Instructions of Job Inforamtion Questionnaire (JIQ) for Classified
PURPOSE AND INSTRUCTIONS
This Job Information Questionnaire (JIQ) was developed for classified staff positions as a part of
Ohio University’s Classified and Information Technology Compensation Project, Aligning Rewards
with Our Shared Vision. This form replaces the former Position Information Questionnaire (PIQ).
One of the goals of the Compensation Project was to develop a market based pay structure, to
provide a flexible classification system that would support the university’s vision and goals more
effectively and reward employee development and value-added contributions.
This JIQ is designed to provide adequate job content needed to understand and evaluate the
position’s job duties and responsibilities and make accurate comparisons to market data, (e.g.,
compare jobs and pay at Ohio University to jobs and pay in similar organizations in the local and
regional marketplace.) This enables UHR analysts to verify market competitiveness and ensure
that jobs are place in proper pay grades. In addition, the JIQ provides an accurate description of
the job duties and minimum qualifications and skill requirements needed for employment
purposes. It should not be used to evaluate job performance.
On the pages that follow, please describe the purpose, major responsibilities and the skills
necessary to perform this job.
INSTRUCTIONS TO EMPLOYEES
Please complete this questionnaire as honestly, completely and accurately as you can. Base your
answers on what is normal to your current job, not special projects or temporary assignment
duties, unless these responsibilities have become a regular part of you job. This questionnaire
needs to cover many jobs, so the questions are not specifically about your job. However, you
should be able to compare your job duties to the examples given. If two answers seem to fit your
situation, just check the one that works best. When answering the questions, imagine you are
describing what you do to a neighbor, friend or someone just hired for your position.
The questionnaire does not ask about your job performance, only about the duties and
responsibilities of your job. Please note that your supervisor or planning unit head will
not change your answers.
INSTRUCTIONS TO SUPERVISOR
Please review the employee's information, add your comments, and sign off before forwarding to
the Planning Unit Head.
INSTRUCTIONS TO PLANNING UNIT HEAD
Please review the employee's information, their supervisor's additional comments, add your own
comments, and sign off before forwarding it to University Human Resources.
Job Information Questionnaire for
Classified Positions Only
Employee's Name: SSN
Classification/Title: Position Number:
New Position: Vacancy: Audit:
Employment Type: Full-time Part-time Hours worked per week
Permanent Temporary Other
(less than 6 months)
If vacant, list name of previous incumbent:
Employee's Work Supervisor's Work
Telephone number Telephone number
Supervisor's Name: Title:
GENERAL PURPOSE OF POSITION
Indicate in one or two sentences the general purpose of the position (or why the job exists). This statement
should be a general summary of the responsibilities listed in the next section. The box below shows an example.
Administrative Assistant Provides clerical and administrative support for the English department; assists in
training new clerical staff and students.
FOR HUMAN RESOURCES USE ONLY:
Evaluated by: Results: Date:
Title: Job Code: Pay Grade:
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SUMMARY OF RESPONSIBILITIES/ DUTIES- Classified
Describe specific responsibilities/duties. Use a separate statement for each responsibility. Most positions can be
described in 6-8 major responsibility areas. Combine minor or occasional duties in one last statement. Give a
best estimate of average percentage of time each responsibility takes; however, do not include a duty which
occupies 5% or less of your time unless it is an essential part of the job. Each statement should be brief and
concise, beginning with an action verb. A list of action verbs is available on the project website,
www.ohiou.edu/comp/actionverbs.htm , but feel free to use other action verbs if they are more
appropriate. The box below shows an example.
Example: Administrative Assistant % of Time
1. Performs a variety of typing duties including standard letters, reports and forms. 25%
2. Takes and transcribes dictation. Composes letters and memos as directed. 25%
3. Maintains department files; ensures that all records are updated and modified as 20%
4. Answers the telephone and greets visitors. 20%
5. Makes travel arrangements. 10%
100% of Time
List Major Responsibilities/ Duties % of Time
Perform other job-related assignments.
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For the remainder of the questionnaire, most of the questions require that you check the
box or list the information. Guidelines for completing these sections are as follows:
Select the most appropriate answer(s) for each question.
Read each definition carefully before answering.
Consider the job, not yourself.
Answer based on the job as it currently exists.
GENERAL EDUCATION/ KNOWLEDGE AND EXPERIENCE
Education/ Knowledge- check the box which best indicates the minimum training/education requirements.
(Not your education, but the requirements for the job).
High School Diploma or GED
Vocational/ Technical/ Business School
Some College/ Associate's Degree
Please indicate the specific job experience needed. For example, "accounting experience in educational
environment" vs "accounting experience". Be sure that the experience stated is what is actually required by the
job, not what is preferred.
Check the box which best fits the minimum amount of experience described above. (Not necessarily your years
of experience, but the requirements for the job).
1 to 3 years
3 to 5 years
more than 5 years
SKILLS AND/OR LICENSING/ CERTIFICATION
Please indicate all specific skills and/or licensing/certification required (not preferred) to do this job. For
example, "spreadsheet software proficiency" may be a requirement for a secretarial job; "journey license" may
be required for an electrician.
Software Skills Certifications. Licensure Other Skills
Ex. Word, Excel, Access, HRIS Ex. Registered Nurse
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Supervises students only
Provides guidance, leadership or oversight to classified employees and/or students for daily activities,
assigned projects or tasks
Participates and/or provides input for performance evaluation of personnel (does not directly supervise)
May have project management responsibilities
Directly supervises employees who generally perform the same or similar work/tasks
May occasionally do the work of those supervised
Has HR responsibility for direct reports (e.g., performs performance evaluations, approves/disapproves leave,
confers with manager or director on pay issues)
Provides input for budget preparation
What is the nature of the direct supervisory responsibility in your job? (Respond based on your duties,
not on your title). Check only one answer.
No supervisory responsibility
Work leadership of one or more employees and/or students
Supervisor over a section of a department
How many positions report directly to you?
Number of students
Number of employees
How many positions report indirectly to you?
Number of students
Number of employees
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Please complete the organizational chart below. All boxes do not need to be completed.
Title of Next Level of Supervision
Title of Your Immediate Supervisor
Titles of other jobs which report to your immediate supervisor
(Type the TITLE of Your
Titles of jobs that report directly to you
GENERAL EMPLOYEE COMMENTS
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Because no single questionnaire can cover every part of a job, please list any other pertinent information which
would be important in understanding your job in the space below.
To be completed by the employee's IMMEDIATE SUPERVISOR
Based on your understanding of the job as it currently exists, please review the employee's response and provide
your own comments in the space provided below. Please do not change the employee's responses.
The questionnaire is intended to analyze the job as it is currently being done. The employee's level of
performance in the job is not a part of this review and is not to be considered.
Supervisor's Signature: Date:
After supervisory review, this questionnaire is to be forwarded to the next level of supervision (if applicable) or
directly to the planning unit head.
SECOND SUPERVISORY LEVEL OF REVIEW (Where appropriate).
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Based on you understanding of the job as it currently exists, please review the employee's response and provide
your own comments in the space below. Please do not change the employee's or supervisor's response.
The questionnaire is intended to analyze the job as it currently is being done. The employee's level of
performance in the job is not a part of the review and is not to be considered.
This questionnaire is to be forwarded to the planning unit head. The signature indicates the planning unit head
has reviewed the document.
Planning Unit Head Signature:
Please use space below for clarifying comments as necessary.
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