Pre-placement Physical Examination and Pre-employment Drug Screen Policy Date Issued: 9/4/2007 Date Revised: N/A POLICY In accordance with the Drug Free Workplace Act and Drug Free Schools and Communities Act, Saint Louis University is committed to maintaining a safe, healthful, and efficient environment which enhances the welfare of our employees, students, patients, and visitors. It is the policy of the University to maintain an environment which is free of impairment from substance abuse by any of its employees. The University will make a good-faith effort to maintain a drug-free workplace. A pre-placement physical examination and pre-employment drug screen are required for Accreditation standards in the affiliated hospitals in which University faculty and staff work. To comply with these standards and federal regulations, Saint Louis University will require that a pre-placement physical examination and pre-employment drug screen occur for candidates selected to fill jobs where there will be occupational activities in a University affiliated hospital, direct patient contact, or employment with the University Medical Group. SCOPE This policy applies to all residents and final candidates for faculty and staff positions with Saint Louis University when they may be working in SLUCare Facilities, or other locations where there may be patient contact. PROCEDURE FOR STAFF The final candidate for a position that is designated as having occupational activities in a University affiliated hospital, direct patient contact or employment with the University Medical Group, will be advised of the pre-placement physical examination and pre- employment drug screen requirement when the job offer is made by a human resources representative. The candidate will be provided with instructions for scheduling the physical examination and drug screen in Employee Health. If the candidate satisfactorily completes the physical and the drug screen is negative, human resources will notify the department hiring manager and confirm a starting date with the candidate. Candidates who have a positive drug screen are interviewed by an independent Medical Review Officer who determines if there is a legitimate reason for the presence of a controlled substance. The results of this interview are provided to Employee Health and made available to human resources. The department hiring manager and candidate will be notified of the positive drug screen and the employment offer will be withdrawn. A candidate for a staff position at Saint Louis University will not be hired if the drug screen has been confirmed as positive. PROCEDURE FOR FACULTY Faculty hiring is coordinated in the department, with the School of Medicine, and the Office of the Provost. Letters of Appointment are issued prior to arrival; therefore, the physical examination and drug screen will often occur on the first day at Saint Louis University. The appointment letter will specify that a satisfactory drug screen and criminal background check are required in order to be appointed to the position. Departments should instruct the faculty member to go to the Employee Health department to complete the physical examination and drug screen. If the drug screen is positive, the department Chairperson, Dean’s Office, and prospective faculty member will be notified by Employee Health. The faculty member will already have been interviewed by the Medical Review Officer as part of the process of verifying a positive drug screen. The faculty member will not be appointed if the drug screen is confirmed positive. In rare cases involving staffing shortages in a clinical area, the hiring department may request a review of the case by the Dean’s Office, Employee Health, and General Counsel to allow the physician to be appointed under the conditions of the impaired physician program. PROCEDURE FOR RESIDENTS Residents receive a health and drug screen through the Employee Health office prior to placement.
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