OWA Email StudentStaff Training by odq14517

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									OWA Email Student/Staff
     Training

Mr. Story
Bethune Academy
storytb@milwaukee.k12.wi.us



                              1
Introduction to What?
   CD is short for ___________.?

   “E-mail” is short for__________. ?




                                         2
Introduction To Why?

   E-mail is becoming the standard medium
    for communication throughout the world
    because of it’s
   speed
   versatility.



                                             3
Introduction To How ?
   Students and Staff will learn how to
   Access MPS email account using MPS computers
   Send and receive email
   Navigate through the Exchange global directory to
    find people in the district.




                                                        4
Agenda
 NETiquette
 Similarities and Differences with snail mail
 What others can see, possible consequences
 Navigating through the “Inbox”
 Sending and Receiving Mail
 Using the Global Directory



                                                 5
Internet NETiquette Review
 Do not use the school’s internet to go to
  inappropriate sites.(i.e. Gambling, “nasty”
  sites, “Win a Free X-Box”, etc.)
 Adhere to behavioral standards online as
  you would in real life.




                                                6
Email NETiquette
 DO NOT TYPE IN ALL CAPITALS
 Be careful what you say.
 Avoid “Me too.” Messages
 Do not send large attachments.




                                   7
Similarities To: “Snail Mail”
   Similarities with “Snail mail.”
    – Address needs to be absolutely correct.
    – Content is meaningful.
    – Delivered to specific person.




                                                8
Differences From: “Snail Mail”
   The Email Difference:
    – Instantaneous
    – No Envelopes, But treat like a Postcard.
    – Can be read, stored, copied and sent anywhere
      very quickly.




                                                      9
What You Can’t See
   What others can see, Possible consequences

    – Breaking AUP policies
    – Harassment
    – Security of Your Own Information




                                                 10
Overview
 OWA in MPS
 OWA gives us many tools to work with
  regarding many uses.

                   Inbox                Forwar
                           Reply        d

                    Task    Lists    Deleted Items
                    s
               New         Calenda        Contacts
               Message     r
                                                     11
     Logging into YOUR email.
        Shortcuts to email in school.
         – 1. Click on Internet Explorer Application
         – 2. Click on the “MPS Apps” Link to get
           yourself to this page.
                                       2.
1.
                              Links




                                                       12
Logging into YOUR email.
Next, click on the Outlook Web Access “A”




                                            13
     Logging into YOUR email.
      You will then be taken to this site.




Type in your username and password.


For Staff: It is the same username as with Eudora and internet.
For Students: It is your login, sLunch#, the password is your birthday.
                                                                          14
 Welcome!
  Successful? You should see this.

 Inbox – New Messages
 are in Bold
 Messages read already
 will have regular text.




                            Preview of the Highlighted Message.
Double Click the highlighted message to get a Full Screen.
                                                                  15
       Full Screen Email
The Full Screen View gives us some unique options.
                   All Very Important.


Reply Reply to all   Forward    X




                                                     16
Creating Something New
   New Message
    – From your inbox, click New




                                   17
       New Message Window

   Buttons to Remember




          To:        Carbon Copy   Blind Carbon Copy 18
4 Steps To Sending an Email
1. Make sure you have a correct address in the To:
2. Put in a Subject
3. Write your text you wish to send.
4. Click the Send button.




                                                     19
Global Directory Shortcut
There are a number of ways to access the Global
Address List. The quickest would be:
1.Click on the Address Book from the Toolbars




2. Click on the To:, Cc:, or Bcc: Buttons when creating
a message.




•Both will bring you to Global Address List.
                                                          20
Using Global Address List
To Find A Person:

                    1. Put information or at least
                       partial information, # or
                       letter into the appropriate
                       field.
                    2. Click the Find Button.



                      The more information you
                      can supply, the more
                      accurate the search will be.
                                                     21
   Finishing The Global Address List
       Before                         After




After Clicking, “Find”, the
“Add Recipient Buttons” will
                               After selecting the person you are
not be “Active”.
                               looking for, the buttons will become
                               “Active”. Click your choice only once
                               and close or select other names to add to
                               message.                                    22
 Message Display
When you click any
of the Activated
Buttons, you will
notice the person’s
full name go into
it’s proper place in
the new message
display.




 FYI: When finished click the Close button to return to message.
                                                                   23
One More Quick Shortcut
   After writing a message, put in what you think is
    the person’s name, and hit send. A “Check
    Names” Box will appear.

Select the correct
name in which to
send the email and
click OK.
FYI: Your email
will be sent right
after clicking OK.


                                                        24
Netiquette
 Proper Online Behavior
 Sending Appropriate E-mails
 Make sure to read over emails before
  sending to make sure it sounds what you
  are trying to say.




                                            25
Send an Email
 Check, Send, and Reply to OWA Email
 Look in your Inbox to see new messages
 Log In, Start a New Message, and Find a
  Friend’s at the schools email, or a friend at
  another school, and send them a short
  message



                                                  26
Summary
   Review of Netiquette, and new rules regarding email
    Netiquette
   Sending and Receiving Emails
   Using the Global Address List
   Use this tool to continue to use and improve our online
    world.



   Any questions or comments please send to
    storytb@milwaukee.k12.wi.us
                                                              27
    Where to Get More Information
 For access to MPS email from outside of
  MPS use the address listed below.
https://email.milwaukee.k12.wi.us/exchange
 Also for more information on OWA log onto
http://www2.milwaukee.k12.wi.us/outlook/




                                              28
Vocabulary List
Email     AUP        Snail Mail
Active    Postcard   Contacts
Inbox     Links      Calendar
Reply     OWA

Forward   Find

New       Cc:
Message   Bcc:

                                  29
End Presentation


 storytb@mail.milwaukee.k12.wi.us




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