OHIO UNIVERSITY Student Services Panel Student Health Service Hudson Health Center 2 Health Center Drive Athens, Ohio 45701-2979 740-593-1660 www.ohio.edu/hudson ON CAMPUS HEALTH SERVICES Student Health Service (Ground, 1st, & 2nd floors of Hudson) Counseling and Psychological Services (3rd Floor Hudson) Health Promotion Programs (355 Baker Center) Student Health Services Provides primary care to all enrolled students. OU student insurance is not required to utilize the health center services. Primary Medical care Minor Surgical Procedures Imaging Laboratory Allergy Injections & Immunizations Pharmacy GYN Clinic Physical Therapy Psychiatry Student Health Services Operating Hours Monday & Tuesday 8am-7pm Wednesday & Friday 8am-5pm Thursday 9am-5pm Sunday 1pm-5pm No patients will be checked in a ½ hour prior to closing. Summer and Holiday breaks hours will vary. Health History Form This form is in the “Guide to Academic Success” booklet that students have received. Form must be completed and returned to Hudson Health Center. Actual dates of immunizations are needed. Add notes from your physician if needed. Attach a copy (front & back) of your current insurance card. Immunizations None are required at this time. (New State law, July 1, 2010, Hepatitis B and Meningitis immunization will be required for any student living in a residence hall.) Meningitis and Hepatitis B are strongly recommended. Immunizations are available at Hudson by appointment. Fees and Charges There are charges for medical services provided through the Student Health Service. We will bill the student „s medical insurance company for them. Each time they visit we ask for their updated insurance information. Each quarter your student bill will include the $40 WellBeing. This fee works with you medical insurance and is considered pre-payment of your office co-pay and/or co-insurance payment. You will not need cash at Hudson. Charges for pharmacy and any co-pays or co-insurance will be charged to your student „s account. SHS will bill your insurance for provider visits, lab, and x-ray. We do not bill insurance companies for pharmacy. Remember… Confidentiality Emergency Care First Aid Kit A copy of your health insurance card and information about any special requirements for students covered by HMO, PPO, etc. Counseling and Psychological Services Educational Counseling – Study habits, panic about exams, discouragement about academic progress Career Counseling – Explore personal needs, interests and aptitudes. Personal Adjustment Counseling – Personal worries, depression, lack of confidence, fears, unsatisfactory relationships. Health Promotion Programs Educational programs on: Nutrition/Healthy Eating Alcohol/Substance Abuse Sexually-transmitted Infections Sexual Health & Responsibility Contraception Stress Management Sexual Assault Risk Reduction Accident and Sickness Insurance Policy All domestic students taking 7 credit hours or international students taking 1 or more credit hours are required to have a health insurance plan while they are enrolled in the University. All students are automatically billed for a health insurance plan offered by Ohio University. Domestic students who are covered by a comparable insurance plan may waive the University-offered plan; you can do this electronically when you receive your electronic fee bill. You must waive the insurance by the deadline waiver date indicated for that quarter. The WellBeing health fee is different from the insurance fee. If you have private insurance you can waive the insurance plan, but you may not want to waive the health fee. Student Health Service Hudson Health Center 2 Health Center Drive Athens, Ohio 45701-2979 740-593-1660 www.ohio.edu/hudson Ohio University Office of the University Registrar Chubb Hall First Floor Athens, OH 45701 740-593-4191 email@example.com www.ohio.edu/registrar Hours: 8 a.m. – 5 p.m. M-F Highlights of Registrar Responsibilities Registration Schedules Enrollment Verification FERPA and access to your student‟s education information Grades Other Important Services Important Deadlines Check University Email Reminder Registration Course offerings are online at Registrar‟s Web site Today students will register themselves on the Web after an advisor has reviewed the student‟s schedule For future quarters students meet with advisor to: – Learn registration time and registration access code – Discuss DARS report and plan education at Ohio University Schedules Schedule will be sent to student‟s University email account prior to quarter opening, after first week of quarter and again, on the 15th calendar day of the quarter Please encourage your student to review his/her schedule for accuracy Your student may view his/her schedule online and may request a schedule from MySchedule on our Web site Enrollment Verification Once your student is registered, he/she may go online to print or email an enrollment verification letter Many times your insurance companies will ask for such letters to continue coverage for your student FERPA Family Educational Rights and Privacy Act of 1974 Guarantees privacy of student records. Any institution receiving federal funds must comply. FERPA rights transfer to the student when attending a postsecondary institution, regardless of age Student must give written permission to the University to release confidential information Grades and schedules are confidential information FERPA We strongly encourage communication between the student and you: – Grades and schedules are emailed to the student – If you are interested in knowing this information, ask (or tell) your student to forward that information directly to you – If you are providing financial support to them, make it part of the deal with them to tell you how they are doing Parents may obtain confidential records in one of three ways: – Student shares the information with you – Student signs a consent to release form (available on our Web site) – Student is financially your dependent (proof of dependency required) Grades Your student will receive an email grade report approximately one week after the official quarter closing date. Fall Quarter grades will be emailed: Wednesday, December 2 Your student may view grades online or request an email grade report from MyGrades on our Web site. Other Important Services Please have your student update the following online at Update MyAddress on our Web site – Emergency contact information – Address Changes (off-campus) – Cell Phone Number Changes – Parent email addresses Academic Calendar - Important dates and deadlines (available from our Web site in a printer- friendly format) Undergraduate Catalog – Important policies and degree requirements for all majors Important Deadlines Monday, September 7 – Last day to cancel Fall Quarter classes to avoid paying partial fees Tuesday, September 8 – Classes start for Fall Quarter Tuesday, September 22 (15th calendar day) – Last day to add a class (instructor‟s permission required) – Last day to remove a class from student‟s academic record with possible fee adjustment – Last day to change college/major for Fall Quarter Monday, October 12 – Last day to drop a class (course remains on academic record with WP/WF grade with no fee adjustment) University Email Students should check University email account regularly Important information is sent to this email account such as schedules, grades, eBill notifications, announcements from the Dean, etc. Ohio University Office of the University Registrar Chubb Hall First Floor Athens, OH 45701 740-593-4191 firstname.lastname@example.org www.ohio.edu/registrar Hours: 8 a.m. – 5 p.m. M-F The Ohio University Police Department 135 Scott Quad Athens, Ohio 45701 740-593-1911 email@example.com www.ohio.edu/police/ Who we are: Full-service/full-time police department 25 sworn police officers commissioned by the State of Ohio to serve and protect Ohio University. Community oriented philosophy We are here to help and educate Who we are: 24 hours a day – 7 days a week – 365 a year (always open!) – Help is always just a phone call away – 740-593-1911 Other Safety Services - Athens Fire Department - SEOEMS (EMS) - 911 - Emergency phones located throughout campus - SAFE-T Patrol What we do: Enforce the laws of the State of Ohio and the policies of Ohio University Patrol campus – greens, residence halls, parking lots, academic buildings, library Foot patrols, marked cruisers, bikes What we do: Heavy enforcement of alcohol on campus – Why? Drinking age is 21 Sexual assaults Physical assaults Vandalism Health concerns DUI Accidents What we do: Work closely with Residence Life and Judiciaries Crime prevention programs in residence halls – Self-defense (RAD) – Personal safety – Theft prevention (biggest problem at OU) – Sexual assault prevention – Alcohol and other drug problems The Ohio University Police Department 135 Scott Quad Athens, Ohio 45701 740-593-1911 firstname.lastname@example.org www.ohio.edu/police/ Ohio University Residential Housing Chubb Hall 060 Athens, OH 45701 740-593-4090 email@example.com www.ohio.edu/housing Top 10 Topics from Residential Housing 1. Everything you need to know is at www.ohio.edu/housing 2. Two-year post high school residency requirement. Top 10 Topics from Residential Housing 3. Housing and dining contracts are binding for the entire year; billed quarterly. 4. You can change your meal plan during Orientation, but after the first day of class you can only increase your plan. Top 10 Topics from Residential Housing 5. There are RA’s on every floor of each residence hall. 6. Room changes are possible after the second week of the quarter. Top 10 Topics from Residential Housing 7. Only lofts through bedloft.com will be allowed. See Housing website for details. 8. Renter’s Insurance is encouraged. Top 10 Topics from Residential Housing 9. Bobcat Cash can be used in food venues, laundry centers and on-campus retail stores. and #10…. Top 10 Topics from Residential Housing 10. Move-in times Last name A-F, Sept. 3, 9:00-2:00 Last name G-K, Sept. 3, 2:00-7:00 Last name L-R, Sept. 4, 9:00-2:00 Last Name S-Z, Sept. 4, 2:00-7:00 *Residence Halls close at 6:00 p.m. on November 24, 2009 Ohio University Residential Housing Chubb Hall 060 Athens, OH 45701 740-593-4090 firstname.lastname@example.org www.ohio.edu/housing Ohio University Bursar’s Office 010 Chubb Hall PO Box 960 Athens, OH 45701 740-593-4130 email@example.com www.ohio.edu/bursar Bursar Responsibilities Billing Monthly Payment Plan Administration Collections Processing Refunds/Overages Working with Third Party Student Sponsors Student Organization Banking eBilling Ohio University utilizes an eBill system – Access through the eAccount link on the Bursar Web site – Students log in with their Oak ID and password – Authorized users log in with user ID and password set up by their student When eBill is generated, we send email notification to student‟s Ohio University email account and authorized users email if provided Transactions that occur between ebills can be viewed from the “click here to view recent account activity” link provided on the eAccount. eBilling Schedule Fall quarter ebills will be issued August 17 Due date is September 3 The 2009-10 billing schedule can be found at www.ohio.edu/bursar A $100 late fee assessment will apply if payment is not received by the due date Monthly Payment Plan Fall, Winter & Spring quarters are divided into three installments; Summer quarter is divided into two installments $75 nonrefundable application fee – covers one academic year (Fall through Summer quarters) Student can apply online at www.ohio.edu/bursar First eBill for Fall Qtr will be available August 17 Fall Quarter installments due Sept. 3, Oct. 1, & Nov. 2 $30 late fee assessment for each late payment Optional Fees Student Health Insurance (waiver will cover entire academic year) – $367 per quarter Student Legal Service (must be waived each quarter) – $8 per quarter WellBeing Plan (must be waived each quarter) – $40 per quarter Waivers can be submitted with the remittance portion of the eBill, at the Bursar‟s Office, or online from the “Make a Payment” page of the eAccount Fall Quarter waiver deadline: October 12, 2009 Payment Options Electronic Check – Access through eAccount (eBill) page at www.ohio.edu/bursar – Must use routing # and account # of checking or savings account – Do NOT use debit card number Check – In person at the Bursar‟s Office – Via mail – mailing address included on eBill Cash – In person at the Bursar‟s Office Credit Card – Online only through a third party vendor – MasterCard, Discover, American Express – 2.9% service charge Refunds/Overages Credit balances resulting from excess financial aid will automatically generate a student refund or overage Refunds via direct deposit are issued daily beginning the first week of the quarter Refunds via check are issued once each week – Checks generated on Fridays beginning the first week of the quarter – These checks are mailed to the student‟s local address Students can sign up for direct deposit at www.ohio.edu/bursar Funds can be direct deposited to a student‟s checking or savings account Credit balances resulting from a Parent PLUS loan will be refunded to the parent borrower via check CollegeAdvantage Download withdrawal request form from www.collegeadvantage.com Submit one withdrawal request per quarter – even if you plan to enroll in the monthly payment plan If withdrawal will not cover the full balance due, you must remit difference by the due date It takes CollegeAdvantage approximately one to two weeks to process the request and remit funds to Ohio University Fax copy of request to Bursar‟s Office if you think payment may not reach us by the due date Financial Aid Anticipated financial aid will be reflected on the eBill Any adjustments to financial aid must be coordinated with the Office of Student Financial Aid and Scholarships (e.g. loans). The eBill must be adjusted manually by the student (parent), and the revised amount due remitted by the due date Scholarships are divided over Fall, Winter and Spring Quarters – 1/3 each quarter – unless the issuing agency provides other instructions Send scholarship checks or award notifications to the Office of Student Financial Aid. Carefully check online award notice to assure all requirements to secure the aid have been met (www.ohio.edu/financialaid) Office of Student Financial Aid and Scholarships 020 Chubb Hall Athens, OH 45701 740-593-4141 (option 1) www.ohio.edu/financialaid Welcome Week and Residence Hall Move In out Check www.ohio.edu/arrivalguide/ View a Residence Hall Room! East Green Back 15-South Green If the student is assigned to Bush, Tiffin, If the student is assigned to Armbruster, Perkins, Voigt, Scott, Gamertsfelder, Atkinson, Dougan, Ewing, Hoover, Fenzel, Jefferson or Washington Halls: O’Bleness, Smith, True, Cady or Wray Halls: -Go to Jefferson Hall rooms 242 (single), -Go to Wray Hall rooms 219 (single), 230 (double), 241 (triple) 426 (dormer) 210 (double), 224 (double) If the student is assigned to Biddle, Johnson, Lincoln, Shively or Read Halls: West Green -Go to Biddle Hall rooms 107 (double), If the student is assigned to Boyd, James, 109 (triple), 416 (dormer) Ryors, Sargent, Treudley or Wilson Halls: -Go to Sargent Hall rooms 126 (single), 130 (double), 148 (triple) Front Four-South Green If the student is assigned to the Convocation If the student is assigned to Crawford, Center: Mackinnon, Pickering or Brown Halls: -Go to the Convocation Center room 370 -Go to Pickering Hall rooms 233 (single), *Be sure to follow the signs directing you to 202 (double), 232 (triple), 231 (quad) this room as this hall is undergoing minor renovations with restricted access areas.