Wittenberg University Athletics and Recreation Department Policies and by voe14135

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									                              Wittenberg University

                   Athletics and Recreation Department

                        Policies and Procedure Manual




    The purpose of this manual is to provide, in writing, the policies and procedures
    by which Wittenberg University Athletics and Recreation Department will
    operate. By using this manual, employees will be informed of current and
    approved policies and procedures of the athletic and recreation department that
    will help create an atmosphere of C. O. D. E. effectiveness (communication,
    organization, documentation and evaluation). This manual is intended to be in
    harmony with the Wittenberg Faculty Manual, Manual for Administrative Staff,
    and Manual for Hourly Staff. Changes to the manual will be on the agenda of the
    annual staff retreat that is held in May of each year. All approved changes to
    existing policies and procedures will be incorporated into the manual and
    distributed to staff at the start of the fall semester.

    This manual is intended to assist the staff in performing the key tasks and
    responsibilities in a way that will bring credit to the Wittenberg University
    Athletics and Recreation Department.




Updated 2/09


                                                                                        1
                                Wittenberg University
                         Athletics and Recreation Department

                         Policies and Procedures Manual

Organization and Structure

Wittenberg University Mission and Values                             Pages 5-6
Athletics and Recreation Department Mission Statement                Page 7
Athletics and Recreation Department Goals                            Pages 8-9
Athletic Committee                                                   Page 9
Institutional Membership (North Coast Athletic Conference)           Pages 10-11
Athletics and Recreation Department – Organizational Chart           Page 12
Staff Structure – Athletics and Recreation                           Page 12
Athletics and Recreation Department – Job Titles                     Page 13
Athletics and Recreation Department – Job Summaries                  Pages 14-15

Position Descriptions

Director of Athletics                                                Pages 16-17
Assistant Director of Athletics/Senior Women’s Administrator (SWA)   Page 17
Director of Intramurals                                              Page 18
Director of Compliance                                               Page 18
Team Physician                                                       Page 19
Head Trainer                                                         Page 20
Assistant Trainer                                                    Page 21
Assistant Trainer II                                                 Page 22
Coordinator – Operations and Facilities                              Page 23
Coordinator – Assistant to the Director of Athletics                 Page 24
Administrative Assistant – Corporate Relations/Student Employment    Page 25
Head Coaches                                                         Pages 25-26
Assistant Coaches                                                    Pages 26-27
Equipment Room Manager                                               Page 27
Strength and Conditioning Coach                                      Page 28

General Staff Procedures

Employment                                                           Pages 28-29
Employee Benefits                                                    Pages 28
Employee Orientations                                                Page 29
Insurance                                                            Page 29
Annual Leave/Leave of Absence                                        Page 30




                                                                                   2
General Staff Procedures (Con’t)
Sick Leave                            Page 30
Holidays                              Page 30
Employee Educational Opportunities    Page 31
Office Hours                          Page 31
Staff Dress Code                      Page 31
Pay Periods                           Page 31
Smoke/Tobacco-Free Policy             Page 32
Staff Meetings                        Page 32
Performance Evaluations               Page 32
Coaches Evaluations                   Page 32
Staff Retreat                         Page 33
Termination                           Page 33
Confidentiality                       Page 33

Business Procedures
Procedures for Purchasing             Page 34
Travel for Business/Recruiting/Team   Page 34
Spring Trip and Airline Flights       Page 34
Budget                                Page 35
Contracts and Scheduling              Page 35
Department Travel Insurance           Page 35
Campus Vehicles/Motor Pool            Page 35
Expense Reports                       Page 36
Telephone Calls                       Page 36
Mail/Federal Express/UPS              Page 36
Purchasing                            Page 36
Travel Expense Policies               Page 37
Team Travel                           Page 37

Facilities, Property and Equipment
Administration                        Page 38
Facility Rental                       Page 38
Keys                                  Page 38
Maintenance                           Page 39
Property/Control Procedures           Page 39
Security                              Page 39
Athletic Training Rooms               Page 40
Fitness Center                        Page 40
Track and Field                       Page 40
Other Athletic Fields                 Page 40
Equipment                             Page 41
Game Management Responsibilities      Page 41


                                                3
Gender Equity                                                     Page 41

Wittenberg Compliance
Role of the Faculty Athletics Representatives                     Page 41
Role of the Director of Athletics                                 Page 42
Role of the Assistant Director of Athletics/SWA                   Page 42
Role of the Head Coach                                            Page 43
Role of the Registrar/Role of the Director of Financial Aid       Page 43
Role of the Committee of Athletics                                Page 44
National Collegiate Athletic Association                          Page 44
Institutional Control                                             Page 44
Procedures for Processing Alleged or Self-Discovered Violations   Page 45
NCAC Conference/Sportsmanship                                     Page 46
Alcohol and Drug Policy                                           Pages 46-47
Health and Wellness Policy                                        Page 48
Potentially Dangerous Activities                                  Page 48
Health Insurance Coverage                                         Page 48
NCAA CHAMPS/Life Skills                                           Pages 48-49
Student-Athlete Advisory Committee (SAAC)                         Page 49
Student-Athlete Complimentary Admissions                          Page 49
Exit Interviews                                                   Page 49

Standards for Academic Progress
Academics                                                         Page 51
Student Course Load                                               Page 51
Minimum Credits for Graduation                                    Page 51
Status of Students (Definition of Terms)                          Pages 51-53

Attendance and Class Schedule
Class Attendance                                                  Page 53
Excused Absences                                                  Page 54
Balance Between Academics and Athletics                           Page 54
Academic Support Services                                         Page 55
Math Workshop – Writing Center – Counseling Center                Page 55

Publicity and Promotions
Athletic Media Relations                                          Page 56
Media Policies/Media Guides                                       Page 57
Sport Schedules                                                   Page 57
Championship Events/Game Day Media Operations/Interviews          Page 58
Game Cancellation/Postponement Policy                             Pages 59-60

Camps                                                             Page 61



                                                                                4
THE MISSION AND VALUES OF WITTENBERG UNIVERSITY

Mission:

Wittenberg University provides a liberal arts education dedicated to intellectual inquiry and
wholeness of person within a diverse residential community. Reflecting its Lutheran heritage,
Wittenberg challenges students to become responsible global citizens, to discover their callings,
and to lead personal, professional, personal, and civic lives of creativity, service, compassion,
and integrity.

Values:

Liberal Arts
Since its founding in 1845, Wittenberg’s curriculum has centered on the liberal arts as an
education that develops the individual’s capacity to think, read, and communicate with
precision, understanding, and imagination. We are dedicated to education in the core disciplines
of the arts and sciences and in pre-professional education grounded in the liberal arts.

Intellectual Inquiry
Wittenberg embraces the life of the mind. We promote high standards of artistic, scholarly, and
scientific inquiry among our students and faculty. Teaching and research at Wittenberg
emphasize the discovery of new knowledge as well as the learning of received wisdom.
Intellectual inquiry is enhanced by the thoughtful participation of diverse peoples with diverse
perspectives. We are committed to bringing to the lives of our students an enduring passion for
learning, which requires risk-taking, persistence, reflection, and high ethical standards.

Wholeness of Person
Members of the Wittenberg community support each other in the personal search for balance
that characterizes wholeness of person. To promote leadership, confidence, and community
engagement, we help every student develop in harmony intellectual capabilities, aesthetic sense,
physical well-being, spiritual identity, and social relationships.

Community of Learners
A purposeful and intentionally diverse community, centered on a residential campus, sustains
education in the liberal arts and the exploration of complex and competing ideas within an ethos
of accountability and support. From this community, we serve and engage our urban home of
Springfield and the broader communities around the globe. By affirming the dignity of every
person and fostering a spirit of respect, we create and expand opportunities to pursue knowledge
in and out of the classroom.
Lutheran Heritage
Wittenberg expresses its Lutheran heritage through its continuing relationship with the
Evangelical Lutheran Church in America, its welcome to people of all beliefs and backgrounds,
its commitment to academic freedom and excellence, its exploration of the relationship between
faith and learning, its promotion of campus worship life, its encouragement of reflection upon
religious views and values, and its commitment to service to the community and the world.




                                                                                                   5
Global Citizenship
A Wittenberg education prepares students for the challenge and responsibility of global
citizenship. Through our curriculum, study-abroad opportunities, and the enriching presence of
international students, we engage the complexity of the human experience, learning about and
from cultures around the world. We are committed to providing opportunities for students to
interact with others of widely different backgrounds, seeking common solutions to problems
facing our world.

Calling
Wittenberg values the unique contributions each individual can make in responding to the needs
of neighbors both near and far. We encourage all students to discern their vocations and to
understand the meaningful connection between self-fulfillment and service to the world.

Creativity
Creativity is central to the study of the arts and sciences and to problem solving in all areas of
inquiry. Creativity requires the free and open exchange of ideas, the ability to value and imagine
different perspectives, and the intellectual tools necessary to make personal contributions in any
area of study. We are committed to providing opportunities for students to explore new areas of
knowledge and to form the intellectual associations supportive of the creative life.

Service
Service provides an intentional opportunity to give back to the world and to promote social
justice. Service requires us to learn about community needs, about who we are, and about what
we can contribute. We are dedicated as faculty, staff, and students to advancing the common
good as local citizens and as members of the global community.

Compassion
Compassion requires a broad knowledge of ourselves and of others, and of all our joys and ills.
It combines an awareness of suffering with a desire to respond. At Wittenberg, we educate the
mind to understand and we educate the heart to care.

Integrity
Integrity means honesty and fidelity to the highest ethical standards, which are fundamental to
teaching, learning, and personal growth. We encourage our students to pursue knowledge and
truth with moral courage and reflection, and so to live their lives.




                                                                                                  6
ATHLETICS AND RECREATION DEPARTMENT MISSION STATEMENT

The mission of Wittenberg is to develop in harmony within its students the intellectual,
spiritual, social, and physical qualities that characterize wholeness of person, and in this way to
develop the creative minority of civilization. As part of this mission, Wittenberg teaches
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respect for the appreciation of the physical world and humanity' place in nature, and recognizes
the obligation to care for the human body and to nurture, conserve, and protect natural
resources. Participation in intercollegiate athletic programs is a natural expression of this
mission provided that these programs are administered in consistency with it, and provided that
these programs are not developed at the expense of health and physical education, and that
intramural and recreation programs are made available to the entire student body.

The Wittenberg athletics department is an integral part of the University that strives to achieve
the same standard of excellence that exists within various academic disciplines at the university.
Further, the athletics department embraces the concept that the student-athletes are first and
foremost students, possessing individual rights, academic abilities, personal interests, and
ambitions comparable to those of other members of the student body. Wittenberg University is
committed to the principles and practices of gender equity, cultural diversity and athletics
excellence; this commitment shall be reflected in every aspect of the athletics department’s
operations.




                                                                                                 7
ATHLETICS AND RECREATION DEPARTMENT GOALS

To employ coaches and other administrative staff members who perform as professionals in an
educational community where high standards of integrity, ethical behavior, and sportsmanship,
are expected of its members. All employees of the athletics department must maintain these
high standards and strive to learn and follow in good faith all of the rules of the athletic
associations with which the University is affiliated.

To recruit student-athletes who are academically prepared for University work. The division of
Academic Affairs establishes primary admission standards, approved by the Board of Regents
and administered by the Office of Admissions.

To provide equal opportunities for men and women by developing and sustaining programs that
help student-athletes achieve their maximum potential, both athletically and academically.

To operate the athletics program in a manner that does not detract from student-athletes'
educational opportunities. The University expects its student-athletes to maintain satisfactory
academic progress and graduate from the University within a reasonable period of time. The
Department of Athletics assumes an active role in assisting student-athletes to achieve this goal.

To operate its sports program at the highest level of intercollegiate athletics competition and
seek to affiliate with institutions demonstrating a similar commitment to academic excellence
and institutional integrity.

To promote good sportsmanship and character development in coaches, athletic staff members,
and student-athletics, including cooperation, teamwork, leadership qualities, group loyalty, and
good citizenship. As representatives of the athletics department, student-athletes are
responsible for their actions both inside and out of the athletics arena.

To maintain the necessary facilities and medical personnel to enhance the physical fitness and
skill of the student-athlete, as well as to promote the recovery of those who are ill or injured.
The department also provides, through the University Counseling Center, programs for
counseling student-athletes who abuse alcohol or controlled substances.




                                                                                                    8
ATHLETICS AND RECREATION DEPARTMENT GOALS

To encourage the athletics coaches and administrators to seek and participate in professional
development opportunities to increase their working knowledge and produce highly competitive
teams.

To provide wholesome and well rounded intramural and recreational activities for members of
the student body, faculty, and staff.

To provide a means by which alumni and the public at large identify with the University for
mutually beneficial purposes.

To interface with booster groups that help support the athletic programs.


COMMITTEE ON ATHLETICS AND RECREATION

The committee on athletics and recreation consists of four faculty members, three student
members, and two faculty representatives to the North Coast Athletic Conference. Ex-officio
members: the Director of Athletics and Recreation, the Assistant Director of Athletics/SWA,
and the Director of Intramurals and Recreation.

Duties of the Committee:
1. To recommend general policies regarding all intercollegiate athletics, such as the
   determination of priorities in the program, the sports in which the college participates, the
   basis for selecting opponents, the rules for eligibility, the maximum number of athletic
   events in each sport set by the NCAA, the time of absences of athletic teams from campus,
   and the participation in events not on the regular schedule.
2. To approve schedules for each sport.
3. To encourage strong intramural and club programs and encourage campus-wide
   participation in those programs.




                                                                                                   9
INSTITUTIONAL MEMBERSHIP

Wittenberg University is a member of the National Collegiate Athletic Association, (NCAA)
and North Coast Athletic Conference (NCAC) and is governed by their rules and regulations. A
basic purpose of the NCAA is to maintain intercollegiate athletics as an integral part of the
educational program and the athlete as an integral part of the student body. The Provost
through the authority of the President is responsible for the administration of all aspects of the
athletics program, including approval of the budget and audit of all expenditures.

All coaches, staff members, and student-athletes will abide by the rules and regulations
governing membership in this organization. It is expected that each coach and athletic
administrator will become knowledgeable about the NCAA and the bylaws that affect their
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sport or areas of responsibility. Wittenberg University offers 23 men and women' sport
programs in which the NCAA offers sports championship opportunities.

                                         Varsity Sports

Men                                                  Women
Baseball                                             Basketball
Basketball                                           Cross Country
Cross-Country                                        Field Hockey
Football                                             Golf
Golf                                                 Lacrosse
Lacrosse                                             Soccer
Soccer                                               Softball
Swimming/Diving                                      Swimming/Diving
Tennis                                               Tennis
Track & Field (indoor-outdoor)                       Track & Field (indoor-outdoor)
                                                     Volleyball




                                                                                               10
North Coast Athletic Conference

Founded in 1983, the North Coast Athletic Conference is dedicated to fostering a
complementary relationship between intercollegiate athletics and the pursuit of academic
excellence. Consisting of 10 academically selective colleges and universities in Ohio, Indiana
and Pennsylvania the NCAC believes that high-level athletic programs need not be sacrificed in
order to meet rigid academic standards.

Significantly, all 10 NCAC institutions have been granted chapters of Phi Beta Kappa, the
preeminent honor society for colleges and universities. Only 225 of the more than 3,000 four-
year institutions in the United States have been so honored.

A member of the NCAA Division III, the NCAC features championship competition in 22
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sports - 11 for men and 11for women. The 11 women' sports are the most offered by any
                                                                             s          s
Division III conference, and the equality in numbers and emphasis between men' and women'
athletics is just one of the elements that sets the North Coast apart.

North Coast Athletic Conference Membership

Allegheny College            Oberlin College
Denison University           Ohio Wesleyan University
Earlham College              Wabash College
Hiram College                Wittenberg University
Kenyon College               College of Wooster




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                                                     Director of
                                                      Athletics




                                                      Assistant
                                                                                                Indirect
                                                      Director
                                                                                                Reports


 Baseball     Volleyball        Field          s
                                          Women'         M&W           Aquatic    Intramurals       M/W                M/W           Adm.
                               Hockey      Lax           Golf          Center                     Swimming            Tennis        Assistant




 M&W         M/W           Cheer   M&W        Football    M.           W.        Men's          Team       Athletic      Softball       (2)
 Track      Basketball     Team    CC                     Soccer      Soccer     Lax        Physician      Trainers                    Coord.


STAFF STRUCTURE - ATHLETICS AND RECREATION

At the head of the Department of Athletics and Recreation is the Director of Athletics who reports to the Provost. Reporting to the
                                                                           s
Director of Athletics are the Assistant Director of Athletics/Senior Women' Administrator, Head Men’s Soccer Coach, Head Men'       s
                                  s
Basketball Coach, Head Women' Basketball Coach, Head Football Coach, Head Men and Women’s CC/Track Coach, Head Men’s
Lacrosse Coach, Head Softball Coach, Cheer Coach [each head coach supervises their assistant coaches], Athletic Trainers, Team
Physician, and two Coordinators.

The Associate Director of Athletics/SWA reports to the Director of Athletics. Reporting to the Assistant Director of Athletics/SWA
                                                    s
are the Head Field Hockey Coach, Head Women' Lacrosse Coach, Head Baseball Coach, Head Volleyball Coach, Head Men' &           s
        s                                 s            s
Women' Swimming Coach, Head Men' & Women' Tennis Coach, Head Men’s and Women’s Golf Coach, [each head coach
supervises their assistant coaches], the aquatic area, Administrative Assistant who oversee corporate relations and student
employment.



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ATHLETICS AND RECREATION DEPARTMENT -- JOB TITLES

Professional Positions

Administrators
Director of Athletics
                                            s
Assistant Director of Athletics/Senior Women' Administrators
Director of Compliance
Director of Intramurals
Team Doctor
Head Trainer
Assistant Trainer

Administrative Support Staff
Coordinator-- Facilities and Operations
Administrative Assistant -- Business Administration
Coordinator—Assistant to the Athletic Director
Equipment Room Manager
Strength Coach

Head Coaching Positions
Head Baseball Coach/Director of Compliance
          s
Head Men' Basketball Coach/Academic Support
              s
Head Women' Basketball Coach/Academic Liaison
Head Cross Country and Track Coach
Head Football Coach/Champs/Life Skills
          s
Head Men' and Women’s Golf Coach/Intramural Director
          s
Head Men' Lacrosse Coach
              s
Head Women' Lacrosse Coach/Game Management
          s
Head Men' Soccer Coach/Faculty
              s
Head Women' Soccer Coach/Asst. Men’s Lacrosse Coach
Head Softball Coach/Assistant Director of Athletics/SWA
Head Swimming & Diving Coach
Head Tennis Coach/academic Liaison
Head Volleyball Coach/Recruiting Coordinator




                                                               13
ATHLETICS AND RECREATION DEPARTMENT -- JOB SUMMARIES

Director of Athletics: Responsible for the overall supervision of the athletics, intramural
and recreational programs. Reports directly to the Provost.

Assistant Director of Athletics: Responsible for the supervision of several team sports,
responsible for the oversight of the department in the absence of the Director of Athletics.

Director of Compliance: Oversees the day-to-day operations as they relate to compliance
issues. Completes all required NCAA compliance forms and administers all transfer
requests and hardship waivers.

Director of Intramurals and Recreation: Develops intramural and recreational
programming, interviews and manages officials, maintains records of activities offered,
and keeps inventory of all equipment.

Team Doctor: Oversees the athletic trainers, assists in the day-to-day operations of the
training room and event coverage. Assists in the evaluation of injuries, recommends
treatment & rehabilitation protocol, and covers various athletic contests.

Athletic Trainer: Monitors the health and safety of all student-athletes. Responsibilities
include the day-to-day operation of the training room, medical record keeping, drug
testing, injury care and rehabilitation, medical insurance claims, and athletic event
coverage.

Athletic Trainer Intern: Assists the head and assistant trainer in all facets of training room
operations.

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Coordinator (Assistant to the Athletic Director): Monitors the department' business
operations, including the purchases and expenses of all programs. Assists with game day
operations and supervises several student workers who provide assistance with general
office duties.

Coordinator (Operations & Facilities): Manages the HPER Center during the academic
year. Monitors and schedules all activities conducted in and on all athletic facilities.
Assists with game day operations.

Administrative Assistant (Corporate Relations/Student Employment): Serves as primary
support person for the HFS program. Oversees the processing of all game contracts and
corporate contracts and accounts. Monitors and supervises student employment for HFS
and the athletic departments, and serves as secretarial support for sports medicine.

                                      s
Head Coach: Responsible for the team' operation and development. Must maintains
compliance with all applicable NCAA and conference rules. Oversees recruiting, team
travel, scheduling, game day operations, practices, the team operating budget, and the




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academic progress of the student-athletes on the team. Supervises all assistant coaches
who have duties associated with their sport.

Assistant Coach: Reports to the head coach of his/her respective sport. Responsibilities
include assisting the head coach with the delegated duties that have been assigned to
them by the head coach.

Athletic Equipment Manager: Responsible for the inventory of all athletic equipment.
Oversees the day-to-day operations of the equipment room. Supervises student workers
assigned to the equipment room area.

Strength and Conditioning Coach: Oversees the day-to-day operations of the fitness
center and monitors all student workers assigned to the facility. Oversees the
maintenance of all equipment and cleanliness of center.




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POSITION DESCRIPTIONS

Director of Athletics

•   Develop, implement, and communicate athletic department philosophy and goals to
    the Wittenberg University administration, faculty, alumni, and student-athletes.

•   Submit recommendations to and coordinate athletic department decisions with the
    Provost according to the Wittenberg University line of administrative authority.

•   Develop, implement, and maintain a policy and procedures program with guidelines
    for managing the athletics and recreation department.

•   Establish, implement, and maintain an organizational structure that clearly defines
    reporting lines and key tasks and responsibilities.

•   Ensure that all guidelines for personnel actions are properly processed according to
    Wittenberg requirements, and adhere to all university, state, and federal laws and
    regulations.

•                                                                                   s
    Coordinate and supervise the intercollegiate athletics program through each team'
    head coach.

•   Select and maintain a staff of highly qualified and successful head coaches who are
    recognized for their demonstrated ability to recruit outstanding student-athletes, to
    maintain a competitive and winning program, and to achieve high student-athlete
    graduation rates.

•   Establish equitable salaries to attract the highest quality coaches possible; provide the
    necessary equipment and facilities for all coaching members.

•   Provide support for the professional development of coaching staff members, and
    publicly promote their individual and team accomplishments.

•   Serve at the primary liaison for the Athletic Corporate Sponsorship and Marketing
    program, maintaining accounts and working with all appropriate groups.

•   Attend team practices and games to assess and evaluate coaching techniques and team
    morale; provide in-person support to the coaching staff and student-athletes. Conduct
    and present an annual evaluation of each head coach that includes team win/loss
    record, conference performance, recruiting, graduation rate and academic
    performance of the student-athletes, team morale and discipline, and individual
    coaches; assess qualities and performance according to the standards of Wittenberg
    University.




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•   Develop and monitor a corporate marketing program that will generate revenue to
    help supplement the overall operating budget.

•   Serve on university, conference, or national committees as directed by the Provost.


Assistant Director of Athletics/SWA

•   Oversee the operations of the athletics department in the absence of the Director of
    Athletics in accordance with department policies.

•   Serve on the athletics department management team.

•                                                                          s
    Assist in the planning, evaluation and implementation of the department' activities in
    fundraising, marketing and promotions.

•   Be responsible for all phases of the sport teams designated by the Director of
    Athletics, including supervision of coaching staff, budget, planning, scheduling, and
    operations.

•   Represent the department on issues regarding gender equity.

•   Aid in the formulation and implementation of athletics policy and procedures,
    including assisting in the long-range planning regarding the program, personnel, and
    facilities.

•   Participate in the athletics department fundraising activities.

•   Oversee, perform, and delegate game management assignments as needed.

•   Represent the University and athletics department through active participation in the
    governing organization and conference.

•   Assist the Director of Athletics with the fiscal planning of the athletics department.

•   Perform special and/or additional duties as required by the Director of Athletics

•   Serve on Committee of Athletic Policy and Recreation

•   Serve on all Athletic Search Committees




                                                                                             17
Director of Intramurals

•   Select, train, and supervise student assistants for officiating, supervisory, and
    organizational duties.

•   Publicize and promote all aspects of the program to the Wittenberg community
    through mailings, posters, publications, and the website.

•   Maintain and supervise the intramural office including information services and data
    files.

•   Administer the intramural and recreation budget.

•   Select, purchase, and maintain the intramural/recreation inventory of equipment.

•   Complete an annual report of intramural/recreation & club sport programs including
    schedules, results, and participation records.

•   Serve on the Committee for Athletic Policy and Recreation and on other university
    committees related to job responsibility.

•   Perform special and/or additional duties as required or requested by the Director or
    Assistant Director of Athletics.


Director of Compliance

•      Oversee the day-to-day operations of compliance matters.

•      Administer rules education programs for staff.

•      Investigate all alleged violations.

•      Report all violations to the NCAA and NCAC offices.

•      Preview proposed NCAA Legislations

•      Administer annually the rules education test

•      Conduct annually the post-convention staff meeting to review legislation

•      Attend, once every three years, the NCAA Regional Rules Seminar




                                                                                           18
Team Physician

•   Oversee athletic trainers.

•   Evaluate medical conditions as they pertain to athletic activities.

•   Evaluate injuries as requested by the athletic trainers.

•   Participate in medical prescreening for athletic activities/team sports.

•   Consult medical specialists as necessary.

•   Conduct consultation meetings with students, parents, and coaches when needed.

•   Maintain medical records on student-athletes in accordance with training room
    policies.

•   Prescribe and supervise use of medication in the training room.

•   Attend home football games, conference post-season play, and other events as
    necessary to ensure medical coverage at events.

•   Participate in continuing education as required by state licensing board. Maintain
    medical liability coverage.




                                                                                         19
Head Certified AthleticTrainer

•   Oversee all athletics training programs, meet with coaches to identify problem areas
    and establish treatment goals with doctors, not coaches.

•   Assist in the hiring, training, and supervision of all training room staff.

•   Manage the operation of the training room area. Coordinate the purchasing and
    inventory of supplies and equipment. Represent the head coach in the purchase of
    football protective equipment. Work with the athletics equipment manager to
    facilitate proper methods of fitting sports equipment.

•   Establish codes of conduct and rules for the use of the training facilities. Develop and
    maintain a manual for training room use.

•   Schedule training staff for home and away athletic contests.

•   Attend scheduled team practices and events as necessary.

•   Coordinate and oversee all rehabilitation programs.

•   Perform all preventative and rehabilitative treatments under the
    diagnosis/recommendation of the Team Physician.

•   Assist with annual screenings for all returning athletes.

•   Secure and maintain all student-athletes’ health/injury records and insurance policies,
    process applicable forms.

•                              s
    Determine a student-athlete' ability to practice or compete, in collaboration with the
    Team Physician when necessary.

•   Perform special and/or additional duties as required or requested by the Director or
    Assistant Director of Athletics.

•   Represent Wittenberg at the department, conference and national organization
    meetings as required or requested.

•   Participate in required continuing education and certification course work to fulfill
    state requirements for license renewal and national certification.




                                                                                            20
Assistant Certified AthleticTrainer

•   Maintain all medical and injury reports on student-athletes.

•   Administer treatment and rehabilitation programs under the supervision of the Head
    Certified Athletic Trainer and Team Physician.

•   Attend scheduled team practices and events as necessary.

•   Supervise training room operations in the absence of the Head Certified Athletic
    Trainer.

•   Perform all preventative and rehabilitative treatments under the diagnosis and
    recommendation of the Team Physician.

•   Represent Wittenberg at department, conference, and national organization meetings
    as required or requested.

•   Set up annual screenings for all student-athletes.

•   Participate in special projects as requested by the Head Certified Athletic Trainer or
    Team Physician.

•   Assist in the hiring, training, and supervision of all training room staff.

•   Assist with the purchasing and inventory of supplies and equipment. Make
    recommendations to the athletics equipment manager(s) to facilitate proper methods
    of fitting sports equipment.

•                              s
    Determine a student-athlete' ability to practice or compete following the direction of
    the Team Physician.

•   Participate in required continuing education and certification course work to fulfill
    state requirements for license renewal and national certification.

•   Represent Wittenberg at conference, and national organization meetings as required
    or requested.

•   Perform special and/or additional duties as required or requested by the Director or
    Associate Director of Athletics.




                                                                                            21
Assistant Certifies Athletic Trainer II

•   Maintain all medical and injury reports on student-athletes.

•   Administer treatment and rehabilitation programs under the supervision of the Head
    Certified Athletic Trainer and Team Physician.

•   Attend scheduled team practices and events as necessary.

•   Supervise training room operation in the absence of the Head Certified Athletic
    Trainer.

•   Perform all preventative and rehabilitative treatments under the diagnosis and
    recommendation of the Team Physician.

•   Represent Wittenberg at conference, and national organization meetings as required
    or requested.

•   Assist with annual screening for all student-athletes.

•   Participate in special projects as requested by the Head Trainer or Team Physician.

•   Assist in the hiring, training and supervision of all training room staff.

•   Make recommendations to the athletics equipment manager(s) to facilitate proper
    methods of fitting sports equipment.

•                              s
    Determine a student-athlete' ability to practice or compete following the direction of
    the Team Physician.

•   Schedule student workers.

•   Participate in required continuing education and certification course work to fulfill
    state requirements for license renewal and national certification.

•   Perform special and/or additional duties as required or requested by the Director or
    Associate Director of Athletics.




                                                                                            22
Coordinator of Operations and Facilities

•   Monitor and act as a liaison to all club sport programs

•   Hire, supervise, train, and schedule all student employees who help operate the HPER
    programs.

•   Sign and check monthly time cards for student employees who work in the recreation
    department.

•   Train student-managers and conduct weekly meetings.

•   Conduct a weekly game management meeting with appropriate staff members.

•   Coordinate and schedule the use of athletic facilities with coaches, HFS, Central
    Scheduling, Physical Plant, Union Board, and Housekeeping.

•   Collect and deposit all membership fees for the HPER Center.

•   Collect and deposit all summer swim membership fees associated with the Student
    Community Education Program.

•   Assist in game management operations for contests held in the HPER Center and the
    Edward-Maurer Field when needed.

•   Serve as the activity director for the National Youth Sports Program.

•   Decorate the HPER Center lobby for Christmas.

•   Participate to special projects and perform additional duties as assigned by the
    Director or Associate Director of Athletics.




                                                                                        23
Coordinator -- Assistant to the Director of Athletics

•   Perform administrative staff office duties. Prepare letters, reports, or statements as
    related to business areas.

•   Review budget reports received for the department, check and compare with previous
    reports or other data. Maintain up-to-date directives, budget records, and related
    materials.

•   Set up and maintain office files, correspondence, and reports required for efficient
    operation of the department. Schedule and assign meetings.

•   Assist in the development of game programs and other printed literature. Order and
    review department subscriptions and publications.

•   Assist with budget development, serve as the liaison with internal and external
    agencies, maintain administrative records, and disseminate information to athletic
    staff.

•   Maintain files and provide information and direction for the purchase of all team
    equipment. Serve as a liaison with purchasing and accounting departments to
    accomplish the above tasks.

•   Make reservations associated with travel, meetings and special functions. Make
    arrangements for meetings and special functions.

•   Maintain and review files for team fund-raising accounts. Deposit funds and prepare
    expense reports for payment. Maintain Tiger Club records. Organize, arrange and
    host the Annual Hall of Honor Weekend.

•   Perform game management duties as they relate to ticket sales, distribution, and
    collection for any athletic charged and/or special events

•   Purchase and maintain supplies for the department. Maintain budget and provide
    supplies necessary to equip staff and coaches.

•   Participate in special projects and perform additional duties as assigned by the
    Director or Associate Director of Athletics.




                                                                                             24
Administrative Assistant for Corporate Relations/Student Employment

    •   Maintain all contracts of corporate sponsors.

    •   Prepare and issue all game contracts for home contests.

    •   Develop and maintain a composite schedule for all fall, winter, and spring sports.

    •   Oversee all equipment purchases for the athletic department.

    •   Participate in special projects as assigned by the Director or Associate Director of
        Athletics.

    •   Oversee, monitor and assign student employment for the Department of Athletics
        as it relates to game management issues.



Head Coaches

•   Supervise and assign in writing duties for assistant coaches if applicable and perform
    annual written evaluations of assistant coaches and student-athletes. The head coach
    is directly responsible for the actions of each assigned assistant and volunteer coach.

•                                                                            s
    Adhere to and enforce all policies and procedures as stated in Wittenberg' athletics
    department, conference, and NCAA rules and regulations.

•   Maintain budgetary responsibilities, review monthly budget summary, and ensure
    budget constraints are adhered to. Coordinate all expenditures and commitments with
    the Administrative Assistant to ensure fund approval and availability. Operate the
    program with a balanced budget.

•   Oversee and monitor all budgeting accounts, operational fundraising, and the camp
    account.

•   Adhere to departmental procedures relative to purchasing and travel expenditures.

•   Recruit student- athletes who are academically prepared for the demands required of
    student athletes at Wittenberg University.

•   Coordinate current and future game schedules with the Director or Assistant Director
    of Athletics.

•   Coordinate all practices and game schedules with appropriate agencies for academic
    class time and the use of Wittenberg facilities.


                                                                                           25
•   Coordinate, attend, and supervise all daily practice sessions, workouts, team travel
    and contests.

•   Ensure that all practices are conducted in a professional manner according to
    Wittenberg and NCAA time requirements.


•   Maintain and have a thorough knowledge of NCAA, conference, and institutional
    rules and regulations.

•   Report any alleged violations of NCAA, NCAC, or institutional rules and regulations.

•   Assign coaching responsibilities for all practices and sport contests.

•   Speak to service groups and alumni organizations as assigned.

•   Participate in special projects and additional duties as assigned by the Director or
    Assistant Director of Athletics (e.g., community outreach programs).




Assistant Coaches

•   Assist in planning practices, game strategies, scouting, and recruiting activities.
    Perform specific recruiting duties as assigned.

•   Coach practice sessions or workouts as assigned: may be assigned to work with
    specific groups or student-athletes on regular basis. Assist in the coaching during
    athletic events, in maintaining statistics, and in coordinating officials.

•   Maintain and have a thorough knowledge of NCAA, conference, and institutional
    rules and regulations.

•   Report any alleged violations of NCAA, NCAC, or institutional rules and regulations.

•   Assist in scouting and recruiting activities and perform specific recruiting duties as
    assigned.

•   Assist in the implementation of the academic program, including monitoring of
    individual student-athletes’ progress to ensure academic eligibility. Assist with study
    hall and routing referrals to appropriate Wittenberg resources.




                                                                                             26
•   Work with student-athletes and monitor their adherence to rules and regulations
    concerning conduct, appearance, and punctuality.

•   Speak to service groups and alumni organizations as assigned.

•   Be responsible for one or more administrative functions as assigned by the head
    coach.

•   Participate in special projects and additional duties as assigned by the head coach,
    Director, or Associate Director of Athletics.




Equipment Room Manager

•   Maintain a comprehensive and functional knowledge of equipment room operations,
    established objectives, and operational procedures.

•   Recommend equipment for purchase, initiate necessary documentation for purchases
    and receive shipment for all intercollegiate programs. Issue and recondition athletic
    equipment.

•   Take annual inventory of all departmental movable equipment and supplies.

•   Initiate repairs of athletic equipment.

•   Supervise student employees.

•   Prepare a projected annual budget for consideration and review by the Assistant
    Director of Athletics.

•                              s
    Cooperate with the Team' Physician and athletic trainers for injury prevention and
    rehabilitation of student-athletes related to special equipment needs.

•   Perform special assignments for the Director and/or Assistant Director of Athletics.




                                                                                           27
Strength and Conditioning Coach

•   Coordinate the fitness center student workers’ schedule with the Operations and
    Facilities Manager.

•   Monitor all equipment, making sure it is properly cleaned and maintained.

•   Coordinate with the Operations and Facilities Manager to make all repairs in a timely
    manner.

•   Supervise all student-workers in the strength center.

•   Keep the strength center a safe facility.

•   Provide assistance in developing strength and conditioning programs for the various
    sports sponsored by the department.

•   If needed, assist, monitor and/or oversee conditioning programs for sports sponsored
    by the department.

•   Establish and maintain hours of operation of the strength center.


GENERAL STAFF PROCEDURES

Employment

The Department of Intercollegiate Athletics will consider the qualifications of each
applicant, including education, training, skills, and work experience. No employee or
prospective employee will be discriminated against because of race, religion, ancestry,
national origin, age, gender, physical ability, sexual orientation or veteran status.

All hiring procedures for professional, classified temporary and occasional staff members
will follow the guidelines established by the Wittenberg Human Resources Office as
stated in the Hourly and Administrative Staff Manuals, including advertising of positions,
screening, interviewing, and search committee procedures. Under Ohio law, unless there
is an agreement to the contrary, employment is "at will." This means that either the
employer or the employee may end the employment relationship without giving either
notice or a reason.

The Department of Intercollegiate Athletics is dedicated to maintaining the integrity of
intercollegiate athletics. The Department is committed to observing institutional, NCAA,
and NCAC rules and regulations. The Director and Assistant Director will work closely
to screen all candidates for coaching positions to ensure that the applicant has not been
involved in past NCAA major rules violations.


                                                                                          28
Each coach must be knowledgeable of the rules and regulations of the NCAA and
NCAC, including changes and new interpretations. A coach must not knowingly or
deliberately violate, or allow the violations of, those rules and regulations.

In addition, each Head Coach shall be responsible for supervising his/her coaching
support staff to assure that rules violations do not occur. The Department of
Intercollegiate Athletics will conduct both periodic rules education workshops and
conduct random compliance tests to help coaches keep abreast of the legislation. Any
questions regarding interpretation of rules shall be directed to the Director of Compliance
for clarification. In his/her absence, the Director of Athletics, the Assistant Director of
Athletics, or either of the Faculty Athletics Representatives can provide an interpretation.

Employee Benefits

Employees are eligible for benefits in accordance with the Hourly and/or Administrative
Staff Manual. The following is an overview of benefits offered to regular full-time staff.
The most accurate information on benefits is obtained in the Manuals for Hourly and/or
Administrative Staff.

Employee Orientation

All new regular employees working half time or more are required to attend an
orientation session relevant to University benefits offered by the Office of Human
Resources. Orientation is conducted twice a year; your immediate supervisor on which
orientation session you should attend will notify you. The Department of Intercollegiate
Athletics will have a separate orientation for new staff members to help them to become
better acclimated to the staff and the method of operations to the department. The
           s
employee' immediate supervisor will conduct this orientation.

Insurance

Wittenberg offers the following group insurance programs to its employees working in a
regular full time position. For those employees working a half-time position you should
contact the Human Resources Department to see what benefits you qualify for.

Group Health Plan, Health and Dental Insurance, Life, Accidental Death and
Dismemberment Insurance (AD&D). Other types of insurance and/or benefits offered by
the University include: Unemployment Insurance, Workers'   Compensation, Flexible
Benefit Plan, Dependent Care Assistance Plan, Child Care Opportunities, Retirement
Planning, Relocation Assistance, Tuition Waiver for more information about any of the
above programs please contact the Office of Human Resources.




                                                                                         29
Annual Leave/Leave of Absence

All employees of the Department of Intercollegiate Athletics included under the
Wittenberg classification system will adhere to those policies pertaining to annual leave.
Every staff member must have leave approved in advance by the immediate supervisor;
all requests for annual leave must be done in writing. Supervisors may deny requests for
annual leave (vacation) if they feel it jeopardizes the smooth operation of the university.

 A full-time administrator or administrative staff member is eligible for one (1) month of
annual leave each calendar year. A month is defined as 24 working days. Vacation time
is prorated from the date of hire at the rate of two days per month, for a total of six days
per quarter. Staff members may begin taking vacation after 3 months of continuous full-
time employment. Additional information regarding annual leave (vacation) in contained
in the Human Resources Manual for Administrative Staff.

Sick Leave

                                                                            s
Paid sick leave is a benefit provided by the university so that an employee' salary may
continue when illness or injury, including disability from pregnancy and/or childbirth,
                        s
precludes an employee' attendance at work. Full-time administrative staff members are
entitled to one month, defined as 24 days, of paid sick leave for each year worked up to a
maximum of six months. For additional information regarding sick leave refer to you
Human Resources Manual.

Holidays

The University acknowledges the need to observe both traditional and academic holidays.
Therefore the following dates will be observed as official University holidays:

•   Good Friday
•   Memorial Day
•   Independence Day
•   Labor Day
•    Fall Break
•   Thanksgiving
•   Christmas
•              s
    New Year' Day
•   Spring Break




                                                                                          30
Employee Educational Opportunities

The Department of Intercollegiate Athletics encourages all regular employees to engage
in life-long learning by taking advantage of the opportunity to take additional course
work while employed by the department. Staff may take only one course per semester
during the regular workday and are required to seek approval from their respective
supervisors. Time spent in class is not compensated. Staff must work with their
supervisors to determine necessary adjustments to their work schedule. The course load
for which a staff member may receive a tuition waiver is limited to sixteen (16) semester
hours per academic year, including the summer session. For additional information on
educational opportunities is contained in the Human Resources Manual.

Office Hours

The office hours of the Department of Intercollegiate Athletics will conform to those of
the University. Those hours are from 8:00 a.m. – 5:00 p.m. Monday through Friday, with
one hour for lunch. A regular schedule is a five-day, forty-hours week but due to the
nature of our Administrative and coaching positions, this will frequently vary. All
coaches, when not recruiting or on official business, must observe office hours as stated
by the University.

Staff Dress Code

The basic philosophy of the Department is to dress for what you do. An important
meeting with a potential booster or business will call for a professional appearance, while
casual dress in the office is acceptable.

When traveling with a team, coaches and staff will adhere to the following dress code:
All male coaches, assistant coaches, administrators, and staff are to wear business attire,
including a coat, when traveling on public transportation with the team. All female head
coaches, assistant coaches, administrators, and staff are to dress in a professional,
business-like manner. When traveling on a charter aircraft, van, or bus, casual attire is
appropriate.

Pay Periods

1. Hourly Staff Members: The work week runs form 12:01 a.m. Monday through 12:00
midnight Sunday. Hourly staff is paid biweekly on Friday. Copies of the payroll
schedule are available in the Human Resources Department.

2. Administrative Staff Members: Those individuals who hold an administrative position
are paid on a monthly basis on the 25th of each month.




                                                                                         31
Smoke/Tobacco-Free Policy

It is the philosophy of the Department of Intercollegiate Athletics to provide a
smoke/tobacco free environment at all athletics events and in the work place. All athletic
facilities became smoke free on January 1, 1995. This Department will make every effort
to comply with NCAA rule 11.1.7 prohibiting the use of tobacco by coaches, athletic
administrators, trainers, managers, and game officials during practice and competition.
Use of tobacco products will result in disciplinary action by the Department of
Intercollegiate Athletics.

Staff Meetings

Game Management: Weekly meetings will be held for selected staff members who
provide support for and oversee team sports.

All Staff Meetings: All staff meetings will be held monthly during the academic year.
Occasionally, there may be times when an emergency meeting will be called based on the
importance of the issues to be communicated.

Head Coaches: Head coaches will meet once a month with the Director of Athletics.

Performance Evaluations

All employees of the Department of Intercollegiate Athletics are evaluated upon
completion of their probationary period and at least annually thereafter. The evaluation
form will be placed in the employee’s permanent personal file. The employee’s
immediate supervisor will complete the annual evaluation by the end of May. Additional
performance evaluations may be conducted as needed.

Mid-Year Review:

During the months of January and February, each staff member will participate in a mid
year review. This provides employees an opportunity to meet with their supervisors to
discuss team and professional goals, and review their performance prior to the end of the
academic year.

Coaches Evaluations:

Prior to the conclusion of each team’s season the Student- Athlete Advisory Committee
(SACC) will conduct an annual athletic evaluation. The results of the evaluation will be
summarized by the Administrative Assistant and shared with the coaches at either their
mid-year or annual review meeting.




                                                                                       32
Staff Retreat

Administrators, coaches, and support staff will meet each spring for an off-campus retreat
to discuss the current fiscal year and to plan for the new fiscal year, which begins July 1.
Issues relevant to the NCAC, NCAC, facility upgrades, and other pertinent concerns will
be discussed. The emphasis of this retreat will be on evaluation and long-term planning.
The Director of Athletics will determine the site and length of the retreat. Agenda items
will be submitted by the participants and distributed by the Director of Athletics at least
one week prior to the retreat.

Termination

Any employee resigning form a position with the Department of Intercollegiate Athletics
must do so in writing to the sport administrator/direct supervisor. The sport
administrator/direct supervisor will forward the written resignation to the Office of the
Director of Athletics. Upon receipt of the written resignation, the proper paperwork will
be completed by the Office of the Director of Athletics and forwarded to the Office of
Human Resources. Prior to departure all keys, telephone cards, credit cards, any other
departmental equipment, open travel vouchers and paperwork must be turned in and
accounted for through the sport administrator/director supervisor in coordination with
other athletic administrative officers. The process for voluntary and involuntary
separation is outlined in the Human Resources Manual.

Confidentiality

Because all staff members of the Department of Intercollegiate Athletics must work on a
daily basis with student-athletes, it is essential that all dealings with student-athletes be
kept confidential. It is the policy of the Department of Intercollegiate Athletics to treat
all information in accordance with the Education Rights and Privacy Act of 1975.

Staff members are prohibited from “leaking” information to the media; all releases of
information to the media will be handled by the Director of Athletics or Director of
Public Relations. If contacted by the media, employees should direct all inquiries to the
Director of Public Relations unless otherwise notified.

The Department of Intercollegiate Athletics is subject to public scrutiny; therefore, the
internal operations dealing with personnel issues and other sensitive subjects discussed
among the staff members must be kept confidential. Any staff members found to be in
violation of this policy is subject to disciplinary action, including, but not limited to,
written reprimand, suspension, and termination.




                                                                                             33
BUSINESS PROCEDURES

Procedures and Purchasing

The Director of Athletics is responsible for preparing the department budget; the
Assistant Director aids the Director of Athletics in administering the budget. All budgets
must be maintained and operated by each head coach or administrator, and requests for
purchases must be approved by the Director or Assistant Director of Athletics.

The Department of Intercollegiate Athletics operates on a purchase order and purchasing
card system. No purchase of any type will be made without first having secured a
purchase order with the proper signatures. Purchases made without the proper paperwork
become the responsibility of the purchaser, who will be required to pay the vendor.
All individual business, recruiting, and team travel, except air charter situations, must be
coordinated through the administration coordinator for business operations. The Director
and Assistant Director of Athletics must be informed of all team travel, and proper and
timely paperwork must be submitted.

Travel for Business/Recruiting/Team

All individual business, recruiting and team travel, except air charter situations, should be
coordinated through the Office of the Coordinator for Business Operations. Each
sport/person must seek the lowest airfare for the team and individual travel. The Director
of Athletics must be informed of all team travel, and proper and timely paperwork must
be submitted.

Spring Break Trips and Airline Flights

When planning a team trip over spring break and/or arranging air travel to a destination,
it is the responsibility of head coaches to contact their immediate supervisors to develop
an action plan that demonstrates there are sufficient funds in the team’s operating budget
or fundraising budget.

The action plan should consist of the following components: Total cost of the trip; a
breakdown of expenses and revenues; any fundraising activities planned to acquire funds;
the timeline, length of time for travel; the destination of the trip. If the action plan is
approved by the Director or Assistant Director the coach will be given permission to
make the necessary travel arrangements.




                                                                                          34
Budgets

All departments work within University approved budgets. The fiscal year runs from
July 1 through June 30, and budgets should be completed by the last day of May.
Recommendations from the appropriate head coaches should be submitted to the Director
of Athletics and Assistant Director of Athletics. All staff members are expected to
maintain expenditures within their budgets; the Director of Athletics must approve
exceptions.

Contracts and Scheduling

It is the responsibility of each coach and sport administrator to schedule games and
complete contracts when applicable. The coach must schedule within the guidelines of
the NCAA and NCAC, as well as the policies of the Department. Schedules and
contracts must be on file in the Office of the Director of Athletics or the Assistant
Director who oversees the sport. Schedules become official once the institution’s
athletics committee has approved them.

The Director of Athletics in advance of the contest should approve all guarantees or other
financial arrangements. Guarantee payments should be made payable to Wittenberg
Athletics and forwarded to the Director of Athletics. Contest game officials are paid at
the event whenever possible. Their names, addresses, birth dates, and social security
numbers are required before they can be paid.

Department Travel Insurance

The University carries a travel accident insurance plan for all employees. Student-
athletes are covered under a student travel accident insurance program provided by the
University. The Office of Human Resources handles all Department insurance
information and claims.



Campus Vehicles/Motor Pool

The Transportation Department maintains a motor pool for all Department rentals and
use. All drivers must have a valid drivers license and must have taken the drivers
training program through the Transportation Department. Drivers are insured under the
fleet insurance policy provided by the University. All questions related to insurance
should be directed to the Office of Human Resources.




                                                                                         35
Expense Reports

Expense reports for staff travel must be completed and turned into the immediate
supervisor as soon as possible upon returning to campus. The normal turn-around time
for submitting expense reports is 48 hours. Appropriate receipts must be attached to the
expense report. Adherence to all current travel expense procedures is required.
Reimbursement will be authorized only if the expense report is properly completed.

Telephone Calls

All telephone calls are restricted to official University business only. Long distance calls
made while away from the office should be made using the Department calling card
issued to each coach and administrator.

Mail/Federal Express/UPS

Mail is delivered and picked up daily. Student-athletes are not to use the Department mail
service.

Federal Express and UPS pickup is about 4:30 p.m. each day. The appropriate account
will be charged for Federal Express, UPS, or other carrier. A copy of each carrier’s form
must be provided to the Coordinator of Business Operations to facilitate of charging
individual accounts.

Purchasing

All purchases must be approved in advance on a properly submitted requisition form.
Any and all purchases requiring a bid (greater than $500) will be forwarded to the
Purchasing Department which will seek out the lowest bid unless provided with bids
attached to the requisition. The Director of Athletics must approve emergency purchases
in advance. Note: Failure to follow the purchasing guidelines for the Department
makes an employee liable for any purchases made.




                                                                                          36
Travel Expense Polices

   1. Authorized mileage of $.485 per mile is allowed when a personal automobile is
      utilized.
   2. Only authorized motel/hotel receipts for business travel will be accepted for
      reimbursement.
   3. Authorized entertainment must be clearly itemized and an appropriate receipt
      attached.
   4. Tips must be clearly identified.
   5. Reimbursement for airport parking will be at the long-term or economy parking
      rate.
   6. When in doubt, employees must bring back a receipt (i.e., tolls, travel, tickets,
      meeting registration fees, meals, hotel, and any unusual expense).
   7. Most travel will be accomplished using the University credit card. Certain cases
      will require a cash advance that can be obtained at an ATM machine by using a
      personal pin number.
   8. All reimbursements for travel expenses should be turned in immediately after
      returning to campus, no later than 48 hours after the trip has be completed.
   9. If a receipt is lost, the staff member must submit a document that has the purchase
      date, place of purchase, purchase price, and as a description of why the purchase
      was made.


Team Travel - Note: Each student-athlete must be eligible before he/she travels

   1. Requests for team travel advances should be submitted as soon as the schedule is
       set.
   2. Receipts are required for all expenditures related to team travel.
   3. An individual room receipt for each hotel/motel room occupied is required.
   4. A receipt for each team meal is required. The number of persons eating, cost of
       the meal, tax and gratuity charges should be listed separately.
   5. When cash per diem is provided to the travel party, each individual must sign for
       the amount received each day. The receipts must specify all persons receiving
       cash, designated meals, the date, and the amount of money provided each person.
   6. A receipt must be provided for all gasoline and vehicle services charges.
   7. Receipts for all team transportation should be attached to the expense report
       (rental cars, commercial air fares, taxi, etc.) Any charges incurred by student-
       athletes (long-distance calls, movies, etc.) must be paid by the athlete prior to
       leaving the hotel.
   8. No cash advance will be allowed until a team travel itinerary has been submitted
       to the Fiscal Specialist.
   9. Athletes will sleep no more than four to a room and one per bed.
   10. A team travel itinerary must be completed before travel advance funds will be
       made available to the coaches




                                                                                      37
FACILITIES, PROPERTY AND EQUIPMENT

Administration

The Department of Intercollegiate Athletics has the responsibility of operating and
maintaining several facilities on the campus:
       1. Wittenberg Stadium
       2. HPER Center
       3. Bill Edwards Field
       4. Betty Dillahunt Field
       5. Municipal Stadium
       6. Zimmerman Field
       7. Albright Tennis Complex

Facility Rental

Requests to use any athletics facility should be made through the Operations and
Facilities Director. Rental of any facility must have the final approval of the Director of
Athletics. A sport in season takes precedence over any request for facility use.

All property and equipment in these facilities belong to the Department of Intercollegiate
Athletics or the Department of Health, Fitness, and Sport. All equipment located at these
facilities is paid for out of these departments’ budgets, and damage to any of this
equipment is the responsibility of the user.

The department facilities may be rented to off-campus groups by making a request to the
Director of Operations and Facilities. Proper paperwork must be on file prior to use by
outside groups.


Keys

Keys may be obtained only from the Coordinator of Business Operations. All keys to
buildings, gates, offices, storerooms and equipment are, by regulation of the University’s
Physical Plant, not to be duplicated. Keys are not to be loaned to persons outside the
Department of Intercollegiate Athletics. Lost keys should be reported immediately.
Upon an employee’s termination form the Department; all keys are to be returned to the
Director of Athletics.




                                                                                          38
Maintenance

It is the role of each employee to assist in the maintenance of all department facilities.
Preventive maintenance will save considerable sums of money. This department does not
have a maintenance staff, so all maintenance work is performed by the University’s
Physical Plant Staff. Employees must deal with all emergencies and report these
problems to the Director of Operations and Facilities as soon as they occur.

Property Control Procedures

The Department of Intercollegiate Athletics follows the property/equipment guidelines
set forth by the Department of Purchasing. Each year an inventory check is made of the
Department’s property/equipment, and periodically an audit is conducted by the
equipment room manager. The purpose of property control is to establish procedures for
the management and control of capital equipment owned by the University. Certain
property/equipment records are required for the Purchasing Department, the Wittenberg
Business Office, insurance coverage, budgeting, and for control and allocation purposes.
Procedures set forth by the Purchasing Department should be followed when removing
property/equipment from the department. The Wittenberg tag number of the item is to be
removed, the Purchasing Department notified, and arrangements made with that office
for the item to be picked up or delivered to them. The item is then removed from the
inventory file. All items removed from the inventory are to be signed by the Director of
Athletics. An inventory file is to be kept in the office of the Coordinator of Business
Operations.

Security

Security is the responsibility of each employee of the Department of Athletics. Some
guidelines are listed below:

   1.   Lock appropriate gates and doors.
   2.   Be certain facility is secured at closing time.
   3.   Protect all equipment from vandals.
   4.   Do not assume someone else will lock up.
   5.   Report lost keys and recent damages to the Coordinator of Business Operations
        and the Director of Operations and Facilities respectively.




                                                                                        39
Athletic Training Rooms

All health care management for student-athletes and cheerleaders is the responsibility of
the team physician, head trainer, and athletic training staff. The purpose of the athletic
training rooms and rehabilitation areas is to provide that best medical care possible for
the intercollegiate athletes at Wittenberg University. The athletic training rooms are
located in the HPER Center and Bill Edwards Field. These facilities are staffed by
members of the athletic training staff during normal working hours. Hours are posted on
the doors of the athletic training rooms.

All student-athlete illnesses and injuries should be reported to the athletic trainers as soon
as possible. In the event of an emergency illness or injury, coaches and staff members
may need assistance from the athletic training staff. Training staff phone are numbers:
327-6467, HPER Center; 390-6199, Bill Edwards Field.

In order to conform to State laws, no prescription medicine will be dispensed by the
athletics staff. Student-athletes are generally treated on a “first come/first see” basis;
however, student-athletes participating in their competitive season have priority in
receiving attention. The use of athletic training facilities, and supplies is for Wittenberg
athletics department events only. All intercollegiate athletic teams will travel with an
athletic trainer, either staff or student, unless otherwise arranged by the Director of
Athletics or the Head Athletic Trainer.

Fitness Center

The purpose of this facility is to assist student-athletes in their efforts to improve their
athletic ability and provide the edge needed to compete at the NCAA Division III Level.
The facility is also available to Wittenberg students, faculty and staff and their family
members. All groups are expected to conform to the rules and regulations for the use of
the Fitness Center.


Track and Field

The Department of Intercollegiate Athletics has sole responsibility for maintenance and
scheduling of the facility. Use of this facility is coordinated by the Director of
Operations and Facilities.

Other Athletic Fields

In order for outside groups to use these facilities, a rental request form must be completed
and filed with the Director of Operations and Facilities.




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Equipment

Wittenberg will issue equipment, uniforms, and practice apparel on a “loan basis only” to
student-athletes who participate in intercollegiate athletics. Equipment and clothing are
to be returned to the Equipment Manager at the completion of the sport’s season. All
issued equipment and clothing are the property of Wittenberg University and must be
accounted for on the department inventory list. Equipment and clothing are not issued
for personal use. The Equipment Manager will provide laundry service for each sport as
requested by the Head Coach.

Game Management Responsibilities

Staff members, who have game management responsibilities throughout the academic
school year, should refer to the game management handbook to review the list of duties
and responsibilities that they are to complete for each contest. The game management
handbooks are available at the Director of Athletics office.


GENDER EQUITY

Wittenberg University is committed to fully comply with the provisions of the Title IX of
the Education Amendments for 1972. Title IX is based on the premise that:

“…no person in the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of , or be subjected to discrimination under any
education program or activity receiving Federal financial assistance.”

WITTENBERG COMPLIANCE

Wittenberg is committed to: compliance with NCAA rules and regulations, to
institutional control for the conduct of its athletics programs, and the oversight of all
individuals and organizations that promote the athletics interest of the University.
Compliance is the responsibility of the entire Department of Intercollegiate Athletics. The
Associate Athletics Director/Compliance and Eligibility administers all NCAA, NCAC,
and Wittenberg rules and regulations. This individual, the University President, the
Director of Athletics, the Faculty Athletics Representatives, and the Senior Woman
Administrator are authorized to make telephone calls to the NCAA and the NCAC for
interpretation or clarification of these rules. Coaches or other administrators who support
the compliance activities may not make such calls. Numerous persons are involved in the
matter of maintaining and assuring compliance with NCAA and NCAC rules. These
individuals and some of their duties are outlined in the following paragraphs.




                                                                                            41
Role of the Faculty Athletics Representative

The Faculty Athletics Representative is appointed by the President and reports directly to
the President. The responsibilities include:

   1. Serve as advisor to the President and the Director of Athletics on all matters
      related to intercollegiate athletics.
   2. Serve as institutional representative to the NCAA and North Coast Athletic
      Conference.
   3. Provide liaison between the University faculty, administration and the Department
      of Intercollegiate Athletics regarding rules interpretation, compliance, and
      university policy.
   4. Serve as a member of the Committee for Athletics.
   5. Make inquiries of the NCAA staff or the North Coast Athletic Conference staff
      regarding interpretation of association and conference rules.
   6. Certify the NCAA and North Coast Athletic Conference eligibility status of all
      student-athletes.
   7. Assist student-athletes in conference level hardship petitions.
   8. Represent the University on compliance issues before appropriate NCAA and
      North Coast Athletic Conference committees.
   9. Serve on any required committee to investigate alleged and real violations and
      assist in recommending corrective action.

Role of the Director of Athletics

The Director of Athletics reports to the Provost. The compliance responsibilities include:

   1. Implement the Department’s commitment to institutional control.
   2. Oversee, emphasize, implement, and support a strong, vigilant compliance
      program.
   3. Evaluate the effectiveness of the compliance program


Role of the Assistant Athletic Director/SWA

The Assistant Athletic Director/SWA reports to the Director of Athletics and has direct
access to the President as needed. The compliance responsibilities include:

   1. Guide and monitor the administration and compliance of all NCAA, North Coast
      Athletic Conference, and Wittenberg’s athletics-related rules and regulations,
      including the completion and distribution of forms and reports.
   2. Coordinate all rules education efforts and provide rules interpretations.
   3. Report secondary violations and inform the Faculty Athletics Representative and
      the Director of Athletics of potential major violations.




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Role of the Head Coaches

The Head Coaches of Basketball, Football, Golf, Men’s Lacrosse, Baseball, and
Volleyball report to the Director of Athletics. All other Head Coaches report to the
Associate Director of Athletics. Their compliance responsibilities include:

   1. Maintain a record system as required through the Office of the Director of
      Athletics.
   2. Monitor the activities of assistant coaches and players for rules compliance.
   3. Keep staff informed of the rules and regulations of the NCAA, North Coast
      Athletic Conference, and the Department of Intercollegiate Athletics.
   4. Keep staff advised of the policies and procedures of the Department of
      Intercollegiate Athletics and the University.




Role of the Registrar

The Registrar reports to the Assistant Provost for Academic Programs. The Compliance
responsibilities include:

   1. Evaluate the academic record of incoming transfer student-athletes.
   2. Determine full time status for all student-athletes.
   3. Participate in the investigation of questions regarding the authenticity of records
      submitted for eligibility.


Role of the Financial Aid Director

The Financial Aid Director reports to the Dean of Admissions. The compliance
responsibilities include:

   1. Serve as the liaison to the Department of Intercollegiate Athletics to facilitate
      compliance with NCAA financial aid regulations.
   2. Review and implement all grants and mainframe financial aid records.
   3. Recommend adjustments in student-athletes’ financial aid packages when a
      possible “over award” situation exists.




                                                                                          43
Role of the Committee on Athletics

The Committee on Athletics shall consist of four faculty members, with two-year terms,
one elected each year; three student members; and two faculty athletic representatives to
the North Coast Athletic Conference, one of whom shall serve as Chairperson of the
Committee. Ex-Officio members: the Director of Athletics, Associate Director of
Athletics/SWA, and the Director of Intramurals and Recreation. The compliance
responsibilities include:

   1. Advise the President, Faculty Athletics Representative, and the Director of
      Athletics regarding athletic issues.
   2. Provide oversight and recommendations regarding the policies and procedures of
      the Department of Intercollegiate Athletics.
   3. Approve all sports schedules.

National Collegiate Athletic Association (NCAA)

Staff members and coaches must read the NCAA Manual and have a working knowledge
of its contents. NCAA legislation states that each institution shall identify an institutional
staff member who will be responsible for coordinating the application of NCAA rules
and regulations for the institution’s athletics program. Contact with the NCAA Office or
staff regarding applications of NCAA rules and regulations will be made through the
Associate Director of Athletics/Compliance as the designee of the Director of Athletics.

The Department of Intercollegiate Athletics is committed to the spirit and the letter of the
rules and regulations of the NCAA and North Coast Athletic Conference. It is the
responsibility of each employee and student-athlete to be aware of and follow these
regulations and to report any possible NCAA infractions. Any questions should be
brought to the attention of the Associate Director of Athletics/Compliance, the Director
of Athletics, or Faculty Athletics Representatives.

All critical correspondence from the NCAA inquiring about possible rules violations will
be internally routed to the President of the University, Chair of the Committee on
Athletics, and Faculty Athletic Representative. Responses to such inquires will also be
distributed to this group. It will be the responsibility of the Director of Athletics to see
that this occurs.

Institutional Control

Wittenberg University strongly supports the “Principle of Institutional Control” as
described in the NCAA Division III Manual. The NCAA definition of institutional
control is as follows:




                                                                                           44
Bylaw 6.01.1 Institutional Control. “The control and responsibility for the conduct of
intercollegiate athletics shall be exercised by the institution itself and by the
conference(s), if any, of which it is a member. Administrative control or faculty control,
or a combination of the two, shall constitute institutional control.”

Procedures for Processing Alleged or Self-Discovered Violations

All alleged or self-discovered violations must be reported to the Office of the Associate
Director of Athletics/Compliance. A preliminary review of the situation is conducted by
that office. A determination is made as to whether or not a violation has occurred and if
so, whether it is a secondary or major violation.

In the case of secondary violations, the Associate Director of Athletics/Compliance
gathers pertinent information, arranges appropriate interviews, and keeps the Faculty
Athletics Representative, Director of Athletics, and other involved staff apprised of the
results of the review. The Director of Athletics informs other appropriate individuals,
such as the President, that a secondary violation has occurred.

The Associate Director of Athletics/Compliance prepares the self-report to be submitted
to the NCAA and/or the North Coast Athletic Conference and recommends appropriate
self-imposed sanctions and/or corrective action based on prior precedence to the Director
of Athletics. The self-report is filed and copies are sent to the President, Faculty
Athletics Representatives, Director of Athletics, Commissioner, and involved staff
members.



Alleged or self-discovered violations that are potentially major violations are
immediately reported to the Director of Athletics who discusses them with the President.
The President appoints a small committee of choice, which would include the Faculty
Athletic Representatives. The committee is charged with the responsibility of conducting
a thorough review of the possible violation. Members of the staff of the Department of
Intercollegiate Athletics, particularly the Director of Athletics and the Associate Director
of Athletics/Compliance, serve as resources to the committee, but do not sit on the
committee. The committee works with all appropriate agencies, including the NCAA
Enforcement staff, to determine what, if any, violations have occurred and what penalties
and corrective actions are appropriate.




                                                                                            45
North Coast Athletic Conference

As a member of the North Coast Athletic Conference, Wittenberg conducts its athletics
program within the guidelines outlined by the North Coast Athletic Conference Manual.
In most cases the North Coast Athletic Conference rules are synonymous with NCAA
rules. In some instances, however, the rules of the North Coast Athletic Conference may
be stricter and more limiting. It is the responsibility of the coaches, staff, and student-
athletes to be aware of the rules governing this organization and to abide by them.

Sportsmanship

The Department of Intercollegiate Athletics strongly supports the Code of Good
Sportsmanship of the NCAA and the North Coast Athletic Conference, which states that
student-athletes who participate in intercollegiate athletics carry a heavy responsibility
for displaying characteristics that promote integrity and civility within our society.
Student-athletes, whether they choose to accept it or not, are role models for young boys
and girls who look to their accomplishments with admiration. Therefore, as student-
athletes representing the North Coast Athletic Conference member institution, they are
expected to conduct themselves in the arena of athletics competition with fairness,
honesty, and responsibility, and to treat their opponents with civility and respect. In this
regard, such currently popular tendencies as “trash talking,” finger pointing, and
unprovoked acts of physical violence will not be tolerated.

While the NCAA, through several recent rules changes, has addressed the issue of
sportsmanship, it needs to be noted that the North Coast Athletic Conference will not
hesitate to act beyond the current NCAA minimum provisions to assure good sporting
behavior from student-athletes. Student-athletes are notified that if they do not conduct
themselves in athletics competition by the high standard of sportsmanship required, they
will face possible penalties above and beyond what is mandated by NCAA rules. Such
penalties may result in suspension from one or more contest as deemed by the
Conference Commissioner and/or Director of Athletics.



Alcohol & Drug Policy

A student-athlete under 21 years of age, must refrain from consuming alcohol at all times.
He/she is considered a minor in the eyes of the state; therefore, it is illegal to consume
alcohol. The athletic department wants its student-athletes to be in compliance with all
state laws regarding the consumption of alcohol. Underage drinking is against the law in
Ohio and it is important for student-athletes, coaches, and the administration to know
what the policy is for student-athletes who participate in intercollegiate athletics at
Wittenberg University.




                                                                                           46
A student-athlete who is 21 and of legal drinking age, must refrain from drinking any
alcohol during the traditional and non-traditional seasons. Consuming alcohol outside of
these two-time periods would not constitute a violation of the policy.

Drug Policy:

A student-athlete may take only over-the-counter and doctor prescribed drugs to address
their physical health care needs. A student-athlete who is taking prescribed medication
must important to inform the sports medicine staff immediately so that it can be
documented. No student-athlete is to use any street drug or any drug on the NCAA
banned substance list. To do so would render the student-athlete immediately ineligible
for one year and. The student-athlete must apply to have his/her eligibility reinstated and
test negative for any banned substances.

Minimum Sanctions:

A student-athlete, who violates the alcohol policy on a first offense, is ineligible for one
game. That game will be the next contest played.

A student-athlete, who violates the rule on a second offense, is referred to the team doctor
and is ineligible for two games. If the student-athlete does not see the team doctor and or
university counselor, he/she are dismissed indefinitely from the athletic program.

A student-athlete, who violates the rule on a third offense is dismissed indefinitely from
the athletic program.

Reporting Process:

Any person in a role of authority (e.g., administrator, resident advisor faculty or staff
member) may report an alleged violation of this policy. The head coach has the
responsibility to investigate all allegations and render a finding.

Due Process:

Any student-athlete sanctioned under this policy may appeal to the Director of Athletics.




                                                                                            47
Health and Wellness Policies

The Athletic Department administration will make every effort to eradicate alcohol and
drug problems among student-athletes. Each year a portion of the student-athlete
orientation is spent on education regarding the dangers of alcohol and drug abuse. The
objectives are as fellows:

    1. Inform student-athletes of the dangers of alcohol and drug abuse
    2. Bring to their attention the best health care advice concerning alcohol and drug
       abuse.
    3. Assist any student-athlete with an alcohol and drug abuse problem.

Potentially Dangerous Activities

The Department of Intercollegiate Athletics does not condone activities that are
potentially dangerous to student-athletes. The following list includes examples of
activities that the Department feels may be harmful or risk injury to the student-athlet:.

    1. Using unproven or drastic measures to gain or lose weight.
    2. Using supplements or medications without medical approval.
    3. Donating blood prior to several days of strenuous, intense physical activity.

Health Insurance Coverage

No student-athlete will be allowed to participate in his/her respective sport without first
providing the Head Trainer with proof of valid and current health insurance information.
Student-athletes who do not have health insurance also need to inform the Head Trainer
before participation will be allowed. The Head Trainer will counsel the student-athlete
regarding limitations of Wittenberg medical coverage.

NCAA CHAMPS/Life Skills Program

CHAMPS/Life Skills Coordinator oversees all appropriate programming including but
not limited to SAAC, new student orientation, and student-support programs (e.g., study
table, tutorials).

The Department of Intercollegiate Athletics sponsors an NCAA sanctioned
CHAMPS/Life Skills Program for student-athletes, coaches, administrators, and support
staff. The NCAA has named their Life Skills Programs, the “CHAMPS’ Program
(Challenging Athletes’ Minds for Personal Success). Based on the premise that the same
qualities and skills necessary for a student-athlete to attain a level of greatness in athletics
can be applied to “real world” situations, the CHAMPS/Life Skills Program is designed
to assist our athletes in making a successful transition into college life, finding a
successful and balanced life while in college, making meaningful contributions to their




                                                                                             48
communities, making career choices, and bridging the gap from college life to
professional life in the work world.

The focus of the program is on five commitments viewed as critical to personal growth:
academic excellence, athletics excellence, personal development, service, and career
development. It is strongly recommended that student-athletes be encouraged to
participate in the Wittenberg CHAMPS/Life Skills Program activities.

Student-Athlete Advisory Committee (SAAC)

The Student-Athlete Advisory Committee is an adjunct activity associated with the
CHAMPS/Life Skills Program. The Student-Athlete Advisory Committee consists of
representatives from each intercollegiate team, selected by their team members. In order
to be effective and successful, the SAAC must have participants who are eager and
willing to be actively involved. The committee meets on a regular basis throughout the
semester with the Director of Athletics and other invited guests.

This group is a tremendous asset in terms of developing and increasing effective
communication between student-athletes and administrative staff. Regular meetings
feature discussions of new developments that affect student-athletes within the NCAA,
NCAC, amd the University. Representatives of the committee attend an annual NCAC
Student-Advisory Council meeting and the NCAA Foundation Leadership Conference.

Student-Athlete Complimentary Admissions and Ticket Benefits

The Department of Intercollegiate Athletics abides by the NCAA Student-Athlete
Complimentary Ticket Policy that can be found in the NCAA Manual under Bylaw
16.2.1. The specific policy for student-athlete complimentary admission is:

   1. Single event home contest: Four complimentary admissions per athlete.
   2. Away contest: Number will vary depending on availability.
   3. Wittenberg reserves the right to limit the number of complimentary admission for
      home tournaments.
   4. There will be no player complimentary admissions to the NCAA and NCAC
      Championship and the Kiwanis Basketball Tournament.

Exit Interviews

The Department of Intercollegiate Athletics is consistently striving to be the best it can be
and to provide a quality experience for staff, coaches, and student-athletes. In an effort to
improve upon the work environment and programs for student-athletes, an exit interview
has been incorporated for all senior athletes. This exit interview is another way the
Department of Intercollegiate Athletics strives to continuously improve Wittenberg’s
athletics program.




                                                                                          49
A successful team is one that can deal with and
overcome adversity while moving forward and
never losing site of its goal.




                                                  50
STANDARDS FOR ACADEMIC PROGRESS

Academics

Wittenberg is committed to excellence in education. Our goal is to provide student-
athletes with the educational opportunities and support services that will assist them in
reaching their goals. In addition to meeting NCAA requirements for normal and
satisfactory progress, student-athletes are required to meet the academic requirements of
Wittenberg in order to remain eligible to participate in intercollegiate athletics. The
NCAA academic requirements are outlined in the NCAA Manual under Bylaws 14.01.2
and 14.1.

Student Course Load

A normal load is 16 hours per semester. A student must carry 12 semester hours to be
full-time. Full-time tuition covers 12 through 19 semester hours. A student who wishes
to carry more than 19 semester hours may request permission to overload by petitioning
the Assistant Provost for Academic Services. The 20th credit triggers the first per-credit
overload charge, with each additional credit generating the same per-credit fee.

Minimum Credits Required for Graduation

The unit of academic credit at Wittenberg is the semester credit. A candidate for a degree
must, as part of the graduation requirements, pass a minimum of 130 semester credits
depending upon the degree program and major.

Status of Students: Definition of Terms

Satisfactory Progress – A student is identified as making satisfactory progress towards a
Wittenberg degree when enrolled full time (12-17 semester hours), and continuing
towards graduation within the context of a four-year undergraduate program.

Standards of Academic Progress – Traditional students are advised to complete 25 % (32
to 33 semester credits) of the requirements in academic courses for the degree during
each academic year. In order to meet acceptable academic standards, the student
regularly enrolled as a degree candidate must:

       Maintain a minimum cumulative grade point average of:
       1.667 at the end of the first semester
       1.750 at the end of the second semester
       1.850 at the end of the third semester
       2.000 at the end of the fourth semester and thereafter




                                                                                         51
Degree candidates must earn at least:

       24 semester credits by the end of the second semester
       52 semester credits by the end of the fourth semester
       80 semester credits by the end of the sixth semester


The Board of Academic Standards may send informal letters of warning or concern to
students when the grade point average or status show signs of falling below acceptable
levels. Such situations might include communications to first-year students awarded an
NC (No Credit) mark as a replacement of an F grade and to students whose cumulative
grade point averages need to be raised in order to meet the progressively scaled
minimums listed:


NOTE: This rate of accumulating successfully completed semester credits is a
minimum standard, and, if followed, would require nine to ten semesters of
acceptable academic work to meet the expectations for graduation.

Dean’s List – At the end of each semester, a Dean’s List announces the names of students
who have earned a grade point average of at least a 3.500 for a minimum of 12 graded
semester credits. A traditional student is also eligible for the Dean’s List if, over the
summer school sessions completes 12 or more graded semester hours with a GPA
(greater or equal to) 3.5. Further, students so honored may not have received a grade of F
or NC for the semester and may not have been under disciplinary probation or suspension
any time during the semester.

Academic Probation – Students whose grades are such as to fall below the academic
standard appropriate for their class rank are designated as being on Academic Probation
and this status is recorded on both the grade report and the permanent records card.

Academic Suspension – All students who, because of substandard academic performance
have been separated from the University for an indefinite or specific period of time will
have their permanent record card stamped Academic Suspension.

Continued on Probation – The permanent record of a student who has been suspended
from the University and whose appeal for reinstatement has been approved will be
stamped Continued on Probation.

Academic Dismissal – The permanent record of a student who has been dismissed from
the University and who is not readmitted will be stamped Academic Dismissal. Notice of
academic dismissal is printed on the grade report, and the details are specified in a letter
from the University.




                                                                                         52
Disciplinary Dismissal – Students whose disciplinary problems are such that they may
not continue as a student at Wittenberg receive a disciplinary dismissal. Disciplinary
dismissal may occur only upon the recommendation of the Student Hearing Board of the
Judicial Affairs office and subsequent approval of the recommendation by the Dean of
Students. A recording of the disciplinary dismissal in the student’s permanent record
requires a separate recommendation from the Dean of Students.

If a student is dismissed from the University for Disciplinary Reasons during the course
of a semester, grades of RW (Required Withdrawal) will be entered on the student’s
permanent record.

Disciplinary Probation – Students who because of personal conduct problems are
permitted to continue only under specified conditions are designated as being on
Disciplinary Probation. No entry is made on the permanent academic record card. An
appropriate notation is made in the students’ personal file and is destroyed upon
graduation.

Disciplinary Suspension – the Office of Assistant Provost notifies Students whose
disciplinary problems warrant a disciplinary suspension in writing, after a hearing and
due process. The letter specifies details such as the minimum number of semesters of
suspension from enrollment.


ATTENDANCE AND CLASS SCHEDULE

Class Attendance

All Wittenberg students are expected to attend class unless there are reasons of ill health,
travel mishaps, illness or death in the family, or observance of religious holidays that
prevent class attendance. From time to time legitimate educational activities or
participation in University-sponsored extracurricular activities may result in student
absences. In such cases, the faculty or staff members planning these activities should
weigh carefully their educational benefits.

Student absences from class due to any of the above circumstances are considered
excused. Students are expected to meet their academic responsibilities in each course,
even though they may be excused from class. Faculty members are expected to
cooperate in helping students meet their responsibilities.

The Health Center will provide written verification of illness only when the University
physician orders hospitalization or strict bed rest for a specific affliction.




                                                                                          53
Excused Absences

In each case, students should contact the appropriate faculty member to explain the
circumstances of their absence and to request assistance in meeting their academic
responsibilities. This should be done before the absence if possible. Faculty members
are expected to cooperate in helping the student to meet these requirements.

The faculty or staff members sponsoring group activities should submit the names of the
participating students to the Assistant Provost for Academic Services. The Assistant
Provost for Academic Services shall provide all faculty with a roster of the persons
involved and identify the purpose and date(s) of their absence.


Balance Between Academic and Athletic Responsibilities

Student-athletes are primarily responsible for balancing academics and athletics.
However, recognizing the pressure that student-athletes face, we establish the following
statement of responsibility. The statement assumes that the student’s primary
responsibility is to academic coursework and that practice sessions are always
subordinate to class attendance.

Students should work with advisers to schedule courses so that practices and contests are
not in conflict with academic courses.

Student-athletes are expected to contact professors in advance in order to resolve
conflicts between class attendance and participation in athletic contests. It is
recommended that student-athletes miss not more than four Monday/Wednesday/Friday
sessions and three Tuesday/Thursdays sessions of any class in a semester for regular
season athletic contests. Permission of a Faculty Athletic Representative is required
before additional excused absences will be permitted.

Coaches will, as necessary, establish and maintain communication with the professors of
team athletes regarding academic progress. Professors should feel free to contact the
director of athletics or coaches regarding the academic responsibilities of student-
athletics.

Professors, coaches, athletic administrators and student-athletes should feel free to bring
concerns about athletic participation and academic responsibilities to the attention of the
Faculty Athletic Representative. The Faculty Athletic Representatives may serve as
mediators and involve the Committee of Athletic Policy and Recreation if necessary.




                                                                                          54
Academic Support Services

Wittenberg has a variety of excellent services available to its students. The University
provides academic, career, and personal advising and counseling, as well as academic
skills improvement and outreach programs.

Support programs available are listed below:
Athletic Dept. Study Halls
Career Center, Counseling Center, Office of Multi-Cultural Affairs, Math Workshop,
Women’s Center, and The Writing Center

Math Workshop

The Math Workshop is a place where students can get help with courses, both math and
math related. The workshop helps with class work are preparation for classes, and helps
plot a plan for students to meet all mathematical needs.

The Writing Center

The Writing Center plays a key role in enhancing and validating the importance of
writing at Wittenberg. The Writing Center provides consultation on writing and writing
development by knowledgeable professional student writing advisors for all Wittenberg
students, staff and faculty engaged in all types of writing at all levels of ability. The
Writing Center offers an inviting, personal atmosphere where individuals both develop
successful writing skills and foster these skills to others.

The Counseling Center (Witt Path)

The mission of the Wittenberg Health and Counseling Service is to maintain and enhance
the physical and psychological well being of Wittenberg students. The college years are a
time to build habits and learn coping skills that will persist throughout life.
Consequently, three levels of service are provided to contribute to a healthy lifestyle.

   1. Primary prevention to help students develop positive attitudes, coping skills for
      stress and good judgment in self-management.
   2. Secondary prevention programs for high-risk groups.
   3. Treatment for students who are ill or impaired.




                                                                                           55
PUBLICTY AND PROMOTIONS

Athletic Media Relations

The Director of Sports Information is responsible for the operation of the office of sports
information and serves as the primary media contact for the Department of Intercollegiate
Athletics. The office responds to requests made by radio, television and press
representatives for information and commentary on all aspects of the programs of the
Department of Intercollegiate Athletics. It is the philosophy of the Department of
Athletics to publicize all intercollegiate teams in the most professional manner possible,
creating interest and enthusiasm, as well as a reputation for credibility and honesty. To
do this, the office relies on a steady flow of information and close communication among
coaches, student-athletes, and administrators.

Wittenberg’s intercollegiate teams generate a high level of public interest and media
coverage. The Department of Intercollegiate Athletics is aware that its image affects the
reputation of the entire University and urges all student-athletes, coaches, and staff to
exercise extreme care when making statements to the media. Because a single incident or
impulsive statement can receive immediate national attention, special policies have been
developed concerning interviews, press conferences, and news releases. Most
importantly, the media should never be made aware of any items concerning the
Department of Intercollegiate Athletics without the prior knowledge and consent of the
Office of Sports Information. Working in conjunction with the Director of Sports
Information and various Head Coaches, the Director of Athletics is ultimately responsible
for determining which types of information and commentary are appropriate for media
release.

It is the responsibility of the Sports Information Director to record, compile and maintain
accurate statistical and historical data on each sport. Each athlete has his/her file
containing photographs, a publicity questionnaire and a copy of any feature articles.
These files are maintained for all current and past students-athletes.

Other Responsibilities of the Sports Information Office

   1. Write, edit, and publish all athletics-related news releases and statistics
   2. Direct media activities at athletics events
   3. Help student-athletes gain post-season honors
   4. Conduct and plan all Department media interviews
   5. Make all press releases
   6. Staff all home events
   7. Provide all credentials to media and staff
   8. Write, edit and produce all media guides, game-day programs, and brochures
   9. Produce media guides and Department of Intercollegiate athletics publications
   10. Provide press box/court side media operations at all events
   11. Supervise staff and serve as the liaison with University Communications
   12. Maintain intercollegiate athletics records/history with University Archives



                                                                                         56
Media Policies

The Director of Sports Information in consultation with the Head Coach will decide the
post-game locker room procedure on a sport-by-sport basis. Under no circumstances will
there be any discrimination against the media because of gender. Options for post-game
interviews include:

   1. Close locker room; no media admitted. Interview- room-designated players and
      coaches brought to the interview room.
   2. Open locker room. All media, male and female, admitted for a designated time
      period before the locker room is closed for the players to shower.
   3. If no locker room exists, the coach will be responsible for keeping the student-
      athletes in the area of the playing field until all media representatives have
      concluded their post-game interviews.

Media Guides

Funds are designated for the production of a media guide for each sport. In every case,
the Head Coach may choose to supplement the funds available with funds from his/her
own sport’s budget to allow for a more comprehensive media guide.

Sports Schedules

When preparing a schedule, each coach must consider the following items:

   1. The approval of all schedules by the Director of Athletics
   2. Conflicts with other athletic contests and special events
   3. Budget constraints
   4. Guarantees
   5. Missed class time
   6. A balanced schedule
   7. Dates, times and locations
   8. Reciprocal agreements that constitute a committed obligation
   9. NCAA regulations on event limitations during predetermined season
   10. NCAC rules

The deadline for submitting sports schedules is as follows:

    •   Fall sports schedules are due by April 1
    •   Winter sports schedules are due by August 1
    •   Spring sports schedules are due by October 1

Every effort should be made to determine the starting time for each contest. The Sports
Information Office should be notified immediately of any changes in the schedule.




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Championship Events

When attempting to host an NCAA or North Coast Athletic Conference championship
event, the following procedures should be followed:

    1. In order for the Department of Intercollegiate Athletics to request a bid for
       intercollegiate championship events to be hosted by and/or conducted in
       University facilities, approval must be obtained in advance from the Director of
       Athletics.
    2. Before submitting a bid, it must be approved and signed by the Director of
       Athletics or authorized representative.
    3. No coach or staff member is authorized to bid for or ask to conduct such an event
       without approval.
    4. All special events have a preliminary budget established prior to bidding on the
       event. The budget is to be submitted to the Director of Athletics for approval.
    5. The Director of Operations and Facilities must coordinate the date, times, and
       locations in advance.
    6. All press releases concerning upcoming events should be coordinated through the
       Sports Information Office.

Game Day Media Operations

The operation of the football and basketball press boxes and media operations for all
other sports fall solely under the direction of the Sports Information Director.
Admittance to any media area is by pass only, issued by the Sport Information Staff.
Cheering is not permitted in any media area, as it is the aim of the Sports Information
Office to maintain a neutral, impartial, and professional working area for the media.

Interviews

As student-athletes excel in athletics, they are prominent subjects for media attention.
All student-athletes should be encouraged to participate in interviews requested by the
news media. The staff of the Sports Information Office is available to work with student-
athletes on how to deal with media interviews. All interview requests of student-athletes
must first come to the Sports Information Director. A member of the Sport Information
Office Staff will arrange a mutual time for the student-athlete and the reporter. Coaches
receiving requests to meet with members of the media corps are expected to cooperate at
all times and show every courtesy. There will be instances when a coach may not want to
grant an interview with a reporter because of “personal differences” or other
circumstances. However, it is important to remember that he or she represents the entire
University community and therefore has a responsibility to the University. When
information is given to the media, be certain that the facts are accurate.
The Sports Information Director is the liaison between the media and the coaching staff,
administrative staff, and student-athletes and must be used for all media contacts.




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Game Cancellation/ Postponement Policy

In the event of extraordinary weather conditions (primarily lightning), it shall be the
NCAC policy to suspend a conference game already in progress. The decision makers
shall be the athletic director (or designated representatives) of the teams involved, along
with the officials working the game.

The following procedure shall be used:
1. Officials stop game if there is concern regarding the weather.
2. Officials send teams to their locker room and stop the game clock, recording the
   possession of the ball.
3. Officials meet with the athletics directors (or designated representatives) and coaches
   to decide whether to continue the game. If agreement cannot be reached, the officials
   shall make the decision.
4. If the game is resumed, it shall do so under the same terms that existed at the point of
   suspension.
5. If the contest is not resumed, below are the terms by which it shall be considered
   complete, by sport:

   Baseball: Follow NCAC policy for halted games and make-up policies. Follow
   championship policy for tournament games.

   Basketball: All games, delayed by weather and/or suspended, are required to be
   made up.

   Cross-Country: Once a race starts and is forced to be stopped, it will be contested
   the following day.

   Field Hockey: If the game is not resumed and 70 minutes or more had been played, it
   shall be considered complete. Incomplete games shall be postponed. All postponed
   games must be completed.

   Football: If the game is not resumed and it had not reached the fourth quarter, it shall
   not be considered complete.

   Lacrosse – Men: If the game is not resumed and it had not reached the fourth
   quarter, it shall not be considered complete.

   Lacrosse – Women: If the game is not resumed and 80% (48 minutes) of playing
   time had not elapsed, it shall not be considered complete.

   Soccer: If a game is not resumed and 70 minutes had not been played, it shall not be
   considered complete. Every effort must be made to make up games.

   Softball: Follow the NCAA policy for halted games Makeup polices. Follow
   championship policy for tournament games.



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Golf: Regular season events – If conditions prohibit play on the first day, the second
day shall consist of 36 holes. If conditions prohibit play after nine holes are
completed by the field on the first day play continues on the second day at the point
of suspension plus the scheduled 18 holes. Any nine holes completed by the field on
either day shall be combined with all completed 18-hole rounds. If conditions
prohibit play on both days, there will be no championship. Final regular season
event-27 holes shall be played on the first day and 27 holes shall be played on the
second day or 36 holes shall be played on the first day and 18 holes shall be played on
the second day. If conditions prohibit play on the first day, the second day shall
consist of 36 holes, if feasible by decision of the tournament committee and host golf
course. If conditions prohibit play after at least nine holes are completed by the field
on either day the scores shall be combined with all 18 hole rounds. If conditions
prohibit play on both days, there will be no event. There will be no attempt to re-play
the event.

Tennis: The host school is responsible for securing, in advance, and paying for,
indoor courts, if needed, for the date of the NCAC contest. If indoor courts are used,
all teams involved would equally split the court cost. If a match is played outdoors,
and indoor courts are not used, the host in responsible for any guarantee for securing
the indoor courts. The visitor would not incur any changes. Every effort should be
made to move competition indoors in the event of inclement weather. If not possible,
the match should be re-scheduled on the next open date common to both teams.
Indoor courts must be guaranteed for the conference championship.

Track: The game suspension policy, which is part of the NCAC Polices and
Procedure Handbook, will be followed in case of inclement weather. It has been
established that the meet will NOT be continued to Sunday. If the field event finals
(with distance marks) are pushed back to the next day, no marks will carry over. If
the Championships or other events are to be delayed, postponed, or canceled before
their entirety, the decision will be made by the Director of NCAC Cross Country and
Track & Field Officials, or his/her designee, in consultation with the host meet
director, the host trainer, and meet officials. The team scores at the time will stand.
See Track & Field Polices Appendix B for more specific event policies regarding
lighting.




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CAMPS

The Wittenberg coaches and staff often conduct sports camps on the University campus.
The following policy should be followed in camp operations:

   1. Sports camps must have the prior authorization and approval of the Director of
      Athletics.
   2. The coach in charge is responsible for paying for both accident insurance for all
      campers and liability insurance to cover the camp staff. Proof of insurance must
      be provided to the Director of the Student Center.
   3. A liability disclaimer document must be signed and on file in the Director of
      Athletics prior to the start of any camp or facility use.
   4. Prior arrangements must be made for all camp facilities through the office of the
      Director of Operations and Facilities.
   5. Any fees and/or expenses directly related to the camp become the responsibility
      of the user.
   6. Use of support staff to perform work regarding camp during regular working
      hours are discouraged. In addition, if any administrative assistant is expected to
      work outside of regular working hours, the camp is responsible for compensation.
   7. Each camp will follow the NCAA regulations that are applicable to sports camps.
   8. Sports camps established as a proprietorship, partnership, or corporation must
      adhere to all applicable federal and state laws, including income tax laws, in the
      operation of their camps. The Department does not assume the responsibility for
      complying with tax laws on behalf of the organization, such as submission of the
      Federal Tax Form 1099 or remittance of Ohio Gross Receipts Tax. Each camp’s
      tax accountant and/or attorney should investigate requirements.




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