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							Report on the NSF CAREER
Proposal Writing Workshop
 Held on November 13-14, 2004, Anaheim, CA




                           Z.J. Pei
  Dept of Industrial and Manufacturing Systems Engineering
                   Kansas State University
                      Manhattan, KS 66506
Quick Facts about the Workshop
 Four NSF programs sponsored
 Three NSF program directors attended
 Five recent CAREER awardees presented
 19 assistant professors participated
 Mock panel meetings reviewed 9 proposals




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    Sponsoring NSF programs
   Manufacturing Machines and Equipment (MME),
    Program Director: Dr. George Hazelrigg
   Materials Processing and Manufacturing (MPM),
    Program Director: Dr. Jian Cao
   NanoManufacturing (NM), Program Director:
    Kevin Lyons
   Engineering Design (ED), Program Director: Dr.
    Delcie Durham



                                                     3
Attending NSF Programs Directors

 Dr. George Hazelrigg, Manufacturing
   Machines and Equipment (MME), DMII
 Dr. Jian Cao, Materials Processing and
   Manufacturing (MPM), DMII
 Dr. Linda Blevins, Combustion and Plasma
   Systems (a sub-element of the Thermal
   Systems Program), Chemical and
   Transport Systems (CTS) Division

                                             4
    Workshop Organizers
   Dr. Jian Cao, Program director, National Science
    Foundation
   Dr. Mark Lewis, University of Michigan, 2002 CAREER and
    PECASE Awardee
   Dr. Z.J. Pei, Kansas State University, 2004 CAREER
    Awardee
   Dr. Afsaneh Rabiei, North Carolina State University, 2003
    CAREER Awardee
   Dr. Tony Schmitz, University of Florida, 2003 CAREER
    Awardee
   Dr. Teresa Wu, Arizona State University, 2003 CAREER
    Awardee
                                                                5
Main Activities at the Workshop
   NSF Program directors present NSF CAREER
    proposal guidelines
   CAREER awardees present their stories
   NSF Program directors describe procedures for a
    typical CAREER proposal panel meeting
   Mock panel review
   Brainstorm a list of DOs and DON’Ts for writing
    successful CAREER proposals


                                                      6
More Information Available
  http://www.ksu.edu/career/




                               7
             Examples of DOs
   Attend NSF grantee’s conference
   Know people in your field, and more importantly,
    make sure they know you
   Talk to people at conferences…maybe even use
    them
   Have your proposal read by others
   Have a layperson read the intro
   Know your audience (Various backgrounds; Some
    will read closely…some may not)
   Make sure that your idea FITS well in that program
                                                         8
              Examples of DOs
   Be brave, propose significant jumps in the state-of-
    the-art
   Be ambitious (it is a 5 year plan!)
   Focus on one problem area allowing for a more
    cohesive proposal
   Show that you have already had some success
   Present your previous experiences, and the quality
    of it
   Use all of the resources at your disposal

                                                           9
             Examples of DOs
   Present your knowledge of what has been done on
    the field and what has not
   Show that you have sufficient access to the
    necessary resources
   Tell a compelling story, lead the reviewers down
    your path
   Ensure that those not familiar with your research
    area can follow your story




                                                        10
             Examples of DOs
   Find where your passion is (for educational
    component)
   You need to talk about course development but also
    need to add something
   Use assessment metrics for both research and
    education goals




                                                         11
          Examples of DON’Ts
   Don’t write a technical paper
   Don’t make the reviewers search for answers to
    these questions
   Don’t force reviewers to read between the lines
   Don’t use “we”
   Don’t abuse acronyms
   Don’t repeat an entire paragraph
   Don’t use too many out-of-date references

                                                      12
          Examples of DON’Ts
   Don’t depend on others (in collaboration, your work
    should be the driver)
   Don’t be too broad
   Don’t propose a center/institute




                                                          13
                  Workshop Evaluations 1
                       What you have learned from this workshop is
                               _______ than you expected.

                  20
                                                                              16
Number of votes




                  15

                  10
                                                                                                 4
                  5

                  0
                            1                2                3               4                  5
                         Much less <-----------------------------------------------> Much more


                                                                                                     14
                  Workshop Evaluations 2
                       Will you recommend this workshop to other
                           future CAREER proposal submitters?

                  20                                                                                17
Number of votes




                  15

                  10

                  5                                                             2
                                                               1
                  0
                            1                 2                3                4                   5
                        Definitely no <------------------------------------------> Definitely yes


                                                                                                         15
                  Workshop Evaluations 3
                       What is your overall rating for this workshop?

                  20
Number of votes




                  15
                                                                                                     11
                  10                                                               9


                  5

                  0
                             1                 2                 3                 4                 5
                          Poor <-------------------------------------------------------> Excellent

                                                                                                          16
    Most Helpful Activities
   The panel reviews were very helpful. I learned a lot.
   The mock panel review.
   Mock study is quite helpful.
   Mock panel review.
   Mock panel.
   Review/panel process.
   Panel review.
   Mock panel review.
   Review panels.
   Panel discussions and presentations.
   Access to example proposals are very (extremely) helpful.
   Reading the proposals, grading proposals. Panel discussions.
                                                                   17
    Most Helpful Activities
   Presentations by program directors in attendance.
    Presentations by previous career awardees.
   Overall presentation by especially CAREER awardees
    experiences.
   Presentations were excellent.
   Awardee history.
   The awardee’s story, and experience in the whole process of
    career proposal writing.
   Successful stories.
   Listening to CAREER awardees stories (initial failure or
    success).
   Personal experiences of past winners.


                                                                  18
    Most Helpful Activities
   Meeting with program directors.
   Interactions between program directors and
    participants were very helpful.
   NSF directors.
   Interactions with program director. Advise on how
    to construct proposal.
   Chatting with program managers.
   Program directors expertise.
   George Hazelrigg was great.


                                                        19
    Most Helpful Activities
   The limited number of workshop attendees.
    Facilitated better interactions.
   The size of the workshop (20 people) was a strength.
    Allowed personal interaction.
   the size (# of participants, # of presenters) of the
    workshop is effective, allows active participation,
    interaction with NSF directors and answers to
    individual questions.
   Networking dinner.




                                                           20
 Most Helpful Activities
 Summarize DOs and DON’Ts list.
 Presentation on “DOs and DON’Ts.”




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Possible Future Workshop

        May 24, 2005
Columbia University, New York
   (in conjunction with NAMRC)

      Pending the approval from NSF


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For Your Attention
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