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					Cover Page
   - New York City Marathon
   - Sunday, 7th November 2010
   - Information and Registration Pack
   - Run the race of your life – Experience the world’s most exciting marathon race and help raise vital
       funds for vulnerable young people across the UK. (Please feel free to change if you can think of
       anything more inspiring!)
Welcome
           Young people on the edge of society – not in education,
           employment or training – often get written off and forgotten.

           By running in the New York marathon in aid of Fairbridge you will help
           us to give more young people the confidence to make positive
           changes in their lives.




           Andrew Purvis
           Fairbridge Chief Executive




Contents
           Introduction About Fairbridge
           Section 1          About the New York City Marathon
           Section 2          Package options
           Section 3          Accommodation
           Section 4          Flights
           Section 5          Raising your sponsorship
           Section 6          Frequently asked questions
           Section 7          Registration and sign-up
           Section 8          Terms and conditions
                                                                                Introduction



About Fairbridge
Every year Fairbridge helps around 4,000 vulnerable young people take
their first step towards a positive future. Most face multiple barriers to
leading a ‘normal’ life: they deal with issues such as homelessness,
substance misuse, poor literacy and mental health problems. Fairbridge
provides a new start – a chance to turn their lives around.




We offer young people opportunity and
support. Opportunity in the form of a wide    “I have been fortunate to get to know
range of fun and challenging activities;          Fairbridge well as it is one of the
support in the form of a long-term action    charities supported by the Private Equity
plan and dedicated key worker. It is this
unique combination that gives young
                                              Foundation. I can assure you that not
people the confidence, motivation and           only is its work vital, important and
skills they need to achieve something             pretty much unique, it is a great
tangible, such as entering employment,       organisation that with your support can
improved school attendance, or reduced         turn around the lives and unlock the
criminal activity.
                                             potential of many more young people.”

                                               Charlie Green - Trustee of the Private Equity
                                             Foundation, and member of the 2009 Fairbridge
                                                          NYC marathon team.
                                                                                                     Section 1




About the New York City Marathon
The New York marathon began life in 1970 with just over one hundred competitors. From such humble
beginnings, the event has now become the world’s number one road race, attracting professional
competitors and amateurs from all over the world.

The circuit is 26.2 miles long and the route is spectacular – you’ll pass through all five boroughs of the city:
Staten Island, Brooklyn, Queens, The Bronx and Manhattan, and take in many of the famous sights
including the Empire State Building, Statue of Liberty and Central Park – where you’ll cross the finish line.

The New York City Marathon draws more than 100,000 applicants annually. Participation is limited to
38,000 and entrants are chosen largely by a lottery system. By signing up to run for Fairbridge you’re
guaranteed a place.




    “It was one of the
    best experiences
        of my life!”
      Scott McAlpine




Join over 30,000 runners from across the                                         “What a great
world and be cheered on by thousands of                                         weekend. I’m so
                                                                                thrilled I did it!”
spectators lining the streets.
                                                                                       Jo Moss
                                                                                                   Section 2



Package options
Prices are per person and include relevant travel and accommodation costs and an £800 donation to
Fairbridge. The prices listed constitute your minimum fundraising amount, if you can raise more, then all
the better!


Package A – Includes race entry, flights and accommodation
Travel Inn Hotel - a few minutes walk from Broadway and Times Square (515 West 42nd Street)
3 Nights    Single   £2,278.00      Twin     £1,948.00       Triple   £1,888.00       Quad   £1,848.00
4 Nights    Single   £2,448.00      Twin     £2,048.00       Triple   £1,948.00       Quad   £1,898.00
5 Nights    Single   £2,618.00      Twin     £2,148.00       Triple   £2,008.00       Quad   £1,948.00
6 Nights    Single   £2,788.00      Twin     £2,248.00       Triple   £2,068.00       Quad   £1,998.00
7 Nights    Single   £2,958.00      Twin     £2,348.00       Triple   £2,128.00       Quad   £2,048.00

Belvedere Hotel - just off Times Square in the Theatre District (319 West 48th Street)
3 Nights    Single   £2,418.00      Twin     £2,048.00       Triple   £1,968.00       Quad   £1,938.00
4 Nights    Single   £2,638.00      Twin     £2,288.00       Triple   £2,038.00       Quad   £1,998.00
5 Nights    Single   £2,858.00      Twin     £2,368.00       Triple   £2,118.00       Quad   £2,058.00
6 Nights    Single   £3,078.00      Twin     £2,408.00       Triple   £2,198.00       Quad   £2,118.00
7 Nights    Single   £3,298.00      Twin     £2,528.00       Triple   £2,288.00       Quad   £2,178.00

Marriott Marquis Hotel - right on Times Square! (1535 Broadway)
3 Nights    Single   £2,668.00      Twin     £2,168.00
4 Nights    Single   £2,998.00      Twin     £2,328.00
5 Nights    Single   £3,348.00      Twin     £2,498.00
6 Nights    Single   £3,668.00      Twin     £2,668.00
7 Nights    Single   £4,008.00      Twin     £2,838.00


Package B – Includes race entry and flights only
Cost – £1,659.00 (Includes your guaranteed race entry fee and bus to the start)

Your race entry is guaranteed when you purchase a Flight & Entry only package on the following dates:

OUTBOUND                                    INBOUND
Weds 3rd Nov – Fri 5th Nov                  Sun 7th Nov – Sun 14th Nov

PLEASE NOTE – our tour company has very limited availability on all above dates.
Flights are from London Heathrow. Connecting flights from UK Regional Airports can be requested at a
supplement.

Package C – Includes race entry and accommodation only
 Belvedere Hotel
 3 Nights   Single   £2,018.00       Twin        £1,648.00       Triple   £1,568.00      Quad   £1,538.00
 4 Nights   Single   £2,238.00       Twin        £1,768.00       Triple   £1,638.00      Quad   £1,598.00
 5 Nights   Single   £2,458.00       Twin        £1,888.00       Triple   £1,718.00      Quad   £1,658.00
 6 Nights   Single   £2,678.00       Twin        £2,008.00       Triple   £1,798.00      Quad   £1,718.00
 7 Nights   Single   £2,898.00       Twin        £2,128.00       Triple   £1,888.00      Quad   £1,778.00
                                                                                                   Section 2


Marriott Marquis Hotel
3 Nights    Single   £2,268.00      Twin         £1,768.00
4 Nights    Single   £2,548.00      Twin         £1,928.00
5 Nights    Single   £2,948.00      Twin         £2,098.00
6 Nights    Single   £3,268.00      Twin         £2,268.00
7 Nights    Single   £3,608.00      Twin         £2,438.00

Marriot Downtown Hotel - just off Wall Street and Battery Park (85 West Street at Albany Street)
3 Nights    Single   £1,888.00      Twin         £1,558.00
4 Nights    Single   £2,058.00      Twin         £1,658.00
5 Nights    Single   £2,228.00      Twin         £1,758.00
6 Nights    Single   £2,398.00      Twin         £1,858.00
7 Nights    Single   £2,568.00      Twin         £1,958.00



What the packages include:
If you choose Package A you’ll be entitled to:
   •   Guaranteed race entry to the New York City Marathon
   •   3 to 7 nights accommodation
   •   Return flights departing form Heathrow airport and return transfers. Flights from UK regional airports
       are available
   •   Transfer bus to the start of the marathon
   •   Fairbridge running T-shirt
   •   Support from Sports Tours International and Fairbridge staff while you are staying in New York

If you choose Package B you’ll be entitled to:
   •   Guaranteed race entry to the New York City Marathon
   •   Return flights departing form Heathrow airport. Flights from UK regional airports are available
   •   Fairbridge running T-shirt
   •   Support from Sports Tours International and Fairbridge staff while you are staying in New York

If you choose Package C you’ll be entitled to:
   •   Guaranteed race entry to the New York City Marathon
   •   3 to 7 nights accommodation in the Belvedere or Marriott Marquis Hotel
   •   Transfer bus to the start of the marathon
   •   Fairbridge running T-shirt
   •   Support from Sports Tours International and Fairbridge staff while you are staying in New York

What’s not included:
For all packages you’ll need to take care of:
   •   Travel to and from the UK airport
   •   Food
   •   Insurance
   •   Raising your minimum sponsorship target

Bring a ‘buddy’
If you want to share your experience with family or friends, why not bring them on the trip with you? This
can be arranged with our tour company - Sports Tours International (ATOL No. 2711). It’s possible to get
them on the same flight and in the same accommodation, but you must book early to guarantee
places. Fairbridge can liaise with Sports Tours International on your behalf.
                                                                                                                Section 3



Accommodation
There are several different accommodation options to choose from, and the choice of booking from 3-7
nights for your stay gives you real flexibility in tailoring your trip.
If you’re travelling alone don’t worry, lots of runners do. There’ll be members of Sports Tours International
and Fairbridge staff available should you need them, and you’ll have plenty of opportunities to meet up
with other runners while you’re out in New York.
If you want to share your experience with family or friends and bring someone on the trip with you, this
can be arranged (see above).


                                                                                                                Section 4



Flights
Transfers to hotels on our full packages are only available on specific dates and flights. You may choose
other dates to travel and other times, however you will not be eligible for the included transfers. Transfers
are possible on public transport from JFK Airport or by taxi at a rate of approximately $70.
Airport to Hotel private coach transfers operate on the following days and for the advertised flights only:
Travel Inn, Belvedere, Marriott Marquis

Arriving: Thursday and Friday                           Departing: Monday, Tuesday and Wednesday

FLIGHTS TO NEW YORK IN NOVEMBER 2010
 Flights to JFK                                                 Flights to Newark

 BA117    LHR/JFK   3rd-5th    Dep 08:20   Arr 12:15            BA185   LHR/EWR     3rd-5th    Dep 10:25   Arr 14:25
 BA175    LHR/JFK   3rd-5th    Dep 11:00   Arr 14:55            BA189   LHR/EWR     3rd-5th    Dep 15:45   Arr 19:45
 BA177    LHR/JFK   3rd-5th    Dep 13:35   Arr 17:30            BA187   LHR/EWR     4th-5th    Dep 17:30   Arr 21:30
 BA115    LHR/JFK   4th-5th    Dep 16:00   Arr 20:05

(Please note transfers are not available on Weds 3rd Nov. If you are travelling out to New York on this day
you will be expected to make your own way to your hotel.)

Transfers are not available on the BA115

FLIGHTS FROM NEW YORK IN NOVEMBER 2010
 Flights from JFK                                              Flights from Newark

 BA178    JFK/LHR   8th-12th   Dep 08:55   Arr 20:40           BA184    EWR/LHR     8th-10th   Dep 18:50   Arr 06:45*
 BA112    JFK/LHR   8th-10th   Dep 18:20   Arr 06:25*          BA188    EWR/LHR     7th-14th   Dep 21:25   Arr 09:25*
 BA174    JFK/LHR   8th-10th   Dep 19:01   Arr 07:10*
 BA176    JFK/LHR   8th-10th   Dep 19:40   Arr 07:50*
 BA114    JFK/LHR   7th-14th   Dep 20:50   Arr 08:50*


*denotes next day arrival.
                                                                                                    Section 4




We are also offering flights with Continental Airlines from various UK departure points direct to Newark
airport. You can enquire at the time of booking for availability and whether there is any price differential
payable at the time of booking for these flights. The fare class that is booked is always subject to
availability and the price can fluctuate. Continental Airlines operate from the following airports:

   •   Manchester
   •   Bristol
   •   Birmingham
   •   Belfast
   •   Edinburgh
   •   Glasgow

Please note: transfers for any full packages are not automatically included for flights to Newark. We can
offer transfer options at an additional cost, but these will not be accompanied by Sports Tours staff.


IMPORTANT POINTS TO NOTE ABOUT YOUR FLIGHTS
   •   Taxes, fees and surcharges are not guaranteed until tickets are issued, and are subject to
       change. Increases in government taxes and fuel surcharges before ticketing will be passed on to
       the customer, as per Sports Tours International’s booking conditions.

   •   You are currently not able to use the 24 hour online check-in facility when travelling on BA group
       tickets.

   •   Changes to your booking including names, dates and flights are not permitted after 1st August,
       therefore please choose your dates and flights carefully. Any changes generally carry an
       amendment fee, which increases the closer to departure we are.

   •   The airline fares used for this tour are based on Group rates that carry strict restrictions which
       include no changes and no partial refunds after ticketing.

   •   Upgrades to Premium Economy and Business Class are available subject to availability – please
       call us for rates.

   •   Your ticket must have the full name as per your passport. Failure to submit this at time of booking
       may result in you not being able to board your flight at time of departure and/or additional fees
       to be able to amend your booking. Please supply us with the correct name at time of booking,
       plus a copy of your passport details page.
                                                                                                    Section 5



Raising your sponsorship
A deposit of £499 will need to be paid up-front to secure your place in the event. 75% of your sponsorship
target must be paid to Fairbridge by 19th July 2010. The remaining balance is due by 30th November 2010.
With some planning and enthusiasm, you’ll be amazed at how easy it is, and how fast the money comes
in! The scale of the challenge and the good cause that you’re fundraising for will hopefully encourage a
great response. Many fundraisers often find it easy to raise above and beyond the minimum sponsorship
required, and there’s no reason why this shouldn’t happen for you!

What is this Deposit?
Your deposit forms part of your package cost and is not an extra payment. £200 of this is the deposit that
Fairbridge has to pay our tour company, Sports Tours International, to secure your trip. The remaining £299
is the official race entry fee for the New York City Marathon.
If you pay your deposit out of your own pocket, you might be able to claim that money back,
depending on the amount that you can fundraise for us. If you raise £200 above your fundraising target
we can refund you the £200 Sports Tours International deposit. If you fundraise £499 above your
fundraising target we can refund you your full deposit of £499!


What happens if I don’t raise the amount required?
First of all – Don’t panic! Call us. We can offer you support and ideas if you’re struggling. If you’re
experiencing difficulties please let us know as soon as possible so that we can help you, as we have the
right to cancel your place if you don’t meet your sponsorship target before the event.

Remember you’re not on your own. With our ideas and support you will succeed. We’re also able to put
you in contact with other people taking part in the event so you can exchange fundraising tips and
ideas and support each other.

The more you put in, the more you get out – With some planning, enthusiasm and just a little charm you’ll
be amazed at how easy it can be to raise the money.

Sponsorship tips
   •   An absolute must – set up a fundraising page on www.justgiving.com/fairbridge. Justgiving allows
       you to create your own personalised online fundraising page so that people can sponsor you
       online using a credit or debit card from anywhere in the world.
   •   The earlier you start your fundraising the easier it’ll be for you to reach your sponsorship target.
   •   Make sure that the first donation on your page is a big one – it sets a benchmark for other
       supporters
   •   Develop a team of recruiting agents among family and close friends. Give them all a sponsorship
       form and ask them to enlist the support of their friends and contacts.
   •   Sit down and make a list of all your social circles: family, friends, clubs, PTAs, work collegues,
       clients, etc. Then list the individuals in each group who you can ask to sponsor you. You’ll
       probably find that you know more people than you first thought!
   •   Find out if your company operates match funding for employees’ charitable donations. Many
       companies will match what you raise pound-for-pound up to a certain limit. This is increasingly
       common in some of the larger firms and could double your fundraising efforts.
   •   If you are in business, put a footer on all of your work emails reminding contacts about your fund-
       raising venture and providing a link to your Justgiving webpage
   •   If you work for a company or are involved with any organisation that publishes internal
       communications, find out if you can publicise your efforts in it and add the address of your
       Justgiving page.

   •   Your local press may be interested to hear about what you're doing. This is a great opportunity to
       publicise your event to the local community and hopefully attract more supporters. Fairbridge has
       prepared a press release for you to use to promote your event to local newspapers, radio stations
       or even TV shows, which will be provided in your Welcome Pack when you sign up to the
       marathon.
   •   Be creative! There are so many fun and exciting ways you can raise money for Fairbridge. See our
       A-Z of fundraising ideas (overleaf) to help get you started.

Fairbridge’s Fundraising A-Z
  A     Abseil down a local building, auctions, art exhibition
  B     BBQ, book sale, barn dance, bring ‘n’ buy, Baby photos guess who – get people in the office to
        bring in photos from their youth!
  C     Cake stall, car boot sale, collection boxes, concerts, coffee morning, craft fair, comedy night,
        cookery contest, car wash, company sponsorship
  D     Darts match, disco, dress down day
  E     Egg and spoon race, Email, ebay - sell your unwanted goods on the net
  F     Fair, fancy dress party, fashion show, football match, firework party, fun run, face book (or other
        social networking site), full monty!
  G     Games evening, garden party, garage sale, golf tournament, guess how many sweets in the jar
  H     Hot dog stand, hamper raffle, Halloween party
  I     It’s a knockout competition, instrumental evening, ice skating
  J     Jumble sale, jellybean eating contest, Justgiving
  K     Karaoke competition, kite flying
  L     Line dancing marathon, lie in jelly
  M     Match funding from your company, masked ball, murder mystery evening, musical evening
  N     Newspaper publicity, night-time walks
  O     Outings, opera evening
  P     Parachute jump, party, pet show, plant sale, pub games, pub crawl!
  Q     Quiz night, quiet time – hold a sponsored silence, or get your little angels to do one and get a bit
        of peace!
   R    Race day/night, radio campaigns, raffles (contact your Local Council to find out the guidelines
        on raffles in your area)
   S    Sponsored head shave, stalls at carnivals, slave for the day, sports day, sweepstake on your race
        time!
   T    Tennis tournament, tombola, treasure hunt, tea party, tug-of-war, talent contest, themed ball
   U    University challenge, unwanted gifts – collect yours and others’ and have a jumble sale
  V     Volleyball competition, valet service, valentines party
  W     Wine tasting evening, white elephant stall, wheelbarrow race, website – yours or your company’s
  X     Xmas party, Xbox tournament – organise a play-off on the games console!
  Y     Yo-yo race, yard of ale contest, yachting trips
  Z     Zzz…awake-a-thon (Ok we’ve cheated a bit here but if you can think of a good one that starts
        with Z we’d be VERY interested to hear it!)


Please note: Some of these events may require a special licence or insurance e.g. collecting money in a
public place. You may need to contact your local council for advice and permission. Fairbridge cannot
be held responsible for any fundraising activities you organise. If in doubt, please contact us.

Most importantly, don’t forget to ASK. Be persistent, confident, and know that you are doing a really great
thing. The best way to get people opening their wallets is to be passionate about your cause. Read our
young people’s stories; be informed about where your money is going and why we need your help. If
you’re anything like us you’ll soon want to shout about Fairbridge from the rooftops!
                                                                                                  Section 6




Frequently asked questions
How fit do I have to be to take part?
You need to have a reasonable level of fitness to take part, but you don’t have to be ‘super fit’ or a
professional athlete. We suggest that you slowly build up your fitness levels in the months leading up to
the marathon. Always check with your doctor first before embarking on any training programme.
Fairbridge cannot be held responsible for any injuries incurred through this event.


How far do I have to run?
Like all marathons, the New York marathon is 26.2 miles long.


How much support will I receive at the event?
Fairbridge staff will be out in New York to support you throughout the weekend. We will host a pasta
dinner the evening before the marathon, giving everyone a chance to stock up on carbs and get to
meet the rest of the Fairbridge team. We will also host a celebratory event on the Sunday evening, after
the marathon so you can celebrate in style!
Fairbridge’s New York marathon package is being run in conjunction with Sports Tours International (ATOL
NO: 2711). Sports Tours International representatives will be available for any enquiries and hands-on
support throughout the event.”


What about insurance?
All participants need to obtain their own insurance for the whole trip. This must include cover for travel,
health, accident and loss. We also advise participants to make sure that their insurance company knows
the full nature of the marathon in order that every aspect is covered.


When do I get my itinerary?
A detailed itinerary will be sent to you at least three weeks prior to your departure date.


How much money does Fairbridge get?
Fairbridge receives £800 from each runner who raises their minimum sponsorship target. This will go
directly towards our work with vulnerable young people. Any monies raised above and beyond your
minimum sponsorship target (less your deposit if you qualify for a refund) will go directly to supporting our
work with vulnerable young people across the UK.
                                                                                               Section 7




Registration and sign-up
All fired up and ready to go? Then all you need to do is complete the attached registration form and
return it, together with your deposit, to the address below.

On receipt of your registration form and deposit, we'll proceed with booking your place. We'll notify you
and send you a Welcome Pack as soon as your place has been confirmed.


Help, advice and contacts
Remember, you’re not on your own. We’re here to provide you with as much help as possible.
Please contact Cari Meynell on:
T: 020 7928 6033
E: caroline.meynell@fairbridge.org.uk
Fairbridge
New York Marathon 2009
FREEPOST SE6800
LONDON                                         “Thank you so much for all your incredible
SE1 8BR                                          hard work organising everything for the
                                                marathon. It really was fantastic and I'll
                                               remember it forever - especially the last 3
                                               miles! I also really enjoyed hearing more
                                              about Fairbridge and I think that you guys do
                                                     a great job for a great cause.”
                                                                Alastair Maxwell
                                                                                               Section 7




Registration Form
Page 1 of 3

Packages
   Package A (Race Entry, Flights, Hotel accommodation)
   Package B (Race Entry and Flights only)
   Package C (Race Entry and Hotel only)


Personal Details (please give name as per passport)
              Title:
         Surname:
        Forename:
  Home Address:
        Postcode:
     Contact no.
         Home:                            Work:                             Mobile:
          Email:
    Date of birth:      /   /


Accommodation (Please select as appropriate)
Hotel    Travel Inn                   Room type    Single                                  No. Nights   3
         Belvedere                                 Twin                                                 4
         Marriott Marquis                          Triple                                               5
         Marriott Downtown                         Quad (Belvedere only)                                6
                                                                                                        7


                   Check in date:     /   /                  Check out date:          /    /
   Please include the names of
       anybody who you have
  agreed to share a room with:
          Special hotel requests:


Flights
Flights are with British Airways departing London Heathrow, although connections are available from most
UK airports where BA offer a service
          Date of                         UK Airport:                      Flight Number
                        /   /
        departure:
 Date of inbound                    Overseas Airport                       Flight Number
                        /   /
           travel:
    Special flight
       requests:
                                                                                                       Section 7



Page 2 of 3


Next of Kin
           Name:
      Telephone:



Friends and Family
      Please include the names (as per passport) of
  anybody who’ll be accompanying you on the trip,
                but won’t be running the marathon:
                                                            Name(s):
       Do you know anybody who’d be interested in
      this event? If you include their details here we’ll   Address:
                      send them an information pack:        Email:


Additional Information
   Any medical conditions:                                                        Is this your first
                                                                                      marathon?
          Best past Half/Full                                                       Target time:
            marathon time:
  Can we share your email                                                            Chest size:
 address with other people                                                       (This is for your
     who are running with       Yes / No                               Fairbridge running vest)           inches
                Fairbridge?
 What fundraising ideas do
  you have for the event?
      Would you like more
information about visiting a
         Fairbridge centre?


Please include a recent head and shoulders shot of yourself. This is to help us spot you in New York!

      Fairbridge might use this photo, along with your name, for marketing purposes to help generate the
interest of more runners. If you do not wish us to use your photo for these purposes please tick this box:
                                                                                                Section 7


Page 3 of 3


Declaration – This requires your signature
I have read and accept the terms and booking conditions of Fairbridge and Sports Tours International Ltd
(please see overleaf).
Signature:                                            Date:


Registration fee
Name:
Payment method:                     I enclose a cheque for £499 made payable to
(Please tick preferred method)   ‘Fairbridge’

                                    Please debit my Visa/Mastercard with £499
                                 (Please note: we cannot accept Maestro/Amex/
                                 Diners Club or CAF Charity card for this payment)
                                 Card type:                    Card no:
                                 Expiry date:                  Security code:




Important Information – PLEASE READ
Passports
Please note: we will require a copy of your passport along with your application form.
The following information is for United Kingdom passport holders only. Other nationals including Eire
should consult the appropriate embassy.

UK residents are allowed to enter the USA with a ten year passport, with no less than 6 months left before
the expiry of the passport, if staying in the US for less than 90 days. However, the rules are constantly
updated, so we advise that you check your own individual situation as the visa waiver programme is
subject to strict criteria and, for example, if you have a criminal record or have previously been refused
entry to the US, you may not qualify for entry under the Visa Waiver programme. Please check your status
with the rules.

Passengers are no longer permitted to enter the USA with a non-machine readable passport unless their
old style passport has a valid Visa stamp. The newer red passports are machine readable. CHILDREN
MUST HAVE THEIR OWN PASSPORT – If in doubt please contact the passport advice line on 0300 222 0000,
or Passport Office Website* or, if applicable, the American Embassy on 0207 499 9000 or the US Embassy
Website**

IMMIGRATION TO THE USA

There are now very strict guidelines on entry to the USA and a new system put in place whereby you must
have registered with the Department of Homeland Security at least three days before you travel. More
information can be found on the Department’s Official Website***

* http://www.ips.gov.uk/
** http://www.usembassy.org.uk/
***https://esta.cbp.dhs.gov/
                                                                                                    Section 8



Terms and Conditions
Fairbridge’s Terms and Conditions of Entry
The following terms and conditions form the basis of the agreement between us Fairbridge and you the
participant in the New York City Marathon scheduled to be held on 7th November 2010 (“the Event”). You
agree that this is a complete statement of the position and that you have no other understandings.
1. Your trip is organised by Sports Tours International Ltd (referred to as STI) and we have a contract with
them to provide places for participators who are kindly sponsoring Fairbridge. As part of the overall
arrangements you have to agree to their terms and conditions which are set out overleaf and to which
you must signify your consent by signing where indicated. Without this consent we cannot enter you for
the Event. Please read carefully their terms and conditions and the remainder of our terms and conditions
which are to be governed by English law and which are as follows. If there is any conflict between the
two sets of terms and conditions ours will apply.
2. Your deposit of £499 needs to be paid in full for your place to be registered for the Event. You can pay
this deposit out of your own pocket (and it is refundable in full if you raise a further £499 for Fairbridge on
top of your minimum sponsorship amount - see 3 below). If you raise a further amount between £200 and
£499 on top of your minimum sponsorship amount you can claim back £200 (but no more).
3. The minimum amount of sponsorship money you must raise as a condition of taking part depends on
the package you choose. Of every package cost, £800 will go to Fairbridge as a donation. The
remainder is the direct cost that Fairbridge has to pay to STI for your trip.
4. By 19th July 2010 you must pay Fairbridge 75% of your minimum fundraising amount. If you do not meet
the above requirements you may forfeit your entry in the Event. The amount we receive will of course
include any payment for you from www.justgiving.com.
5. By 30th November 2010 you agree to pay us the balance of your minimum sponsorship amount.
6. If you cannot take your place on the Event due to unforeseen circumstances, you must inform us
immediately. Please note that all funds raised are non-refundable. All communications about funds and
refunds should be made with us and not to STI.
7. You accept that taking part in the Event cannot be risk free and do so at your own risk. Unless we
Fairbridge are negligent or reckless we cannot be held responsible for any accident or injuries during the
Event. You should see a doctor for health/medical advice, etc. and you should not participate against
advice or if you are not fully fit and healthy. You are fully responsible for your own fitness and health.
8. If you are over 70 years of age or if you have a medical condition, please obtain a medical certificate
from your doctor to say that you are fit & healthy enough to participate in the Event.
9. You accept that if you injure someone else during the Event as a result of your negligence or
recklessness and if a claim is brought against Fairbridge as a result then you will indemnify Fairbridge
from the consequence of that claim. You are responsible for arranging insurance for your trip. Insurance
is not covered in your package cost.
10. You are responsible for staying within the law for public collections and fundraising. Some events, e.g.
raffles and public collections, may require a special licence or insurance. If in doubt please contact us.
11. All monies raised are the property of Fairbridge and must be forwarded as soon as they are received
– payable to ‘Fairbridge’.
12. You agree that we can make use of photos/digital recordings of you at the Event for our publicity
purposes.
13. Please note particularly that in certain circumstances STI can levy surcharges and cancellation
charges. You would be responsible for these.
Sports Tours International Ltd.’s Booking Conditions
Booking Conditions – October 2009


Your contract is with SPORTS TOURS INTERNATIONAL LTD. (trading as Sports Tours International, Club La Santa, Graham Baxter
Sporting Tours, Wheel 2 Wheel or the Golf Travel Club). Registered office: Spectrum, 56-58 Benson Road, Birchwood, Warrington WA3
7PQ. Company registration number 2207655.

1. Your holiday contract

When you make a booking you guarantee that you have the authority to accept and do accept on behalf of your party the terms
of these booking conditions. A contract will exist as soon as we issue our confirmation invoice. This contract is made on the terms of
these booking conditions, which are governed by English Law, and the jurisdiction of the English Courts.

If you had not seen these terms and conditions when you made your booking and you are not happy to proceed with the booking
now that you have seen them please return all documentation to us or to your travel agent, within 7 days of receiving these
booking conditions. Your booking will be cancelled and your monies will be returned in full, provided you have not commenced
your travel. This clause does not apply if your booking was made within 10 weeks of travel.

When you make your booking you must complete a booking form, accepting on behalf of all your party the terms of these booking
conditions and pay deposits and race entries as outlined in the selling brochure. Sports Tours International has no control over the
event and whether it takes place. If the event were to be cancelled this does not affect the remainder of the holiday continuing as
planned and does not allow the client to cancel the remainder of the holiday. The company’s liability is limited to the cost of the
entry fee. Non standard tour arrangements e.g. ones which might involve full “Apex” (Advanced purchase) or Low Cost Airline
fares, are subject to full payment at the time of booking. This also applies to insurance premiums and race/event costs (if relevant),
all of which are non refundable and you will be advised of this at the time of booking.

ITEMS INCLUDED IN YOUR HOLIDAY
• Return flights, or cross channel ferries/channel tunnel/Eurostar as appropriate, from the chosen departure point to the stated
destination, and airport/port taxes and security charges (as at the time of booking) – details as shown in each tour itinerary
• Return airport transfers where applicable, as outlined in the brochure.
• Accommodation for the duration, in the hotel and on the meal basis stated or offered, including mandatory local taxes or in self
catering (as stated).
• International / domestic coach transport as specified.
• Sports Tours representative or agents/services of Club La Santa reception as stated within your tour information
• V.A.T. on all holidays to the E.U.

ITEMS NOT INCLUDED IN YOUR HOLIDAY
• Race/event entry. This is specified in the individual tour itinerary.
• Travel insurance. It is strongly recommended that you take out some form of insurance with all our UK and foreign inclusive tours.
• Any flight, meal, room or apartment supplements as details in the individual tour itinerary.
• Any other items listed as optional extras e.g. excursions.
• Any additional expenses incurred such as unforeseen travel or medical expenses which are not anticipated in the itinerary.
• Cost of visa – where required
• Cots and food for infants (i.e. under 2 years of age).
Please state at the time of booking whether extra assistance is required for Disability or if there are any special requests. Please note
special requests, such as low floor, sea views, etc cannot be guaranteed unless you have been able to book the actual rooms in
question.

2. Your financial protection

The Package Travel, Package Holidays and Package Tours Regulations 1992 require us to provide security for the monies that you
pay for the package holidays booked from us and for your repatriation in the event of our insolvency. We provide this security by
way of an ATOL (number 2711) administered by the Civil Aviation Authority. When you buy an ATOL protected air holiday package
or flights from Sports Tours International, you will receive a Confirmation Invoice from us (or via our authorised agent through which
you booked) confirming your arrangements and your protection under our Air Travel Organiser’s Licence number 2711. In the
unlikely event of our insolvency, the CAA will ensure that you are not stranded abroad and will arrange to refund any money you
have paid to us for an advance booking. For further information visit the ATOL website at www.atol.org.uk. The price of our air
holiday packages includes the amount of £2.50 per person as part of the ATOL Protection Contribution (APC) we pay to the CAA.
This charge is included in our advertised prices. Not all our holidays or travel services offered and sold by us will be protected by the
ATOL scheme. Please ask us to confirm what protection may apply to your booking. Where you book a non-air inclusive holiday,
and we act as the principal, your money is financially protected by our ABTA bonding arrangement and if you book an
arrangement other than a package holiday, your monies are protected by way of a bond held by ABTA. Our tour operating ABTA
number is V1479.

3. ABTA

We are a Member of ABTA, membership number A406X/V1479. We are obliged to maintain a high standard of service to you by
ABTA’s Code of Conduct. We can also offer you an arbitration scheme for the resolution of disputes arising out of, or in connection
with this contract. Further information on the Code and arbitration can be found on ABTA’s website www.abta.com. The arbitration
scheme is arranged by ABTA and administered independently by IDRS, part of the Chartered Institute of Arbitrators. It provides for a
simple and inexpensive method of arbitration on documents alone with restricted liability on you in respect of costs. Full details will
be provided on request or can be obtained from the ABTA website. The scheme does not apply to claims for an amount greater
than £5,000 per person. There is also a limit of £25,000 per booking form. Neither does it apply to
claims which are solely in respect of physical injury or illness or their consequences. The scheme can however deal with
compensation claims which include an element of minor injury or illness subject to a limit of £1,000 on the amount the arbitrator can
award per person in respect of this element. The application for arbitration and Statement of Claim must be received by IDRS within
nine months of the date of return from the holiday. Outside this time limit arbitration under the Scheme may still be available if the
company agrees, but the ABTA Code does not require such agreement. For injury and illness claims, you may like to use the
ABTA/Chartered Institute of Arbitrators Mediation Procedure. This is a voluntary scheme and requires us to agree for mediation to go
ahead. The aim is to help you resolve your dispute in a quick and cost effective way. Details on request or from www.abta.com.

4. Your Holiday Price

1) We reserve the right to alter the prices of any of the holidays shown in our brochure or website. You will be advised of the current
price of the holiday that you wish to book before your contract is confirmed.
2) When you make your booking you must pay a deposit of £100 per person (£200 in the case of non-European travel), or 30% of the
holiday price per person (whichever is the greater) plus the cost of any nonrefundable items such as airline seats that have been
paid in full or event entry fees. Note, with booking for the Etape du Tour, the deposit is 50%. The balance of the price of your travel
arrangements must be paid at least 12 weeks before your departure date. If the deposit and/or balance is not paid in time, we
shall cancel your travel arrangements. If the balance is not paid in time we shall retain your deposit. Where applicable, all monies
you pay to the travel agent are held by him on our behalf at all times. The price of your travel arrangements was calculated using
exchange rates quoted in the Financial Times Guide to World Currencies on 2nd October 2009 in relation of £1 Sterling to the
following currencies: US Dollar 1.5894; Euro 1.0883; Swiss Franc 1.6442; Australia Dollar 1.8339, Swedish Krona 11.1693.
3) Changes in transportation costs (including the cost of fuel) dues, taxes or fees chargeable for services (such as landing taxes or
embarkation or disembarkation fees at ports and airports), and exchange rates mean that the price of your travel arrangements
may change after you have booked. However there will be no change within 30 days of your departure. We will absorb and you
will not be charged for any increase equivalent to 2% of the price of your travel arrangements, which excludes insurance premiums
and any amendment charges. You will be charged for the amount over and above that, plus an administration charge of £1.00
per person together with an
amount to cover agents’ commission. If this means that you have to pay an increase of more than 10% of the price of your travel
arrangements, you will have the option of accepting a change to another holiday if we are able to offer one (if this is of equivalent
or higher quality you will not have to pay more but if it is of lower quality you will be refunded the difference in price), or cancelling
and receiving a full refund of all monies paid, except for any amendment charges. We will consider an appropriate refund of
insurance premiums paid if you can show that you are unable to transfer or reuse your policy. Should you decide to cancel for this
reason, you must exercise your right to do so within 14 days from the issue date printed on your final invoice. Should the price of your
holiday go down due to the changes mentioned above, by more than 2% of your holiday cost, then any refund due will be paid to
you. However, please note that travel arrangements are not always purchased in local currency and some apparent changes
have no impact on the price of your travel due to contractual and other protection in place.

5. If You Change Your Booking

If, after our confirmation invoice has been issued, you wish to change your travel arrangements in any way, for example your
chosen departure date or accommodation, we will do our utmost to make these changes but it may not always be possible. Any
request for changes to be made must be in writing from the person who made the booking or your travel agent. You will be asked
to pay an administration charge of £25 person, and any further cost we incur in making this alteration. You should be aware that
these costs could increase the closer to the departure
date that changes are made and you should contact us as soon as possible. Note: Certain travel arrangements (e.g. Apex Tickets,
low cost airline tickets, Golf green fees) may not be changeable after a reservation has been made and any alteration request
could incur a cancellation charge of up to 100% of that part of the arrangements. If the number of people on a booking changes,
the holiday price will be recalculated on the basis of the amended party size. Any resulting increase in the holiday price per person
is not a cancellation charge. A separate cancellation charge as detailed in Section 7 will be made for any persons cancelling and
the booking invoice amended accordingly.

6. If You Cancel Your Holiday

You, or any member of your party, may cancel your travel arrangements at any time. Written notification from the person who
made the booking or your travel agent on your behalf must be received at our offices. Since we incur costs in cancelling your travel
arrangements, you will have to pay the applicable cancellation charges up to the maximum shown in clause 7. Please note that
any costs, such as event entry fees which have been prepaid, may not be repaid in the event of cancellation. If the number of
persons booked changes, the holiday costs will be recalculated on the basis of the amended party size and you will need to pay
any difference in the holiday price. Note: If the reason for your cancellation is covered under the terms of your insurance policy,
you may be able to reclaim these charges.

7. If We Change or Cancel Your Holiday

It is unlikely that we will have to make any changes to your travel arrangements, but we do plan the arrangements many months in
advance. Occasionally, we may have to make changes and we reserve the right to do so at any time. Most of these changes will
be minor and we will advise you or your travel agent of them at the earliest possible date. We also reserve the right in any
circumstances to cancel your travel arrangements, for example, if the minimum number of clients required for a particular travel
arrangement is not reached by the balance due date. However, we will not cancel your travel arrangements less than 4 weeks
before your departure date, except for reasons of force majeure or failure by you to pay the final balance. If we are unable to
provide the booked travel arrangements, you can either have a refund of all monies paid or accept an offer of alternative travel
arrangements of comparable standard from us, if available (we will refund any price difference if the alternative is of a lower
value). If it is necessary to cancel your travel arrangements, we will pay to you compensation as set out in this clause. In
accordance with EU Regulation 2111/2005 we are required to advise you of the actual carrier operating your flight/connecting
flight/transfer. We do this by listing carriers to be used or likely to be used as follows: British Airways, American Airlines, Continental
Airlines, Thomson, Thomas Cook Airlines, Monarch Airlines, Jet 2.com, United Airlines, Ryanair, Easyjet, Flybe, Lufthansa, Air
France/KLM, Air Malta, Aer Lingus, Virgin Atlantic, Southwest Airlines, Spanair, SAS, Alitalia, Iberia, Emirates, Eithad, Qatar, Qantas,
Singapore Airlines, Air China, ANN. Any changes to the actual airline after you have received your tickets will be notified to you as
soon as possible and in all cases at check-in or at the boarding gate. Such a change is deemed to be a minor change. Other
examples of minor changes include alteration of your outward/return flights by less than 12 hours, changes to aircraft type, change
of accommodation to another of the same standard.

If we make a major change to your holiday, we will inform you or your travel agent as soon as reasonably possible if there is time
before your departure. You will have the choice of either accepting the change of arrangements, accepting an offer of
alternative travel arrangements of comparable standard from us if available (we will refund any price difference if the alternative is
of a lower value), or cancelling your booked holiday and receiving a full refund of all monies paid. In all cases, except where the
major change arises due to reasons of force majeure, we will pay compensation as detailed below:

IF WE MAKE A MAJOR CHANGE TO YOUR HOLIDAY

Period before departure within which notice of a major change is notified to you/Amount you will receive from us

More than 84 days Nil
84 – 57 days £10
56 – 29 days £10
28 – 15 days £10
Less than 15 days £25

IF WE CANCEL YOUR HOLIDAY

Period before departure within which notice of Cancellation is notified to you/Amount you will receive from us

More than 84 days Deposit Only
84 – 57 days £10 + monies paid
56 – 29 days £10 + monies paid
28 – 15 days £10 + monies paid
Less than 15 days £25 + monies paid

IF YOU CANCEL YOUR HOLIDAY

Period before departure within which notice of Cancellation is received by us/Amount of cancellation charge

More than 84 days Deposit or higher when any non-refundable costs are included
84 – 57 days 50% of holiday cost or higher when any non-refundable costs are included
56 – 29 days 70% of holiday cost or higher when any non-refundable costs are included
28 – 15 days 90% of holiday cost or higher when any non-refundable costs are included
Less than 15 days 100% of holiday cost

The compensation that we offer does not exclude you from claiming more if you are entitled to do so.

Force Majeure This means that we will not pay you compensation if we have to cancel or change your travel arrangements in any
way because of unusual or unforeseeable circumstances beyond our control. These can include, for example, war, riot, industrial
dispute (for example, the disruption or closure of airports or other transport systems), terrorist activity and its consequences, natural
or nuclear disaster, fire, adverse weather conditions. In the unlikely event of the cancellation/postponement of the sporting events
for whatsoever reason, Sports Tours International cannot be held responsible in any way for any monetary loss, inconvenience or
any other circumstances, including non-refundable events fees.

8. If You Have A Complaint

If you have a problem during your holiday, please inform the relevant supplier (e.g. your hotelier) and our resort representative
immediately who will endeavour to put things right. If your complaint is not resolved locally, please follow this up within 28 days of
your return home by writing to our Customer Services Department at Sports Tours International, 91 Walkden Road, Walkden,
Manchester M28 7BQ giving your booking reference and all other relevant information. Please keep your letter concise and to the
point. This will assist us to quickly identify your concerns and speed up our response to you. It is strongly recommended that you
communicate any complaint to the supplier of the services in question as well as to our representative without delay and complete
a report form whilst in resort or on the tour. If you fail to follow this simple procedure we will have been deprived of the opportunity
to investigate and rectify your complaint whilst you were in resort and this may affect your rights under this contract.

9. Our Liability to You
If the contract we have with you is not performed or is improperly performed by us or our suppliers we will pay you appropriate
compensation if this has affected the enjoyment of your travel arrangements. However we will not be liable where any failure in the
performance of the contract is due to: you; or a third party unconnected with the provision of the travel arrangements and where
the failure is unforeseeable or unavoidable; or unusual and unforeseeable circumstances beyond our control, the consequences of
which could not have been avoided even
if all due care had been exercised; or an event which we or our suppliers, even with all due care, could not foresee or forestall.

Our liability, except in cases involving death, injury or illness, shall be limited to a maximum of twice the cost of your travel
arrangements. Our liability will also be limited in accordance with and/or in an identical manner to
(a) The contractual terms of the companies that provide the transportation for your travel arrangements. These terms are
incorporated into this contract; and
(b) Any relevant international convention, for example the Montreal Convention in respect of travel by air, the Athens Convention
in respect of travel by sea, the Berne Convention in respect of travel by rail and the Paris Convention in respect of the provision of
accommodation, which limit the amount of compensation that you can claim for death, injury, delay to passengers and loss,
damage and delay to luggage. We are to be regarded as having all benefit of any limitation of compensation contained in these
or any conventions.

You can ask for copies of the transport companies’ contractual terms, or the international conventions, from our offices Sports Tours
International, 91 Walkden Road, Walkden, Manchester M28 7BQ, telephone 0161 703 8161.

Under EU law (Regulation 261/2004) you have rights in some circumstances to refunds and/or compensation from your airline in
cases of denied boarding, cancellation or delay to flights. Full details of these rights will be publicised at EU airports and will also be
available from airlines. However reimbursement in such cases will not automatically entitle you to a refund of your holiday cost from
us. Your right to a refund and/or compensation from us is set out in clause 6. If any payments to you are due from us, any payment
made to you by the airline will be deducted from this amount. If your airline does not comply with these rules you should complain
to the Air Transport Users’ Council on 020 7240 6061 www.auc.org.uk

Health and Safety standards applicable to the elements of the holiday booked with us should meet the local regulations of your
destination, however please note that these may not be the same as in the UK and may vary from destination to destination.
All tours descriptions are advised by us in good faith and every care is taken to ensure their accuracy. However, since we include so
much detail and since the tours are prepared up to 12 months in advance, there may be occasions when an advertised facility or
entertainment is not available during your own particular tour. Certain facilities e.g. swimming pools, require maintenance and
sometimes have to be temporarily withdrawn from use for such work to be done. Outdoor activities, beach services and water
sports for example may not operate for reasons such as unstable weather conditions or lack of support, or golf courses, bowling
greens etc may be closed for maintenance or private competitions. Similarly there may be occasions, especially during the low
season, where certain advertised schedules, entertainment or amenities are changed, cancelled or curtailed. Further, the
operation of certain amenities and facilities may be subject to local licensing laws or religious holiday. Government or local
authority restrictions may also dictate that a hotel or apartment limits certain facilities e.g. air-conditioning or water supply, in the
cause of conservation. Should any of these examples occur (or any other incidents of a similar nature), Sports Tours International will
not be liable for any loss or damages occurring as a result.

10. Prompt assistance in resort

If the contract we have with you is not performed or is improperly performed as a result of failures attributable to a third party
unconnected with the provision of the services, or as a result of failures due to unusual and unforeseeable circumstances beyond
our control, the consequences of which could not have been avoided even if all due care had been exercised, or an event which
we or our suppliers, even with all due care, could not foresee or forestall, and you suffer an injury or other material loss, we will offer
you such prompt assistance as is reasonable in the circumstances.

11. Passport, Visa and Immigration Requirements

Your specific passport and visa requirements, and other immigration requirements are your responsibility and you should confirm
these with the relevant Embassies and/or Consulates. We do not accept any responsibility if you cannot travel because you have
not complied with any passport, visa or immigration requirements.

12. Excursions

Excursions or other tours that you may choose to book or pay for whilst you are on holiday are not part of your package holiday
provided by us. For any excursion or other tour that you book, your contract will be with the operator of the excursion or tour and
not with us. We are not responsible for the provision of the excursion or tour or for anything that happens during the course of its
provision by the operator.

This brochure is our responsibility, as your tour operator. It is not issued on behalf of, and does not commit the airlines mentioned
herein or any airline whose services are used in the course of your travel arrangements. Please note that in accordance with Air
Navigation Orders in order to qualify for infant status, a child must be under 2 years of age on the date of its return flight.

13. Conditions of Carriage

Please note that the air carriers that we use will have their own Conditions of Carriage which you must comply with and these will
be incorporated as terms of this contract. Where there are material inconsistencies between these Booking Conditions and the
Conditions of Carriage the Conditions of Carriage will take precedence. We will supply a copy of the conditions of carriage
applicable to your holiday if you request them.

OTHER IMPORTANT INFORMATION

A. Data Protection
To ensure that your holiday runs smoothly, we need to supply your key information to specific suppliers involved in the organisation
of your holiday. We may occasionally contact you to inform you of products and services from Sports Tours International or
associated companies. Should you wish not to be kept up to date with this information, please contact us. You have the right to see
any information we may hold relating to yourself.

B. Health Regulations
We advise all customers to check what the latest health requirements are for travel to their chosen destination. Please consult your
doctor, practice nurse or travel health clinic and/or obtain the relevant health leaflets e.g. the D.O.H. leaflet “Protect your Health
Abroad” from your local Post Office or the Department of Health. Also consult the following websites for advice: www.foc.gov.uk.
www.dh.gov.uk, www.hpa.org.uk and www.nathnac.org For Foreign Office advice on traveling to other countries, please refer to
www.fco.gov.uk/knowbeforeyougo

C. Tickets and Tours documents
These will be sent to you approximately 14 days before departure and may arrive by post or email.

D. Event Entry forms
All event entrants are obliged to fill in the appropriate official entry form, which we will send you. This form must be returned within 7
days, or the specified date for that event, to the issuing office or a specified location and are subject to the conditions of entry over
which we have no jurisdiction. Failure to return the signed entry form within the specified time could result in your race entry being
refused and your booking cancelled with the loss of all monies paid. All requested medical information must be supplied otherwise
the entry may be invalid.

E. Golf

Please note that changes or cancellation of any green fees may result in 100% green fee cancellation charge, depending on the
golf course. We cannot be held responsible for the actual playing conditions of the golf courses whether caused by course
maintenance, climate conditions etc. We do request all maintenance schedules from the golf courses that we work with and
where we are advised we pass this information onto you. Please take note that maintenance schedules are subject to change due
to the weather conditions. The large majority of golf courses now require golfers to present an official handicap certificate prior to
course entry. Therefore we strongly recommend you take a Certificate with you regardless as clubs can charge their regulations.
Please note that virtually all airlines now charge for the carriage of golf clubs with the main exception being the long haul routes.
Charges will be advised at the time of booking. When making your booking you will be asked for your preferred days of play,
courses and start times. Charges will be advised at the time of booking, please take note of the following:
 You will receive an invoice confirming your requested invoice;
 When all the clubs respond we will send you a final invoice confirming “actual times”;
 Once you are in receipt of the confirmed “actual times” we reserve the right to charge an “amendment fee” if you want to
change times again;
 Cancellation of “actual times” may incur cancellation charges up to the value of the pre-paid green fee, subject to the
cancellation policy of the course involved;
 If the golf clubs subsequently change your “actual times” for a Club competition etc we will try to ensure a suitable alternative is
found;
 Golf clubs reserve the right to mark up matches to 4 balls;
 Where a golf club imposes handicap limits and handicap certificate conditions we will pass on your handicap details but it is your
responsibility to comply;
 Overseeding and hollow-tining can effect certain courses at certain times, we will advise you of these so alternative arrangements
can be made (providing we are notified)
 Your golf vouchers will be issued as green fees paid in advance. These will either be issued with your travel documents, by the hotel
or local representative depending on the destination. Please note that vouchers should be presented to the caddy master at least
15 minutes prior to tee off. Unused vouchers will only be refunded if course closure has prevented play, please note that we will
require written confirmation from the course prior to processing the refund.

Whilst we endeavour to meet your requests for specific courses, days and times, these are subject to availability and we cannot
guarantee we can meet them. Accordingly requests are not binding with us.

Buggies – please note that the majority of European courses see buggy hire as an extra and in most cases the courses can’t
guarantee the supply as they view it is an enquiry and not a must. Due to the inconsistent supply of golf buggies, we do not pre-
book buggies. For golfers travelling to the US the courses tend to have mandatory buggy hire.

F. Cycling/Triathlons

Where Sports Tours International arranges flights for cyclists and triathletes, the company cannot accept responsibility for the flight
carrier failing to carry the cycle on the same flight. The company will do everything in its power to expedite speedy delivery, but this
is outside the control of the company.

G. Baggage
Typically one average sized suitcase only per person is permitted – weight allowances do vary dependant on the carrier, so please
check with the carrier. Infants do not have any baggage allowance. Due to recent security alerts, the approved items for carriage
within the cabin or aircraft hold have been subject to change. Please refer to your carrier for the very latest information prior to
departure, and to the departure airport website and the Department for Transport www.dft.gov.uk

H. Hotel Check In/Check Out

The standard international practice is to let rooms from mid afternoon on the day of arrival until mid morning of the day of
departure. Occasionally when you arrive at your accommodation, you may have to wait a short while until your room is ready.
Similarly, if you are leaving the destination on a flight later in the day, you may be required to check out of your hotel room earlier in
the day. In some cases, you may be able to extend you stay in your room or have access to facilities at the accommodation to
change and refresh yourself in, but we cannot guarantee this, and this should be arranged with the accommodation
management.

I. Room Sharing

If you are travelling alone and do not wish to pay the applicable supplement for a single room, we will, if you wish and subject to
availability, match you up with someone of the same sex on a “twin to share” basis wherever possible. If you select a room sold on
this “twin to share” basis you will be sharing with another participant on the tour and not have sole use of the room. In such cases
we are not allowed to give any details regarding the name, address or phone contact of the parties requesting sharing
arrangements. Please note that where a room has been booked for one person only, whether it be a single room or the sole
occupancy of a larger room, no other person is permitted to stay in that room, even if there is physically space for that person.

J. Insurance

For travel in 2009, SPORTS TOURS INTERNATIONAL LTD (trading as Sports Tours International, Club La Santa, Graham Baxter Sporting
Tours, Wheel 2 Wheel or the Golf Travel Club) is an Introducer Appointed Representative of Global Travel Insurance Limited, which is
authorised and regulated by the Financial Services Authority. For more information on the insurance that is offered, please visit
www.globaltravelinsurance.co.uk/quote/spo09. Please note, from January 1st 2009 we cannot give any advice on travel insurance
under the current regulations.

K. Tours and itineraries

Whilst we try very hard to deliver your tour itinerary as specified at the time of booking, sometimes circumstances beyond our
control may prevent us from providing the exact tour itinerary that is advertised and in such circumstances we do not assume
liability for any loss of the advertised elements of the itinerary. Please see the rest of these terms and conditions for further details.

This brochure was published in October 2009. We reserve the right to make changes to the particulars contained in this brochure at
any time after publication.

				
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