Tshs.             28/01/2009
Minister’s     2008/2009        Prime Minister’s      Director, Pamcon       196,708,260.00
Office                           residence at          Interconstraction
                                Kilimani - Dodoma     Services, P.O.Box
                                                      1243, Dodoma



Tanzania Procurement Journal • 28 February 2009                                                          49
                                   AWARDED CONTRACTS

NAME OF        TENDER NO.        DESCRIPTION               NAME OF COMPANY CURRENCY AND            DATE OF
PROCURING                                                  AWARDED         CONTRACT AMOUNT         AWARD
ENTITY

Ministry of    No.ME/004/        Minor works             M/s Tanzania          Tshs.3,876,200.00   02/01/2009
Finance        2008/2009/        for sealing roof        Building Agency
               HQ/W/2            leakage at pat          (TBA), Regional
                                 building of the         Manager’s office,
                                 ministry of finance      P.O.Box 90272, Dar es
                                 and economic            Salaam.
                                 affairs
Medical Store MSD/003/           Repair cooling          A.V. Engineering     Tshs.2,064,000.00    20/11/2008
Department    C-SERV/82/         fixtures                 Works, P.O.Box 9081,
              2008/09                                    Dar es Salaam.
               MSD/003/          Repair of Cold          A.V. Engineering      Tshs.1670400        30/12/2008
               C-SERV/104/       room module at          Works, P.O.Box
               2008/09           Moshi and HQ            21760, Dar es
                                                         Salaam.
               MSD/003/          Engine overhaul         Toyota Tanzania Ltd, Tshs.10,182,570.00 22/12/2008
               C-SERV/99/        Toyota landcruiser      P.O.Box 9060, Dar es
               2008/09           station wagon no.       Salaam.
                                 SU 35402
               MSD/003/          Installation of         Ultimate Security (T) Tshs. 280,000.00    15/12/2008
               C-SERV/97/        security system at      Ltd, P.O.Box 21231,
               2008/09           MSD Tanga               Dar es Salaam.
               MSD/003/          Development and    Tanzania Bureau of         Tshs. 40,960,000.00 01/12/2008
               C-SERV/97/        implementation     Standards (TBS)
               2008/09           quality management
                                 system
Ministry of    ME/004/           Installation of data,   M/s EMEC              Tshs.29,212,238.40 03/02/2009
Finance and    2008/2009/        voice and power         Engineering Ltd,
Economic       HQ/W/4            point in the 1st and    P.O.Box. 13198, Dar
Affairs                          2nd floor of new         es Salaam.
                                 annex building of the
                                 ministry of finance
                                 and economic affairs
NON CONSULTANCY
Ministry of     No.ME/ 009/02/   Provision of various M/s Ahecho               Tshs.7,579,953.00   07/11/2008
Industry, Trade 2008/2009        services             (Tanzania) ETD, P.D.
and Marketing                                         Box 79601, DAR ES
                                                      SALAAM.
Medical Store MSD/003/           Advertisement           The Guardian Ltd,    Tshs.423,840.00      18/11/2008
Department    C-SERV/78/         services                P.O.Box 31042,Dar es
              2008/2009                                  Salaam
               MSD/003/          Advertisement           Uhuru Publication     Tshs. 510,300.00    18/11/2008
               C-SERV/79/        services                Limited, P.O.Box.
               2008/09                                   9221,Dar es Salaam



50                                                           Tanzania Procurement Journal • 28 February 2009
                                 AWARDED CONTRACTS

               MSD/003/        Advertisement        Media Solution Ltd,    Tshs519,600.00      18/11/2008
               C-SERV/80/      services             P.O.Box 479, Dar es
               2008/09                              Salaam.
               MSD/ 003/C-     Advertisement        Tanzania Standard      Tshs.409,350.00     06/01/2009
               Serv/101/       services             (Newspapers) Ltd,
               2008/09                              P.O.Box 9033,Dar es
                                                    Salaam
               MSD/003/        Provision of annual K-Ninety Tanzania       USD .7,200.00       30/12/2008
               C-SERV/102/     preventive services. Ltd, P.O.Box 78096,
               2008/09                              Dar es Salaam.
               MSD/003/        Retread of Michelin Super Retread Tyres     Tshs. 1,331,100.00 22/12/2008
               C-SERV/98/      tyres service       Ltd, P.O. Box 21949,
               2008/09                             Dar es Salaam.
               MSD/003/        Gas piping of        Buchmann Medical       EURO109,129.00      14/01/2009
               C-Sp/69/        oxygen plant         Care & Services,
               2008/09                              P.O.Box 4050,
                                                    D-78532 Tuttlingen,
                                                    Germany.
               MSD/003/        Advertisement        Tanzania Standard      Tshs.654,960.00     07/01/2009
               C-Sp/110/       services             (Newspapers) Ltd,
               2008/09                              P.O.Box 9033,Dar es
                                                    Salaam
               MSD/003/        Repair and           UniCool East África    US $.4,464.00       30/12/2008
               C-SERV/100/     Maintenance          ETD, P.O. Box 79990,
               2008/09         of chiller at        Dar es S alaam.
                               warehouse No. 4
               MSD/ 003/       General service of   Toyota Tanzania Ltd, Tshs.1,001,222.00     09/01/2008
               C-SERV/ 103/    Motor vehicle SU     P.O.Box 9060, Dar es
               2008/09         36435.               Salame.
               MSD/003/        Lease of             The Millennium        Tshs.                29/12/2008
               C-SERV/105/     Warehouse            Business Park,        247,393,440.00
               2008/09                              P.O.Box 21005, Dar es
                                                    Salaam.
               MSD/003/        Advertisement of     Tanzania Standard      Tshs. 654,960.00    15/12/2008
               C-SERV/ 93/     services             (Newspapers) Ltd,
               2008/09                              P.O.Box 9033, Dar es
                                                    Salaam
               MSD/003/        Advertisement of     Business times Ltd,    Tshs. 1,950,000.00 15/12/2008
               C-SERV/ 96/     services             P.O. Box 71439, Dar
               2008/09                              es Salaam.
               MSD/003/        Advertisement of     National Media         Tshs.5,214,240.00   15/12/2008
               C-SERV/95/      services             Group Ltd, P.O.Box
               2008/09                              8101, Dar es salaam
               MSD/003/        Conference           Lamada Hotel &         Tshs. 18,765,240.00 10/12/2008
               C-SERV/90/      services             Apartment, P.O.Box
               2008/09                              25142, Dar es
                                                    Salaam.


Tanzania Procurement Journal • 28 February 2009                                                         51
                                AWARDED CONTRACTS

              MSD/003/        Hiring warehouse       The Millennium        Tshs. 20,616,120   29/12/2008
              Q/63/97/                               Business Park,
              2008/09                                P.O.Box 21005, Dar es
                                                     Salaam.
              MSD/003/        Provision or         Jr planet Ltd, P.O.Box Tshs.3,000,000.00   27/11/2008
              C-SERV/89/      services, repair and 31080, Dar es
              2008/09         maintenance hand Salaam.
                              pallet trucks
CONSULTANCY
President’s   ME/006/ 2007-   Consultancy to      M/s Data Works           Tshs. 47,940,000.00 05/02/2009
Office,        2008/ C/10      conduct study       Associates limited,
Planning                      on the role of
Commission                    information and
                              communication
                              technology (ICT) in
                              the economy.
              ME/006/ 2007-   Consultancy to         M/s Daima             USD 46,506         05/02/2009
              2008/ C/13      conduct an evalua-     associates Limited
                              tion of progress in
                              the implementation
                              of the Tanzania,
                              development vision
                              2025.
              ME/006/ 2007-   Undertaking a study    M/s National           Tshs.             05/02/2009
              2008/ C/16      on the integrated      Institute of Transport 147,186,000.00
                              transport system for
                              increased efficiency
                              and growth of the
                              economy.
              ME/006/ 2008-   Undertaking            Managing director, Tshs.56,641,800       05/02/2009
              2009/ C/15      a study on             Canocity Ltd, P.O.Box
                              transforming           77632, Dar es salaam
                              agriculture in
                              Tanzania
              ME/006/ 2008-   Undertaking            M/s Tisco             Tshs.47,940,000.00 05/02/2009
              2009/ C/11      a study on             consultants and
                              the impact of          association limited
                              population
                              dynamics on
                              economic
                              development
              ME/006/ 2008-   Undertaking a       M/s Innovex              USD.159,070        05/02/2009
              2009/ C/12      study on the review development
                              of productivity     consulting.
                              profile for Tanzania
                              across productive
                              sectors.




52                                                       Tanzania Procurement Journal • 28 February 2009
ADVERTISING WITH THE TANZANIA PROCUREMENT JOURNAL
We take this opportunity to invite public and private institutions to advertise
in the Tanzania Procurement Journal.
The journal shall be a one stop centre of all procurement opportunities
offered by public institutions and shall be released twice per month, that is
mid and end of each month. The target audience of the journal is all public
institutions, who are required to post tender adverts and tender awards in
the journal, and all private companies wishing to participate in tenders
Àoated by public institutions.


        The journal offers competitive advertising rates (full colour)
                             as shown below:-

               Inside Front Cover                     800,000/=
               Inside Back Cover                      800,000/=
               Back Cover                             800,000/=
               Full page                              700,000/=
               Half page                              480,000/=
               Quarter page                           300,000/=

      The following are discounts for advert subscription

                Twelve Months          -              15%
                Six Months             -              10%
                Three Months           -              5%

Deadline for receiving adverts is 15 days before the release of the next issue of the
journal.

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