MEMORANDUM OF UNDERSTANDING BETWEEN
UNITED STATES COAST GUARD
REGARDING THE OPERATION OF ONSITE
GENERAL EDUCATION COURSES
1. PARTIES. The parties to this Agreement are the United States Coast Guard
Cutter________________________ and ____________ University.
2. AUTHORITY. Title 14 United States Code, Section 93 (a) (7).
3. PURPOSE. The purpose of this Agreement is to set forth the terms by which (insert college
name) and CGC (insert cutter name) will mutually support the personal and professional
growth of military members onboard the CGC (insert Cutter name) through (insert college
name) general education courses to be held while the Cutter is moored and underway for
(insert number of days) days at a time.
CGC (insert Cutter name) will
a. Provide and maintain classroom space onboard within available space limitations. When
available and within the scope of the standing operating procedures, provide adequate space,
audio and visual equipment, suitable furniture, adequate lighting, heating, cooling and
ventilation for the duration of each course.
b. Encourage military members to obtain counseling from the CGC (insert Cutter name)
Education Services Officer (ESO) prior to enrolling in the University, which includes
processing paperwork for tuition assistance (TA). Enrolled students will be personally
responsible and liable for the payment of tuition, not the CGC (insert Cutter name). The
ESO will provide information about the CG Foundation Education Grant, Vander Putten
Family Scholarship, and the CG Mutual Assistance Supplemental Education Grant (CGMA
c. Defend, indemnify, and hold (insert college name) officers, employees, and agents harmless
from and against any and all liability, loss, expense, or claims for injury or damages arising
out of the performance of this agreement but ONLY in proportion to and to the extent such
liability, loss, expense, or claims for injury or damages are caused by or result from the
negligent or intentional acts or omissions of the USCG, its officers, employees, agents, and
further, ONLY to the extent provided by the Federal Tort Claims Act (FTCA) (28 USCG
Section 2672 st. seq.)
d. Work with (INSERT COLLEGE NAME) to identify terms, duration, and courses required to
be offered at flexible times convenient to the majority of students.
e. Conduct mandatory shipboard orientation, security, classified information, and safety
briefings prior to the ship getting underway.
f. Provide shipboard berthing while the CGC (INSERT CUTTER NAME) is underway. The
professor understands that shipboard living conditions can be severely limited and that there
is the possibility of sharing the space with one or more Chief Petty Officers (CPOs) or
g. Accord professors the same courtesies and privileges as those of an officer. The professor’s
meals will be enjoyed in the wardroom.
h. Ensure course exams are locked in a safe maintained by the ESO who will perform monthly
i. Provide a locker for the professor to maintain personal items and valuables while the ship is
j. Assign a member of the crew to assist with the professor’s participation in various critical
shipboard drills such as general quarters, man overboard, fire, and emergency egress.
k. Make emergency medical care available to the professor through the regular procedures for
handling medical emergencies. It is hereby acknowledged by (INSERT COLLEGE NAME)
that each professor is responsible for obtaining their own individual medical insurance
coverage and maintaining such coverage in full force and effect while accompanying CGC
(INSERT CUTTER NAME). As such, it is also acknowledged and understood that the Coast
Guard shall have no responsibility whatsoever in connection with making any payments
owed to any heath care provider as a result of emergency medical treatment rendered to any
visiting professor while that person is serving with CGC (INSERT CUTTER NAME). The
Cutter will use the same criteria for their crewmembers, operations permitting for a professor
who cannot continue with deployment.
(INSERT COLLEGE NAME) will
Be accredited by the North Central Association of Colleges and Schools and an institutional
member of Servicemembers Opportunity Colleges (SOC).
Defend, indemnify, and hold the United States, its officers, employees, and agents harmless from
and against any and all liability, loss, expense, or claims for injury or damages arising out of
the performance of this agreement by (INSERT COLLEGE NAME), its officers, employees,
or agents under (INSERT COLLEGE NAME)’s supervision and employment, but not to the
extent such liability, loss, expense, or claim for injury or damage is caused by the intentional
acts or omissions of the USCG, its officers, employees, or agents.
Proctor Placement Exams to members prior to registering for the general education courses.
Provide academic instruction and related professional educational services to accommodate the
requirements of military members in the academic programs offered.
Follow parent institution procedures for approving programs, faculty selection, assignment, and
orientation and in teaching monitoring and evaluating programs.
Compensate the professor of each course by paying for his or her salary and providing a stipend
for meals in the officer’s wardroom. The professor will not be a Coast Guard member due to
potential conflict of interest.
Ensure the professor is physically able and capable of living and working onboard the cutter
while underway. (INSERT COLLEGE NAME) will ensure each visiting professor’s
inoculations are current and conform with current Coast Guard directives relating to required
immunizations for deployment. (INSERT COLLEGE NAME) acknowledges and understands
that CGC (INSERT CUTTER NAME) cannot make any special accommodations for
professors with physical disabilities.
Ensure that the professor is in the appropriate professional attire before, during, and after periods
of instruction onboard ship and during periods of liberty
Accept all academically qualified members, subject to school policy as stated in the current
catalog, for admission and register them in courses and programs. Upon receipt of a
complete application for admission and request for evaluation, (INSERT COLLEGE NAME)
shall evaluate applicable transfer of credits. Transfer policies shall specifically address credit
by examination and the credit recommendations given by the American Council on
Education (ACE). (INSERT COLLEGE NAME) credit may be awarded for learning
experiences derived from training programs or work experience if properly documented.
Designate a site coordinator by name to work with the CGC (INSERT CUTTER NAME)’s ESO.
Minimum student enrollment per course is ten and maximum student enrollment per course
Notify the CGC (INSERT CUTTER NAME) ESO whenever the student enrollment drops below
ten students and the class is cancelled.
Provide for the loan of textbooks and required course materials to students prior to the beginning
of each term.
Provide complete information on available financial aid to all students and potential students.
Ensure the faculty is available other than during class for academic consultation with students.
Keep complete and accurate records of all academic work completed or attempted.
Provide a record of student’s attainment and forward these results to students no later than four
(4) weeks following completion of each semester. The student is responsible for submitting
the final grade to the ESO to forward electronically to the Coast Guard Institute.
Notify its staff and students to cooperate with such rules and regulations regarding security
ingress/egress, safety, smoking and eating, and sanitation, as may be presented and
transmitted to (INSERT COLLEGE NAME); take appropriate care of assigned facilities to
prevent damage to government property. Maintain cleanliness of assigned space,
government provided janitorial services notwithstanding.
Take steps to ensure all Government property that is damaged or breaks down while in use in the
instructional process is repaired or replaced, in a timely manner, so as to avoid interference
with or inability to proceed with normal scheduled classroom instruction. Whether
Government property was damaged as a result of negligence will, be determined by mutual
agreement between (INSERT COLLEGE NAME) and the CGC (INSERT CUTTER NAME)
ESO. If (INSERT COLLEGE NAME) and CGC (INSERT CUTTER NAME) are unable to
agree, they commit to attempt to resolve their differences through Alternative Dispute
(INSERT COLLEGE NAME) understands in the event of an emergency (medical or otherwise)
during an afloat class, the Coast Guard would facilitate, to the extent possible, getting our
ship into port and getting your employee into a position where the employee or VU can
secure transportation back to the U.S
5. POINTS OF CONTACT.
The POC for CGC (INSERT CUTTER NAME) is: The POC for (insert college) is:
6. EFFECTIVE DATE. The terms of this agreement will become effective on (insert date).
7. MODIFICATION. This agreement may be modified or amended in writing upon the
mutual written consent of the parties.
8. OTHER PROVISIONS. Nothing in this Agreement is intended to conflict with current law
or regulation or the directives of the United States Coast Guard of Department of Homeland
Security. If a term of this agreement is inconsistent with such authority, then that term shall
be invalid, but the remaining terms and conditions remain in full force and effect.
9. TERMINATION. The terms of this agreement, as modified or amended with the consent of
both parties, will remain in effect until terminated by either party. Either party upon 90 days
written notice to the other party may terminate this agreement, unless matters of national
security require otherwise.
10. SOLE AGREEMENT. This Agreement constitutes the sole and entire agreement between
the parties and supersedes any and all other Agreements, written or oral, respecting the
subject matter herein.
(Signature and Date) (Signature and Date)
President, (insert college name)
CGC (INSERT CUTTER NAME)